HomeMy WebLinkAbout12-16-2010
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G[TYOF
- COUNCIL OPERATIONS
COMMITTEE
WASHINGTON '
December 16, 2010
. . 3:45 PM
COUNCIL CONFERENCE ROOM
MINUTES
, I. CALL TO ORDER
Chair Rich _Wagner called the meeting : to order at 3:45 p.m. in the
Council Conference Room located on the first floor of Auburn City Hall .
located at 25 West Main Street in Auburn.
Committee members present included Chair Wagner, Vice Chair Sue
Singer, and Member Nancy Backus. Also in attendance were ~
, Councilmember John Partridge, Risk .Manager Rob Roscoe, Employee
Relations and Compensation Manager John Fletcher,- and City Clerk Danielle Daskam.
II. APPROVAL OF NlINUTES
. Committee members reviewed the following minutes.
A. June 24, 2010
Motion by Vice Chair Singer, second by Member Backus to
approve the June 24, 2010 minutes.
Motion carried unanimously. 3-0.
B. July 15, 2010
Motion by Vice Chair Singer, second by Member Backus to
approve the July 15, 2010 minutes. '
Motion carried unanimously. 3-0.
,
C. August 5, 2010
Mofion by Vice Chair. Singer, second by Member Backus to
approve the August 5; 2010 minutes.
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Council Ouerations Committee December 16. 20'i0
Motion carried unanimously. 3-0.
D. August 11, 2010.
Motion by. Vice Chair Singer; second by Member Backus to
approve the August 11, 2010 minutes. _
Motion carried unanimously. 3-0.
E. October 19, 2010 Motion by Vice Chair Singer, second by Member Backus to
approve the October 19, 2010 minutes.
Motion carried unanimously. 3-0.
III. PUBLIC EiVIPLOYEES RETIREMENT SYSTEM - VESTING CREDITS
METHOD
Chair Wagner explained that the Committee has been asked to develop a
list; of service activities and their hours of service for the purpose of
calculafing hours for receiving service credits.
Chair. Wagner submitted a list of activities and estimated hours per
occurrence. Following discussion, it was agreed that hours would include
actual meeting time, study time, and actual travel time out of state. Hours
are to be rounded to the nearesf hour.
- • Council meetings = 4 hours
• Committee meetings, assigned or invited = 4 hours
(not assigned or invited, just attended = 0 hours
• Regional Council, Boacd or Committee (e.g. PSRC, RAMP, GMPS) _
actual attendance hours and study hours
• State Cbmmittee or Board meetings, assigned or designated = 4 hours
• National -Committee meetings, assigned or designated = actual
attendance and study fiours, plus actual travel time out of state
• Conferences where fee is paid by the City for attendance = actual
attendance and study hours and actual travel time for out of state
• Board meetings, assigned or designated (e.g. Tourism, VRFA,
Farmer's Market, etc.) _:actual meeting and study hours _
• Commissions, assigned (e.g. Arts Commission) = 2 hours .
• Assigned speciaf projects (e.g. WSU IDeX, Bike Task Force) = actual
meeting time and study hours
• Community events (e.g. fund raisers, parades, ,ribbon cuttings) if ,
speaker/host = 2 hours (if just attended = 0 hours) Page 2
Council Operations Committee December 16. 2010
• Special representation (e.g. Congressional advocacy) = actual meeting .
and study hours, plus actual travel time out of state
• Gubernatorial appointment activities = actual meeting and study hours, plus actual travel time out of state
• Nefinrorking events (e.g. SCA, AWC, MII) = actual meeting and study
hours
• Training classes (e.g. AWC) = actual meeting and study hours
Employee Relations and Compensation Manager John Fletcher reminded
the Committee that the Council will automatically receive one-quarter
service credit per month based on 0-69 hou"rs of work per month in
accordance with Resolution No. 4656. For service credit above 69 hours
per month, an accounting for the hours worked must be documented
should the City be audited by the State. Service credit for hours worked
70-89 hours = one-half credit; service credit for hours worked 90 or more
hours = 1 credit.
Employee Relations and Compensation Manager. Fletcher advised that
the Council time cards are due to payroll by the 15th and last working day
of the month.
Chair Wagner agreed to develop a reporting form for use by Council.
Committee members also discussed estimated contributions by
Councilmembers and the City for PERS credit for past service through
start of the Councilmember's current term.. Committee members reviewed
the chart of contributions by Councilmembers and the City for PERS credit
- for prior and current term which appears as Exhibit A to Resolution No.
4644.
Motion by Vice Chair Singer, second by Member Backus fo recommend to
the Council that the City not pay PERS credit beyond the current term.
Motion carried unanimously. 3-0.
IV. COUNCIL COMMITTEE ASSIGNMENTS
The Committee discussed Council Committee assignments and meeting
schedules and reviewed the existing committee assignments as
presented in the chart title 2010 Auburn City Council Committees and separate recommendations submitted by Vice Chair Singer.
Vice Chair Singer recommended that the Council retreat continue to be
planned by the Council Operations Committee. She also suggested that
the Deputy Mayor chair the Council Operations Committee and that the
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Council Oaerations Commiftee December 16, 2010
Deputy Mayor be„ designated. from among the three longest tenured Councilmembers (members of the Council Operations Committee).
After further discussion; it was agreed #hat no change would be made to
the Council Opecations Committee structure and the longest serving
Councilmember would continue to serve as Chair ofithe Committee. -
' Vice Chair Singer agreed to serve another year as Deputy Mayor. Commiftee members agreed to replace Rich Wagner on the Planning and
Community Development Commiftee with John Partridge. Rich Wagner
will replace John Partridge on - the Finance Committee. No further
changes will be made to meeting times. The barrier-free playground will
be removed from the Planning and Community Development Commiftee
and all Parks activities will be moved to Planning and Community
, Development Committee. Responsibility for planning the CounciPs annual
retreaf will be moved to the Council Operations Committee. The City
Clerk will pre~pare the appropriate resolution for Council consideration on
December 20 h.
Corrections were also made to the Councilmembers'. additional local,
regional and national committee appointments to reflect current
assignments.
V. COUNCILMEMBER ROOM ASSIGNMEIVTS
The Committee discussed shared office space for Councilmembers.
Councilmember will be utilizi:ng office space on the second floor (west
wing) ofi Aubum City Hall. The Commiftee members recommended that
the Depufy Mayor be assigned an office and the remaining `
Councilmembers be assigned shared office space based on seniority on
the Council. Offices would be assigned to the following: Deputy Mayor
Singer, Councilmembec Wagner and Councilmember Backus;
Councilmember Peloza and Councilmember Norman; Councilmember
Haugen and Councilmember Partridge:
Commiftee members moved to the east wing of the second floor of
Auburn City Hall to view~a mock-up of the proposed Council Chambers.
The Commiftee expressed opposition to the proposed room divider and
suggested a bigger screen for projection and a curved dais. Commiftee
members also questioned staff space.
Committee. members moved to the west wing. of the second floor to view
the proposed Council office areas. Commiftee members agreed that the
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Council_Oaerations Committee ` December 16, 2010
office areas are satisfactory; but the Committee members questioned the
permanency of the location.
VL ADJOURNMENT There being no further business, the meeting adjourned at 5:22 p.m. ~ APPROVED THE DAY OF , 2011-.
Rich Wagner, Chai Danielle Daskam, City Clerk
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