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HomeMy WebLinkAbout10-01-2012 Agenda Packet Public Works Committee October 1, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 12-30* (Mund) Approve Right-of-Way Use Permit No. 12-30 for Auburn Parks, Arts and Recreation Santa Parade C. Public Works Project No. CP0916* (Dunsdon) Approve Final Pay Estimate No. 10 to Contract No. 11-11 in the Amount of $6,792.50 and Accept Construction of Project No. CP0916, West Valley Highway Improvements III.RESOLUTIONS A. Resolution No. 4862* (Lee) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute a Local Agency Agreement Between the City of Auburn and the Washington State Department of Transportation Relating to the Citywide Traffic Signal Safety Improvements IV.DISCUSSION ITEMS A. Resolution No. 4860* (Bailey/Dowdy) A Resolution of the City Council of the City of Auburn, Washington Declaring Certain Items of Property as Surplus and Authorizing Their Disposal B. Capital Project Status Report* (Gaub) C. Action Tracking Matrix* (Dowdy) V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: September 26, 2012 Department: Public Works Attachments: September 17, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the September 4, 2012 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:October 1, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 43 Public Works Committee September 17, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Councilmember John Partridge, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Street Systems Engineer Seth Wickstrom, Project Engineer Leah Dunsdon, citizen Scot Pondelick, and Public Works Department Secretary Jennifer Cusmir. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the September 4, 2012 Public Works Committee Meeting. Motion Carried Unanimously. 3-0. B. Public Wroks Project No. CP1121 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council approve Final Pay Estimate No. 6 to Contract No. 11-25 in the amount of $24,011.61 and accept construction of Project No. CP1121, 2011 Local Street Pavement Reconstruction Phase 2. Page 1 of 4 CA.A Page 3 of 43 Street Systems Engineer Wickstrom explained that in the case of this project the cost for petroleum based product was lower because the project included a lot of other work such as sidewalks and gutters, but in the case of overlay projects the percentage of cost for petroleum based products would be higher, in response to a question asked by Chairman Wagner. Motion Carried Unanimously. 0-0. III. RESOLUTIONS A. Resolution No. 4856 (Dunsdon) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Accept a Federal Grant to be Administered Through the Washington State Department of Transportation for the Auburn Way South Corridor Safety Improvements, Muckleshoot Plaza to Dogwood Street SE Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council adopt Resolution No. 4856. Chairman Wagner asked about the volume of the audible crossing signal countdowns, stating that some of the audible countdowns at other locations are quite loud. Project Engineer Dunsdon stated that there are different versions of the audible crossing signals. Transportation Manager Para stated the newer versions are volume controlled and the technology is improving. Para explained that the newer signals will measure the ambient noise and adjust the volume accordingly. Project Engineer Dunsdon stated that Exhibit A is a local agency agreement which authorizes design funds to begin design work but does not authorize Right-of-Way or construction funds so supplemental agreements will be needed when the project reaches those phases to authorize the remaining funds with the State, in response to a question asked by Member Osborne. Project Engineer Dunsdon explained that the entire grant is being accepted however the Initial agreement with the State is only authorizing expenditure of the design portion, $320,210.00 of the approximately $2.3M grant, in response to a question asked by Chairman Wagner. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. Capital Project Status Report (Gaub) Page 2 of 4 CA.A Page 4 of 43 Item 6 – C207A – A Street NW Corridor – Phase 1: Assistant City Engineer Gaub explained that the City is currently in discussion with BNSF Railroad and the WUTC and there is a settlement conference scheduled for next Tuesday. If the parties come to a resolution, the opening of the corridor could likely move forward. The Committee and staff discussed the negotiations between the City, BNSF and the UTC. Assistant City Engineer Gaub reported that the signal at A Street NW and 3rd Street NW is operational and working, in response to a comment made by Member Osborne. The Committee discussed the new turn movements required to enter and exit the Post Office parking lot. Chairman Wagner stated that he has seen pickup trucks parking on A Street NW, facing north, instead of using the Post Office Parking lot and recommended “No Parking” signs be installed. Mayor Lewis and the Committee agreed that signs should be installed. Transportation Manager Para reported that staff is considering the installation of c-curb on 3rd Street NW to prevent left turns into and out of the Post Office parking lot, however, if this is done, it would also preclude left turn movements into and out of the Alley south of 3rd Street and across from the Post Office. The Committee was not concerned with the additional left turn restrictions if the c-curbing is needed. Mayor Lewis and the Committee requested additional traffic data supporting the recommendation prior to any c-curb being installed. The Committee and staff discussed the installation of an official City “No Left Turn” sign at the exit of the Post Office parking lot. Item 22 – CP1108 – 2011/2012 Citywide Storm Pond Cleaning: Assistant City Engineer Gaub stated there was only one bidder for the project, which was relatively high, and the City rejected all bids. The project is being repackaged and it will go out to bid again, probably in Spring 2013. Item 27 & 28 – Auburn Way South Pedestrian Improvements: Assistant City Engineer Gaub stated that one project is federally funded and there is property acquisition associated with both projects prior to going to construction, in response to a question asked by Chairman Wagner regarding the project finish dates. Assistant City Engineer Gaub said the environmental piece for the widening of the road from Fir Street to Hemlock Street also needs to be completed Page 3 of 4 CA.A Page 5 of 43 before construction can begin. Item 26 – CP1107 – Fullmer Wellfield Improvements: Member Osborne asked for an estimate on how close staff is to the first decision check-point with the consultant. Utilities Engineer Repp answered that the consultant is currently preparing some preliminary modeling work and the next step will be for the consultant to report back to staff. Assistant Director/City Engineer Selle stated that staff will bring the report and data back to the Committee once it is received from the consultant. The Committee requested the item be placed on the Action Items Matrix. Item B – MS0802 – Airport Roof Elastomeric Coating: Vice-Chair Peloza reported the project is complete and was completed using less funds than anticipated. This project will be removed from the list. B. Action Tracking Matrix (Dowdy) Item A – Street Lighting (Evaluate 102nd Place SE Lighting): Transportation Manager Para stated that PSE has not responded to his request and he will follow up with them. Vice-Chair Peloza asked about the double chipseal process. Street Systems Engineer Wickstrom explained that the road is sprayed with liquid asphalt and then covered with rocks and swept. The road is then sprayed a second time with liquid asphalt and a second layer of rocks is put down. The two layers are then covered with a “fog seal,” which is a final layer of liquid asphalt. Street Systems Engineer Wickstrom confirmed that the sweeping can cause dust to rise. Street Systems Engineer Wickstrom said the estimated date of completion for the 320th Street location is this current week. