HomeMy WebLinkAbout10-21-2008Minutes of the Auburn Airport Advisory Committee
October 21St, 2008
6:30 pm
Auburn Flight Service Hangar
Chair: Robert Myers
Attendance: Robert Myers* Mark Babcock* Michael Kopp* Lee Potter* Tom Matson*
Jamelle Garcia Michael Shipman Randy Hall
* Denotes AAB Member
Guests: Obenchain, Williams, Fulmer, Miller, Bouchard, Johnson, McPherson, Garner,
Boatz,
Meeting called to order at 6:32 pm
First order of business was to approve the last minutes. Motion was made, seconded and
unanimously passed that the minutes of September 16, 2008 are approved at this time with the
exception of errors in spelling which will be corrected.
Old Business
Hangar rows 9 & 10 - Work is on schedule and has been deemed substantially complete by the
City of Auburn. Garcia reported the bid came in at 54k and that current costs are at $51,871.00,
approximately 3k below bid. So far only one leak has been located in hangar 98 and is extremely
small. Repairs were made and now awaiting more rain to see if that or any other areas leak. AMG
will keep Steve Burke (project manager) and Chet Williams Construction updated and will contact
them if any leaks appear. Project was scheduled for 15 working days and was completed within
that time. This is a completed project and has been determined this item can be taken off the
AAB agenda.
Taxiway Construction - Randy Hall of Reid Middleton Engineering gave a brief summary to the
audience and the AAB regarding the upcoming construction and development of the new taxiway
system for the Auburn Airport. He stated that the FAA has determined the current system is not
compliant with current standards of separation between the centerlines of the runway and
taxiway. The current dual parallel system will be replaced with a single, wider taxiway with
turnouts for opposing traffic. The project did go out to bid and ICON construction unofficially (We
officially notified them, they have not officially accepted) has been awarded the contract. Due to
the seasonal calendar and grant acceptance the construction had to be delayed until spring of
2009. Hall also reported that because the Taxiway light system will be replaced, the runway
lighting system was tested and found to be insufficient for current and future use and growth.
Parts of the current lighting system are failing. He said Jeff Winter (FAA) has moved forward to
fund replacement of the runway lighting system. Coordination is at the utmost importance on this
project and replacement of runway light system will hopefully be able to be made into a change
order of the current taxiway bid paperwork and be completed at the same time as the taxiway
construction. One obstacle is that the City must have onboard the engineering firm by February of
09 for the runway lighting for grant assurance to be processed. Hall continued to state that
everyone is working hard to alleviate any disruption in air traffic or closure of the airport, although
if the runway lighting is done then it's inevitable that runway closures will happen. It was added
that for some temporary disruption the airport will benefit for years to come with this funding and
construction.
Storm water update - Garcia reported that at the north end of the Airport two storms ponds have
been cleaned and both has the infrastructure installed. Netting has been installed on pond #1
and the second is awaiting the nets. So far the new raised system is working the way it's
designed. No estimate to when the completion of all four ponds will be complete.
Enclosing open t-hangars- Mr. Garcia reported that the City wanted a condition survey prior to
any improvement to these buildings. AMG contacted JB Rupert Engineering and they
recommended Water & Wood Construction. Don Wilde of Waters and Wood visited the Airport
and had several concepts that will be investigated. One was to just put roll up type doors on
hangar entry's with no walls. Another idea was to only build 8' foot walls saving money in material
and time but providing a more secure hangar and blocks the wind and elements of weather.
These among other ideas will be examined and written in a summary to the City for an
assessment for best utilization of the open hangars and future use.
Columbia Bank Property- No additional information was available at this time. Garcia did
however give a summary to the guests of the meeting as a background of what has transpired
over the past year. Garcia explained that the Columbia bank property just to the south west of the
airport was for sale and would be a parcel of interest for the airport. The property is situated
perfectly for the west side access of the airport and could be developed. The airport first must
have in the Master Plan, (updated in 2010) a description, need and plan to purchase the property.
The City could purchase the property and if done correctly would be eligible for reimbursement
from the FAA at a later date. While discussing the idea the FAA were not opposed to the idea but
gave caution in acquiring the property until it's in the master plan. Even with all FAA instructions
being followed Garcia gave it a fifty percent chance of acquiring the property before another
purchaser acquires the property.
