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Home My WebLink About04-17-2000CiTY OF AUBURN FINANCE COMMITTEE April 17, 2000 MINUTES II. III. CALL"TOORDER Member Stacey Brothers was in attendance at 6:30 PM. Thera being no quorum, the call to order was delayed. At 6:43 PM, Chair Jeanne Barber called the meeting to order. Chair Barber and Member Stacey Brothers were present. Councilmember Sue Singer arrived at 6:48 PM and attended in the absence of Vice Chair Pete Lewis, who was excused from the meeting. Others present included: Mayor Charles A. Booth, Finance Director Diane L. Supler, City Engineer Dennis Dowdy, Personnel Director Brenda Heineman, Deputy City Clerk Cathy Richardson, and City Clerk Danielle Daskam. APPROVAL Of MINUTES Minutes of the April 3, 2000 Finance Committee meeting. Motion by Member Brothers, second by Chair Barber to approve the April 3, 2000 Finance Committee minutes as distributed. MOTION CARRIED UNANIMOUSLY. 2-0. CONSENT ITEMS A. Vouchers Claims F4,9.5 Claims check numbers 150449 through 150817 in the amount of $2,080,495.41 for Period 17 and dated April 17, 2000; and a wire transfer to the King County Library System dated April 4, 2000 in the amount of $384,480.74. Payroll F4.9.2 Payroll check numbers 257760 to 257942 in the amount of $548,448.21 and electronic deposit transmissions in the amount of $627,396.05 for a grand total of $1,175,844.26 for the pay period covering March 29, 2000 to April 12, 2000. City of Auburn Finance Committee Minutes April 3, 2000 Bo Committee members reviewed claims and payroll vouchers and briefly discussed Claims Numbers 150450 and 150453. Surplus Property Police Department -FZk6:l The Police Department requests the surplus and disposal of the equipment listed below: Item Model Serial Inventory # 5' Coat Rack 3' Coat Rack 4" Lateral File Box of mixed cables Box of misc office equipment Electronic switch box DRC handheld D-0089 monitoring device Alco check BAC Handheld 11297 DUI Check BAC Handheld 1639 Computer Modem Javelin 9" Monitor BWM-9 13961 Javelin 9" Monitor BWM-9 93914237 Javelin 9" Monitor BWM-9 95091492 Mouse Platform Paper trimmer Dictation machine 9636617 Keyboard 2AAE001109 Chairs (3) Monitor screen protector Javelin Video Camera JE5012 9641251 Javelin Video Camera JE50112 9691282 Javelin Video Camera SP1890A 9521008 Javelin Video Camera SP1890A 9539030 Javelin Video Camera JC220 30216 Javelin Video Camera CC800 70805119 Javelin Video Camera CC800 70805127 Javelin Video Camera SP 1910 9225098 Javelin Video Camera SP1910 9225098 Tandy tape recorder ZG-1208A Javelin Video Junction 212240 Box End table Page 2 City of Auburn Finance Committee Minutes April 3, 2000 Panasonic 24 pin printer 59498 Box misc electric equipment Electric letter opener ZM126022 Keyboard holder Epson LQ570 printer 1F8E392685 Framed Picture MCR Interruptible ~ Power ~'appty Electric Typewriter Disc holder Alpha 4 Software VRS 3.0 Mettler PC2200 Ohaus Triple Beam 700 Series Olympus Video 8 VX801 J6H07774 Camera Video Editor Controller AGA95 L6A2337KB Platform w/ hideable keyboard AM/FM 8 track player Bodywire w/case 80-3000 F89142485 Oscillating fan Printer LA50 12100128 Acer 910 User Guide Unity phone Panasonic 24 pin printer KXP2023 Brother Power Shred PS55 Keyboard 840059 Canon Typewriter V 186 T22051862 12100015 Framed Picture Kodak Modular Video MVS80 System Kodak Carry Case MVS10 Kodak Car Battery Cable Duofone TAD245 151383 Printer LA210 12100134 Master Console 12100135 Diagnostic Modem 12100136 DEC Vax 12100155 DEC Vax 12100156 Speed Controller 12100157 Display DEC Vax 12100159 Terminal VT320 TA80415638 Printer LA75 12100137 Page 3 City of Auburn Finance Committee Minutes April 3, 2000 Motion by Member Brothers, second by Chair Barber to recommend City Council approve the consent items. MOTION CARRIED UNANIMOUSLY. 2-0. (Councilmember Singer arrived at this point.) 