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:04 p.m. Approved this 1st day of October, 2012. _____________________________ _____________________________ Rich Wagner, Chair Jennifer Cusmir, Department Secretary Page 4 of 4CA.A Page 6 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-30 Date: September 25, 2012 Department: Public Works Attachments: Special Conditions Street Closure Schedule Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 12-30 for Auburn Parks, Arts and Recreation Santa Parade. Background Summary: Right-of-Way Use permit 12-30 would allow the City of Auburn Parks, Arts and Recreation Department to use City streets on Saturday, December 1, 2012 , from 3:30 pm to 6:30 pm, for their annual Santa Parade. Please see the attached list of streets and map for specific street closures and times. The Parks Department has made all necessary street closure arrangements with the Public Works, Police and Fire Departments. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:October 1, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 7 of 43 Right-of-Way Use Permit #12-30 Special Conditions for Auburn Parks, Arts and Recreation Santa Parade Staff recommends approval of the permit, subject to the following conditions: 1. Applicant shall maintain a 5-foot clear path for pedestrians on the sidewalk. 2. Applicant shall adhere to the approved traffic control plan and street closure list. 3. Auburn Police will direct traffic at the intersections of A Street SE/Auburn Avenue and E Main Street and Auburn Way S/N and E Main Street to allow traffic through during gaps in the parade. 4. Applicant shall provide parade marshals stationed at D Street NE and E Main Street to clear pedestrians in the event of a police response emergency. 5. Applicant shall provide additional lighting to the satisfaction of the city engineer on E Street NE during the parade to assist in the staging of the parade. 6. Applicant shall obtain a Parade Permit from Planning and Development. 7. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: • The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. • The effect, if any, on public health, safety, and welfare if the authorization is granted. • Such other factors as may demonstrate that the grant to use the rights-of- way will serve the community interest. CA.B Page 8 of 43 W1023- SANTA PARADE STREET CLOSURES – December 1, 2012 3:30pm – 4:00pm 1. Main Street between A Street SW/NW and Auburn Ave. (closed and cleared) 4:00pm – 6:30pm 1. Main Street between E Street NE and B Street NW (closed and cleared) 2. A Street SW/NW from 1st Street SW to 1st Street NW 3. Division Street from 1st Street SW to 1st Street NW 4. 1st Street NE from A Street NW to N. Division Street 5. B Street NE from E Main street to 1st Street NE 6. E Street NE between Main and 4th Street NE – Put no parking signs out prior to event 4:30pm – 5:00pm 7. Auburn Police control traffic on Auburn Way and E Main Street to allow traffic through during breaks in the parade. 8. Auburn Police control traffic on Auburn Avenue and Main Street to allow traffic through during breaks in the parade. CA.B Page 9 of 43 CA.B Page 10 of 43 CA.B Page 11 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0916 Date: September 24, 2012 Department: Public Works Attachments: Budget Status Sheet Bid Tabulation Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 10 to Contract No. 11-11 in the amount of $6,792.50 and accept construction of Project No. CP0916, West Valley Highway Improvements. Background Summary: The West Valley Highway Improvement Project re-constructed and widened West Valley Highway between West Main Street and the SR18 eastbound off-ramp. The improved roadway includes a sidewalk, bicycle lanes, lighting, center landscaped median, and low impact development (LID) drainage features such as pervious sidewalks, bio-retention swales, and compost amended vegetated filter strips (CAVFS). The project improved drainage to allow hillside runoff to drain through an improved conveyance system and prevent water from damaging the roadway. The existing traffic signal at the intersection of West Valley Highway and West Main Street was replaced and the intersection widened to improve turning movements. Due to the condition of the existing pavement on West Main Street where the channelization and loop installation was to occur, approximately 380 lineal feet of the West Main Street pavement was reconstructed as part of Change Order No. 3. Change Order No. 3 was not eligible for TIB grant reimbursement because it extended beyond the State Transportation Improvement Board's (TIB's) project limits. The total project cost is $3,827,511. The total project budget is $4,099,360. A project contingency of $248,862 remains in the 102 Arterial Street Fund and $22,987 remains in the 105 Arterial Preservation Fund. Reviewed by Council Committees: Public Works AUBURN * MORE THAN YOU IMAGINEDCA.C Page 12 of 43 Councilmember:Wagner Staff:Dunsdon Meeting Date:October 1, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 13 of 43 Project No: CP0916 Project Manager: Leah Dunsdon Date: September 21, 2012 Consultant Agreement Initiation Date: January 17, 2008 Permision to Advertise Advertisement Date: July 5, 2011 Contract Award Award Date: August 1, 2011 Change Order Approval Contract Final Acceptance Funding Prior Years (Actual)2011 (Actual)2012 Future Years Total 102 Fund - Unrestricted Street Revenue 55,0005,00060,000 102 Fund - TIB Grant** 175,8181,489,382680,4502,345,650 102 Fund - Traffic Impact Fees 384,880170,120555,000 102 Fund - from REET2 33,50261,498 95,000 105 Fund - Arterial Preservation Fund (Budget Amendment No. 8)160,000160,000 124 Fund - Traffic Mitigation Fund83,710 83,710 432 Fund - Storm Utility Fund 800,000 800,000 Total293,0302,790,7601,015,57004,099,360 Activity Prior Years (Actual)2011 (Actual)2012 Future Years Total Design Engineering (Consultant)261,320312,404 573,724 Design Engineering (City)31,71037,376 69,086 Right of Way 1,760 1,760 Construction Contract Bid 2,311,047488,8012,799,848 Change Order No. 1 - Road Closure (no cost)0 Change Order No. 2 - Storm / Erosion Control 4,5674,567 Change Order No. 3 - West Main Pavement 137,013137,013 Line Item Changes (23,041)(23,041) Construction Survey and Engineering (Consultant)65,38581,380146,765 Construction Engineering (City)62,788 55,000 117,788 BUDGET STATUS SHEET The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Costs (Funds Needed) Construction Engineering (City)62,788 55,000 117,788 Total293,0302,790,760743,72103,827,511 Prior Years (Actual)2011 (Actual)2012 Future Years Total *102 Funds Budgeted ( )(209,320)(1,990,760)(855,570)0(3,055,650) 102 Funds Needed 209,3201,990,760606,70802,806,788 *102 Fund Project Contingency ( )00(248,862)0(248,862) 102 Funds Required 00000 Prior Years (Actual)2011 (Actual)2012 Future Years Total *105 Funds Budgeted ( )00(160,000)0(160,000) 105 Funds Needed 00137,0130137,013 *105 Fund Project Contingency ( )00(22,987)0(22,987) 105 Funds Required 00000 Prior Years (Actual)2011 (Actual)2012 Future Years Total *124 Funds Budgeted ( )(83,710)000(83,710) 124 Funds Needed 83,71000083,710 *124 Fund Project Contingency ( )00000 124 Funds Required 00000 Prior Years (Actual)2011 (Actual)2012 Future Years Total *432 Funds Budgeted ( )0(800,000)00(800,000) 432 Funds Needed 0800,00000800,000 *432 Fund Project Contingency ( )00000 432 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. ** TIB Grant requires 40% matching funds, provided by the City. 124 Traffic Mitigation Funds Budget Status 432 Storm Budget Status 102 Arterial Street Budget Status 105 Arterial Preservation Budget Status H:\PROJ\CP0916 West Valley Hwy Imprvmnts\Budget\WVH-BudgetStatusSheet.xls 9/21/2012 11:34 AM 1 of 1CA.C Page 14 of 43 CA.C Page 15 of 43 CA.C Page 16 of 43 CA.C Page 17 of 43 CA.C Page 18 of 43 CA.C Page 19 of 43 CA.C Page 20 of 43 CA.C Page 21 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4862 Date: September 26, 2012 Department: Public Works Attachments: Exhibit A Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that City Council adopts Resolution No. 4862. Background Summary: Resolution No. 4862 authorizes the Mayor to accept a federal grant in the amount of $400,000 from the