HomeMy WebLinkAbout11-05-2007* .,~'
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CITY OF -
WASHINGTON
FINANCE COMMITTEE
NOVEMBER 5, 2007
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Committee Members present were: Chair Backus, Vice
Chair Roger Thordarson, and Member Gene Cerino. Also present during
the meeting were Mayor Peter B. Lewis, Finance Director Shelley
Coleman, City Attorney Daniel B. Heid, Human Resources and Risk
Management Director Brenda Heineman, Planning, Building and
Community Director Cindy Baker, Police Chief Jim Kelly, Economic
Development Planner AI Hicks, Human Services Planner Michael Hursh,
and Deputy City Clerk Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the October 15, 2007 Finance Committee meeting.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the October 15, 2007 minutes.
MOTION CARRIED. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 367685 through 368181 in the
amount of $2,290,662.72 and a wire, transfer in the amount
of $1,153,583.84 and dated November 5, 2007.
2. Payroll
F4.9.2
Payroll check numbers 521333 to 521457 in the amount of
$293,300.43 and electronic deposit transmissions in the
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Finance Committee Minutes November 5, 2007
amount of $1,010,281.08 for a grand total of $1,305,655.95
for the pay period covering October 8, 2007 to October 31,
2007.
Committee Members reviewed the consent items and briefly
discussed claims vouchers 367750 and 367858.
Vice Chair Thordarson moved and Member Cerino seconded to
approve the consent items.
MOTION CARRIED. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 6126
F4.5.3
An Ordinance of the City Council of the City of Auburn,
Washington, creating a new Section 13.20.077 of the Auburn City
Code related to sewer service charge proration
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Ordinance No. 6126.
MOTION CARRIED. 3-0.
B. Ordinance No. 6127
F3.21
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 6066, the 2007-2008
Biennial Budget Ordinance as amended by Ordinance No. 6086,
Ordinance No. 6092, Ordinance No. 6103, Ordinance No. 6119,
and Ordinance No. 6124 authorizing amendment to the City of
Auburn 2007-2008 Biennial Budget as set forth in Schedule "A"
Vice Chair Thordarson moved and Member Cerino seconded to
recommend approval of Ordinance No. 6127.
MOTION CARRIED. 3-0.
V. DISCUSSION ITEMS
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Finance Committee Minutes November 5, 2007
A. Project Number CP0725
04.4.1 CP0725
City Council approve Final Pay Estimate #2 to Contract 07-09 in
the amount of $4,259.90, for a total contract price of $39,639.60,
with Mechanical and Control Services and accept construction of
Project No. CP0725, Server Room Air Conditioning.
Committee Members briefly reviewed Project No. CP0725.
B. Quarterly Investment Information
Committee Members reviewed the quarterly investment
information.
Director Coleman reported that the Quarterly Investment Report
reflects the City's portfolio as of August 2007.
C. 2007 and 2008 Annexation Budgets
Director Coleman distributed a revised Schedule "A" for Budget
Amendment #7, 2007 Annexation Supplemental Budget.
Committee Members briefly reviewed the annexation budgets.
D. Resolution No. 4256
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the transfer of funds for the purpose of making a loan
or loans from the General Fund and/or the Cumulative Reserve
Fund to the Municipal Park Construction Fund for up to a three-
year period of time
Director Coleman distributed a handout related to Project No.
CP0608, Game Farm Soccer Field Improvements. The purpose of
Resolution No. 4256 is to provide an interfund loan for the project
until such time as anticipated grant revenues are received.
E. M Street Local Improvement District (LID) No. 350 Process
Director Coleman stated that Council previously authorized the
formation of LID 350 and subsequently approved the assessment
roll. The thirty day protest and legal filing periods have expired.
The City only received one complaint, which did not meet the
criteria of sixty per cent of the LID area, therefor, the City is moving
forward with the contract process to procure bids for the project
and begin construction. Once construction is completed, the
assessment roll will be finalized. LID participants will have an
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Finance Committee Minutes November 5, 2007
opportunity to pay the assessment within thirty days without
incurring interest or will otherwise have a ten year period in which
to pay the assessment including interest.
F. Resolution No. 4259
F4.6.1
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the conversion to, and sale of Auburn Police Canine
Roy as surplus property of the City of Auburn
Chief Kelly reported that K-9 Police Officer Mark Caillier is being
promoted to sergeant and will be leaving the K-9 unit effective
November 8, 2007. An evaluation of K-9 dog, Roy, revealed that it
is not feasible to train him to a new officer and that he should be
retired. K-9 Roy has reached the end of a reasonable service
period and Resolution No. 4259 authorizes that he be surplussed
and sold to Officer Caillier in accordance with City policy.
Member Cerino pointed out that the only other alternative for K-9
Roy would be euthanization.
Committee Members expressed their support of Resolution No.
4259.
G. Resolution No. 4244
03.4.1.7
A Resolution of the City Council of the City of Auburn, Washington
adopting the 2008 Community Development Block Grant (CDBG)
Action Plan for the Consolidated Plan for years 2005 to 2008
Planner Hursh reported that Resolution No. 4244 details the award
of CDBG funding. No public comments were received at the public
hearing held before the City Council on October 15, 2007.
Member Cerino inquired regarding methods used for tracking the
progress and success of the programs offered by the recipients of
CDBG funding.
Planner Hursh indicated that this is the first year that
Memorandums of Understanding were distributed with the
contracts to funding recipients. United Way is assisting the City in
development of specifications for tracking the effectiveness of the
programs offered by funding recipients.
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Finance Committee Minutes November 5, 2007
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:49 p.m.
APPROVED THE ~~~ DAY OF NOVEMBER 2007.
Nancy c us, Chair
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Cathy Ric dson, Deputy City Clerk
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