HomeMy WebLinkAbout10-01-2012 Agenda Packet
Public Works Committee
October 1, 2012 - 3:30 PM
Annex Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Right-of-Way Use Permit No. 12-30* (Mund)
Approve Right-of-Way Use Permit No. 12-30 for Auburn Parks, Arts and Recreation
Santa Parade
C. Public Works Project No. CP0916* (Dunsdon)
Approve Final Pay Estimate No. 10 to Contract No. 11-11 in the Amount of $6,792.50 and
Accept Construction of Project No. CP0916, West Valley Highway Improvements
III.RESOLUTIONS
A. Resolution No. 4862* (Lee)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor
to Execute a Local Agency Agreement Between the City of Auburn and the Washington
State Department of Transportation Relating to the Citywide Traffic Signal Safety
Improvements
IV.DISCUSSION ITEMS
A. Resolution No. 4860* (Bailey/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington Declaring Certain
Items of Property as Surplus and Authorizing Their Disposal
B. Capital Project Status Report* (Gaub)
C. Action Tracking Matrix* (Dowdy)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the
City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 43
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
September 26, 2012
Department:
Public Works
Attachments:
September 17, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the September 4, 2012 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:October 1, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 43
Public Works Committee
September 17, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Councilmember John Partridge, Public Works Director Dennis Dowdy,
City Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Street Systems Engineer Seth Wickstrom, Project
Engineer Leah Dunsdon, citizen Scot Pondelick, and Public Works
Department Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the September 4, 2012
Public Works Committee Meeting.
Motion Carried Unanimously. 3-0.
B. Public Wroks Project No. CP1121 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend the City Council approve Final Pay
Estimate No. 6 to Contract No. 11-25 in the amount of $24,011.61 and
accept construction of Project No. CP1121, 2011 Local Street
Pavement Reconstruction Phase 2.
Page 1 of 4
CA.A Page 3 of 43
Street Systems Engineer Wickstrom explained that in the case of this
project the cost for petroleum based product was lower because the
project included a lot of other work such as sidewalks and gutters, but
in the case of overlay projects the percentage of cost for petroleum
based products would be higher, in response to a question asked by
Chairman Wagner.
Motion Carried Unanimously. 0-0.
III. RESOLUTIONS
A. Resolution No. 4856 (Dunsdon)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Federal Grant to be Administered
Through the Washington State Department of Transportation for the
Auburn Way South Corridor Safety Improvements, Muckleshoot Plaza
to Dogwood Street SE
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend the City Council adopt Resolution
No. 4856.
Chairman Wagner asked about the volume of the audible crossing
signal countdowns, stating that some of the audible countdowns at
other locations are quite loud. Project Engineer Dunsdon stated that
there are different versions of the audible crossing
signals. Transportation Manager Para stated the newer versions are
volume controlled and the technology is improving. Para explained
that the newer signals will measure the ambient noise and adjust the
volume accordingly.
Project Engineer Dunsdon stated that Exhibit A is a local agency
agreement which authorizes design funds to begin design work but
does not authorize Right-of-Way or construction funds so
supplemental agreements will be needed when the project reaches
those phases to authorize the remaining funds with the State, in
response to a question asked by Member Osborne.
Project Engineer Dunsdon explained that the entire grant is being
accepted however the Initial agreement with the State is only
authorizing expenditure of the design portion, $320,210.00 of the
approximately $2.3M grant, in response to a question asked by
Chairman Wagner.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Capital Project Status Report (Gaub)
Page 2 of 4
CA.A Page 4 of 43
Item 6 – C207A – A Street NW Corridor – Phase 1: Assistant City
Engineer Gaub explained that the City is currently in discussion with
BNSF Railroad and the WUTC and there is a settlement conference
scheduled for next Tuesday. If the parties come to a resolution, the
opening of the corridor could likely move forward.
The Committee and staff discussed the negotiations between the City,
BNSF and the UTC.
Assistant City Engineer Gaub reported that the signal at A Street NW
and 3rd Street NW is operational and working, in response to a
comment made by Member Osborne.
The Committee discussed the new turn movements required to enter
and exit the Post Office parking lot.
Chairman Wagner stated that he has seen pickup trucks parking on A
Street NW, facing north, instead of using the Post Office Parking lot
and recommended “No Parking” signs be installed. Mayor Lewis and
the Committee agreed that signs should be installed.
Transportation Manager Para reported that staff is considering the
installation of c-curb on 3rd Street NW to prevent left turns into and out
of the Post Office parking lot, however, if this is done, it would also
preclude left turn movements into and out of the Alley south of 3rd
Street and across from the Post Office. The Committee was not
concerned with the additional left turn restrictions if the c-curbing is
needed. Mayor Lewis and the Committee requested additional traffic
data supporting the recommendation prior to any c-curb being
installed.
The Committee and staff discussed the installation of an official City
“No Left Turn” sign at the exit of the Post Office parking lot.
Item 22 – CP1108 – 2011/2012 Citywide Storm Pond
Cleaning: Assistant City Engineer Gaub stated there was only one
bidder for the project, which was relatively high, and the City rejected
all bids. The project is being repackaged and it will go out to bid again,
probably in Spring 2013.
Item 27 & 28 – Auburn Way South Pedestrian Improvements:
Assistant City Engineer Gaub stated that one project is federally
funded and there is property acquisition associated with both projects
prior to going to construction, in response to a question asked by
Chairman Wagner regarding the project finish dates. Assistant City
Engineer Gaub said the environmental piece for the widening of the
road from Fir Street to Hemlock Street also needs to be completed
Page 3 of 4
CA.A Page 5 of 43
before construction can begin.