Washington State Department of Transportation for traffic signal safety improvements for the Citywide Traffic Signal Safety Improvements project and execute the Local Agreement to obligate the funds. The City applied for and received a $400,000 Federal FY 2009-2015 Highway Safety Improvement Program grant administered through the Washington State Department of Transportation for traffic signal safety improvements. This grant does not require a local match. The need to proactively implement traffic signal safety improvements at high accident intersections citywide is recognized in Auburn's adopted Transportation Improvement Program. The grant will fund: 1.Design a variety of traffic signal safety improvements such as flashing yellow left turn signal heads, installation of auxiliary signal heads, new or improved vehicle detections systems, installation of signal head back plates, countdown pedestrian signal heads, enhanced pedestrian pushbuttons and new LED signal lamps; and 2.Construction of these safety improvements at various intersections the City limits within the limitation of the funding availible. It is anticipated that $32,624 of the federal grant will be expended during design and $367,376 during construction. AUBURN * MORE THAN YOU IMAGINEDRES.A Page 22 of 43 Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Lee Meeting Date:October 1, 2012 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 23 of 43 Local Agency Agreement Agency Official Washington State Department of Transportation By Title Date Executed By Director of Highways and Local Programs Agency Address City of Auburn 25 West Main St Auburn, WA 98001 TheLocalAgencyhavingcomplied,orherebyagreeingtocomply,withthetermsandconditionssetforthin(1)Title23,U.S.CodeHighways,(2) theregulationsissuedpursuantthereto,(3)2CFR225,(4)OfficeofManagementandBudgetCircularsA-102,andA-133,(5)thepoliciesand procedurespromulgatedbytheWashingtonStateDepartment ofTransportation,and(6)thefederalaidprojectagreemententeredintobetweenthe StateandFederalGovernment,relativetotheaboveproject,theWashingtonStateDepartmentofTransportationwillauthorizetheLocalAgencyto proceedontheprojectbyaseparatenotification.Federalfundswhicharetobeobligatedfortheprojectmaynotexceedtheamountshownhereinon liner,column3,withoutwrittenauthoritybytheState,subjecttotheapprovaloftheFederalHighwayAdministration.Allprojectcostsnot reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Description of Work Name Length Termini Citywide Traffic Signal Safety Improvements n/a Various locations throughout the City of Auburn Type of Work Estimate of Funding (1)(2)(3) PE Right of Way Construction a. Agency b. Other d. State e. Total PE Cost Estimate (a+b+c+d) 5,000.00 1,000.00 32,624.00 f. Agency g. Other i. State j. Total R/W Cost Estimate (f+g+h+i) k. Contract l. Other m. Other o. Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q)32,624.00 1,000.00 32,624.00 Federal Funds Estimated Funds Estimated Agency Project Funds Estimated Total 1 Improve traffic signal phasing and timing, improve the visibility of traffic signal heads, and install countdown pedestrian signal displays and ADA pedestrian pushbuttons. 32,624.00 For OSC WSDOT Use Only Project No. Agreement No. 5,000.00 CFDA No. 20.205 Federal Aid Participation Ratio for PE Federal Aid Participation Ratio for RW Federal Aid Participation Ratio for CN 100 % % % (Catalog of Federal Domestic Assistance) Mayor Consultant 26,624.0026,624.00 h. Other c. Other n. Other DOTForm 140-039 EF Revised 09/2011RES.A Page 24 of 43 Construction Method of Financing (Check Method Selected) State Ad and Award Method A - Advance Payment - Agency Share of total construction cost (based on contract award) Method B - Withhold from gas tax the Agency's share of total construction cost (line 4, column 2) in the amount of $at $per month formonths. Local Force or Local Ad and Award Method C - Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on October 1 2012,, Resolution/Ordinance No.4862 2 Provisions CertaintypesofworkandservicesshallbeprovidedbytheStateonthisprojectasrequestedbytheAgencyanddescribedintheTypeofWork above.Inaddition,theStatewillfurnishqualifiedpersonnelforthesupervisionandinspectionoftheworkinprogress.OnLocalAgencyadvertised andawardedprojects,thesupervisionandinspectionshall belimitedtoensuringallworkisinconformancewithapprovedplans,specifications,and federalaidrequirements.ThesalaryofsuchengineerorothersupervisorandallothersalariesandcostsincurredbyStateforcesupontheproject willbeconsideredacostthereof.AllcostsrelatedtothisprojectincurredbyemployeesoftheStateinthecustomarymanneronhighwaypayrolls and vouchers shall be charged as costs of the project. I. Scope of Work TheAgencyshallprovideallthework,labor,materials,and servicesnecessarytoperformtheprojectwhichisdescribedandsetforthindetailin the “Project Description” and “Type of Work.” WhentheStateactsforandonbehalfoftheAgency,theStateshallbedeemedanagentoftheAgencyandshallperformtheservicesdescribed andindicatedin“TypeofWork”onthefaceofthisagreement,inaccordancewithplansandspecificationsasproposedbytheAgencyandapproved by the State and the Federal Highway Administration. WhentheStateactsfortheAgencybutisnotsubjecttotherightofcontrolbytheAgency,theStateshallhavetherighttoperformthework subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority TheStateiswillingtofulfilltheresponsibilitiestotheFederalGovernmentbytheadministrationofthisproject.TheAgencyagreesthattheState shallhavethefullauthoritytocarryoutthisadministration.TheStateshallreview,process,andapprovedocumentsrequiredforfederalaid reimbursementinaccordancewithfederalrequirements.If theStateadvertisesandawardsthecontract,theStatewill furtheractfortheAgencyin allmattersconcerningtheprojectasrequestedbytheAgency.IftheLocalAgencyadvertisesandawardstheproject,the Stateshallreviewthework to ensure conformity with the approved plans and specifications. III. Project Administration IV. Availability of Records AllprojectrecordsinsupportofallcostsincurredandactualexpenditureskeptbytheAgencyaretobemaintainedinaccordancewithlocal governmentaccountingproceduresprescribedbytheWashingtonStateAuditor’sOffice,theU.S.DepartmentofTransportation,andthe WashingtonStateDepartmentofTransportation.TherecordsshallbeopentoinspectionbytheStateandFederalGovernmentatallreasonabletimes andshallberetainedandmadeavailableforsuchinspection foraperiodofnotlessthanthreeyearsfromthefinalpaymentofanyfederalaidfunds to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request. TheAgencyagreesthatonfederalaidhighwayconstructionprojects,thecurrentfederalaidregulationswhichapplyto liquidateddamages relativetothebasisoffederalparticipationintheprojectcostshallbeapplicableintheeventthecontractorfailstocompletethecontractwithinthe contract time. V. Compliance with Provisions TheAgencyshallnotincuranyfederalaidparticipationcostsonanyclassificationofworkonthisprojectuntilauthorizedinwritingbytheState for each classification. The classifications of work for projects are: 1. Preliminary engineering. 2. Right of way acquisition. 