HomeMy WebLinkAbout4781 RESOLUTION NO. 4781
A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE
AND APPRORRIATION OF GRANT FUNDS IN THE AMOUNT OF
ONE HUNDRED TWECVE THOUSAND SEVEN HUNDRED
SEl/EN1Y TWO DOLI.AR$_($112,772.00), AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN KING COUNTY AND THE CITY OF
AUBURN TO ACCEPT SAID FUNDS FOR IMPLEMENTATION OF
TWE 2012-2013 WASTE REDUCTION AND RECYCLING GRANT
RROGRAM
WHEREAS, King County and the Cityof Aubum have adopted the King
County Solid Waste Management Plan, which includes recycling and waste
reduction goals; and,
WHEREAS, in order to help .meet these goals, the King County Solid
Waste Division has established a multi-phased waste reduction and recycling
grant program for the suburban cities; and
WHEREAS, this program provides funding to further the developmeM of
local waste reduction and recycling for Aubum businesses and residents; and
WHEREAS, the Aubum City Council of the City of Aubum must adopt _
and approve all appropriations by Ordinance pursuant to Chapter 35A.33 RCW;
and
NOW, THEREFORE, THE CITY COUNCIL:OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS:FOLLOWS:
Resolutlon No.4781
November 29,2011
Page 1
Section 1. Pursuant to Chapter 35A.33 RCW, the City hereby approves
the expenditure and appropriation of a totaf amounY of ONE HUNDRED
TWELVE THOUSAND AND SEVEN HUNDRED SEVENTY TWO DOLLARS
($112,772.00) which constitutes reimbursement of funds for imPlementing the
2012-2013 Waste Reduction and Recycling Grant Program.
Section 2. The Mayor and City Clerk of the City of Aubum are
authorized to execute an Interlocal Agreement with King County fo� the
reimbursement of said funds. A copy of said Agreement is attached hereto and
designated Contract# 529817,and is incorporated by reference herein.
Section 3. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry ouf directions of the
legislation.
Section 4. This Resolution shall take effect and be in force five (5) days
from and after its passage, approyal and publication; as provided by law.
Resolution No.4781 "
November 29, 2011
Page 2
Dated and Signed this �9�day of � 2011.
CITY
�
PE ER B. L IS
MAYOR
ATTESL•
,��r ��!
Danielle E. Daskam,
City Clerk
APP OV D FORM: '
Daniel B. Hei ; '
Ciry Attomey
Resolution No. 4761
November 29, 2011
Page 3
,�... v�� i
CONTRACT# 529817
IN1'ERAGENCY AGREEMENT FOR 2012-2013
Betwecn
HI1VG COUNTY and the CITY OF AUBURN
This two-year Interagency.Agreement"AgreemenY' is executed between King Counry, a Charter County
and political subdivision of the State of Washington,and the City of Auburn,a municipal corporation of
the State of Washington, hereinalier referred to as "Counry" and "Ciry" respectively. Collectively,the
County and City will be referred to as "Party"or"Parties:'
PREAMBLE
King County and the City of Aubum adopted the 2001 King Courity Comprehensive Solid Waste
Maeagement Plan,which includes waste reduction and recycling goals. [n order to help meet these
goals;the King County Solid Waste Division has established a waste reduction and recycling grant
program for the cities that operate under the King Counry Comprehensive.Solid Waste Management
Plan. This program provides funding to further the development and/or enhancement of local waste
reduction and recycling projecu and fo�broader resource conservation piojects that integrate with waste
reduction and recycling programs and services. This grat�t program does not fund household hazardous
waste collection activities. Program eligibility and grant adminisuation terms are discussed in the Grant
Guidelines,attached to this Agreement as Exhibit B. Granf funding for thisprogram is subject to the
yeazly budget approval process of the King County Council.
