HomeMy WebLinkAbout01-02-2007CITY OF
WASHINGTON
MINUTES
FINANCE COMMITTEE
JANUARY 2, 2007
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street, Auburn, Washington. Committee members present were: Chair
Backus, Vice Chair Roger Thordarson, and Member Gene Cerino. Also
present during the meeting were Mayor Peter B. Lewis, Finance Director
Shelley Coleman, City Attorney Daniel B. Heid, Human Resources/Risk
Management Director Brenda Heineman, Parks, Arts and Recreation
Director Daryl Faber, Employee Relations and Compensation Manager
John Fletcher, Risk Manager Rob Roscoe, and Deputy City Clerk Cathy
Richardson. Also present was George Filiss with KAVA, LLC.
II. APPROVAL OF MINUTES
A. Minutes of the December 18, 2006 Finance Committee
meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the December 18, 2006 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 358285 through 358601 in the
amount of $2,116,202.01 and dated January 2, 2007.
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Finance Committee Minutes January 2, 2007
2. Payroll
F4.9.2
Payroll check numbers 518142 to 518260 in the amount of
$301,306.83 and electronic deposit transmissions in the
amount of $1,101,625.52 for a grand total of $1,402,932.35
for the pay period covering December 13, 2006 to
December 27, 2006.
Committee briefly discussed claims and payroll vouchers.
Vice Chair Thordarson moved and Member Cerino
seconded to approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 4130
A Resolution of the City Council of the City of Auburn, Washington
designating The Seattle Times as the City's official newspaper,
pending a more formal selection process
Committee members briefly discussed Resolution No. 4130.
Vice Chair Thordarson moved and Member Cerino seconded to
approve Resolution No. 4130.
MOTION CARRIED. 3-0.
B. Resolution No. 4131
A3.12.5, F5.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to accept grant funds of
$60,000 from the Washington State Office of Public Defense for
the purpose of improving delivery of community services in the City
of Auburn
Director Heineman commended the efforts of Employee Relations
and Compensation Manager John Fletcher in obtaining grant funds
from the Washington State Office of Public Defense. Director
Heineman reported that the grant funds will be used in connection
with public defense services and will provide a contract employee
to conduct investigations for the City's public defenders.
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Finance Committee Minutes January 2, 2007
Vice Chair Thordarson moved and Member Cerino seconded to
approve Resolution No. 4131.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Golf Course Concessionaire Agreement
Director Heineman distributed a draft Concession Agreement for
the Auburn Golf Course Restaurant. Director Heineman noted that
George Filiss with i<AVA, LLC was present.
Committee members reviewed item four on page four regarding
posting of written notification to the public of not less than one
week to close the restaurant and lounge for a reasonable period of
time as authorized by the City for issues such as repairs,
remodeling, or inventory.
Committee members also discussed the proper use of acronyms
and other minor corrections.
6. 2007 Annual On-call Consultant Agreement
A3.16.9, A3.16.5
City Council approve the 2007 Annual On-call Consultant
Agreement No. AG-C-225 with Architects BCRA.
Director Heineman reported that BCRA performs a variety of
architectural services for the City of Auburn. The 2007 Annual On-
call Consultant Agreement with BCRA reflects an increase in the
contract for 2007 from $50,000 to $75,000. The increase is for
work that will be performed relating to the Auburn Avenue Dinner
Theatre.
C. Sound Transit Security Services
Director Heineman reported that the City of Auburn has reached a
tentative agreement with Sound Transit to reduce expenditures for
security services provided at the Transit Center parking garage to
$18,725 per annum.
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Finance Committee Minutes January 2, 2007
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:42 p.m.
APPROVED THE /~i~ DAY OF JANUARY 2007.
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Nan 6 ckus, Chair Cathy Richar son, Deputy City Clerk
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