3. Project construction. Intheeventthatrightofwayacquisition,oractualconstructionoftheroad,forwhichpreliminaryengineeringisundertakenisnotstartedbythe closingofthetenthfiscalyearfollowingthefiscalyearin whichtheagreementisexecuted,theAgencywillrepaytothe Statethesumorsumsof federal funds paid to the Agency under the terms of this agreement (see Section IX). TheAgencyagreesthatallstagesofconstructionnecessary toprovidetheinitiallyplannedcompletefacilitywithinthelimitsofthisprojectwill conformtoatleasttheminimumvaluessetbyapprovedstatewidedesignstandardsapplicabletothisclassofhighways,eventhoughsuchadditional work is financed without federal aid participation. VI. Payment and Partial Reimbursement Thetotalcostoftheproject,includingallreviewandengineeringcostsandotherexpensesoftheState,istobepaidbytheAgencyandbythe FederalGovernment.Federalfundingshallbeinaccordance withtheFederalTransportationAct,asamended,2CFR225andOfficeof ManagementandBudgetcircularsA-102andA-133.TheStateshallnotbeultimatelyresponsibleforanyofthecostsofthe project.TheAgency shallbeultimatelyresponsibleforallcostsassociatedwiththeprojectwhicharenotreimbursedbytheFederalGovernment.Nothinginthis agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. DOTForm 140-039 EF Revised 09/2011RES.A Page 25 of 43 DOTForm 140-039 EF Revised 09/2011 3 TheStateshallbilltheAgencyforallcostsincurredbytheStaterelativetotheproject.TheStateshallalsobilltheAgencyforthefederalfunds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). MethodA –TheAgencywillplacewiththeState,within(20)daysafter theexecutionoftheconstructioncontract,anadvanceintheamountof theAgency’sshareofthetotalconstructioncostbasedonthecontractaward.TheStatewillnotifytheAgencyoftheexactamounttobedeposited withtheState.TheStatewillpayallcostsincurredunderthecontractuponpresentationofprogressbillingsfromthecontractor.Followingsuch payments,theStatewillsubmitabillingtotheFederalGovernmentforthefederalaidparticipationshareofthecost.Whentheprojectis substantiallycompletedandfinalactualcostsoftheprojectcanbedetermined,theStatewillpresenttheAgencywitha finalbillingshowingthe amountduetheStateortheamountduetheAgency.ThisbillingwillbeclearedbyeitherapaymentfromtheAgencytotheStateorbyarefund from the State to the Agency. MethodB –TheAgency’sshareofthetotalconstructioncostasshownonthefaceofthisagreementshallbewithheldfromitsmonthlyfueltax allotments.Thefaceofthisagreementestablishesthemonthsinwhichthewithholdingshalltakeplaceandtheexactamounttobewithheldeach month.Theextentofwithholdingwillbeconfirmedbyletter fromtheStateatthetimeofcontractaward.Uponreceiptofprogressbillingsfromthe contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. MethodC –TheAgencymaysubmitvoucherstotheStateintheformatprescribedbytheState,induplicate,notmorethanoncepermonthfor thosecostseligibleforFederalparticipationtotheextentthatsuchcostsaredirectlyattributableandproperlyallocabletothisproject.Expenditures bytheLocalAgencyformaintenance,generaladministration,supervision,andotheroverheadshallnotbeeligiblefor Federalparticipationunless claimed under a previously approved indirect cost plan. TheStateshallreimbursetheAgencyfortheFederalshareof eligibleprojectcostsuptotheamountshownonthefaceofthisagreement.Atthe time of audit, the Agency will provide documentation of all costs incurred on the project. TheAgency,ifservicesofaconsultantarerequired,shallberesponsibleforauditoftheconsultant’srecordstodetermineeligiblefederalaid costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. VII. Audit of Federal Consultant Contracts AnauditshallbeconductedbytheWSDOTInternalAuditOfficeinaccordancewithgenerallyacceptedgovernmentalauditingstandardsas issuedbytheUnitedStatesGeneralAccountingOfficebythe ComptrollerGeneraloftheUnitedStates;WSDOTManualM27-50,Consultant Authorization,Selection,andAgreementAdministration;memorandaofunderstandingbetweenWSDOTandFHWA;andOfficeofManagement and Budget Circular A-133. Ifuponaudititisfoundthatoverpaymentorparticipationoffederalmoneyinineligibleitemsofcosthasoccurred,the Agencyshallreimburse the State for the amount of such overpayment or excess participation (see Section IX). TheAgencyagreesthatifpaymentorarrangementforpayment ofanyoftheState’sbillingrelativetotheproject(e.g.,Stateforcework,project cancellation,overpayment,costineligibleforfederalparticipation,etc.)isnotmadetotheStatewithin45daysaftertheAgencyhasbeenbilled,the StateshalleffectreimbursementofthetotalsumduefromtheregularmonthlyfueltaxallotmentstotheAgencyfromtheMotorVehicleFund.No additionalFederalprojectfundingwillbeapproveduntilfullpaymentisreceivedunlessotherwisedirectedtheDirectorofHighwaysandLocal Programs. IX. Payment of Billing TheAgencywillnotpermitanychangestobemadeintheprovisionsforparkingregulationsandtrafficcontrolonthisprojectwithoutprior approvaloftheStateandFederalHighwayAdministration.TheAgencywillnotinstallorpermittobeinstalledanysigns,signals,ormarkingsnot inconformancewiththestandardsapprovedbytheFederalHighwayAdministrationandMUTCD.TheAgencywill,atitsownexpense,maintain the improvement covered by this agreement. X. Traffic Control, Signing, Marking, and Roadway Maintenance TheAgencyshallholdtheFederalGovernmentandtheStateharmlessfromandshallprocessanddefendatitsownexpenseallclaims,demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency’s execution, XI. Indemnity TheAgency,asasubrecipientoffederalfunds,shalladhere tothefederalOfficeofManagementandBudget(OMB)CircularA-133aswellasall applicablefederalandstatestatutesandregulations.Asubrecipientwhoexpends$500,000ormoreinfederalawardsfromallsourcesduringa givenfiscalyearshallhaveasingleorprogram-specificauditperformedforthatyearinaccordancewiththeprovisionsofOMBCircularA-133. Upon conclusion of the A-133 audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. VIII. Single Audit Act TheAgencyshallbillthestateforfederalaidprojectcosts incurredinconformitywithapplicablefederalandstatelaws.Theagencyshall minimizethetimeelapsedbetweenreceiptoffederalaidfundsandsubsequentpaymentofincurredcosts.ExpendituresbytheLocalAgencyfor maintenance,generaladministration,supervision,andotheroverheadshallnotbeeligibleforfederalparticipationunlessacurrentindirectcostplan hasbeenpreparedinaccordancewiththeregulationsoutlinedin2CFR225-CostPrinciplesforState,Local,andIndianTribalGovernment,and retained for audit. TheStatewillpayforStateincurredcostsontheproject.Followingpayment,theStateshallbilltheFederalGovernmentforreimbursementof thosecostseligibleforfederalparticipationtotheextentthatsuchcostsareattributableandproperlyallocableto thisproject.TheStateshallbillthe Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. RES.A Page 26 of 43 No liability shall attach to the State or Federal Government except as expressly provided herein. TheAgencyherebyagreesthatitwillincorporateorcauseto beincorporatedintoanycontractforconstructionwork,or modificationthereof,as definedintherulesandregulationsoftheSecretaryofLaborin41CFRChapter60,whichispaidforinwholeorinpartwith fundsobtainedfrom theFederalGovernmentorborrowedonthecreditoftheFederalGovernmentpursuanttoagrant,contract,loan,insurance,orguaranteeor understandingpursuanttoanyfederalprograminvolvingsuchgrant,contract,loan,insurance,orguarantee,therequiredcontractprovisionsfor Federal-Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines. XII. Nondiscrimination Provision TheAgencyfurtheragreesthatitwillbeboundbytheaboveequalopportunityclausewithrespecttoitsownemploymentpracticeswhenit participatesinfederallyassistedconstructionwork:Provided,thatiftheapplicantsoparticipatingisaStateorLocalGovernment,theaboveequal opportunityclauseisnotapplicabletoanyagency,instrumentality,orsubdivisionofsuchgovernmentwhichdoesnotparticipateinworkonor under the contract. The Agency also agrees: (1)ToassistandcooperateactivelywiththeStateinobtainingthecomplianceofcontractorsandsubcontractorswiththeequalopportunity clause and rules, regulations, and relevant orders of the Secretary of Labor. (2)TofurnishtheStatesuchinformationasitmayrequireforthesupervisionofsuchcomplianceandthatitwillotherwiseassisttheStatein the discharge of its primary responsibility for securing compliance. (3)TorefrainfromenteringintoanycontractorcontractmodificationsubjecttoExecutiveOrder11246ofSeptember24,1965,witha contractordebarredfrom,orwhohasnotdemonstratedeligibilityfor,governmentcontractsandfederallyassistedconstructioncontracts pursuant to the Executive Order. (4)Tocarryoutsuchsanctionsandpenaltiesforviolationoftheequalopportunityclauseasmaybeimposeduponcontractorsand subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. TheAgencyshallnotdiscriminateonthebasisofrace,color,nationalorigin,orsexintheawardandperformanceofanyUSDOT-assisted contractand/oragreementorintheadministrationofitsDBEprogramortherequirementsof49CFRPart26.TheAgencyshalltakeallnecessary andreasonablestepsunder49CFRPart26toensurenondiscriminationintheawardandadministrationofUSDOT-assisted contractsand agreements.TheWSDOT’sDBEprogram,asrequiredby49CFRPart26andasapprovedbyUSDOT,isincorporatedbyreferenceinthis agreement.Implementationofthisprogramisalegalobligationandfailuretocarryoutitstermsshallbetreatedasaviolationofthisagreement. UponnotificationtotheAgencyofitsfailuretocarryoutitsapprovedprogram,theDepartmentmayimposesanctionsasprovidedforunderPart26 andmay,inappropriatecases,referthematterforenforcementunder18U.S.C.1001and/ortheProgramFraudCivilRemediesActof1986(31U. S.C. 3801 et seq.). 