Grant funding approved by the King Counry Council is available to all King County cities that operate
under ttie King County Comprehensive Solid Waste Management Plan.The City will spend its,grant
funds to fulfill the terms and conditions set forth in the scope of work which is attached hereto as Exhibit
A and incorporated herein byreference. The County expecu that any information and/or experience
gained through the grant program by the City will be shared with the County and other King County
cities.
I. PURPOSE
T'he pyrpose of this Agreement is to define the terms and condidons for funding to be provided to the
City of Aubum by the County for waste ieduction and recycling programs and/orservices as outlined in
the scope of work and budget attached as Exhibit A.
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II. RESPONSIBILTTIES OF 1'HE PAR'I'IES
1'he responsibilities of the Parties to this Agreement shall be as followsr
A. The Ci
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
- waste reduction and recycling programs and/or services as ouUined in Exhibit A. The total
amount of funds availa6le from this grant in 2012sha11 not exceed$36,386. The City
� understands that even though this Agreement is two years in duration, funding for this program is
subject to the yeazly bddget approval process of the King County Council.
2. 1'his Agreement provides fo�distribudon of 2012 and 2013 grant funds to the Ciry. However,
2013 funds aze not available unril January 1, 2013, and 2013 funding is contipgent upon King
Counry Council approval ofthe 2013 King Counry budget. The County shall notify the City in
writing of the funding status.
3. During the two-yeaz grant program,the Ciry will submit a minimum of two, but no more than
eight,progress reports to the County in a form approved by the County. Reports must be signed
by a City official. These reports will include:
a. a description of each activity acwmplished pertaining to the scope of work;and
b. reimbtirsement requests ivith either copiesof invoices for each expenditure for which
reimbursement is requested or a financial statement,prepazed by the City's finance
departrnent,that includes vendor name,description of serJice,date of service,date paid
and check number.
If the City chooses to submit up to the_maximum of eight(S)progress reports and requests for
roimbursement during the two year grant program,they shall be due to the County on the last day
of the month following the end of each quarter-April 30,July.30; October 31,January 31 -
except for the final progress report and request for reimbursement which shall be due by March
31,2014.
If the City chooses to submit theminimum of two progress reports and requests for
reimbursement during the lwo-year grant program,they shall be due to the County on January 31,
2013 and March 31, 2014.
Regardless of the number of progress reports the Ciry chooses to submit, in order to secure
reimbursement,the City must provide in writing to the Counry by the 5`"working day of January
2013 and January 2014,the dollaz amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request
4. The City shall submit a final report to the County whicli summazizes the work completed under
the grant progam and evaluates the effectiveness of the projects for which grant funds were
utilized,according to the evaluation methods specified in the scope of work. The final report is
due within six months of completion of the project(s)outlined in the scope of work,but no later
than June 30, 2014. �
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5. If the Ciry accepu funding through this�ant,program for the provision of Waste Reduction and
Recyciing programs and projects for other incorporated areas of King County,the City shall
explain the relationship with the:affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projebts within the scope of work
document related thereto.
6. The City shall be responsible for following all applicable Federal, State and local laws,
ordinances, rules and regulations in the performance ofwork described herein. The City assures
that iu procedures are consistent with laws relating to public contract bidding procedures,and the
County neither incurs nor assumes any responsibility for the City's bid,awatd or contracting
process.
7. During the performance of this Agreement,neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race,color, sex, religion,
nationality, creed,marital status,sexual orientation,age;or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
8. During the performance of this Agreement,neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined byICing
, County Code,Chapter 12.18. The City shall comply fully with all applicable federal, state and
local Iaws,ordinances;executive orders and regulations that prohibit such discrimination. T►iese
Iaws include,but are not.limited to,RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
9. The City shall use recycled paper for the production of all printed and photocopied documenu
related to the fulfillment of this Agreement. The Ciry shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
]0.T'he Ciry shall maintain accounts and records, inc(uding personnel, financiai, and programmatic
records, and other such'ecords as may be deemed necessary by the County,to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and.properly reflect all direct and indirect cbsts of any nature expended and service
provided in theperformance ofthisAgreement.
