HomeMy WebLinkAbout12-11-2006CITY OF
WASHINGTON
1. CALL TO ORDER
MINUTES
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill
Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot,
Planning Director Michael Davolio, Development Services Coordinator Steve Pitcher,
Transportation Planner Joe Welsh, Senior Planner Elizabeth Chamberlain, Interim Chief of Public
Safety Jim Kelly, General Services/Fleet Manager Wayne Knapp, Traffic Operations Engineer Scott
Nutter, Environmental Protection Manager Aaron Nix, Project Engineer Leah Dunsdon, Assistant
Finance Director Shawn Hunstock, Transportation Planner/Grants Manager Tiffin Goodman,
Engineering Aide Megan Robel, and Secretary Kim Powell.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for November 27, 2006. Motion carried.
B. RENEWAL OF RIGHT-OF-WAY USE PERMIT 01-23, SKIDOG SPORTS
The Committee asked that the applicant be notified of the changes in fees for the street vacation
process.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
renewal of Right-of-Way Use Permit 01-23. Motion carried.
C. RENEWAL OF RIGHT-OF-WAY USE PERMIT 95-30, BURGER KING
The insurance is more than adequate for the permit, and the applicant maintains lighting in the
area.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
renewal of Right-of-Way Use Permit 95-30. Motion carried.
D. DESIGN STANDARDS REVISIONS/TRAFFIC IMPACT ANALYSIS
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
modifications to the City design standards relating to traffic impact analysis. Motion carried.
E. ANNUAL ON-CALL CONSULTANT AGREEMENTS FOR 2007
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
December 11, 2006
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve the Annual On-Call Consultant Agreements for 2007. Motion carried.
Public Works Committee Minutes December 11, 2006
F. FINAL PAY ESTIMATE #5 TO CONTRACT 05-21 WITH RODARTE CONSTRUCTION AND
ACCEPT CONSTRUCTION OF PROJECT NO. C510A, 37T" STREET INFILTRATION
FACILITY
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve Final Pay Estimate #5, and accept construction of Project No. C510A.
Motion carried.
III. ISSUES
A. RESOLUTION NO. 4120, CALL FOR PUBLIC HEARING FOR STREET VACATION V-02-06
LOCATED NEAR LAKE TAPPS PARKWAY EAST
The Committee asked staff to research the ability of the City to charge the applicant for the value of
this land, if vacated, since it was annexed from Pierce County.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4120. Motion carried.
B. RESOLUTION NO. 4122, AMENDING SECTION H OF THE AUBURN FEE SCHEDULE
ADOPTING TRUCK-DEPENDANT LAND USE TRANSPORTATION IMPACT FEES
The project list includes projects planned as far out as 2020. Member Peloza had a couple of edits
for the resolution and asked that the unit of measure for the truck trip rate, truck trips per 1000
square feet, be included on the chart. The Committee also asked that the title in the fee schedule
be changed to say "Truck-Dependant Land Use Supplementary Transportation Impact Fee Rate
Schedule". Since this impact fee is intended to be additive to the impact fees already adopted, the
Committee asked for this to be included in the recitals for clarity.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4122. Motion carried.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE NO. 6068, AMENDING AUBURN CITY CODE SECTION 19.04.070 RELATED
TO EXEMPTION OF TRANSPORTATION IMPACT FEES FOR DEVELOPMENT IN THE
DOWNTOWN PLAN AREA
The Committee asked that the statement "Auburn Downtown is willing to accept a lower level of
service than other areas of the city" be changed to note the actual level of service identified on the
plan, which is E. The Committee received a memo listing three options. Staff recommends creating
a downtown zone with a special fee structure, but this needs more analysis so staff is requesting
that the current exemption be extended as is for 6 months to give them time to do the analysis. The
idea is that this would allow the money collected to be used only for downtown projects. The
Committee agrees that this option is best. After discussion of the current budget allocations to the
Downtown development of $500k the Committee is in favor of the proposed extension of the
current exemption as long as it is paid from the budgeted $500K.
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Public Works Committee Minutes December 11.2006
B. ORDINANCE NO. 6067, ADOPTING ZONING MAP AMENDMENTS TO IMPLEMENT THE
COMPREHENSIVE PLAN AND AMENDING THE CITY'S ZONING MAPS ACCORDINGLY
Senior Planner Chamberlain explained that these are rezones to implement the comprehensive
plan changes for this year. Member Peloza asked how the taxation would be affected for areas that
change from industrial to commercial. Since industrial is the lowest tax rate, the change would be
positive to the City. However, the land use does not have to change from what is has been unless
the landowner wants to expand their current business or if they sell the land to be used for a
different purpose. The assessed value does not change unless the use changes. Two areas, area
X and area AA, are scheduled for separate hearings on December 18, then these areas will come
back to Council for a decision.