4 TheSecretaryoftheWashingtonStateDepartmentofTransportationmayterminatethecontractinwhole,orfromtimetotimeinpart, whenever: XIV. Termination for Public Convenience (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)ThecontractorispreventedfromproceedingwiththeworkasadirectresultofanExecutiveOrderofthePresidentwithrespecttothe prosecutionofwarorintheinterestofnationaldefense,or anExecutiveOrderofthePresidentorGovernoroftheStatewithrespecttothe preservation of energy resources. (3)Thecontractorispreventedfromproceedingwiththeworkbyreasonofapreliminary,special,orpermanentrestrainingorderofa courtofcompetentjurisdictionwheretheissuanceofsuchorderisprimarilycausedbytheactsoromissionsofpersonsoragenciesotherthan the contractor. (4) The Secretary determines that such termination is in the best interests of the State. Fortheconvenienceofthepartiestothiscontract,itisagreedthatanyclaimsand/orcausesofactionwhichtheLocalAgencyhasagainstthe StateofWashington,growingoutofthiscontractortheprojectwithwhichitisconcerned,shallbebroughtonlyintheSuperiorCourtforThurston County. XV. Venue for Claims and/or Causes of Action Inaddition,theAgencyagreesthatifitfailsorrefusestocomplywiththeseundertakings,theStatemaytakeanyorallofthefollowing actions: (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. TheAgencyherebyagreesthattheliquidateddamagesprovisionsof23CFRPart635,Subpart127,assupplemented,relativetotheamountof Federalparticipationintheprojectcost,shallbeapplicableintheeventthecontractorfailstocompletethecontractwithinthecontracttime.Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIII. Liquidated Damages DOTForm 140-039 EF Revised 09/2011 performance,orfailuretoperformanyoftheprovisionsofthisagreement,orofanyotheragreementorcontractconnectedwiththisagreement,or arisingbyreasonoftheparticipationoftheStateorFederalGovernmentintheproject,PROVIDED,nothinghereinshall requiretheAgencyto reimbursetheStateortheFederalGovernmentfordamagesarisingoutofbodilyinjurytopersonsordamagetopropertycausedbyorresultingfrom the sole negligence of the Federal Government or the State. RES.A Page 27 of 43 The approving authority certifies, to the best of his or her knowledge and belief, that: XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying (1)Nofederalappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfoftheundersigned,toanypersonforinfluencingorattempting toinfluenceanofficeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamember ofCongressinconnectionwiththeawardingofanyfederalcontract,themakingofanyfederalgrant,themakingofanyfederalloan,theentering intoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontract,grant,loan,or cooperative agreement. (2)Ifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluencean officeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamemberofCongressin connectionwiththisfederalcontract,grant,loan,orcooperativeagreement,theundersignedshallcompleteandsubmittheStandardForm-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3)Theundersignedshallrequirethatthelanguageofthiscertificationbeincludedintheawarddocumentsforallsubawardsatalltiers (includingsubgrants,andcontractsandsubcontractsundergrants,subgrants,loans,andcooperativeagreements)whichexceed$100,000,andthatall such subrecipients shall certify and disclose accordingly. Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeor enteredinto.Submission ofthiscertificationasaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Additional Provisions 5DOTForm 140-039 EF Revised 09/2011RES.A Page 28 of 43 0 1,475 Citywide Traffic Signal Safety Improvements Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 9/26/2012 ft Traffic Signals Fire Station Signal Pedestrian Signal Traffic Signal RES.A Page 29 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4860 Date: September 24, 2012 Department: Public Works Attachments: Resolution No. 4860 Budget Impact: $0 Administrative Recommendation: Public Works Committee recommends that City Council adopt Resolution No. 4860 and authorize the surplus of the equipment listed below. Background Summary: The following mower is in need of major repairs and the cost of repairs exceeds 75% of the value, which is under $10,000.00: 6918A 2007 John Deer Small Engine Tractor PIN MOX724A020649 Fixed Asset Number 55000 6918A The following vactor truck is 7 years old and has been replaced. At this time there are no other City departments that would utilize this type of equipment and it is in the best interests of the City to realize the money from sale rather than to continue to allow the general overall condition to deteriorate by sitting idle, further diminishing its resale value: 6540A 2005 Hydro Excavator Truck VIN 1HTWCAZR45J131316 Fixed Asset Number 55000 6540A The mechanical cost to repair the following vehicle exceeds 50% of its value. 6714C 2008 Ford F250 XL 4x4 Pick Up VIN 1FTSX20R78EA18671 Fixed Asset Number 55000 6714C. The Senior Center no longer has use for Five - 5 foot diameter round folding tables. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Bailey/Dowdy Meeting Date:Item Number: AUBURN * MORE THAN YOU IMAGINEDDI.A Page 30 of 43 October 1, 2012DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 31 of 43 ----------------------------- Resolution No. 4860 September 24, 2012 Page 1 of 2 RESOLUTION NO. 4860 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an appropriate charitable non- profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property through appropriate sale or donation to another governmental agency or charitable non-profit entity. Public Works The following mower is in need of major repairs and the cost of repairs exceeds 75% of the value, which is under $10,000.00: 6918A - 2007 John Deer Small Engine Tractor PIN MOX724A020649 Fixed Asset Number 55000 6918A The following vactor truck is 7 years old and has been replaced. At this time there are no other City departments that would utilize this type of equipment DI.A Page 32 of 43 ----------------------------- Resolution No. 4860 September 24, 2012 Page 2 of 2 and it is in the best interests of the City to realize the money from sale than to continue to allow the general overall condition to deteriorate by sitting idle, further diminishing its’ resale value: 6540A 2005 Hydro Excavator Truck VIN 1HTWCAZR45J131316 Fixed Asset Number 55000 6540A The mechanical cost to repair the following vehicle exceeds 50% of its value. 6714C 2008 Ford F250 XL 4x4 Pick Up VIN 1FTSX20R78EA18671 Fixed Asset Number 55000 6714C. Senior Center Five – 5 foot diameter round folding tables. Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. CITY OF AUBURN ________________________________ PETER B. LEWIS ATTEST: MAYOR ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.A Page 33 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: September 24, 2012 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:October 1, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 34 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 1 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n se w e r p u m p s t a t i o n . - 2, 9 5 5 , 5 6 9 2, 9 5 5 , 5 6 9 2 , 8 8 6 , 4 2 0 1 0 0 % O c t - 1 0 1 0 0 % S e p - 1 2 D u n s d o n F i n a l P a y m e n t i s i n pr o c e s s . 2 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . Ma i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H be t w e e n S R 1 8 a n d W . M a i n , i n c l u d i n g si g n a l i m p r o v e m e n t s a t W . M a i n . - 8 7 0 , 0 0 0 80 0 , 0 0 0 2 , 3 4 5 , 6 5 0 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 4, 0 9 9 , 3 6 0 3 , 8 2 7 , 5 1 1 1 0 0 % J u l - 1 1 1 0 0 % S e p - 1 2 D u n s d o n F i n a l P a y m e n t i s i n pr o c e s s . 