T'hese records shall be maintained'for a,period of six(6)years after tertnination hereof unless
permission to destroy them is gianfed by the Office of the'State Archivist in accordance with
RCW Chapter 40.14.These accounts shall be subject to inspection, review oraudit by the County
and/or 6y federal or state officials as so autfioriaed by law.
11.The City shall maintain a record of the use of any equipment that cosu more than $1,000 and is
pwchased with grant funds from King County for a total period of three(3) years. The records
shall be compiled into a yearly evaluatidn raport, a copy of which shall be submitted to King
Counry by Mazch 31 of each year through the yeaz 2016.
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12.The City agrees to credit King County on all printed materials provided by the Counry,which.the
Ciry is duplicating, for distribution. Either King County's name and logo must appear on King
Counry materials(including fact sheets,case studies, etc.), or,at a minimum,the City will credit
King Counry for artwork or text provided`by the County.as follows: "artwork provided courtesy
of King Counry Solid Waste Division"and/or"text provided courtesy of King County Solid
VJaste Division."
13.T'he CiTy agrees to submit to the CounTy copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request,the City agrees to provide the
County with a reproducible copy of any such written materials and auttiorizes the Counry to
duplicate and distribute any written materials so produced,provided that the County credits the
•Ciry for the piece.
14.1'he City will pmvide the King County Project Manager with the datc and location of each
Recycling Collection Event proyided by the City, as well as copies of any printed materials used
to publicize each event,as soon as they are available but no later than thirty(30)days prior to the
event. If there is any change in ttie date or the location of an event, the City wiU notify the
County a minimum of thirty(30)days prior to the event. If the event brochure is required for
admission to the City's event,the City is exempt from having to provide the brochure to King
County.
I5. If the City accepts funding through this g;ant program for the provision of recycling collection
evenu for adjacent areas of unincorporated King County,the City shall send armouncements of
the events to all residences listed in the carrier routes provided by King County. T'he
announcements and all other printed materials related to these events shall aclmowledge King
County as the funding source.
16.1'he Ciry understands that funding for recycling collection events for adjacent areas of
unincorporated King County will be allocated on a yearly basis subject to the King County
Council'syeazly budget approval processand that provision of funds for these events is not
guaranteed for the second year of the grant pmgram.
17.This projecYShall be administered 6y Joan Nelson, Solid Waste&Recycling Coordinator;Ciry of
Auburn; 25 West Main Street;Aubum, WA 98001;Phone: (253) 931-5103;Email:
jenelson(cr)aubumwa.gov,or designee.
B. 7'he Countv:
1. T'he County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by ciry and is subject to the King County Council's yearly budget approval
process. Provided that the fundrare allocated through the King County Council's yearly budget
approval process, grant funding to the C�ity will include a base apocation of$5,000 per year with
tfie balance of funds to be allocated according to the City's percentage of King County's .
residential and eaiployment population. However, if thu population based allocation formula
calculation would result in a city receiving less than$10,000 peryeaz,that city shall receive an
additional allocation that would raise thev total grant fimdiag W$10,000 per year.
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2. The City of Auburn`s budgeted �funds for 2012 are$36,386. Unspent 2012 funds may be
carried over to 2013,but 2013 funds witl not carry over to 2014.
3. The Ciry of Aubum`s estimated grant funds for 2013 are$36,386. 20I3 funds are not available
until January 1, 2013, and 2013:funding is contingent upon King Counry Council approval of the
2013 King County budget. Following approval of the 2013 King Counry budget,the Counry's
grant program administrator will notify the City of the fina12013 grant funding imwriting.
4. Within forty-five(45) days of receiving a request for reimbwsement from the City,the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made,this shall be done by
written norification to the Ciry providing the reason for such exception. The County will not
authorize payment foractivities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has 6een amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s)and reimbursement reguest(s)are incomplete(i.e.,do not include proper documentation
of expenditures and/or adeguate description of each acrivity described in the scope of work for
which reimbursement is being requested),and/or are not consistent with the scope of work and
budgeYattached as Exhibi;A.