1V. ~' 'ORDINANCES-ANDRESOEUTIONS Ordinance No. 5357 O2.1 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an amended Valley Communications Center Interlocal Agreement to approve entry of Federal Way as a fully participating member, to approve each member city paying twenty percent of the cost of a new dispatch facility and to clarify certain sections. The text of Ordinance No. 5357 was 'transmitted as an agenda modification. Finance Director Diane Supler explained that Ordinance No. 5357 amends the Valley Cum Interlocal Agreement to add the City of Federal Way as a full member of Valley Cum and makes other minor language changes to the Agreement. The Ordinance was presented to the Municipal Services Committee this evening for review, and the Committee recommended approval by the Council. Motion by Member Brothers, second by Councilmember Singer to recommend City Council adopt Ordinance No. 5357. MOTION CARRIED UNANIMOUSLY. 3-0. Bo Ordinance No. 5358 O2.1 An Ordinance of the City Council of the City of Auburn, Washington, approving the formation of the Valley Communications Center Development Authority. The text of Ordinance No. 5358 and its exhibits was transmitted as an agenda modification. Finance Director Supler presented Ordinance No. 5358 which approves the formation of the Valley Communications Public Page 4 City of Auburn Finance Committee Minutes April 3, 2000 Development Authority for the purpose of constructing and funding a new communications center. Section 1 of the Ordinance limits the amount of the principal construction costs for the communications center to $12,758,000. Motion by Councilmember Singer, second by Member Brothers to recommend City Council adopt Ordinance No. 5358. MOTION CARRIED UNANIMOUSLY. 3-0. Ordinance No. 5374 F5.2,15 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance 5119 by authorizing the Mayor to sign a Highways and Local Programs State Funding Agreement between the City and the Washington State Department of Transportation, approving additional federal TEA-21 grant funds to prepare and implement the South 277th Street Reconstruction Project, Phase I (PR 562). City Engineer Dennis Dowdy presented Ordinance No. 5374 as an agenda modification. Ordinance No. 5374 amends Ordinance No. 5119 to approve $5 Million in additional federal TEA-21 grant funds for the South 272nd/277th Street Project and authorizes the Mayor to execute the Supplemental Agreement with Washington State Department of Transportation. The $5 Million in additional funds requires a local match of $814,000 which will come from Transportation Improvement Board grant funds. Motion by Member Brothers, second by Councilmember Singer to recommend the City Council adopt Ordinance No. 5374. MOTION CARRIED UNANIMOUSLY. 3-0. Ordinance No. 5376 F5.2.15 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5297 by authorizing the Mayor to sign a Local Agency Supplemental Agreement between the City and the Washington State Department of Transportation, approving federal TEA-21 funds to prepare and implement the SR Page 5 City of Auburn Finance Committee Minutes April 3, 2000 VI. 18/C Street SW Ramp Modifications/3rd Street SW Grade Separation Project, PR 529. City Engineer Dowdy presented Ordinance No. 5376 as an agenda modification. Ordinance No. 5376 modifies Ordinance No. 5297 which accepted $10 Million in state funding from the Freight Mobility Strategic Investment Board for the 3rd Street Project. 'Ordinance'No?5376 (~hanges~the source Of the fUnding as Federal TEA-21 funds. The Ordinance also authorizes the Mayor to execute a Supplemental Agreement with the State Department of Transportation. Motion by Councilmember Singer, second by Member Brothers to recommend the City Council adopt Ordinance No. 5376. MOTION CARRIED UNANIMOUSLY. 3-0. DISCUSSION ITEMS Hotel/Motel Tax Presentation Discussion on the hotel/motel tax was postponed until the next Finance Committee meeting. ADJOURNMENT There being no further business to come before the Committee, meeting adjourned at 6:56 PM. the Approved the__/~ day of May 2000. Jeanne Barber, Chair Danielle Daskam, City Clerk f:\clerk\fina nce\fca~000fcm04-17 Page 6