3 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e Pr o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t of a c o m p r e h e n s i v e p r o m e n a d e o n Di v i s i o n S t . f r o m M a i n S t t o 3 r d S t SE / S W . I m p r o v e m e n t s i n c l u d e up g r a d e s t o a l l u t i l i t i e s a n d n e w ro a d w a y c o r r i d o r t r e a t m e n t s . - 3 , 0 0 0 , 0 0 0 (E D A ) 4, 3 0 0 , 8 7 9 (L R F B o n d s ) 7, 3 0 0 , 8 7 9 6 , 3 8 9 , 7 5 2 1 0 0 % M a r - 1 1 1 0 0 % O c t - 1 2 V o n d r a k Fi n a l P a y m e n t i s i n p r o c e s s . Ex t r a b u d g e t i s p r i m a r i l y E D A f u n d s d u e t o th e p e r c e n t a g e b a s e d g r a n t a n d f i n a l pr o j e c t c o s t s b e i n g s i g n i f i c a n t l y l e s s t h a n or i g i n a l l y a n t i c i p a t e d . 4 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e Ri v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e an d r e p a i r s a t t h e W h i t e R i v e r s t o r m pu m p s t a t i o n . - 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % O c t - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k is a l l t h a t r e m a i n s a n d m a y b e c o m p l e t e d i n Oc t o b e r . S. 2 7 7 t h W e t l a n d M i t i g a t i o n Mo n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o co m p l e t e t h e r e q u i r e m e n t m o n i t o r i n g an d m a i n t e n a n c e o f t h e w e t l a n d Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 5 C4 1 0 A an d m a i n t e n a n c e o f t h e w e t l a n d mi t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d on t h e N o r t h g e o d e c k e p r o p e r t y a n d a t th e c o r n e r o f 4 4 t h S t N W a n d F r o n t a g e Ro a d . P e r m i t s r e q u i r e t h e C i t y t o mo n i t o r t h e s i t e s f o r 1 0 y e a r s . - 1 4 3 , 5 9 7 14 3 , 5 9 7 1 4 3 , 3 7 4 1 0 0 % A p r - 1 1 9 8 % M a y - 1 3 D u n s d o n Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , th e p r o j e c t i s e n t e r i n g t h e 1 - y e a r p l a n t es t a b l i s h m e n t p e r i o d a n d t h e f i n i s h d a t e ha s b e e n c h a n g e d t o r e f l e c t t h i s . 6 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n an d p e r m i t t i n g e f f o r t s a s s o c i a t e d w i t h th e a r t e r i a l s t r e e t c o r r i d o r ‘ A ’ S t r e e t NW f r o m 1 4 t h S t r e e t N W s o u t h t o 3 r d St r e e t N W . - 1 , 2 0 2 , 5 2 6 (1 0 2 a n d T I F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r I n - Ki n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9, 8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 9 6 % O c t - 1 2 G a u b Ro a d w a y c o n n e c t i o n f r o m 3 r d t o 5 t h i s op e n t o l o c a l t r a f f i c o n l y . W o r k i s n e a r l y co m p l e t e d w i t h t h e e x c e p t i o n o f f i n a l La n d s c a p i n g a n d w e t l a n d m i t i g a t i o n w h i c h is n o t a n t i c i p a t e d t o b e c o m p l e t e d u n t i l Oc t o b e r . 7 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p St a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e L a k e l a n d Hi l l s w a t e r s e r v i c e a r e a i n o r d e r t o me e t f i r e f l o w d e m a n d s . - 2 , 7 6 0 , 9 8 2 2, 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 5 % N o v - 1 2 V o n d r a k Fi n a l S C A D A d e s i g n i s b e i n g p r o v i d e d b y th e S C A D A U p g r a d e P r o j e c t . S t a r t u p a n d te s t i n g w i l l b e g i n i n O c t o b e r . 8 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l s a n d o v e r l a y w o r k on b o t h a r t e r i a l / c o l l e c t o r a n d l o c a l st r e e t s t h r o u g h o u t t h e C i t y . - 1 , 3 0 0 , 0 0 0 5 3 9 , 5 0 0 (S O S ) 1, 8 3 9 , 5 0 0 1 , 8 3 9 , 5 0 0 1 0 0 % J u n - 1 2 8 0 % O c t - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e r e m a i n i n g 2 0 1 2 SO S n o n - r e b u i l d s t r e e t s w i t h t h e 2 0 1 2 ar t e r i a l / c o l l e c t o r p r e s e r v a t i o n p r o g r a m . W o r k i s u n d e r w a y w i t h p a t c h i n g i n pr o g r e s s . C h i p S e a l s a n o v e r l a y w o r k i s co m p l e t e . Pa g e 1 o f 7 DI.B Page 35 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 9 EM 0 9 0 2 Te m p o r a r y F l o o d C o n t r o l B a r r i e r Re m o v a l : Th i s p r o j e c t w i l l r e m o v e t h e 5 m i l e s o f te m p o r a r y b a r r i e r s i n s t a l l e d i n 2 0 0 9 t o ad d r e s s t h e p o t e n t i a l f o r f l o o d i n g f r o m th e d i m i n i s h e d c a p a c i t y o f t h e H o w a r d Ha n s o n D a m . - 2 , 1 4 0 , 6 9 4 (K C F C D ) 2, 1 4 0 , 6 9 4 2 , 1 2 9 , 2 2 2 1 0 0 % J u l - 1 2 8 0 % D e c - 1 2 T r u o n g W o r k i s u n d e r w a y a t m u l t i p l e l o c a t i o n s . Re s t o r a t i o n w o r k a t s e v e r a l l o c a t i o n s co n t i n u e s a n d t h e r e m o v a l o f t h e H e s c o un i t s o n G r e e n R i v e r R o a d a n d t h e b u l k sa n d b a g s o n F r o n t a g e R o a d r e m i a n t o b e co m p l e t e d . 10 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 In t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d co n s t r u c t i o n o f i n f r a s t r u c t u r e o n 1 3 2 n d Av e S E a n d t h e T a c o m a P i p e l i n e 5 f o r th e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . - 1 , 2 9 0 , 0 0 0 1, 2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 7 8 % D e c - 1 2 D u n s d o n W o r k h a s r e s u m e d . 11 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g te a l l i g h t s t h a t h a v e r e a c h e d t h e e n d o f th e i r s e r v i c e l i f e w i t h l i g h t s m e e t i n g t h e cu r r e n t d o w n t o w n s t a n d a r d s . - 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 5 , 0 0 0 1 0 0 % S e p - 1 1 7 7 % O c t - 1 2 T r u o n g W o r k i s i n s u s p e n s i o n , w a i t i n g o n m a t e r i a l de l i v e r y f o r r e m a i n i n g 9 l i g h t s o n S a f e w a y pa r k i n g l o t s i d e w a l k a r e a . 12 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e r e p a i r s a n d i m p r o v e m e n t s o n ac a d e m y d r i v e S e , 3 7 t h S t r e e t N W , an d 3 6 t h S t r e e t N E . - 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 7 5 % O c t - 1 2 L e e W o r k o n t h e 3 7 t h S t r e e t si t e i s u n d e r w a y . 13 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s - 2, 6 6 6 , 2 0 0 1, 9 9 4 , 5 0 0 1, 0 1 4 , 0 0 0 5, 6 7 4 , 7 0 0 4, 9 9 8 , 5 1 2 10 0 % No v - 0 9 74 % De c - 1 2 Le e Im p l e m e n t a t i o n C o n t r a c t e x e c u t e d . Pr e l i m i n a r y D e s i g n a n d F i n a l D e s i g n a r e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t 13 C5 2 4 A Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s SC A D A s y s t e m t o m e e t P u b l i c W o r k s go a l s . - 2, 6 6 6 , 2 0 0 1, 9 9 4 , 5 0 0 1, 0 1 4 , 0 0 0 5, 6 7 4 , 7 0 0 4, 9 9 8 , 5 1 2 10 0 % No v - 0 9 74 % De c - 1 2 Le e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t M& O i s c o m p l e t e a n d c o n v e r s i o n o f a l l 3 te s t s i t e s a r e c o m p l e t e . T h e r e m a i n i n g si t e s w i l l b e g i n c o n v e r s i o n s s o o n . 14 CP 0 9 2 1 Bi - A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e sa n i t a r y s e w e r f a c i l i t i e s ( m a n h o l e s , pi p e s , e t c . ) t h r o u g h o u t t h e C i t y . - 1 1 7 , 0 0 0 8 3 5 , 6 3 5 5 , 0 0 0 9 5 7 , 6 3 5 8 5 3 , 9 8 5 1 0 0 % M a y - 1 2 7 0 % N o v - 1 2 L e e W o r k i s u n d e r w a y . 15 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t Pr o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t va r i o u s l o c a t i o n s w i t h i n t h e C i t y . - 2 3 5 , 0 0 0 (3 2 8 ) 23 5 , 0 0 0 2 2 9 , 3 2 0 1 0 0 % J u l - 1 2 5 0 % N o v - 1 2 W i c k s t r o m W o r k i s u n d e r w a y . 16 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e Se p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e se p a r a t e ‘ M ’ S t r e e t S E f r o m t h e Bu r l i n g t o n N o r t h e r n S a n t a F e St a m p e d e P a s s R a i l l i n e i n P h a s e 1 an d c o m p l e t i o n o f t h e A u b u r n B l a c k Di a m o n d R o a d B y p a s s c o n n e c t i o n i s a fu t u r e p h a s e . - 5 , 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 4 2 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n p l a c e t h r o u g h Fe b r u a r y 2 0 1 3 , w e a t h e r d e p e n d a n t . 