HomeMy WebLinkAbout06-18-2007* ~,. * ,~
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CITY OF
WASHINGTON
FINANCE COMMITTEE
JUNE 18, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Roger Thordarson and Member Gene Cerino. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Interim Planning Director David
Osaki, Employee Relations and Compensation Manager John Fletcher,
Intergovernmental Relations Manager Carolyn Robertson, Facilities
Manager Mark Ellingson, Financial Planning Manager Karen Jester, and
City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the June 4, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the June 4, 2007 minutes with a correction to Item II.A to
reflect the following:
"Member Cerino moved and Vice Chair Serafle
Thordarson seconded to approve the May 21, 2007
minutes."
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 363272 through 363361 in the
amount of $2,770,485.03 and a wire transfer in the amount
of $3,966.24 and dated June 18, 2007.
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Finance Committee Minutes June 18, 2007
2. Payroll
F4.9.2
Payroll check numbers 519786 to 519926 in the amount of
$667,962.07 and electronic deposit transmissions in the
amount of $989,791.85 for a grand total of $1,657,753.92 for
the pay period covering June 1, 2007 to June 13, 2007.
B. Contract Administration
1. Public Benefit District Consulting Contract* (Coleman)
A3.16.11
City Council to approve a Consultant Agreement between
the City of Auburn and Principled Solutions.
Committee members reviewed the consent items and briefly
reviewed claims vouchers 363391 and 363558.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 4207
A3.16.6
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to negotiate and execute a contract with an
executive search firm for a Planning, Building and Community
Director
Motion by Vice Chair Thordarson, second by Member Cerino to
forward Resolution No. 4207 to the full Council for consideration.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
A. Small Works Project No. CP0725
04.4.1
City Council award Small Works Contract No. 07-09, Project
Number CP0725, Server Room Air Conditioning to Mechanical and
Control Services on their low bid of $36,400.00 plus Washington
State sales tax of $3,239.60 for a total contract price of $39,639.60.
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Finance Committee Minutes June 18, 2007
Facilities Manager Ellingson explained that the contract provides
for the installation of air conditioning units in three computer server
rooms.
B. Resolution No. 4189
03.4.1.1
A Resolution of the City Council of the City of Auburn, Washington,
ratifying amendments to the King County Countywide Planning
Policies
Resolution No. 4189 was removed from the agenda.
C. Resolution No. 4199
F5.5
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Cultural
Development Authority of King County ("4Culture") and authorizing
the Mayor and City Clerk to execute the necessary contracts to
accept said funds
Resolution No. 4199 accepts a 4Culture Grant from the Cultural
Development Authority of King County in the amount of $15,600 as
part of their local arts agency sustain support program.
D. Resolution No. 4200
F5.5
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the Cultural
Development Authority of King County ("4Culture") and authorizing
the Mayor and City Clerk to execute the necessary contracts to
accept said funds
Resolution No. 4200 accepts a 4Culture Grant from the Cultural
Development Authority of King County in the amount of $30,000
through its local cultural facilities program.
E. Residential Food Waste Recycling Collection Program
Finance Director Coleman presented the Committee with
information on the proposed residential food waste recycling
collection program. Finance Director Coleman recommended
implementing food waste recycling along with yard waste within the
city limits for Waste Management customers beginning July/August
2007. Committee members responded favorably to the program.
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Finance Committee Minutes June 18, 2007
F. Lea Hill/VUest Hill Annexation Areas -Solid Waste Service
Options
Finance Director Coleman presented the Committee with
information on options regarding City solid waste service in the Lea
Hill and West Hill potential annexation areas. The City has
received questions from residents of the potential annexation areas
as to the kind of garbage and recycling service they will receive
upon annexation, specifically which hauler will provide service,
whether service will be mandatory, and who will provide the billing
service.
City of Auburn Lea Hill area residents are currently served by Allied
Waste; the City performs the billing and the service is not
mandatory (service for those served under the Waste Management
contract is mandatory). Allied Waste holds the haul certificate for
the Lea Hill potential annexation area, and by state law they are not
required to turn over the area to the City's solid waste contract for
seven years from annexation. During this time period, the City
could invite Allied Waste to negotiate for services in the annexation
area. The previously annexed areas on Lea Hill, which will come
under the City solid waste contract in 2011, 2012 and 2013, do not
have mandatory solid waste service.
Vice Chair Thordarson expressed concern for health issues if solid
waste service is not mandatory.
In the City of Auburn (except that portion in Pierce County) and that
portion of the West Hill potential annexation area, solid waste
service is provided by Waste Management (the City's current
contract hauler). Service is not mandatory in the West Hill potential
annexation area.
The City has the following options for the West Hill potential
annexation area:
1. The City could opt to have Waste Management serve the
area under the City's contract.
2. The City has the option to choose whether service is
mandatory or not in the area.
3. The City has the option to let Waste Management serve, bill
and charge WUTC rates.
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Finance Committee Minutes June 18, 2007
There was further discussion regarding mandatory solid waste
service or maintaining the optional garbage service in the potential
annexation areas upon annexation to the City.
This issue will be discussed further at Municipal Services
Committee.
G. 2007 Budget Amendment
Committee members reviewed the proposed 2007 budget
amendments. The budget amendments will be presented to the
Finance Committee for recommendation on July 2, 2007.
H. Resolution No. 4205
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan
or loans from the Capital Projects Fund to the Golf Course Fund for
up to a four-year period of time, repealing Resolution No. 4142
insofar as it is inconsistent herewith
Resolution No. 4205 was added to the agenda for discussion. The
Resolution was reviewed by the Municipal Services Committee
earlier this evening. There were no questions from the Committee.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:02 p.m.
APPROVED THE ~ ` ~ DAY OF JULY 2007.
Nancy a us, Chair Danielle Daskam, City Clerk
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