HomeMy WebLinkAbout12-15-2003CITY OF
WASHINGTON
FINANCE COMMITTEE
DECEMBER 15, 2003
MINUTES
II.
II1.
CALL TO ORDER
Chair Fred Poe called the meeting to order at 5:35 PM in the Council
Conference Room located at City Hall, 25 West Main Street, Auburn,
Washington. Committee members present included: Chair Fred Poe,
Vice Chair Gene Cerino, and Member Nancy Backus. Also present during
the meeting were: Mayor Peter B. Lewis, Councilmember-elect Lynn
Norman, Councilmember-elect Rodger Thordarson, Councilmember-elect
Bill Peloza, City Attorney Daniel B. Held, Finance Director Shelley
Coleman, Human Resources/Risk Management Director Brenda
Heineman, and Deputy City Clerk Cathy Richardson.
APPROVAL OF MINUTES
A. Minutes of the December 1, 2003 Finance Committee meeting.
Vice Chair Cerino moved and Member Backus seconded to
approve the December 1, 2003 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 326448 through 326838 in
amount of $1,945,882.82 and dated December 15, 2003.
the
Payroll
F4.9.2
Payroll check numbers 506678 to 506874 in the amount of
$698,450.87 and electronic deposit transmissions in the
amount of $974,343.19 for a grand total of $1,672,794.06 for
Page 1
Finance Committee Mintues December 15, 2003
the pay period covering November 26, 2003 to December
10, 2003.
Surplus Property
F4.6.1
Finance Department
City Council to authorize the surplus and disposal of the
following equipment:
MAKE
HP Office Jet
Toshiba
Toshiba
Toshiba
14" monitor
14" monitor
ADI
ADI
ADI
Mag
Mag
NEC
NEC
Viewsonic
Compaq
Meridian
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
Clone PC
HP LaserJet4
MODEL
600
Satellite 4000CDT
Satellite 4000CDT
Satellite T213 OCT
Microscan 17"
Microscan 17"
Microscan 17"
17" Monitor
17" Monitor
MultiSyncM700
17" Monitor
17"
Proliant 800
TNT Server
Abarim
Abarim
Abarim
Abarim
Abarim
Abarim
Abarim
Abanm
Abanm
Abarim
Abarim
Abarim
Abarim
Abanm
Abarim
Abanm
Printer
DESCRIPTION COA/City Asset It
Fax/copier/scanner #MY95DC21KD
laptop 11400245
laptop 11400243
laptop 4310000434
Monitor sal-67mt07806
Monitor 6a73400031
Monitor 922042L20224223B
Monitor 834033R40201836
Monitor 835033R40105427B
Monitor MH4344006143
Monitor mh4334017322
Monitor JC- 1735VMA
Monitor 28d21403b
Monitor AY03202441
P II 200mhz D742BJW30011
P II CD Tower 602130
P III 450 MHz 11400266
P III 450 MHz 11400261
P III 450 MHz 11400272
P III 450 MHz 11400269
P III 450 MHz 11400271
P III 450 MHz 11400275
P III 450 MHz 11400270
P III 450 MHz 11400262
P III 450 MHz 11400265
P III 450 MHz 11400258
P III 450 MHz 11400263
P III 550 MHz Abarim 001629
PIIl 550 MHz Abarim 001627
P III 550 MHz Abarim 001624
P III 550 MHz Abarim 001646
P III 550 MHz 11400274
printer JPGF011808
Condition
unrepairable
obsolete
obsolete
obsolete
unrepairable
unrepairable
unrepairable
unrepairable
unrepairable
unrepairable
unrepairable
unrepairable
unrepairable
unrepmrable
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
obsolete
unrepairable
Committee Members reviewed claims and payroll vouchers and briefly
discussed claims voucher number 326634.
Vice Chair Cerino moved and Member Backus seconded to approve the
consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
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Finance Committee Mintues December 15, 2003
IV.
ORDINANCES AND RESOLUTIONS
Ordinance No. 5806
A4.3.1
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 2.51.020 of the Auburn City Code
entitled "Councilmember's Compensation" relating to the
compensation of the Mayor Pro Tem
Vice Chair Cerino moved and Member Backus seconded to
recommend approval of Ordinance No. 5806.
Member Backus pointed out a scrivener's error on page two, first
paragraph, second line. Member Backus recommended striking
the words "Provided, however, that".
Vice Chair Cerino voiced concerns related to clarifying the Mayor
Pro Tem duties due to Mayoral obligations and responsibilities.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3667
A3.8.23
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with the
Auburn Chamber of Commerce to provide tourism expansion
services
Vice Chair Cerino moved and Member Backus seconded to
recommend approval of Resolution No. 3667.
Finance Director Shelley Coleman pointed out that the contract is
not to exceed $10,500.
MOTION CARRIED UNANIMOUSLY. 3-0.
Resolution No. 3672
A3.12.9.3, F2.4.9
A Resolution of the City Council of the City of Auburn, Washington,
declaring its intention to order the improvement of public parking
facilities and to create Local Improvement District No. 250 to
assess a part of the cost and expense of carrying out those
improvements against the properties specially benefited thereby,
and notifying all persons who desire to object to the improvements
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Finance Committee Mintues December 15~ 2003
VI.
to appear and present their objections at a hearing before the City
Council to be held on January 5, 2004
Vice Chair Cerino moved and Member Backus seconded to
recommend approval of Resolution No. 3672.
Director Coleman noted that a calendar related to the schedule for
the LID process will be presented at the next Committee meeting.
Director Coleman reviewed the pre-formation agreement with David
Allen Davis for 85 parking stalls in the transit station and portions of
the LID process.
Chair Poe expressed concerns regarding safety measures in the
event of foreclosure.
City Attorney Daniel Heid noted that, in the event of foreclosure,
LID's are second in position only to property taxes. LID's are the
only constitutionally allowable form of lending allowed
municipalities.
MOTION CARRIED UNANIMOUSLY. 3-0.
DISCUSSION ITEMS
Chair Poe expressed his pleasure in serving the City of Auburn as a
Councilmember and thanked Department Directors and staff members for
their service during his tenure.
ADJOURNMENT
There being no further business to come before the Committee,
meeting adjourned at 6:12 PM.
APPROVED THIS .~-~' DAY OF JANUARY, 2004.
the
Nancy ~..~-a~.,~l('us, Chair
Cathy Richa~son, Deputy City Clerk
f:\clerk\finance\fca~2003fcM 12-15
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