HomeMy WebLinkAbout05-21-2007CITY OF
FINANCE COMMITTEE
WASHINGTON MAY 21, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Roger Thordarson and Member Gene Cerino. Also present during
the meeting were Mayor Peter B. Lewis, Councilmember Lynn Norman,
Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Chief of
Police Jim Kelly, Emergency Preparedness Manager Sarah Miller, Acting
Planning Director David Osaki, and City Clerk Danielle Daskam. Also
present was Bob Weiss of Hebert Research, Inc.
II. APPROVAL OF MINUTES
A. Minutes of the May 7, 2007 Finance Committee meeting.
Member Cerino moved and Vice Chair Thordarson seconded to
approve the May 7, 2007 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 362263 through 362816 in the
amount of $2,860,790.44 and dated May 21, 2006.
2. Payroll
F4.9.2
Payroll check numbers 519449 to 519587 in the amount of
$626,183.59 and electronic deposit transmissions in the
amount of $932,210.95 for a grand total of $1,558,394.54 for
the pay period covering May 3, 2007 to May 16, 2007.
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Finance Committee Minutes May 21, 2007
Committee members reviewed the consent items and briefly
reviewed claims voucher 362427.
Member Cerino moved and Vice Chair Thordarson seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6097
A1.10
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 4293, Section 2, Paragraph
B regarding the amount of assessments for businesses within the
Business Improvement Area
Finance Director Coleman presented Ordinance No. 6097. The
ordinance amends Ordinance No. 4293 regarding the amount of
the assessments for businesses within the business improvement
area. The ordinance increases the rate on service businesses to
the same level as for retail businesses.
The change in assessment was recommended by the Auburn
Downtown Association.
Motion by Vice Chair Thordarson, second by Member Cerino to
recommend approval of Ordinance No. 6097.
MOTION CARRIED. 3-0.
B. Resolution No. 4186
A1.4.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement
between the City of Auburn and Highland Courte Treatment Center
for the term May 17, 2007 -May 16, 2008
Human Resources and Risk Management Director Heineman
presented Resolution No. 4186 which authorizes an agreement
with Highland Courte Treatment Center for the City's treatment
release program. The fee per bed has increased from $90 to $125
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Finance Committee Minutes May 21, 2007
per day. Director Heineman explained that the new rate is the
same as the rate charged to the State and is a reasonable fee.
Motion by Vice Chair Thordarson, second by Member Cerino to
recommend approval of Resolution No. 4186.
MOTION CARRIED. 3-0.
C. Resolution No. 4190
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their
disposal
Motion by Vice Chair Thordarson, second by Member Cerino to
recommend approval of Resolution No. 4190.
MOTION CARRIED. 3-0.
D. Resolution No. 4191
A3.4.1.1
A Resolution of the City Council of the City of Auburn, Washington,
adopting and approving the Strategic Plan for the City of Auburn
Downtown Revitalization Catalyst Area
Resolution No. 4191 was presented to the Municipal Services
Committee earlier this evening where the Committee
recommended two changes to the City of Auburn Downtown
Revitalization Catalyst Area Strategic Plan as follows:
1. Page 3, add, as a core strategy, a seventh item as follows:
"7. The City of Auburn will require development to
provide adequate parking."
2. Page 4, under Item 11, Promenade Master Planning, delete
the last sentence as follows:
ho nr~r mnrc 4h~n ~hreo /'2\ food ~~
Motion by Vice Chair Thordarson, second by Member Cerino to
recommend approval of Resolution No. 4191 with the amendments
proposed by the Municipal Services Committee.
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Finance Committee Minutes May 21, 2007
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Resolution No. 4187
F5.4.8
A Resolution of the City Council of the City of Auburn, Washington,
formally accepting a grant from the State of Washington, Military
Department in the amount of Twenty Three Thousand Eight
Hundred Fifty Seven Dollars and Forty Seven Cents ($23,857.47)
Committee members briefly reviewed Resolution No. 4187. There
were no questions from the Committee members.
B. Third Annual Citizen Survey Executive Overview
Committee members reviewed the draft City of Auburn Resident
Survey Report dated May 2007 prepared by Hebert Research Inc.
The report was distributed to Committee members during the
meeting.
Finance Director Coleman explained that the report will be finalized
after Committee members have had an opportunity to review and
comment on the report. Director Coleman introduced Mr. Bob
Weiss of Hebert Research, Inc. to answer any questions.
Committee members were directed to pages 65-67 for a summary
of key findings and conclusions.
Member Cerino pointed out that the chart on page 16 includes two
areas identified as West Auburn while the Lea Hill Area is not
represented. Member Cerino also reported that Councilmember
Wagner recommended adding 2007 population figures to the
respondent profile on page 11.
Committee members briefly reviewed components of the report
including quality of life responses,. support for proposed initiatives
and ways residents receive information about the City of Auburn.
Mayor Lewis suggested that the City provide a sign up list for the
Mayor's weekly update at the Fourth of July Festival.
C. Quarterly Report
Committee members briefly reviewed the first quarter 2007
financial report summaries.
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Finance Committee Minutes May 21, 2007
D. City Hall Space Needs Study
Acting Planning Director Osaki reported that the City solicited the
City's on-call consultant for architectural services, BCRA, to submit
a proposal for interior space planning for the City Hall building and
the proposed annex.
BCRA's proposal was reviewed by the Municipal Services
Committee earlier this evening. The Municipal Services Committee
recommended proceeding with phase 1, pre-design/space
planning, of the proposal while keeping phase 2, schematic design,
in abeyance. Phase 1 work includes meeting with each
department, identifying departments' current and future needs,
department needs for adjacencies, and common areas.
Committee members agreed to proceed with phase 1 of the BCRA
proposal.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:15 p.m.
APPROVED THE ~ ~ DAY OF JUNE 2007.
n
Nancy us, Chair Da 'Ile Daskam, City Clerk
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