HomeMy WebLinkAbout06-11-2002MINUTES OF AIRPORT ADVISORY MEETING JUNE 11, 2002 PAGE 1
The regular meeting of the Airport Advisory Board was held June 11, 2002, in Conference
Room #1
TIME: 8:00 AM
MEMBERS PRESENT:
Wanjatta,
Bill Peloza, Don Rottle, Bud Buchanan, Rodger Campbell, Ron
STAFF PRESENT: Paul Krauss, Director Planning and Community Development; John
Anderson, Airport Director; Carolyn Brown, Secretary
TENANTS PRESENT:
representative
John Gallo, AOPA; Ray Richcreek; Linda EShesen, AFS
Chairman Bill Peloza called the meeting to order at 7:56 am.
The minutes of the April 16 meeting were read and changed as follows. Chairman
Peloza said on page' 3, line 24, item 9 to add the word security to the phrase" $3 tenant
fee". Rodger Campbell moved to approve minutes and seconded by Bud Buchanan.
Minutes approved as changed.
Chairman Peloza would like to add the airport office fire as Item la to the agenda. The
office fire occurred on May 24, 2002. Planning Director Krauss stated that the fire was
small, but smoky. According to the Fire Department the fire started in a wastebasket and
appeared to be suspicious in nature. The fire damage was limited to the telephone
switchboard area and destroyed all the phone wires. The office phones were out of
service for 4-5 days. The voice mail system was still operational so planning staff was
able to access the messages. Also, the information about the phone system was put on
the web site. Airport Manager Anderson said there is approximately $7000 worth of
damage. Not only to the phone board, but the carpet has to be replaced, some walls
sheet rocked, the blinds replaced and the walls repainted due to the smoke damage. The
City has insurance to cover the damage, but Airport Manager Anderson said $5000
should come from other sources rather then the budget. Planning Director Krauss said
the worst part was the fuel system. The credit card transactions for fuel are transmitted
over the telephone lines. The system shut down after its maximum capacity for credit
storage was reached. The IS department was able to patch into a phone Ihe and then
able to get fuel system up and running.
The next item is regarding hangar and tie down occupancy. Airport Manager John
Anderson said this is an information item he is providing to the Airport Advisory Board
(AAB) as to type of occupancy and what is currently full. There are 113 month-to-month
tiedowns available. And at the next City Council meeting the transient tiedown rate will
go up $5.~ The City Council agreed to the $5 fee but added that the person using the
transient tie-downs doesn't need to buy gas. Chairman Peloza asked about the monthly
hangar rental rates and how they compare to other airports. Planning Director Krauss
said it is not easy to compare as very few of the other airports have open hangars. The
City of Auburn Airport can only compare against public owned airports and there are not a
lot of those in the area. Three years ago the City did a hangar comparison rates survey.
MINUTES OF AIRPORT ADVISORY MEETING JUNE 11, 2002 PAGE 2
At that time the City Council was not ready to raise the rental rates until the hangar roof
repair was complete. The City Council will revisit the rental rates sometime in the future.
Airport Manager Anderson said the waiting list policy is for serious tenants only and he will
cover this in another meeting.
In the Hangar Lease agreement paragraph 8 discusses Non-payment of rent. Planning
Director Krauss gave the status of payments that are in arrears. At this time all but 3 have
responded to the City's notices. Two of the tenants left with their planes. The City
chained 1 airplane down and the tenant then came in and made arrangements to pay. All
have now made arrangements to accelerated payments to become current. One of the
airplanes is classed as an experimental exhibition. Chairman Peloza asked if a detailed
statement from finance was available and also, if an Airport financial statement could be
provided by the next meeting. Chairman Peloza has worked up a timeline sheet to track
committees, projects, etc. and would like to see staff and the AAB utilize it. Chairman
Peloza also asked about the RCW that allows the City to impound aircraft. Airport
Manager Anderson said the City has a specific process that allows the airport to chain
down, lock-up and can even auction off the plane. Paragraph 8 in the lease agreement
states that the City has that process. Chairman would like to see the RCVV included the in
the lease agreement.
On Item 7 Airport Manager Anderson said a new lock has been purchased for the gate
and John Gallo has been involved with the purchase. John Gallo suggests building a
frame and welding in the gate as one pro-hung unit. That would make it so no one can
reach through from the outside. Airport manager Anderson said he will order the lock
today and it should be installed by the next meeting.. Ray Richcreek added that couldn't
get through the gate by the Auburn Flight Service (AFS) building. John Gallo said that
lock has been disabled from the outside and AFS wants no outside entrance.
Planning Director Krauss gave a little over view of the City of Auburn web site. He said it
is a work in progress and we aro continuing to add information to the site. At this time the
City has a policy of not adding hypertext, so a viewer could be connected or linked to
another site. As a public agency the City cannot discriminate and select sites to be linked.