Item 26 – CP1107 – Fullmer Wellfield Improvements: Member
Osborne asked for an estimate on how close staff is to the first
decision check-point with the consultant. Utilities Engineer Repp
answered that the consultant is currently preparing some preliminary
modeling work and the next step will be for the consultant to report
back to staff. Assistant Director/City Engineer Selle stated that staff
will bring the report and data back to the Committee once it is received
from the consultant.
The Committee requested the item be placed on the Action Items
Matrix.
Item B – MS0802 – Airport Roof Elastomeric Coating: Vice-Chair
Peloza reported the project is complete and was completed using less
funds than anticipated. This project will be removed from the list.
B. Action Tracking Matrix (Dowdy)
Item A – Street Lighting (Evaluate 102nd Place SE
Lighting): Transportation Manager Para stated that PSE has not
responded to his request and he will follow up with them.
Vice-Chair Peloza asked about the double chipseal process. Street
Systems Engineer Wickstrom explained that the road is sprayed with
liquid asphalt and then covered with rocks and swept. The road is then
sprayed a second time with liquid asphalt and a second layer of rocks
is put down. The two layers are then covered with a “fog seal,” which
is a final layer of liquid asphalt. Street Systems Engineer Wickstrom
confirmed that the sweeping can cause dust to rise. Street Systems
Engineer Wickstrom said the estimated date of completion for the
320th Street location is this current week.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:04 p.m.
Approved this 1st day of October, 2012.
_____________________________ _____________________________
Rich Wagner, Chair Jennifer Cusmir, Department Secretary
Page 4 of 4CA.A Page 6 of 43
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 12-30
Date:
September 25, 2012
Department:
Public Works
Attachments:
Special Conditions
Street Closure Schedule
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 12-30 for Auburn Parks,
Arts and Recreation Santa Parade.
Background Summary:
Right-of-Way Use permit 12-30 would allow the City of Auburn Parks, Arts and
Recreation Department to use City streets on Saturday, December 1, 2012 , from 3:30
pm to 6:30 pm, for their annual Santa Parade. Please see the attached list of streets and
map for specific street closures and times. The Parks Department has made all
necessary street closure arrangements with the Public Works, Police and Fire
Departments.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:October 1, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 7 of 43
Right-of-Way Use Permit #12-30
Special Conditions
for
Auburn Parks, Arts and Recreation Santa Parade
Staff recommends approval of the permit, subject to the following conditions:
1. Applicant shall maintain a 5-foot clear path for pedestrians on the sidewalk.
2. Applicant shall adhere to the approved traffic control plan and street closure list.
3. Auburn Police will direct traffic at the intersections of A Street SE/Auburn Avenue
and E Main Street and Auburn Way S/N and E Main Street to allow traffic
through during gaps in the parade.
4. Applicant shall provide parade marshals stationed at D Street NE and E Main
Street to clear pedestrians in the event of a police response emergency.
5. Applicant shall provide additional lighting to the satisfaction of the city engineer
on E Street NE during the parade to assist in the staging of the parade.
6. Applicant shall obtain a Parade Permit from Planning and Development.
7. The City reserves the right to adjust the terms and conditions or revoke this
Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use of the
ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact the public
interest, as follows:
• The remaining capacity of the rights-of-way to accommodate other uses if
the applicant’s proposed use is granted.
• The effect, if any, on public health, safety, and welfare if the authorization
is granted.
• Such other factors as may demonstrate that the grant to use the rights-of-
way will serve the community interest.
CA.B Page 8 of 43
W1023-
SANTA PARADE STREET CLOSURES – December 1, 2012
3:30pm – 4:00pm
1. Main Street between A Street SW/NW and Auburn Ave. (closed and cleared)
4:00pm – 6:30pm
1. Main Street between E Street NE and B Street NW (closed and cleared)
2. A Street SW/NW from 1st Street SW to 1st Street NW
3. Division Street from 1st Street SW to 1st Street NW
4. 1st Street NE from A Street NW to N. Division Street
5. B Street NE from E Main street to 1st Street NE
6. E Street NE between Main and 4th Street NE – Put no parking signs out prior to
event
4:30pm – 5:00pm
7. Auburn Police control traffic on Auburn Way and E Main Street to allow traffic through
during breaks in the parade.
8. Auburn Police control traffic on Auburn Avenue and Main Street to allow traffic through
during breaks in the parade.
CA.B Page 9 of 43
CA.B Page 10 of 43
CA.B Page 11 of 43
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0916
Date:
September 24, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 10 to
Contract No. 11-11 in the amount of $6,792.50 and accept construction of Project No.
CP0916, West Valley Highway Improvements.
Background Summary:
The West Valley Highway Improvement Project re-constructed and widened West Valley
Highway between West Main Street and the SR18 eastbound off-ramp. The improved
roadway includes a sidewalk, bicycle lanes, lighting, center landscaped median, and low
impact development (LID) drainage features such as pervious sidewalks, bio-retention
swales, and compost amended vegetated filter strips (CAVFS). The project improved
drainage to allow hillside runoff to drain through an improved conveyance system and
prevent water from damaging the roadway. The existing traffic signal at the intersection
of West Valley Highway and West Main Street was replaced and the intersection
widened to improve turning movements.
