HomeMy WebLinkAboutFAC Extension Summary Packet to accompany the FAC Agreement _02-11-10_
PERMIT CENTER DEVELOPER PUBLIC FACILITY EXTENSION (FAC) PROCESS SUMMARY Informational Brochure February 2010 Public Facilities Extension Application Legal Owner Information Sheet Fire
Flow Information Sheet Prepared by: City of Auburn Customer Service Center (253) 931-3010 FAX (253) 931-3053
This page left intentionally blank.
FAC Extension Summary Packet to accompany the FAC Agreement (02-11-10).doc) Page 1 of 4 CITY OF AUBURN PUBLIC FACILITY EXTENSION PROCESS The following is an outline of the Public Facility
Extension Process for Applicants. The process is referred to as a “FAC” and is required for all projects that install public sanitary sewer, water, storm sewer, and/or streets in the
City of Auburn. 1. The Developer must submit the following: • A completed City of Auburn Public Facility Extension (FAC) Submittal Packet, which includes the Public Facility Extension
(FAC) Application Checklist, Public Facilities Extension Application, Legal Owner Information Sheet, Fire Flow Information (if applicable), and Plan Review Checklist. • The non-refundable
application fee, plus an additional fee for each City facility being modified. • Ten (10) sets of civil construction plans, stamped by a Professional Engineer, licensed in the State
of Washington. • Two (2) sets of all applicable engineering reports and calculations (i.e. Storm Water Site Plan, Construction Stormwater Pollution Prevention Plan Geotechnical Reports,
etc.), stamped by a Professional Engineer, licensed in the State of Washington. 2. City staff will review the submittal to make sure it is complete. Incomplete Submittals and/or submittals
containing plans with inadequate design will be returned to the Developer without further plan review. 3. Once the submittal is determined by City staff to be complete, City Staff will
proceed with the plan review. If the scope of the extension is beyond the City’s normal expertise or if staff is not able to complete the review in a reasonable amount of time, it may
be decided, by the City, to use consulting peer review services. A letter, stating the amount of the Facility Extension Fee, and the Public Facility Extension Agreement will be sent
to the Applicant during the review. The executed Public Facility Extension Agreement and forty percent (40%) of the required Facility Extension Fee and the Valley Regional Fire Authority
(VRFA) Fee must be returned to the City before final plan approval will be granted. (See Appendix A for additional explanation on the Public Facility Agreement and the Facility Extension
Fee) 4. Following completion of the initial plan review, redline plans and the Engineer’s review comments will be returned to the Applicant and/or Applicant’s Engineer, for corrections.
Additional plan reviews may be necessary depending on the corrections required. 5. Plan approval may include the dedication of Right-of-Way and/or the provision of utility easement(s)
for the facility extension(s). Additional legal documents needed may include a Stormwater Easement and Maintenance Agreement, and a Bill of Sale. The Applicant shall provide a legal
description and an exhibit of the affected property, an updated title report or plat certificate (current within 30 days), and documentation of signatory authority (whether a representative,
partnership or corporation). All legal
FAC Extension Summary Packet to accompany the FAC Agreement (02-11-10).doc) Page 2 of 4 descriptions must be signed, stamped, and dated by a Professional Land Surveyor, licensed in the
State of Washington. The City will draft the required legal documents and return them to the Applicant for signatures. The signed documents shall then be returned to the City. If it
is a dedication of right-of-way or the easement property rights are from a party other then the applicant, the documents will be recorded prior to the start of construction activities.
If the easement property rights are from the applicant, the easements will be held until construction is complete. Once construction is complete, if changes were made that affect any
documents, the corrections will be made and the documents executed, then recorded. If no changes are required, the documents will be recorded. If changes are required to the property
rights from a party that is not the applicant, the replacement documents must be completed and the City must complete the relinquishment of the previously recorded documents. (See Appendix
B for specific formats required) 6. When all plan reviews are complete, legal documents signed, and SEPA conditions satisfied, the City will be ready to grant final approval of the plans.
A full set of plans on 4 mil mylar, stamped, signed (wet signature), and dated by the Engineer of Record must be submitted to the City by the Applicant or Applicant’s Engineer for signature
with . The approved mylars shall then be used to make all copies for use during construction. If Postmaster, Bonney Lake, or other agency signatures are required they are to be completed
with a wet signature on the mylars prior to submittal to the City for approval. (See Chapter 3.03 of the City of Auburn Design Standards or the Public Facilities Extension Submittal
Packet for mylar requirements.) 7. Upon the signing of the approved mylars by the City, the Applicant or Applicant’s Engineer will be notified by the City to pickup the signed mylar
plans in order to make copies of the approved plans for their use and to return the mylars with the designated number of copies of the plans for the City’s use, and the AutoCAD electronic
files. 8. If either plan review or construction activities become inactive, on the Applicant’s part, for a period of six (6) months, the City may require the plans to be revised to meet
current City of Auburn Design Standards and regulations. A new Public Facility Extension Agreement and additional fees may also be required. 9. Prior to beginning work, a Pre-Construction
Conference must be scheduled. Prior to scheduling, the following requirements must be met: • Approval of civil plans • The remaining sixty percent (60%) of the Facility Extension Fee
and any consulting costs for peer review must be paid in full. • A Performance Bond or Assignment of Funds in the amount of one hundred twenty-five percent (125%) of the City’s estimated
construction cost for work within the City Right-of-Way. • Proof of Insurance, naming the City of Auburn as an additional insured on a separate endorsement. (The Applicant or Contractor
shall carry and maintain commercial general liability insurance with limits of not less that one million dollars ($1,000,000.00) per occurrence for bodily injury, including death and
one million dollars ($1,000,000.00) per occurrence of property damage or alternatively, one million dollars ($1,000,000.00) per occurrence combined single limit for bodily injury and
property damage combined, and two million dollars ($2,000,000.00) general aggregate.)