6 t h St r e e t a n d 4 t h S t r e e t i n t e r s e c t i o n s a r e op e n t o t r a f f i c . Pa g e 2 o f 7 DI.B Page 36 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 17 CP 1 2 1 6 20 1 2 A r t e r i a l C r a c k S e a l P r o j e c t Th i s p r o j e c t w i l l c o m p l e t e c r a c k s e a l i n g on a r t e r i a l a n d c o l l e c t o r s t r e e t s t h r o u g h ou t t h e C i t y . - 2 0 0 , 0 0 0 20 0 , 0 0 0 1 7 5 , 3 2 4 1 0 0 % J u l - 1 2 1 0 % O c t - 1 2 W i c k s t r o m W o r k i s u n d e r w a y . 18 CP 1 2 1 1 Do w n t o w n S c u l p t u r e G a r d e n : Th i s p r o j e c t w i l l p r o v i d e f o r t h e im p l e m e n t a t i o n o f a n a n n u a l l y r o t a t i n g sc u l p t u r e g a r d e n t h r o u g h o u t t h e do w n t o w n a r e a . T h i s p o r t i o n o f t h e pr o j e c t w i l l c o n s t r u c t u p t o 1 0 fo u n d a t i o n s f o r t h e s c u l p t u r e s a s t h e bu d g e t a l l o w s . A r t s e l e c t i o n s a r e b e i n g do n e t h r o u g h t h e A r t s C o m m i s s i o n pr o c e s s w i t h t h e P a r k s D e p a r t m e n t . - 7 0 , 4 8 4 (L R F ) 10 , 0 0 0 (G e n e r a l fu n d ) 80 , 4 8 4 8 0 , 4 8 4 1 0 0 % J u l - 1 2 1 0 % N o v - 1 2 T r u o n g W o r k i s u n d e r w a y . 19 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e A c a d e m y wa t e r s e r v i c e a r e a i n o r d e r t o m e e t f i r e fl o w d e m a n d s . 1 3 , 0 4 1 , 0 3 1 3, 0 4 1 , 0 3 1 3 , 0 2 2 , 5 0 0 1 0 0 % S e p - 1 2 O c t - 1 3 V o n d r a k Pr o j e c t i s a d v e r t i s e d a n d w i l l o p e n b i d s o n Oc t . 4 t h . 20 CP 1 2 1 5 Ba n n e r P o l e F o u n d a t i o n R e p a i r : Th i s p r o j e c t w i l l r e p l a c e t h e f o u n d a t i o n of t h e b a n n e r p o l e l o c a t e d a t t h e N E co r n e r o f E M a i n S t r e e t a n d B S t r e e t NE . 1 3 0 , 0 0 0 (3 2 8 ) 30 , 0 0 0 3 0 , 0 0 0 9 8 % O c t - 1 2 N o v - 1 2 T r u o n g B i d d o u c m e n t s a r e b e i n g d e v e l o p e d . We l l 1 I m p r o v e m e n t s - Tr a n s m i s s i o n L i n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a 21 CP 0 9 1 5 Th i s p r o j e c t i s t h e f i r s t p h a s e o f a la r g e r p r o j e c t a n d w i l l r e p l a c e w a t e r li n e s f r o m t h e W e l l 1 S i t e t o t h e Ho w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y t o a c c o m m o d a t e t h e re p l a c e m e n t o f W e l l 1 . T h i s p r o j e c t w i l l al s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 I m p r o v e m e n t s 1 1 , 9 4 6 , 6 9 7 8 3 1 , 9 0 4 2 , 7 7 8 , 6 0 1 2 , 7 5 0 , 7 6 0 9 7 % O c t - 1 2 A p r - 1 3 L e e Bi d d o c u m e n t s a r e b e i n g d e v e l o p e d . Pr o j e c t i s a n t i c i p a t e d t o b e u n d e r co n s t r u c t i o n d u r i n g t h e M S t r e e t c l o s u r e . Th i s p r o j e c t i s b e i n g p a r t i a l l y f u n d e d w i t h a Pu b l i c W o r k s T r u s t F u n d L o a n . 22 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d Cl e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l of s e d i m e n t f r o m 8 s t o r m d r a i n a g e po n d s l o c a t e d t h r o u g h o u t t h e C i t y a n d cl e a n t h e d i t c h a l o n g A S t r e e t S E / E a s t Va l l e y H i g h w a y . 1 36 0 , 0 0 0 3 6 0 , 0 0 0 3 3 5 , 8 0 0 9 5 % M a r - 1 3 O c t - 1 3 L e e Pr o j e c t s c h e d u l e i s r e v i s e d t o c o m p l e t e t h i s wo r k d u r i n g t h e s u m m e r o f 2 0 1 3 d u e t o wa t e r l e v e l s . 23 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e i m p r o v e m e n t s o n H i - C r e s t Dr i v e N W 1 16 5 , 0 0 0 1 6 5 , 0 0 0 1 7 8 , 3 1 0 3 0 % D e c - 1 2 A u g - 1 3 L e e De s i g n w o r k u n d e r w a y b u t i s n o t an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n t h i s ye a r . 24 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s f o r s a f e w a l k i n g r o u t e s to H a z e l w o o d E l e m . , L e a H i l l e l e m . , an d R a i n e r M i d d l e S c h o o l a l o n g 1 1 6 t h Av e . S E a n d S E 3 1 2 S t . 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 ( A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 3 0 % A p r - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . C o n s t r u c t i o n an t i c i p a t e d i n 2 0 1 3 t o b e d u r i n g t h e su m m e r . A g r e e m e n t w i t h A S D f o r t h e i r po r t i o n o f t h e w o r k i s c o m p l e t e . Pa g e 3 o f 7 DI.B Page 37 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 25 CP 1 1 0 7 Fu l l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . Th e f i r s t p h a s e 1 A w i l l c o m p l e t e in v e s t i g a t i o n o f t h e F u l m e r W e l l f i e l d ar e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e th e f u l l w a t e r r i g h t s . P h a s e 1 B w i l l co m p l e t e a d r i l l i n g a n d t e s t i n g p r o g r a m as w e l l a s a n a l t e r n a t i v e s a n a l y s i s . Ph a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 2 8 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e f o r t h e P h a s e 1 A on l y a n d w i l l b e r e v i s e d w h e n t h i s p h a s e i s co m p l e t e d . C o n s u l t a n t w o r k i s u n d e r w a y an d p u m p t e s t d a t a i s u n d e r e v a l u a t i o n . 26 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r St r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li g h t i n g s y s t e m , l a n d s c a p e d m e d i a n is l a n d , a d e s i g n a t e d m i d - 0 b l o c k cr o s s w a l k , r e l o c a t i o n o f e x i s t i n g u t i l i t y po l e s , a n d m o d i f i c a t i o n s t o t h e e x i s t i n g si g n a l a t D o g w o o d S t . T h i s p r o j e c t al s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 9 4 0 , 8 3 0 2 5 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k is u n d e r w a y . 27 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o He m l o c k S t . S E : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n Fi r a n d H e m l o c k S t r e e t s f r o m 3 l a n e s to 5 l a n e s a n d i n c l u d e s n e w s i d e w a l k s , st r e e t l i g h t i n g , t r a n s i t i m p r o v e m e n t s 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 2 5 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s un d e r w a y . st r e e t l i g h t i n g , t r a n s i t i m p r o v e m e n t s an d i n s t a l l a n e w s i g n a l a t H e m l o c k S t . 28 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l Re p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o t h a t i t c a n f u n c t i o n a t f u l l ca p a c i t y a n d c o m p l e t e m o d i f i c a t i o n s t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y . 1 2 , 4 7 6 , 5 6 8 2, 4 7 6 , 5 6 8 2 , 4 0 0 , 0 0 0 1 5 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . P r o j e c t i s an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n i n 20 1 3 . 29 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w bu i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r , di s i n f e c t i o n e q u i p m e n t , a n d r e s t r o o m fa c i l i t i e s f o r s t a f f . 2 7 4 7 , 1 3 8 74 7 , 1 3 8 1 , 2 4 1 , 2 8 8 0 % S e p - 1 3 A p r - 1 4 D u n s d o n C o n s u l t a n t N e g o t i a t i o n s a r e in p r o c e s s . 30 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e d e s i g n w o r k on l y f o r i m p r o v e m e n t s a t t h e in t e r s e c t i o n p e r O p t i o n 2 s e l e c t e d b y th e P u b l i c W o r k s C o m m i t t e e t o ad d r e s s c a p a c i t y a n d s a f e t y c o n c e r n s . 2 8 0 , 0 0 0 80 , 0 0 0 7 0 0 , 0 0 0 3 0 % A u g - 1 3 T B D T r u o n g AW S / M S t . S E - In s t a l l e d p r o t e c t e d l e f t t u r n fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o M S t . S E ( C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t t u r n m o v e m e n t s fr o m 1 7 t h t o M . ( C o m p l e t e d ) AW S / M S t . S E P r e - D e s i g n - P r e l i m i n a r y co n f i g u r a t i o n a n d f o o t p r i n t o f t h e i n t e r s e c t i o n i s co m p l e t e d a n d O p t i o n 2 w a s s e l e c t e d b y t h e Co m m i t t e e , J u n e 2 0 1 2 . F i n a l d e s i g n w o r k i s be g i n n i n g b u t i s d e p e n d a n t o n s e c u r i n g ad d i t i o n a l f u n d i n g . F i n i s h D a t e w i l l b e r e v i s e d on c e f u n d i n g i s s e c u r e d . 