Due to the condition of the existing pavement on West Main Street where the
channelization and loop installation was to occur, approximately 380 lineal feet of the
West Main Street pavement was reconstructed as part of Change Order No. 3. Change
Order No. 3 was not eligible for TIB grant reimbursement because it extended beyond
the State Transportation Improvement Board's (TIB's) project limits.
The total project cost is $3,827,511. The total project budget is $4,099,360. A project
contingency of $248,862 remains in the 102 Arterial Street Fund and $22,987 remains in
the 105 Arterial Preservation Fund.
Reviewed by Council Committees:
Public Works
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 12 of 43
Councilmember:Wagner Staff:Dunsdon
Meeting Date:October 1, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 13 of 43
Project No: CP0916
Project Manager: Leah Dunsdon Date: September 21, 2012
Consultant Agreement
Initiation Date: January 17, 2008 Permision to Advertise
Advertisement Date: July 5, 2011 Contract Award
Award Date: August 1, 2011 Change Order Approval
Contract Final Acceptance
Funding
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
102 Fund - Unrestricted Street Revenue 55,0005,00060,000
102 Fund - TIB Grant** 175,8181,489,382680,4502,345,650
102 Fund - Traffic Impact Fees 384,880170,120555,000
102 Fund - from REET2 33,50261,498 95,000
105 Fund - Arterial Preservation Fund (Budget
Amendment No. 8)160,000160,000
124 Fund - Traffic Mitigation Fund83,710 83,710
432 Fund - Storm Utility Fund 800,000 800,000
Total293,0302,790,7601,015,57004,099,360
Activity
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
Design Engineering (Consultant)261,320312,404 573,724
Design Engineering (City)31,71037,376 69,086
Right of Way 1,760 1,760
Construction Contract Bid 2,311,047488,8012,799,848
Change Order No. 1 - Road Closure (no cost)0
Change Order No. 2 - Storm / Erosion Control 4,5674,567
Change Order No. 3 - West Main Pavement 137,013137,013
Line Item Changes (23,041)(23,041)
Construction Survey and Engineering (Consultant)65,38581,380146,765
Construction Engineering (City)62,788 55,000 117,788
BUDGET STATUS SHEET
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Costs (Funds Needed)
Construction Engineering (City)62,788 55,000 117,788
Total293,0302,790,760743,72103,827,511
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*102 Funds Budgeted ( )(209,320)(1,990,760)(855,570)0(3,055,650)
102 Funds Needed 209,3201,990,760606,70802,806,788
*102 Fund Project Contingency ( )00(248,862)0(248,862)
102 Funds Required 00000
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*105 Funds Budgeted ( )00(160,000)0(160,000)
105 Funds Needed 00137,0130137,013
*105 Fund Project Contingency ( )00(22,987)0(22,987)
105 Funds Required 00000
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*124 Funds Budgeted ( )(83,710)000(83,710)
124 Funds Needed 83,71000083,710
*124 Fund Project Contingency ( )00000
124 Funds Required 00000
Prior Years
(Actual)2011 (Actual)2012
Future
Years Total
*432 Funds Budgeted ( )0(800,000)00(800,000)
432 Funds Needed 0800,00000800,000
*432 Fund Project Contingency ( )00000
432 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
** TIB Grant requires 40% matching funds, provided by the City.
124 Traffic Mitigation Funds Budget Status
432 Storm Budget Status
102 Arterial Street Budget Status
105 Arterial Preservation Budget Status
H:\PROJ\CP0916 West Valley Hwy Imprvmnts\Budget\WVH-BudgetStatusSheet.xls
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4862
Date:
September 26, 2012
Department:
Public Works
Attachments:
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that City Council adopts Resolution No. 4862.
Background Summary:
Resolution No. 4862 authorizes the Mayor to accept a federal grant in the amount of
$400,000 from the Washington State Department of Transportation for traffic signal
safety improvements for the Citywide Traffic Signal Safety Improvements project and
execute the Local Agreement to obligate the funds.
The City applied for and received a $400,000 Federal FY 2009-2015 Highway Safety
Improvement Program grant administered through the Washington State Department of
Transportation for traffic signal safety improvements. This grant does not require a local
match.
The need to proactively implement traffic signal safety improvements at high accident
intersections citywide is recognized in Auburn's adopted Transportation Improvement
Program.
The grant will fund:
1.Design a variety of traffic signal safety improvements such as flashing yellow left
turn signal heads, installation of auxiliary signal heads, new or improved vehicle
detections systems, installation of signal head back plates, countdown pedestrian
signal heads, enhanced pedestrian pushbuttons and new LED signal lamps; and
2.Construction of these safety improvements at various intersections the City limits
within the limitation of the funding availible.
It is anticipated that $32,624 of the federal grant will be expended during design and
$367,376 during construction.
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 22 of 43
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Lee
Meeting Date:October 1, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 23 of 43
Local Agency Agreement
Agency Official Washington State Department of Transportation
By
Title
Date Executed
By
Director of Highways and Local Programs
Agency
Address
City of Auburn
25 West Main St
Auburn, WA 98001
TheLocalAgencyhavingcomplied,orherebyagreeingtocomply,withthetermsandconditionssetforthin(1)Title23,U.S.CodeHighways,(2)
theregulationsissuedpursuantthereto,(3)2CFR225,(4)OfficeofManagementandBudgetCircularsA-102,andA-133,(5)thepoliciesand
procedurespromulgatedbytheWashingtonStateDepartment ofTransportation,and(6)thefederalaidprojectagreemententeredintobetweenthe
StateandFederalGovernment,relativetotheaboveproject,theWashingtonStateDepartmentofTransportationwillauthorizetheLocalAgencyto
proceedontheprojectbyaseparatenotification.Federalfundswhicharetobeobligatedfortheprojectmaynotexceedtheamountshownhereinon
liner,column3,withoutwrittenauthoritybytheState,subjecttotheapprovaloftheFederalHighwayAdministration.Allprojectcostsnot
reimbursed by the Federal Government shall be the responsibility of the Local Agency.