C. PROPOSED DEVELOPMENT AGREEMENT FOR SUNNDALEN CONDO PROJECT
The developer of this project, Mr. Jay Thorp, explained the plan to construct 48 residences in 8
buildings. The site plan includes more green space and fewer roadways than there would be in a
single-family residence plat. The sight distance issue will be addressed by grading a portion of the
property and installing an additional turning lane along 104th. Vice-Chair Thordarson wants to be
sure that there is dedicated right of way for a sidewalk or trail in the future. The Committee made
suggestions for changes to the developer agreement to make it clearer, but they were agreeable to
the basic conceptual proposal.
D. MILL CREEK RESTORATION PROJECTS UPDATE
The Corps is looking for local sponsors to pick up 25% of the cost of projects. One idea is to enter
into an agreement to get the 4 projects (Goedeke Reach, Wetland 5K Reach, Merlino Reach, and
Schuler Brothers Reach) designed then do an agreement to pick up 25% of the cost to build the
projects. This way, the City would have a better idea of how much they will need to contribute and
can seek out grant funds to help cover the costs.
E. BLACK AND WHITE PATROL VEHICLE OPTIONS
The Police Department wants to change the police car fleet to a more traditional black and white
fleet so they are more recognizable. There are several options for making the change that could
take up to two years to implement. Staff recommends the cars to be changed over within a one
year timeframe, either painted or replaced. The Committee agrees with the staff's recommendation.
F. EASEMENT RELINQUISHMENT FOR AMB
This is a clean-up item to relocate a waterline easement on the YMCA property associated with the
development of AMB. The Committee concurred with this easement relinquishment.
G. PROJECT NO. C322A, WEST MAIN STREET IMPROVEMENTS, BUDGET
Project Engineer Dunsdon explained that this project will have a budget shortfall with the current
scope. She gave the Committee a handout listing several options for handling this problem. The
options involve changes to the scope. Traffic Engineer Philpot mentioned that there are also some
funds budgeted for pavement preservation ($675K) and roadway safety improvements ($200K) for
2007, and some of these funds could be used for this project. The Committee requested not to
change the scope of the project and consider bidding the pedestrian lights as an alternate bid item.
This also allows the project to move forward and the decision to keep or delete the pedestrian
lighting could take place after the bid proposals are received.
H. CITY CODE AMENDMENTS
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Public Works Committee Minutes December 11, 2006
Transportation Planner/Grants Manager Goodman asked the Committee for feedback on the
proposed code amendments. The City Attorney had told her it was best to not list the speed limit in
the transportation plan because it would be difficult to keep it updated. Instead the speed limit files
will be kept in the traffic section so administrative changes can be made and justification for the
speed limits can be kept with the files. The speed limits lisf will be posted to the website. The
Committee was agreeable to all the amendments as proposed.
I. CAPITAL PROJECT STATUS REPORT
Item 7, C9056 -Auburn Wav South Sewer Improvements Phase 1: Still working on assigning staff
to this project. The sewer portion should start up again in March and the water improvements are
currently underway.
Item 15, C229A - BNSF/EVH Pedestrian Undercrossing: Member Peloza shared his and Vice-
Chair Thordarson's experience touring a project in Reno where they put in a trench for the railroad
and built 11 bridges for the roads to cross over it. Reno spent over $270M on this project.
Item 25. CP0634 - 4th Street NE Sewer Force Main: The start date will need to be updated when
this project begins to move forward again. It is currently held upon the development of design
standards for this type of low pressure system and the financial plan for the project. It is possible
the City could create a special sewer zone that would pay a higher rate to pay for the cost to add
the sewer.
Item 31, CP0632 City-Wide Asphalt Overlays: This project is substantially completed with the
exception of a few streets in the Terminal Park neighborhood. These roads were delayed until
some emergency sewer work was completed. The sewer work has now been completed; now the
asphalt work must wait for adequate weather to complete the thin overlays.
Item 35, North Lake Tapps Utility Service Area Studies Phase 1: The final report for phase 1 should
be ready in January. At that time, the Committee will need to discuss the scope for the next
phases. Staff is also preparing to update water, sewer, and storm comprehensive plans so this
could be part of that discussion.
Item 36, FAC06-0024 -MIT Bingo Hall Signal on AWS: The proposed signal poles do not meet
City standards or WSDOT pre-approved standards. The Tribe has already purchased the poles
and they are already on site. Staff has not reviewed them in detail, but aesthetically they are
significantly different from our standards. The Committee is not concerned about the look of the
poles, but they are concerned about the safety, engineering, and potential maintenance impacts. If
the poles are adequate from an engineering/safety point of view; the City may consider asking for
maintenance money up front to offset any additional costs associated with different parts that might
be needed.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:58 p.m.
Submitted by Megan Robel, Engineering Aide.
Approved by the Public Works Committee on: 01/08/07
File: 17 (17.2)
REF. H:\PWCAgendaMinutes/121106Minutes
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