FAC Extension Summary Packet to accompany the FAC Agreement (02-11-10).doc) Page 3 of 4 • Approved County Right-of-Way permits, if applicable • King County Waste Water Treatment Division
approval, if the FAC includes a sewer main extension. The City will apply after the plans are approved. King County approval takes an average of thirty (30) days. • The Contractor must
have a current version of the City of Auburn Construction Standards. • A notarized copy of the Contractor’s Department of Labor & Industries License is required. • A City of Auburn Business
License is required for all Contractors and Subcontractors doing work within Auburn City limits. • An Emergency Call List for the Contractor and Subcontractors To schedule the Pre-Construction
Conference, contact the Development Administration Specialist at (253) 931-3010, at the City of Auburn Public Works Engineering Department, at least five (5) business days before the
requested date. 10. After the Pre-Construction Conference has been held and all requirements are satisfied, as determined by the City, a Notice to Proceed will be issued. 11. All construction
will be performed in compliance with the approved plans and construction standards. 12. The Applicant shall defend and hold harmless the City of Auburn, its elected and appointed officials,
employees, and agents form any actions, causes of action, liabilities, claims, suits, judgments, liens, awards, demands, and damages of any kind, including property damages and personal
injury or death. 13. The Developer may be eligible for a Payback Agreement. This agreement would allow for reimbursement of a portion of the construction costs from adjacent property
owners, if they connect to the facility during the payback period. (Please contact the Public Works Department, at 253-931-3010, for additional information.) 14. When construction is
complete and all work has been accepted by the City, and before utility connection permits are issued, the Applicant shall satisfy the following: • A Maintenance Bond or Assignment of
Funds guaranteeing the serviceability of the work completed under the FAC for the maintenance period of usually one (1) year. (The minimum amount acceptable will be two thousand dollars
($2,000.00) or ten percent (10%) of the City’s estimated replacement costs, whichever is greater) • A Bill of Sale for the facilities installed. The City will record the approved document
with the King County or Pierce County Recorder’s Office. • Record Construction Documents – a. The Applicant’s Engineer or Surveyor shall prepare a paper set of the design plans, approved
by the City, with updated information, marked in red ink that matches what was installed in field by the Contractor and as marked on the Contractor’s construction records. This paper
copy will be submitted to the City for review. Upon City acceptance of the paper set of record drawings, the Applicant or Applicant’s Engineer shall be notified that they can come into
the City to checkout the approved mylars.
FAC Extension Summary Packet to accompany the FAC Agreement (02-11-10).doc) Page 4 of 4 b. The Applicant or Applicant’s Engineer shall checkout the approved mylars from the City and
update, using red ink, the information contained therein, so that it matches what was shown on the paper copy previously approved by the City. The Applicant or Applicant’s Engineer will
then return the updated mylars to the City. (For more information reference the “Record Construction Document Packet” which is available from the Public Works Department.) Allow a minimum
of two (2) weeks for review of final documents. • Concurrent with the return of the mylars to the City, a final Storm Drainage Report and cover letter will be submitted, outlining the
changes made to the storm drainage system, which differ from the original report. An updated CD of the AutoCAD electronic files, showing field changes to public facilities, will also
be submitted for City GIS records. • Utility easements may need to be updated and re-extended, if changes have occurred during construction. • The Developer Contribution Form, provided
by the City, quantifying the cost of the Applicant installed utilities and streets, shall be submitted to the City. 15. When the conditions listed in item 14 are met, the City will accept
the facility for operation and ownership, authorizing issuance of utility connection permits. Two (2) months prior to the end of the maintenance period, usually one (1) year, the Applicant
will be required to have all public sewer and storm lines cleaned and then videotaped by an approved firm. The City will compare the video to the previous video to insure that no substantial
change has occurred. The City will then complete a final maintenance inspection of the facilities and notify the Applicant of any unsatisfactory materials or workmanship found. When
the Applicant has corrected all noted defects, the Maintenance Bond will be released. For additional information relating to the Public Facility Extension Process for Developers, please
contact the City of Auburn Public Works, Engineering Department at 253-931-3010.
FAC Extension Summary Packet to accompany the FAC Agreement (02-11-10).doc……………………………………………………………….Page 7 of 7