Project Description
Description of Work
Name Length
Termini
Citywide Traffic Signal Safety Improvements n/a
Various locations throughout the City of Auburn
Type of Work
Estimate of Funding
(1)(2)(3)
PE
Right of Way
Construction
a. Agency
b. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)
5,000.00
1,000.00
32,624.00
f. Agency
g. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)
k. Contract
l. Other
m. Other
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)32,624.00
1,000.00
32,624.00
Federal Funds
Estimated
Funds
Estimated Agency
Project Funds
Estimated Total
1
Improve traffic signal phasing and timing, improve the visibility of traffic signal heads, and install countdown
pedestrian signal displays and ADA pedestrian pushbuttons.
32,624.00
For OSC WSDOT Use Only
Project No.
Agreement No.
5,000.00
CFDA No. 20.205
Federal Aid
Participation
Ratio for PE
Federal Aid
Participation
Ratio for RW
Federal Aid
Participation
Ratio for CN
100 %
%
%
(Catalog of Federal Domestic Assistance)
Mayor
Consultant 26,624.0026,624.00
h. Other
c. Other
n. Other
DOTForm 140-039 EF
Revised 09/2011RES.A Page 24 of 43
Construction Method of Financing (Check Method Selected)
State Ad and Award
Method A - Advance Payment - Agency Share of total construction cost (based on contract award)
Method B - Withhold from gas tax the Agency's share of total construction cost (line 4, column 2) in the amount of
$at $per month formonths.
Local Force or Local Ad and Award
Method C - Agency cost incurred with partial reimbursement
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as
a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set
forth below. Adopted by official action on
October 1 2012,, Resolution/Ordinance No.4862
2
Provisions
CertaintypesofworkandservicesshallbeprovidedbytheStateonthisprojectasrequestedbytheAgencyanddescribedintheTypeofWork
above.Inaddition,theStatewillfurnishqualifiedpersonnelforthesupervisionandinspectionoftheworkinprogress.OnLocalAgencyadvertised
andawardedprojects,thesupervisionandinspectionshall belimitedtoensuringallworkisinconformancewithapprovedplans,specifications,and
federalaidrequirements.ThesalaryofsuchengineerorothersupervisorandallothersalariesandcostsincurredbyStateforcesupontheproject
willbeconsideredacostthereof.AllcostsrelatedtothisprojectincurredbyemployeesoftheStateinthecustomarymanneronhighwaypayrolls
and vouchers shall be charged as costs of the project.
I. Scope of Work
TheAgencyshallprovideallthework,labor,materials,and servicesnecessarytoperformtheprojectwhichisdescribedandsetforthindetailin
the “Project Description” and “Type of Work.”
WhentheStateactsforandonbehalfoftheAgency,theStateshallbedeemedanagentoftheAgencyandshallperformtheservicesdescribed
andindicatedin“TypeofWork”onthefaceofthisagreement,inaccordancewithplansandspecificationsasproposedbytheAgencyandapproved
by the State and the Federal Highway Administration.
WhentheStateactsfortheAgencybutisnotsubjecttotherightofcontrolbytheAgency,theStateshallhavetherighttoperformthework
subject to the ordinary procedures of the State and Federal Highway Administration.
II. Delegation of Authority
TheStateiswillingtofulfilltheresponsibilitiestotheFederalGovernmentbytheadministrationofthisproject.TheAgencyagreesthattheState
shallhavethefullauthoritytocarryoutthisadministration.TheStateshallreview,process,andapprovedocumentsrequiredforfederalaid
reimbursementinaccordancewithfederalrequirements.If theStateadvertisesandawardsthecontract,theStatewill furtheractfortheAgencyin
allmattersconcerningtheprojectasrequestedbytheAgency.IftheLocalAgencyadvertisesandawardstheproject,the Stateshallreviewthework
to ensure conformity with the approved plans and specifications.
III. Project Administration
IV. Availability of Records
AllprojectrecordsinsupportofallcostsincurredandactualexpenditureskeptbytheAgencyaretobemaintainedinaccordancewithlocal
governmentaccountingproceduresprescribedbytheWashingtonStateAuditor’sOffice,theU.S.DepartmentofTransportation,andthe
WashingtonStateDepartmentofTransportation.TherecordsshallbeopentoinspectionbytheStateandFederalGovernmentatallreasonabletimes
andshallberetainedandmadeavailableforsuchinspection foraperiodofnotlessthanthreeyearsfromthefinalpaymentofanyfederalaidfunds
to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request.
TheAgencyagreesthatonfederalaidhighwayconstructionprojects,thecurrentfederalaidregulationswhichapplyto liquidateddamages
relativetothebasisoffederalparticipationintheprojectcostshallbeapplicableintheeventthecontractorfailstocompletethecontractwithinthe
contract time.
