HomeMy WebLinkAbout07-02-2007* * ~
CITY OF
WASHINGTON
MINUTES
FINANCE COMMITTEE
JULY 2, 2007
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee members present were: Chair Backus, Vice
Chair Roger Thordarson and Member Gene Cerino. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Financial Planning Manager Karen
Jester, Human Resources and Risk Management Director Brenda
Heineman, Chief of Police Jim Kelly, Information Services Director Lorrie
Rempher, and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the June 18, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the June 18, 2007 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 363769 through 363773 and 363775
through 364409 in the amount of $2,944,970.19 and dated
July 2, 2007.
2. Payroll
F4.9.2
Payroll check numbers 519985 to 520124 in the amount of
$281,797.88 and electronic deposit transmissions in the
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Finance Committee Minutes July 2, 2007
amount of $988,621.68 for a grand total of $1,270,419.56 for
the pay period covering June 14, 2007 to June 27, 2007.
Committee members reviewed the consent items and briefly
reviewed claims vouchers 364041 and 364229.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6103
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance, as amended by Ordinance No..6086
and Ordinance No. 6092, authorizing amendment to the City of
Auburn 2007-2008 Budget as set forth in Schedule "A"
Finance Director Shelley Coleman presented Ordinance No. 6103.
Director Coleman pointed out two changes since the Committee's
last review: an increase in fire insurance premiums under
revenues and the addition of $200,000 for Fire Relief and Pension
retiree medical payments under Non-departmental expenditures.
Vice Chair Thordarson moved and Member Cerino seconded to
approve Ordinance No. 6103 and forward the Ordinance to the full
Council
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Ordinance No. 6105
F3.21, 03.4.1.4
An Ordinance of the City Council of the City of Auburn,
Washington, relating to planning; adopting an amendment to the
2007-2012 Capital Facilities Plan pursuant to RCW 36.70A.130
Finance Director Coleman presented Ordinance No. 6105 and
explained that the amendment is necessary to reflect the use of fire
impact fees for the fire station project.
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Finance Committee Minutes July 2, 2007
Vice Chair Thordarson moved and Member Cerino seconded to
approve Ordinance No. 6105 and forward the Ordinance to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
C. Resolution No. 4210
A3.9.5
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City of
Auburn and the Teamsters Union Local No. 117, Outside Unit, for
2008-2010
The Collective Bargaining Agreement was not available at the time
of publication of the agenda and was transmitted during the
meeting.
Human Resources and Risk Management Director Brenda
Heineman reviewed the Collective Bargaining Agreement between
the City and the Teamsters Union Local 117 for the Outside Unit for
the years 2008-2010. Director Heineman reported that the
agreement was ratified by the union members last week. The
agreement reflects a three percent cost of living adjustment for
each year of the agreement with some market adjustments. Other
provisions of the agreement include: two and one-half hour
minimum call back, $2.50 per hour standby, seven month seasonal
workers and uniform allowance.
Vice Chair Thordarson moved and Member Cerino seconded to
approve Resolution No. 4210 and forward the Resolution to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Photo Enforcement Infraction Fine Increase
Chief of Police Kelly reported that the State Legislature, effective
July 22"d, will increase the state's penalty for infractions to $124.00.
Part of the penalty includes a $12.00 assessment for State
programs for brain injuries and auto theft crime prevention. The
City's photo enforcement infraction fee is not affected by the
State's increase and remains at $101.00. Chief Kelly
recommended amending the ordinance relating to photo
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Finance Committee Minutes July 2, 2007
enforcement infraction and school zone photo enforcement fines so
that the fines are in line with the State's penalties for infractions.
Chief Kelly reported that the issue was discussed earlier this
evening by the Municipal Services Committee. The Municipal
Services Committee directed Chief Kelly and City Attorney Dan
Heid to draft an ordinance to amend the fees for red light photo
enforcement and school zone photo enforcement infractions and
provide a mechanism that would keep the fees in line with the
State's infraction penalty.
B. On-line Bill Pay Demonstration
Financial Planning Manager Karen Jester provided a demonstration
of the City's new on-line utility billing payment system that will be
available on the City's web site under on-line services. Customers
will be able to access their accounts and pay their utility bills on
line. The system includes access to account information, account
history, news items/press releases, and messages directed to an
individual or system-wide accounts.
The on-line utility bill payment system will be available later in the
month.
C. Auburn Avenue Theater Project
Finance Director Coleman presented the Committee with a
proposal to add the management of the upgrades and renovations
at the Auburn Avenue Theater to the existing contract with Harris
and Associates. The proposed contract runs through the end of
the year.
D. On-line Service Reporting
Information Services Director Rempher presented a demonstration
of the City's on-line citizen request for service system, where
citizens/customers will be able to request maintenance services on
line. The on-line requests for service will feed in to the City's new
work order management system for Maintenance and Operations.
Citizens/customers can view the status of their requests including
staff comments. Each time the request is edited by staff, a new
email is sent to the citizen/customer. A soft launch of the system
will occur next week. The system will be tested by staff and after
further evaluation by the project team, the full launch will be
announced.
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Finance Committee Minutes July 2, 2007
VI. ADJOURNMENT
There being no further business
meeting adjourned at 7:08 p.m.
to come before the Committee, the
APPROVED THE ~~DAY OF JULY 2007.
Nancy a us, Chair
Da le Daskam, City Clerk
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