HomeMy WebLinkAbout03-19-2007o~
C [TY O~E a
FINANCE COMMITTEE
WASHINGTON
MARCH 19, 2007
MINUTES
I. CALL TO ORDER
Vice Chair Roger Thordarson called the meeting to order at 6:30 p.m. in
the Council Conference Room at Auburn City Hall located at 25 West
Main Street in Auburn. Committee members present were: Vice Chair
Thordarson and Mayor Pro Tem Sue Singer. Member Cerino arrived at
6:33 p.m. Chair Nancy Backus was excused. Also present during the
meeting were Mayor Peter B. Lewis, Finance Director Shelley Coleman,
Human Resources and Risk Management Director Brenda Heineman,
Risk Manager Rob Roscoe, Employee Relations and Compensation
Manager John Fletcher, City Attorney Daniel B. Heid, Information Services
Director Lorrie Rempher, and Deputy City Clerk Cathy Richardson. Also
present was Paul Berry of Harris & Associates.
II. APPROVAL OF MINUTES
A. Minutes of the March 5, 2007 Finance Committee meeting.
Mayor Pro Tem Singer moved and Vice Chair Thordarson
seconded to approve the March 5, 2007 minutes.
MOTION CARRIED. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 360508 through 360889 in the
amount of $2,365,352.61 and a wire transfer in the amount
of $508,254.82 and dated March 19, 2007.
2. Payroll
F4.9.2
Page 1
Finance Committee Minutes March 19, 2007
Payroll check numbers 518873 to 518980 in the amount of
$593,967.81 and electronic deposit transmissions in the
amount of $944,258.11 for a grand total of $1,538,225.92 for
the pay period covering March 1, 2007 to March 14, 2007.
Committee members reviewed the consent items and briefly
discussed claims voucher numbers 360684 and 360714.
Vice Chair Thordarson moved and Mayor Pro Tem Singer
seconded to approve the consent items.
MOTION CARRIED. 2-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6086
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget ordinance and authorizing amendment to the City
of Auburn 2007-2008 Biennial Budget as set forth in Schedule "A"
(Member Cerino arrived at 6:33 p.m. during discussion of
Ordinance No. 6086.)
Finance Director Coleman referred Committee Members to pages
3, 5, and 7 of Schedule A of Ordinance No. 6086 as distributed in
the agenda modification. Director Coleman briefly reviewed
changes including those related to fire mitigation fees for the Valley
Regional Fire Authority (VRFA) and also additional expenditures in
the Sewer Fund due to the addition of a Maintenance Worker II
position.
Mayor Pro Tem Singer moved and Member Cerino seconded to
recommend approval of Ordinance No. 6086.
MOTION CARRIED. 3-0.
In an effort to respond to questions regarding revenues and
expenditures related to the Red Flex Photo Enforcement Program,
Mayor Pro Tem Singer requested that staff prepare a quarterly
report for the program.
B. Resolution No. 4162
Page 2
Finance Committee Minutes March 19, 2007
A2.1.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement with
Springbrook .Software, Inc for the purpose of purchasing software
for an online payment service
Committee members briefly discussed Resolution No. 4162.
Mayor Pro Tem Singer moved and Member Cerino seconded to
recommend approval of Resolution No. 4162.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. ACAP Lease Agreement
Director Heineman reported that the ACAP Lease renews
automatically for a one year period and converts to a month to
month basis with a ninety day written notice.
B. Finance Department Project Number C327A0
04.4.7 PR C327A0
City Council approve Change Orders No. 1 and No. 2 in the
amount of $454,395.00 for Contract 06-21 with Briere & Associates
for work on the Auburn Golf Course Clubhouse, Project No.
C327A0
Committee members briefly reviewed contract administration for
the Auburn Golf Course Clubhouse project.
C. Animal Control
Director Heineman reported that, at the request of the Municipal
Services Committee, she obtained updated information from King
County Animal Control regarding services provided to the City of
Auburn relating to animal control. King County originally indicated
that they would be discontinuing animal control services, but have
since hired a new manager. The new manager offered to contract
with the City of Auburn enhanced animal control service. Such
services, for an hourly fee, include the opportunity to hire an animal
control officer to work specifically for the City of Auburn. The
officer would be stationed in Auburn and would work under the
supervision of the Police Department. The City would determine
the hours and days to be worked. The sheltering costs are built in
to the hourly rate for contracted services for enhanced animal
Page 3
Finance Committee Minutes March 19, 2007
control. The City would also be able to rent an animal control
vehicle from King County. The City would require that all areas
located within Auburn city limits be covered under any contracted
services. Director Heineman referred Committee members to a
chart comparing costs for in-house and contracted services.
Member Cerino pointed out that a contract for enhanced animal
control services would not eliminate those services currently
provided to the City of Auburn by King County Animal Control, but
would provide additional services and more timely responses to
animal control needs.
VI. ADJOURNMENT
There being no further business
meeting adjourned at 6:50 p.m.
APPROVED THE 2 ~.
to come before the Committee, the
DAY OF APRIL 2007
Roger Thordarson, Vice Chair Cathy Rich on, Deputy City Clerk
I:\cle rklfi n a nce\fca12007fcM03-19
Page 4