V. Compliance with Provisions
TheAgencyshallnotincuranyfederalaidparticipationcostsonanyclassificationofworkonthisprojectuntilauthorizedinwritingbytheState
for each classification. The classifications of work for projects are:
1. Preliminary engineering.
2. Right of way acquisition.
3. Project construction.
Intheeventthatrightofwayacquisition,oractualconstructionoftheroad,forwhichpreliminaryengineeringisundertakenisnotstartedbythe
closingofthetenthfiscalyearfollowingthefiscalyearin whichtheagreementisexecuted,theAgencywillrepaytothe Statethesumorsumsof
federal funds paid to the Agency under the terms of this agreement (see Section IX).
TheAgencyagreesthatallstagesofconstructionnecessary toprovidetheinitiallyplannedcompletefacilitywithinthelimitsofthisprojectwill
conformtoatleasttheminimumvaluessetbyapprovedstatewidedesignstandardsapplicabletothisclassofhighways,eventhoughsuchadditional
work is financed without federal aid participation.
VI. Payment and Partial Reimbursement
Thetotalcostoftheproject,includingallreviewandengineeringcostsandotherexpensesoftheState,istobepaidbytheAgencyandbythe
FederalGovernment.Federalfundingshallbeinaccordance withtheFederalTransportationAct,asamended,2CFR225andOfficeof
ManagementandBudgetcircularsA-102andA-133.TheStateshallnotbeultimatelyresponsibleforanyofthecostsofthe project.TheAgency
shallbeultimatelyresponsibleforallcostsassociatedwiththeprojectwhicharenotreimbursedbytheFederalGovernment.Nothinginthis
agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project.
DOTForm 140-039 EF
Revised 09/2011RES.A Page 25 of 43
DOTForm 140-039 EF
Revised 09/2011 3
TheStateshallbilltheAgencyforallcostsincurredbytheStaterelativetotheproject.TheStateshallalsobilltheAgencyforthefederalfunds
paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX).
MethodA –TheAgencywillplacewiththeState,within(20)daysafter theexecutionoftheconstructioncontract,anadvanceintheamountof
theAgency’sshareofthetotalconstructioncostbasedonthecontractaward.TheStatewillnotifytheAgencyoftheexactamounttobedeposited
withtheState.TheStatewillpayallcostsincurredunderthecontractuponpresentationofprogressbillingsfromthecontractor.Followingsuch
payments,theStatewillsubmitabillingtotheFederalGovernmentforthefederalaidparticipationshareofthecost.Whentheprojectis
substantiallycompletedandfinalactualcostsoftheprojectcanbedetermined,theStatewillpresenttheAgencywitha finalbillingshowingthe
amountduetheStateortheamountduetheAgency.ThisbillingwillbeclearedbyeitherapaymentfromtheAgencytotheStateorbyarefund
from the State to the Agency.
MethodB –TheAgency’sshareofthetotalconstructioncostasshownonthefaceofthisagreementshallbewithheldfromitsmonthlyfueltax
allotments.Thefaceofthisagreementestablishesthemonthsinwhichthewithholdingshalltakeplaceandtheexactamounttobewithheldeach
month.Theextentofwithholdingwillbeconfirmedbyletter fromtheStateatthetimeofcontractaward.Uponreceiptofprogressbillingsfromthe
contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings.
MethodC –TheAgencymaysubmitvoucherstotheStateintheformatprescribedbytheState,induplicate,notmorethanoncepermonthfor
thosecostseligibleforFederalparticipationtotheextentthatsuchcostsaredirectlyattributableandproperlyallocabletothisproject.Expenditures
bytheLocalAgencyformaintenance,generaladministration,supervision,andotheroverheadshallnotbeeligiblefor Federalparticipationunless
claimed under a previously approved indirect cost plan.
TheStateshallreimbursetheAgencyfortheFederalshareof eligibleprojectcostsuptotheamountshownonthefaceofthisagreement.Atthe
time of audit, the Agency will provide documentation of all costs incurred on the project.
TheAgency,ifservicesofaconsultantarerequired,shallberesponsibleforauditoftheconsultant’srecordstodetermineeligiblefederalaid
costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government.
VII. Audit of Federal Consultant Contracts
AnauditshallbeconductedbytheWSDOTInternalAuditOfficeinaccordancewithgenerallyacceptedgovernmentalauditingstandardsas
issuedbytheUnitedStatesGeneralAccountingOfficebythe ComptrollerGeneraloftheUnitedStates;WSDOTManualM27-50,Consultant
Authorization,Selection,andAgreementAdministration;memorandaofunderstandingbetweenWSDOTandFHWA;andOfficeofManagement
and Budget Circular A-133.
Ifuponaudititisfoundthatoverpaymentorparticipationoffederalmoneyinineligibleitemsofcosthasoccurred,the Agencyshallreimburse
the State for the amount of such overpayment or excess participation (see Section IX).
TheAgencyagreesthatifpaymentorarrangementforpayment ofanyoftheState’sbillingrelativetotheproject(e.g.,Stateforcework,project
cancellation,overpayment,costineligibleforfederalparticipation,etc.)isnotmadetotheStatewithin45daysaftertheAgencyhasbeenbilled,the
StateshalleffectreimbursementofthetotalsumduefromtheregularmonthlyfueltaxallotmentstotheAgencyfromtheMotorVehicleFund.No
additionalFederalprojectfundingwillbeapproveduntilfullpaymentisreceivedunlessotherwisedirectedtheDirectorofHighwaysandLocal
Programs.
