HomeMy WebLinkAbout03-10-2006
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CITY OF AUBURN
PUBLIC WORKS COMMITTEE
March 10, 2006
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:00 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill
Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Transportation Planner Joe
Welsh, Maintenance and Operations Manager Randy Bailey, Project Engineer Scott Nutter, Traffic
Operations Engineer Ryan Johnstone, Engineering Aide Carlene Teterud, Financial Planning
Manager Dawna Truman, Assistant City Attorney Stephen King, and Secretary Megan Robel.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for February 27, 2006. Motion carried.
B. APPROVE DESIGN STANDARD CHANGES FOR PRIVATE STREETS AND LANDSCAPE
STRIPS
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
modifications to the City design standards relating to private streets and landscape strips. Motion
carried.
C. APPROVE RIGHT-OF-WAY USE PERMIT 06-02 FOR MUCKLESHOOT INDIAN TRIBE FIBER
OPTIC CABLE
Transportation Planner Welsh distributed a revised agenda bill showing that the overhead lines
crossing Auburn Way South require a 20 foot minimum clearance from the ground, and that if a
traffic signal is installed in the luture, the applicant would have to underground their line.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
Right-ol-Way Use Permit 06-02. Motion carried.
D. APPROVE RIGHT-OF-WAY USE PERMIT 06-09 FOR AUBURN SCHOOL DISTRICT
GRADUATION CEREMONIES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
Right-of-Way Use Permit 06-09. Motion carried.
E. AWARD CONTRACT 05-16, PROJECT NO. C508A, CITYWIDE MANHOLE RING AND
COVER REPLACEMENT TO CANNON CONSTRUCTION ON THEIR LOW BID OF
$69,710.00 PLUS WA STATE SALES TAX OF $6,134.48 FOR A TOTAL CONTRACT PRICE
OF $75,844.48
Public Works Committee Minutes
March 10. 2006
Project Engineer Nutter explained that Maintenance and Operations generated the list 01 manhole
rings and covers needing replacement.
Chair Wagner requested that the stafl consider a $100,000 program in next years budget lor the
adjustment of water, sanitary sewer, and storm drainage surface structures to provide a smoother
pavement surface within roadways.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract No. 05-16 to Cannon Construction. Motion carried.
F. AWARD CONTRACT 05-21, PROJECT NO. C510A, 37TH STREET INFILTRATION FACILITY
IMPROVEMENTS TO RODARTE CONSTRUCTION
Project Engineer Nutter distributed a revised agenda bill packet showing that Rodarte Construction
was the low bidder lor the project with a bid of $334,137.00 plus Washington State sales tax of
$29,404.06 lor a total contract price 01 $363,541.06.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract No. 05-21 to Rodarte Construction. Motion carried.
III. ISSUES
A. ORDINANCE NO. 6001 AMENDING AUBURN CITY CODE CHAPTER 13.32 RELATED TO
UNDERGROUNDING UTILITIES
Director Dowdy explained that the changes are intended to make Auburn City Code match more
closely with the RCW so there is no confusion for the public in understanding what is required.
Assistant City Attorney King explained how the City defines some of the terms in the ordinance to
the Committee. City Engineer/Assistant Director Selle described the process for notifying the
affected property owner of the need for undergrounding utilities. The Hearing Examiner is the ruling
body in the appeal process.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Ordinance No. 6001. Motion carried.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE NO. 6004, BUDGET AMENDMENT
Financial Planning Manager Truman passed out a revised copy of the budget amendment. The
Committee went over the amendment, and asked about the ending fund balance for the arterial
street fund and if there was any issue with matching grants. Director Dowdy assured them that the
grants are all covered in the amendment for the time being.
B. CLASSIFIED STREET PRESERVATION REPORT
The Committee reviewed the report and asked for clarification 01 why there would be so many
streets in very poor condition in almost all of the scenarios. This report is only showing 6 years of
work, and if the program went for 10 or 15 years then there would be more time and more money
to improve the very poor streets to at least fair condition.
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Public Works Committee Minutes
March 10. 2006
Mayor Lewis asked the Committee to give staff an idea of how much money they are comfortable
with spending on the program, how long they would like the cycle to be, and what percentage they
would like the poor condition streets to stay below. The Committee responded that $3 to 4 million
would be okay, and they would like to see the cycle at 10 years or less. Also, they would like the
percentage of streets in poor condition to be less than 10 percent. Staff will do scenarios based on
this input to bring back to the Committee. The Committee also asked to have some clarification of
what "classified" streets are (arterial and collector).
C. 3RD STREET NW (NEAR POST OFFICE) CHANNELIZATION
Traffic Operations Engineer Johnstone presented the options for dealing with this issue, which
includes c-curbing and more paint to create a left turn pocket into the post office. This is intended
to cut down on the conlusion and near accidents for people turning left into the post office and
those turning left from 3rd Street NW onto A Street SW.
D. REVIEW 2005 SAVE OUR STREETS (SOS) YEAR END REPORT
Chairman Wagner asked why some 01 the numbers were different. Street Systems Engineer
Wickstrom explained the changes are due to the difference between actual numbers and the
estimated numbers. This report will be on the website and distributed to various other people to
include members of the Citizens Committee.
E. CAPITAL PROJECT STATUS REPORT
Item 6. C505A. 2005 Arterial Preservation - Auburn/Black Diamond Road: The concrete paving
was linished today, and the shoulders will be finished next week. It is intended to be reopened by
March 24th.
Item 15. MS793. Lakeland Hills Wav/Mill Pond 3-wav Stop: Equipment has arrived and should be
installed next week.
Item 26. C513A. Terminal Park Neiqhborhood - Non-Motorized Improvements: The Committee
would like to see the design at next meeting.
Item 20. C501A. Urban Center Transportation Improvements: This project will not be under
construction until next year due to the time necessary for environmental and property acquisition
work under the federal process. In addition, the City received grant funds recently so this project is
not in jeopardy with the state for taking too long to complete.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 3:45 p.m.
Submitted by Megan Robel, Secretary.
Approved by the Public Works Committee on rnOv,\QVI '1..11 1rlX(J.
File: 17 (17.2)
REF. H:\PWCAgendaMinutes/031006Minutes
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