Installing contact information on all hangars- A background of discussion from Garcia
explaining that a general emergency contact board is needed for authorized personnel to contact
owners and occupants of hangars and tie-downs of condo type and City owned hangars. The
need is for police, fire, security and search and rescue to make contact in case of immediate
need. ELT's that have been set off is one area of concern that has brought this need to
management. Discussions took place with the board and tenants and a growing concern of
privacy is surfacing. Management has been able to help and is recommending the idea of a
single box located outside the airport office with a secured entry for only authorized people to
acquire the list. This could be in the form of a combination or a special KNOX system that the fire
department holds the key. The board members wanted to see a more detailed plan of the box,
contents and costs, but approved management to move forward with the installation of the Tenant
Contact Security Box. Garcia concluded that AMG would be supplying funds for the project.
Hangar rows 2-8 header structural test and condition status. - Mr. Garcia restated that three
(3) years ago AMG received a bid on the structural test and at the last meeting the AAB
recommended the Core drill resistant test be conducted. AMG contacted the same company and
their new price is $6,285 which was $5,000 more than the original cost estimate. Due to the
extreme price change AMG has brought this item back to the AAB for re-evaluation and
consideration. The contractor that was brought on for the evaluation of hangar rows 2-8
recommended another company that performs the same drill resistant tests. AMG contacted that
company and received a bid under $2,000.00. Otto Rosenau will be performing the test in the
next few weeks and should have a report or at minimum a preliminary report by next meeting.
Discussion regarding the rehab of rows 2-8 - Garcia summarized two previous items on the
agenda and no further discussion was needed.
Request for Proposal for (3) eastside properties - Garcia reported that only one proposal
came in for the request. Municipal Services have yet to look at it, but Garcia believes that they will
wait until the beginning of next year because of the economic times and possibly re-issue the
RFP at a later date.
Fuel Terminal and Fuel Pump replacement- Garcia summarized that the current vendor of the
terminal operations will cease to supply parts and technical assistance beginning in June of 2009.
They are offering a replacement terminal for an estimated $8,000 plus installation. The AAB has
asked why do we need four hoses to pump fuel and could it be dropped to only two? After
discussion it was decided that the fuel farm needed only one terminal and two hoses and that
money would be more wisely spent on the actual pumps that are approaching their end of useful
life after 30 years. One consideration is buying a new digital pump and moving the directional
approach to the fuel tank so aircraft would not back up onto the taxi-way. It was agreed on that
when the time came the airport would retire one terminal and pump, using the pump for extra
parts on the remaining one pump.
WSDOT Airport Camera - Shipman reported that a grant was issued after completing an
Emergency Airport Plan from the State of WSDOT Aviation Branch. This camera has been
delivered and awaiting installation. The camera will provide pilots with internet access to view
conditions at the airport from all directions every 15 minutes. Management will have the ability to
use the camera for viewing subjects and objects in real time for security. It's expected by the end
of November that the camera will be operational.
2009 Airport Rates and Fees Discussion- Garcia reported that 2009 airport fees are scheduled
for review by Municipal Service. Normally the City uses the August CPI for rate increases. A
worksheet was presented to AAB members and after due deliberation and debate a motion was
made seconded and carried unanimously to recommend to Municipal Service and the City that a
rate increase of no more than % the August 2008 CPI be considered.
New Business:
REIL Lighting converted to operate dusk till dawn- Shipman reported that because of
electrical use and need that the REIL system for approach to runways 34 and 16 has been
modified to operate from dusk till dawn or in weather conditions below VFR (Visual Flight Rules)
as the runways light system currently operates.
Security lighting issues in rows 3-8- Shipman reported that the security lighting in rows 3-8 has
reached its lifespan. The current system was installed in the early eighties and according to
electricians the airport is using more power for less output in light then is necessary. Coupled with
this, the fixtures themselves are failing and falling apart. Simple changing of light bulbs is not
always correcting the problem. It's suggested that we look at a replacement of the system to a
more conservative, reliable and ease or repair. Shipman will research replacement programs that
may help with costs of replacement and acquire bids to either fix or replace these fixtures.
Open Discussion. None
Meeting was adjourned at 8:25 pm.
Respectfully submitted,
Airport Management Group, LLC
On behalf of the City of Auburn
City of Auburn Arts Commission
Tuesday, October 7, 2008, 4:30 pm
Meeting Minutes
Commissioners Present: Linda Elliott, Laurel Siegmund, Donna Smart, Kristen Brock, Debby
Deal, Pat Gallagher, Pat Judd, Tanya Rottle, Leslie Moore, Amanda Flanery, Youth Council
Liaison Erika Shepherd. Commissioners Excused: Carey Davidson, Nancy Colson
Staff Present: Teen Programs Specialist Kjerstin Hardy, Maija McKnight, Laurie Rose
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Call to order
Chair Linda Elliott called the meeting to order at 4:30 pm
Introductions
Chair Elliott introduced non-voting Youth Council Arts Commission Member, Erika Shepherd,
who will be serving as Youth Council representative on the Arts Commission for the 2008-2009
school year. Erika is a Sophomore at Auburn High School. Kjerstin Hardy, Teen Program
Specialist with the Parks Department, explained the Youth Council's success with a Youth
Council Representative on the Parks Board last year. Miss Shepherd was elected by her Youth
Council peers to represent their organization on the Arts Commission.