IX. Payment of Billing
TheAgencywillnotpermitanychangestobemadeintheprovisionsforparkingregulationsandtrafficcontrolonthisprojectwithoutprior
approvaloftheStateandFederalHighwayAdministration.TheAgencywillnotinstallorpermittobeinstalledanysigns,signals,ormarkingsnot
inconformancewiththestandardsapprovedbytheFederalHighwayAdministrationandMUTCD.TheAgencywill,atitsownexpense,maintain
the improvement covered by this agreement.
X. Traffic Control, Signing, Marking, and Roadway
Maintenance
TheAgencyshallholdtheFederalGovernmentandtheStateharmlessfromandshallprocessanddefendatitsownexpenseallclaims,demands,
or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency’s execution,
XI. Indemnity
TheAgency,asasubrecipientoffederalfunds,shalladhere tothefederalOfficeofManagementandBudget(OMB)CircularA-133aswellasall
applicablefederalandstatestatutesandregulations.Asubrecipientwhoexpends$500,000ormoreinfederalawardsfromallsourcesduringa
givenfiscalyearshallhaveasingleorprogram-specificauditperformedforthatyearinaccordancewiththeprovisionsofOMBCircularA-133.
Upon conclusion of the A-133 audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State.
VIII. Single Audit Act
TheAgencyshallbillthestateforfederalaidprojectcosts incurredinconformitywithapplicablefederalandstatelaws.Theagencyshall
minimizethetimeelapsedbetweenreceiptoffederalaidfundsandsubsequentpaymentofincurredcosts.ExpendituresbytheLocalAgencyfor
maintenance,generaladministration,supervision,andotheroverheadshallnotbeeligibleforfederalparticipationunlessacurrentindirectcostplan
hasbeenpreparedinaccordancewiththeregulationsoutlinedin2CFR225-CostPrinciplesforState,Local,andIndianTribalGovernment,and
retained for audit.
TheStatewillpayforStateincurredcostsontheproject.Followingpayment,theStateshallbilltheFederalGovernmentforreimbursementof
thosecostseligibleforfederalparticipationtotheextentthatsuchcostsareattributableandproperlyallocableto thisproject.TheStateshallbillthe
Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX).
1. Project Construction Costs
Project construction financing will be accomplished by one of the three methods as indicated in this agreement.
RES.A Page 26 of 43
No liability shall attach to the State or Federal Government except as expressly provided herein.
TheAgencyherebyagreesthatitwillincorporateorcauseto beincorporatedintoanycontractforconstructionwork,or modificationthereof,as
definedintherulesandregulationsoftheSecretaryofLaborin41CFRChapter60,whichispaidforinwholeorinpartwith fundsobtainedfrom
theFederalGovernmentorborrowedonthecreditoftheFederalGovernmentpursuanttoagrant,contract,loan,insurance,orguaranteeor
understandingpursuanttoanyfederalprograminvolvingsuchgrant,contract,loan,insurance,orguarantee,therequiredcontractprovisionsfor
Federal-Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines.
XII. Nondiscrimination Provision
TheAgencyfurtheragreesthatitwillbeboundbytheaboveequalopportunityclausewithrespecttoitsownemploymentpracticeswhenit
participatesinfederallyassistedconstructionwork:Provided,thatiftheapplicantsoparticipatingisaStateorLocalGovernment,theaboveequal
opportunityclauseisnotapplicabletoanyagency,instrumentality,orsubdivisionofsuchgovernmentwhichdoesnotparticipateinworkonor
under the contract.
The Agency also agrees:
(1)ToassistandcooperateactivelywiththeStateinobtainingthecomplianceofcontractorsandsubcontractorswiththeequalopportunity
clause and rules, regulations, and relevant orders of the Secretary of Labor.
(2)TofurnishtheStatesuchinformationasitmayrequireforthesupervisionofsuchcomplianceandthatitwillotherwiseassisttheStatein
the discharge of its primary responsibility for securing compliance.
(3)TorefrainfromenteringintoanycontractorcontractmodificationsubjecttoExecutiveOrder11246ofSeptember24,1965,witha
contractordebarredfrom,orwhohasnotdemonstratedeligibilityfor,governmentcontractsandfederallyassistedconstructioncontracts
pursuant to the Executive Order.
(4)Tocarryoutsuchsanctionsandpenaltiesforviolationoftheequalopportunityclauseasmaybeimposeduponcontractorsand
subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order.
TheAgencyshallnotdiscriminateonthebasisofrace,color,nationalorigin,orsexintheawardandperformanceofanyUSDOT-assisted
contractand/oragreementorintheadministrationofitsDBEprogramortherequirementsof49CFRPart26.TheAgencyshalltakeallnecessary
andreasonablestepsunder49CFRPart26toensurenondiscriminationintheawardandadministrationofUSDOT-assisted contractsand
agreements.TheWSDOT’sDBEprogram,asrequiredby49CFRPart26andasapprovedbyUSDOT,isincorporatedbyreferenceinthis
agreement.Implementationofthisprogramisalegalobligationandfailuretocarryoutitstermsshallbetreatedasaviolationofthisagreement.
UponnotificationtotheAgencyofitsfailuretocarryoutitsapprovedprogram,theDepartmentmayimposesanctionsasprovidedforunderPart26
andmay,inappropriatecases,referthematterforenforcementunder18U.S.C.1001and/ortheProgramFraudCivilRemediesActof1986(31U.