31 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r Im p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s im p r o v e m e n t s a t t h e r e s e r v o i r , in c l u d i n g p a i n t i n g , s e i s m i c u p g r a d e s , an d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 3 D e c - 1 3 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n c o m p l e t i o n o f th e L a k e l a n d H i l l s B o o s t e r S t a t i o n im p r o v e m e n t s . Pa g e 4 o f 7 DI.B Page 38 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 32 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l fa c i l i t y i n c l u d i n g e m e r g e n c y g e n e r a t o r an d d i s i n f e c t i o n c a p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e C o n s u l t a n t sc o p i n g i n p r o c e s s . 33 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w ga t e w a y s i g n a t E a s t V a l l e y H i g h w a y an d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n c o m p l e t e d . P r o j e c t on h o l d . 34 C2 2 9 A BN S F / E V H P e d e s t r i a n Un d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y Hi g h w a y ( A S t S E ) a n d t h e B N S F r a i l tr a c k s j u s t n o r t h o f t h e W h i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d p e n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e r e q u i r e d t o co m p l e t e d e s i g n , e n v i r o n m e n t a l p e r m i t t i n g , an d c o n s t r u c t i o n . CP S T O T A L 9 , 0 6 3 , 5 3 2 1 8 , 9 5 3 , 5 0 9 5 , 7 8 5 , 7 0 4 5 , 7 2 7 , 0 6 3 4 3 , 2 9 0 , 9 2 8 8 2 , 8 2 0 , 7 3 6 8 8 , 3 6 9 , 5 8 8 Pa g e 5 o f 7 DI.B Page 39 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n L o c a l S t r e e t Fu n d s ( 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 35 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t Pr e s e r v a t i o n - P h a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s i n an d a r o u n d t h e C i t y ' s d o w n t o w n a r e a . Th i s P h a s e 1 p r o j e c t i n c l u d e s t h e pa t c h i n g a n d o v e r l a y o f c o n c r e t e a n d as p h a l t s t r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 4 9 3 , 3 4 9 1 0 0 % J u n - 1 1 1 0 0 % N o v - 1 1 W i c k s t r o m P r o j e c t C o m p l e t e 36 CP 1 1 2 1 20 1 1 L o c a l S t r e e t P a v e m e n t Pr e s e r v a t i o n - P h a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s i n an d a r o u n d t h e C i t y ' s d o w n t o w n a r e a . Th i s P h a s e 2 p r o j e c t i n c l u d e s t h e re c o n s t r u c t i o n o f 6 t h P l N E o f f o f 6 t h S t , 2n d S t . N E b e t w e e n R S t a n d O S t , H S t SE b e t w e e n 2 n d S t . a n d 4 t h S t . , a n d G/ 3 r d S t S W b e t w e e n M a i n a n d E S t , in c l u d i n g u t i l i t y i m p r o v e m e n t s w i t h i n th e s e s t r e e t s . 84 1 , 0 7 3 3 4 1 , 9 0 0 2 6 0 , 0 0 7 4 2 5 , 4 0 0 - 1 , 8 6 8 , 3 8 0 1 , 4 7 5 , 0 9 8 1 0 0 % D e c - 1 1 1 0 0 % A u g - 1 2 W i c k s t r o m P r o j e c t C o m p l e t e 2, 6 4 1 , 0 7 3 3 4 1 , 9 0 0 2 6 0 , 0 0 7 4 2 5 , 4 0 0 - 3 , 6 6 8 , 3 8 0 2 , 9 6 8 , 4 4 7 37 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s th r o u g h o u t t h e C i t y i n c l u d i n g : J S t S E b t w n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b t w n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o be c o m p l e t e d o n t h e s e s t r e e t s . 1, 3 5 0 , 0 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 1 , 9 6 8 , 5 8 0 1 , 5 6 9 , 7 2 7 1 0 0 % J u n - 1 2 4 0 % N o v - 1 2 W i c k s t r o m Wo r k i s u n d e r w a y a t t h e 2 2 n d S t r e e t w i t h pa v i n g b e g i n n i n g t h e w e e k o f 9 / 2 4 . U t i l i t y wo r k c o n t i n u e s o n t h e 2 8 t h / H / 2 7 t h S t r e e t lo c a t i o n s . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p Se a l s , a n d O v e r l a y s . 53 9 , 5 0 0 5 3 9 , 5 0 0 5 3 9 , 5 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 2 , 1 0 9 , 2 2 7 20 1 1 & 2 0 1 2 T O T A L S O S P R O G R A M 4 , 5 3 0 , 6 5 3 8 4 1 , 9 0 0 2 6 0 , 0 0 7 5 4 3 , 9 0 0 - 6 , 1 7 6 , 4 6 0 5 , 0 7 7 , 6 7 4 20 1 1 S O S P r o g r a m S u b t o t a l s 20 1 2 S O S P r o g r a m S u b t o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 6 o f 7 DI.B Page 40 of 43 Da t e : Se p t e m b e r 2 5 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e St a f f Ma n a g e r Ac t i o n Co m m i t t e e St a t u s A CP 1 2 1 0 Au b u r n V a l l e y H u m a n e S o c i e t y S i t e Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e p a r k i n g l o t , a c c e s s , w a t e r se r v i c e a n d s e w e r s e r v i c e i m p r o v e m e n t s t o t h e Ci t y ' s p r o p e r t y l o c a t e d a t 4 9 1 0 A S t r e e t S E a s re q u i r e d f o r t h e t e n a n t a g r e e m e n t w i t h A u b u r n Va l l e y H u m a n e S o c i e t y . 1 7 9 , 4 9 0 1 6 3 , 6 3 5 1 0 0 % J u n - 1 2 9 0 % N o v - 1 2 D u n s d o n M S C W o r k i s u n d e r w a y . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y Ha l l s i m i l a r t o t h e r e c e n t i m p r o v e m e n t s o n t h e so u t h s i d e o f C i t y H a l l . W o r k w i l l i n c l u d e n e w pa v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 4 7 5 , 9 7 7 4 5 8 , 5 7 0 9 9 % T B D T B D C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s n e a r l y c o m p l e t e . P r o j e c t m a y b e p u t on h o l d p e n d i n g t h e r e s u l t s o f t h e I c o n i c P a v i l i o n Pr o p o s a l s . C CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e do w n t o w n P e d e s t r i a n K i o s k a n d i n s t a l l t h e s e st r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n t h e D o w n t o w n ar e a . 1 0 1 , 0 0 0 1 1 6 , 0 5 0 9 5 % O c t - 1 2 J u l - 1 3 V o n d r a k P C D C Bi d d o c u m e n t s a r e b e i n g f i n a l i z e d . W S D O T a p p r o v a l f o r co n s t r u c t i o n i s p e n d i n g . D CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s on t h e F e n s t e r L e v e e a l o n g t h e G r e e n R i v e r . 9 3 9 , 1 0 0 1 , 2 6 5 , 0 0 0 6 0 % N / A A p r - 1 4 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g C o u n t y . S e c u r e d f u n d i n g is f r o m 4 G r a n t s a n d m a t c h i n g s t o r m f u n d s . A n a d d i t i o n a l $3 0 0 K i n f u n d s w a s a p p r o v e d b y t h e F l o o d C o n t r o l Di s t r i c t i n A u g u s t . P l a n n i n g h a s s u b m i t t e d f o r a n ad d i t i o n a l 3 2 7 k i n S R F B f u n d i n g w h i c h w o n ' t b e f i n a l i z e d un t i l t h i s f a l l , w h i c h w a s a p p r o v e d b y W I R A 9 i n A u g u s t . Pr e - D e s i g n w o r k i s c o m p l e t e . T O T A L O T H E R P R O J E C T S 1 , 6 9 5 , 5 6 7 2 , 0 0 3 , 2 5 5 T o t a l B u d g e t OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M I T T E E T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 7 o f 7 DI.B Page 41 of 43 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: September 24, 2012 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:October 1, 2012 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 42 of 43 Updated: 9/24/2012 4:55 PM No.Item Description Contact Next PWC Review Date Est. Comp. Date Status A Street Lighting (Evaluate 102nd Place SE Lighting)Para 10/1/12 Waiting for PSE to determine if the existing PSE poles are light ready. B Estimate the cost of providing 1 to 2 Parking Spaces on West Main Street near the AEP Boardwalk. Dowdy 10/1/12 See Agenda C Sidewalk Program Funding Sources Para 10/15/12 Pending D Track completed project on the 2012 Active Capital Improvement Projects Map Gaub E Fulmer Well-Field Feasibility Study Updates Repp 12/17/12 Pending Public Works Committee - Action Tracking Matrix Ongoing DI.C Page 43 of 43