Thero is a plan to link to the Chamber or (Aubum Downtown Association (ADA). Ray
Richcreek asked if the Web site address be put on the billing statement as the site to visit.
Airport Manager Anderson said he would check-into it. He added that he has letters going
out to the helicopter people about the July meeting and will also send a notice to all
tenants. The City website address could be added to that letter. Planning Director Krauss
said the website can be used to poSt the meeting dates, agendas and minutes.
Regarding the website for AirNav.com, Chairman Peloza wanted to know who is able to
send updates to the site, and also, who has the authority from the City to send updates.
Airport Manager Anderson said the Airport Facility Director has the authority to update.
*Item nine was already discussed, but the transit tiedown rate change will come before the
City Council on the July 1 agenda.
Item 10 is regarding the security situation at the airport. PlanningDiroctor Krauss said
this .is a two-part question. First of all he has referred the question to Bob Lee of the
MINUTES OF AIRPORT ADVISORY MEETING JUNE 11, 2002 PAGE 3
Auburn PD. He is willing to work with the AAB and whoever wants to go through the
Citizens Academy for volunteer training. It is given once a year and the next one is the
2003 class. The class is one night a week for 3 hours and the session is for 12 weeks.
The City Police officers are paid to instruct the class. There are generally 25 people to a
class. Airport Manager Anderson will solicit interest from tenants. Saturday is a usually a
good time to talk to people. The second part is about the security contract and the fact
there is still no contract in place. The firm the City was working with could not come to an
agreement with the City Attorney and has decided not to contract with the city; Airport
Manager Anderson interviewed another group and has given them the City boilerplate to
review.
Item 11 is a letter that Planning Director Krauss has drafted a letter regarding the request
for the GPS, RTR and Runway Overruns that will go to all the appropriate legislative
people. The Mayor will sign the letter.
The orientation packet for new tenants is still being worked on. Don Rottle will meet with
his committee and will bring to a future meeting.
The rules and regulations of the airport are attached for review and future discussion.
Item 14 is regarding the land leases that are currently being process. The project for
Hangars NW, owned by John Vodrey, has gone through the SEPA process and he has
signed the lease. The Airport has processed a document for Jim Jacobsen an Alaskan
Airlines pilot about the site along the fence line. The North Hangar area can be built on
without an environmental review. Two of the current leaseholders are contesting the
City's position regarding the number of hangars being built. Their view is that the City has
let too many hangars be built. Planning Director Krauss said at this time no hangars have
been built and the City is not in a position to manipulate the market. All parties have
stated they have pre-lease commitments. Planning Director Krauss said he is hopeful that
some building will begin in the next 30-60 days. Airport Manager Anderson stated that we
do not want to be in non- compliance for grants. The FAA's position is that as long as we
are treating everyone the same, we have to make that land available. A question was
asked about the outlook for the west side of the airport. Planning Director Krauss said it is
all laid out in the Master Plan that is coming along. Also a grant application is in place for
the fence on the west side.
Airport Manager Anderson was at a conference in May where the FAA discussed the
tdckle down of money to smaller airports.
Chairman Peloza asked if everyone is satisfied with the sweeping. Airport Manager
Anderson said the new company missed some areas, but then came out for 6 free hours
to make up for the missed areas. They will come out early in the morning in order to not
disrupt traffic. Airport Manager Anderson will be keeping track of the sweeper route and
also will be keeping track of the roofers, again.
Chairman Peloza agreed that the Airport received a better deal by contracting outside the
City and the sweeping is done in a timelier manner. I is more cost effective in this
instance, to use a private source.
MINUTES OF AIRPORT ADVISORY MEETING JUNE 11, 2002 PAGE 4
Ron Wanttaja wanted to know the schedule for the last hangar row. Airport Manager
Anderson stated that this went out to bid. Hangar 7 and % of Hangar 2 are left to fix.
Planning Director Krauss stated that some Work release folks from the jail are doing work
around the airport. Discussed the crack sealing and cleaning up after the work is
completes.
Rodger Campbell commented on a letter from the AFS. Planning Director Krauss stated
that he had only received the letter and hasn't had time to respond. The City is obligated
to make improvements and lighting is an issue. Chairman Peloza asked to have this put
on agenda for the next meeting.
Next months meeting was discussed and it was confirmed a letter will go to all tenants to
let them know the meeting is being held July 16, 5:30 pm in the AFS hangar to
accommodate the helicopter discussion.
Rodger Campbell moved to adjourn and second by Don Rottle @ 9:05 am.
RESPECTIVELY SUBMITTED - CAROLYN BROWN, SECRETARY