S.C. 3801 et seq.).
4
TheSecretaryoftheWashingtonStateDepartmentofTransportationmayterminatethecontractinwhole,orfromtimetotimeinpart,
whenever:
XIV. Termination for Public Convenience
(1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise.
(2)ThecontractorispreventedfromproceedingwiththeworkasadirectresultofanExecutiveOrderofthePresidentwithrespecttothe
prosecutionofwarorintheinterestofnationaldefense,or anExecutiveOrderofthePresidentorGovernoroftheStatewithrespecttothe
preservation of energy resources.
(3)Thecontractorispreventedfromproceedingwiththeworkbyreasonofapreliminary,special,orpermanentrestrainingorderofa
courtofcompetentjurisdictionwheretheissuanceofsuchorderisprimarilycausedbytheactsoromissionsofpersonsoragenciesotherthan
the contractor.
(4) The Secretary determines that such termination is in the best interests of the State.
Fortheconvenienceofthepartiestothiscontract,itisagreedthatanyclaimsand/orcausesofactionwhichtheLocalAgencyhasagainstthe
StateofWashington,growingoutofthiscontractortheprojectwithwhichitisconcerned,shallbebroughtonlyintheSuperiorCourtforThurston
County.
XV. Venue for Claims and/or Causes of Action
Inaddition,theAgencyagreesthatifitfailsorrefusestocomplywiththeseundertakings,theStatemaytakeanyorallofthefollowing
actions:
(a) Cancel, terminate, or suspend this agreement in whole or in part;
(b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal
occurred until satisfactory assurance of future compliance has been received from the Agency; and
(c) Refer the case to the Department of Justice for appropriate legal proceedings.
TheAgencyherebyagreesthattheliquidateddamagesprovisionsof23CFRPart635,Subpart127,assupplemented,relativetotheamountof
Federalparticipationintheprojectcost,shallbeapplicableintheeventthecontractorfailstocompletethecontractwithinthecontracttime.Failure
to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph.
XIII. Liquidated Damages
DOTForm 140-039 EF
Revised 09/2011
performance,orfailuretoperformanyoftheprovisionsofthisagreement,orofanyotheragreementorcontractconnectedwiththisagreement,or
arisingbyreasonoftheparticipationoftheStateorFederalGovernmentintheproject,PROVIDED,nothinghereinshall requiretheAgencyto
reimbursetheStateortheFederalGovernmentfordamagesarisingoutofbodilyinjurytopersonsordamagetopropertycausedbyorresultingfrom
the sole negligence of the Federal Government or the State.
RES.A Page 27 of 43
The approving authority certifies, to the best of his or her knowledge and belief, that:
XVI. Certification Regarding the Restrictions of the Use
of Federal Funds for Lobbying
(1)Nofederalappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfoftheundersigned,toanypersonforinfluencingorattempting
toinfluenceanofficeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamember
ofCongressinconnectionwiththeawardingofanyfederalcontract,themakingofanyfederalgrant,themakingofanyfederalloan,theentering
intoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontract,grant,loan,or
cooperative agreement.
(2)Ifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluencean
officeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamemberofCongressin
connectionwiththisfederalcontract,grant,loan,orcooperativeagreement,theundersignedshallcompleteandsubmittheStandardForm-LLL,
“Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3)Theundersignedshallrequirethatthelanguageofthiscertificationbeincludedintheawarddocumentsforallsubawardsatalltiers
(includingsubgrants,andcontractsandsubcontractsundergrants,subgrants,loans,andcooperativeagreements)whichexceed$100,000,andthatall
such subrecipients shall certify and disclose accordingly.
Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeor enteredinto.Submission
ofthiscertificationasaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofails
to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Additional Provisions
5DOTForm 140-039 EF
Revised 09/2011RES.A Page 28 of 43
0 1,475
Citywide Traffic Signal Safety Improvements
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes
no warranty as to its accuracy.
Map Created by City of Auburn eGIS
9/26/2012
ft
Traffic Signals
Fire Station Signal
Pedestrian Signal
Traffic Signal
RES.A Page 29 of 43
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4860
Date:
September 24, 2012
Department:
Public Works
Attachments:
Resolution No. 4860
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommends that City Council adopt Resolution No. 4860 and
authorize the surplus of the equipment listed below.
Background Summary:
The following mower is in need of major repairs and the cost of repairs exceeds 75% of
the value, which is under $10,000.00:
6918A 2007 John Deer Small Engine Tractor PIN MOX724A020649 Fixed Asset
Number 55000 6918A
The following vactor truck is 7 years old and has been replaced. At this time there are no
other City departments that would utilize this type of equipment and it is in the best
interests of the City to realize the money from sale rather than to continue to allow the
general overall condition to deteriorate by sitting idle, further diminishing its resale value:
6540A 2005 Hydro Excavator Truck VIN 1HTWCAZR45J131316 Fixed Asset Number
55000 6540A
The mechanical cost to repair the following vehicle exceeds 50% of its value.
6714C 2008 Ford F250 XL 4x4 Pick Up VIN 1FTSX20R78EA18671 Fixed Asset Number
55000 6714C.
The Senior Center no longer has use for Five - 5 foot diameter round folding tables.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Bailey/Dowdy
Meeting Date:Item Number:
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 30 of 43
October 1, 2012DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 31 of 43
-----------------------------
Resolution No. 4860
September 24, 2012
Page 1 of 2
RESOLUTION NO. 4860
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn has a number of items which are no longer
of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity.