Approval of Minutes
Ms. Elliott called for approval of the September minutes. Commissioner Laurel Siegmund
moved the minutes be approved as submitted. Commissioner Leslie Moore seconded the
motion. Motion approved.
Committee/Panel Reports
Chair Report
Ms. Elliott attended the October 6 City Council Meeting and received a proclamation on
behalf of the Arts Commission recognizing National Arts and Humanities Month.
Ms. Elliott called for nominations for the Vice Chair position. Current Vice Chair Nancy C
Colson will assume the 2009 Chair position in January. Commissioners may nominate
themselves or another. Nominations need to be submitted directly to Commissioner
Elliott. Nominations will be announced at the November meeting and voting will take
place at the December meeting by secret ballot.
Public Art Committee Report
Cultural Arts Manager Laurie Rose reviewed a packet of information that was submitted
to the PCD Council Committee regarding Public Art program policy. The packet includes
the vision and mission developed by the Public Art Committee, as well as initial outline of
direction for 3-5 year plan. Ms. Rose will review sections of the packet with PCD at one
its future meetings.
Visual/Public Art Coordinator Maija McKnight updated the committee on the progress of
the Golf Course Clubhouse project by Susan Zoccola. The final design has been
approved and the artist is going into the fabrication stage. The project will be completed
by the end of the 2008 calendar year. Commissioner Tanya Rottle suggested that it may
be interesting to photo document the process of creation/installation for a future display
inside the clubhouse. It was also noted that this artwork may be the centerpiece for the
Public Art 25th Anniversary event as it will be the most recently installed and the artist is
locally based.
Ms. McKnight continued regarding the initial concept proposals for the Community
Center project presented to the Community Center by artist Virginia Paquette. The next
steps are for the artist to work directly with the architecture firm to develop a final
concept/design and budget specifics for upcoming Community Center Committee
meeting in November. Several Commissioners expressed a desire to see whatever
presentation Ms. Paquette has available. Ms. Rose said she will arrange for a
presentation by staff and make sure to notify Commissioners when the next Community
Center Committee meeting is scheduled.
Visual Art Committee Report
Commissioner Siegmund reported several ideas for the upcoming 25th Anniversary
event. The date needs to be determined, but a variety of interactive activities and
community partnership opportunities are being discussed.
Ms. McKnight reported approximately 20 applications have been received so far for the
2009 for display of artwork at City Hall, Auburn Ave or the Cheryl Sallee. The deadline
for application is Monday, October 13. The Selection Review Panel will meet on
Tuesday, October 21, from 9 - mid-afternoon. Commissioners Rottle, Smart, Elliott,
Brock and Judd volunteered to participate on the panel. Other panelists include Tacoma
photographer Chip Van Gilder, Olympia artist Ellen Miffitt, Auburn artist Amy Sie, Auburn
artist and Senior Activity Center art instructor Joanne Merriman.
Staff Report
Ms. Rose reported the attendance for the BRAVO Series presentation of Shanghai
Acrobats was a little fewer than 800. Ticket sales for 08-09 season continue to strong.
Ms. Rose requested of the Commission that the main agenda discuss item for the
November meeting to be 25th Anniversary events. Discussion followed regarding
preparation for that meeting. Chair Elliott suggested that upcoming committee meeting
agendas include planning sessions for events. It was noted the performing arts
programs do not currently have a committee in place. Commissioner Moore suggested
that for a Performing Arts 25th Anniversary Event could be part of an existing
performance, for instance a small pre-reception or a multi-media overview of arts in
Auburn to be shown prior to the main performance. Ms. Rose will begin work on pulling
together a Performing Arts and Arts Education Committee. Commissioner Rottle will
forward contact information for a member of the community that has expressed interest
in performing arts committee.
Maija McKnight reminded the Commission that on November 8 and 9 the "Small Works,
Big Presents" juried exhibition will be accepting and/or jury artworks for the exhibit.
Commissioners Rottle and Smart volunteered to assist.
Other Business
Chair Elliott reviewed the speaking notes that she shared with the PCD Committee on
Monday, September 22.
Next meetings:
Arts Commission, November 4, 4:30 (City Hall)
Visual Arts Committee, October 15, 4pm (PAR)
Public Arts Committee, October 30, 5pm (PAR)
There being no further business, the meeting adjourned at 5:44 p.m.
Respectfully submitted,
Laurie Rose