Public Works
The following mower is in need of major repairs and the cost of repairs
exceeds 75% of the value, which is under $10,000.00:
6918A - 2007 John Deer Small Engine Tractor PIN MOX724A020649 Fixed
Asset Number 55000 6918A
The following vactor truck is 7 years old and has been replaced. At this time
there are no other City departments that would utilize this type of equipment
DI.A Page 32 of 43
-----------------------------
Resolution No. 4860
September 24, 2012
Page 2 of 2
and it is in the best interests of the City to realize the money from sale than to
continue to allow the general overall condition to deteriorate by sitting idle,
further diminishing its’ resale value:
6540A 2005 Hydro Excavator Truck VIN 1HTWCAZR45J131316 Fixed Asset
Number 55000 6540A
The mechanical cost to repair the following vehicle exceeds 50% of its value.
6714C 2008 Ford F250 XL 4x4 Pick Up VIN 1FTSX20R78EA18671 Fixed
Asset Number 55000 6714C.
Senior Center
Five – 5 foot diameter round folding tables.
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2012.
CITY OF AUBURN
________________________________
PETER B. LEWIS
ATTEST: MAYOR
______________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
DI.A Page 33 of 43
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
September 24, 2012
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:October 1, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 34 of 43
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r
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e
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o
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s
.
-
1
,
2
9
0
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0
0
0
1,
2
9
0
,
0
0
0
1
,
2
7
5
,
6
3
8
1
0
0
%
F
e
b
-
1
2
7
8
%
D
e
c
-
1
2
D
u
n
s
d
o
n
W
o
r
k
h
a
s
r
e
s
u
m
e
d
.
11
CP
1
1
1
6
Do
w
n
t
o
w
n
P
e
d
e
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t
r
i
a
n
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Re
p
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m
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t
:
Th
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R
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n
d
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5
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0
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0
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8
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0
0
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1
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0
%
S
e
p
-
1
1
7
7
%
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c
t
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1
2
T
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g
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s
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w
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a
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de
l
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9
l
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a
l
k
a
r
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a
.
12
CP
1
1
0
9
20
1
1
S
t
o
r
m
P
i
p
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l
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n
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R
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d
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p
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e
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t
,
P
h
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s
e
1
:
Th
i
s
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h
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23
2
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4
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9
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1
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0
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e
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5
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c
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1
2
L
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3
7
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h
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si
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s
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n
d
e
r
w
a
y
.
13
C5
2
4
A
SC
A
D
A
S
y
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t
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m
I
m
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:
Th
i
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s
-
2,
6
6
6
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0
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9
9
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5
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0
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6
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4
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7
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0
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9
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1
2
10
0
%
No
v
-
0
9
74
%
De
c
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1
2
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e
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13
C5
2
4
A
Th
i
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s
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A
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A
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s
.
-
2,
6
6
6
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2
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9
9
4
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5
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0
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4
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0
0
0
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6
7
4
,
7
0
0
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9
9
8
,
5
1
2
10
0
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No
v
-
0
9
74
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De
c
-
1
2
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e
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m
p
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n
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a
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r
s
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te
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p
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.
T
h
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a
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n
c
o
n
v
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s
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o
n
s
s
o
o
n
.
14
CP
0
9
2
1
Bi
-
A
n
n
u
a
l
S
a
n
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t
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w
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R
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p
a
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r
&
Re
p
l
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m
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t
:
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n
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(
m
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p
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i
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y
.
-
1
1
7
,
0
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0
8
3
5
,
6
3
5
5
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0
0
0
9
5
7
,
6
3
5
8
5
3
,
9
8
5
1
0
0
%
M
a
y
-
1
2
7
0
%
N
o
v
-
1
2
L
e
e
W
o
r
k
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s
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n
d
e
r
w
a
y
.
15
CP
1
1
1
2
20
1
1
/
2
0
1
2
S
i
d
e
w
a
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k
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p
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Pr
o
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:
Th
i
s
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i
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.
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3
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0
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23
5
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0
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2
2
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,
3
2
0
1
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0
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J
u
l
-
1
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5
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%
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o
v
-
1
2
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.
16
C2
0
1
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p
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(
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r
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)
:
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p
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‘
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Pa
g
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2
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f
7
DI.B Page 36 of 43
Da
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p
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No
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17
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1
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DI.B Page 37 of 43
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CP
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.
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CP
0
7
6
5
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k
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Pa
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4
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f
7
DI.B Page 38 of 43
Da
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(
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DI.B Page 41 of 43
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
September 24, 2012
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:October 1, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 42 of 43
Updated: 9/24/2012 4:55 PM
No.Item Description Contact
Next PWC
Review Date Est. Comp.
Date Status
A Street Lighting (Evaluate 102nd Place SE
Lighting)Para 10/1/12 Waiting for PSE to determine if the existing PSE poles are light ready.
B
Estimate the cost of providing 1 to 2 Parking
Spaces on West Main Street near the AEP
Boardwalk.
Dowdy 10/1/12 See Agenda
C Sidewalk Program Funding Sources Para 10/15/12 Pending
D Track completed project on the 2012 Active
Capital Improvement Projects Map Gaub
E Fulmer Well-Field Feasibility Study Updates Repp 12/17/12 Pending
Public Works Committee - Action Tracking Matrix
Ongoing
DI.C Page 43 of 43