5. The Counry agrees to credit the Gity on all printed materials provided by the City ro the County,
which the Counry duplicates, for distii6ution. Either the City's name and logo will appear on
such materials(including fact sheets,case studies,etc.),or;;at;a ininimum,the County will credit
the Ciry for artwork or text provided by the City as follows: "artwork provided courtesy of the
Ciry of Auburn"and/or"text provided courtesy of the£ity of Auburn."
6. 1'he Counryretains the right to shaze the written material(s)produced by the Ciry which have
been funded through this program with other King County.cities for them to duplicate and
distribute. In so doing,the Counry will encourage other cities to credit the City on any pieces that
were produced by the City.
7. The waste reduction and recycling grant program shall be administered by Morgan John,Project
Manager of the King County Solid Waste Division.
III. DURATION OF AGREEMENT
This Agreement shall become effective oe either January 1, 2012:or the date of execution of the
Agreementby both the County and the City, ifexecuted afterJanuary I, 2012 and shall terminate on
June 30,2014. T'he City shall not incur ariy new charges after_December3l, 2013. However, if
execution by either Party dces not occur uirtil`after January 1; 2012;this Agreement allows for
_ . - ._ _ .
disbwsement of grant funds to tlie City for Connty-appmved programs initiated between January 1, 2012
and the later execution of the Agreemecrt provided that the City complies with the reporting requirements
of S�tion II.A of the Agreement.
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N. TERNIINATION
A. This Agteement may be terminated by King CounTy, in whole or in pazt, for convenieace without
_
cause prior to the termination date specified in Secrion III, upon thirty(30) days advance written
notice.
B, This Agreement may be terminated by either Party, in whole or in part, forcause prior to the
termination date specified in Section III, upon thirty(30)days adVance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of fimds;andlor
failure to provide grant related reports/invoices/statements as specified in Section II.A.3.and Section
II.A.4:
C. If the Agreement is terminated as provided in this section: (I)the County will beliable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effeotive
date of termination;and(2)the City sha11 be released from.any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit,waive,orextinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations,tertns and conditions set forth in tfiis
Agreement are breached by the other Party.
V. AMENDMEIVTS
This Agreement may be amended only by written agreement of both PaRies. Amendments to scopes of
work will only be appioved if tlie proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Pian.Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by ihe City and vvritten approval by King
County. Such requests will only be approved if the proposed change(s) is(are)consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
, VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold hazmless the County; its officers, agents; and employees&om
and against any and all claims,costs,and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement.The City shall defend at its own expense any and all
claims,demands, suits, penalties, losses,damages, or costs of any.kind whatsoever(hereinafter"claims")
brought against the Counry arising out of orincident to the City'.s execution o�performance of or failure
to perform this Agreement. Claims shall,include but not be limited to assertians that the use or transfer
of any software, book, document,report, film,tape,or sound reproduction or material of any kind,
delivered hereunder,constitutes an infringement of any copyright;patent;trademark,trade name,and/or
otherwise results in unfair trade pracrice.
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VII. INSURANCE
A. The City,at iu own cost, shall procure:6y ihp date of execurion of this Agreement and maintain for
the duration of the Agreement, insurance agaiast claims for injtiries to persons or damages to
property which may arise from or in connecUon with performance of work pursuant to this
Agreement by the City, iu agents,representatives,employees,and/or subconuactors. The minimucn
limits ofthis insurance shall be$1,000,000 general liability insurance combined single limit per
occurrence for bodily injury,personal injury; and property damage. If the policy has an aggregate
limit,a$2,000,000 aggregate shall apply.Any deductible or self-insured retenuons shall be the sole
responsibility of the City. Such insurance shall cover the Counry, its officers,officials,employees,
and agents as additional:insureds against liability arising out of activities perfqrmed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additionab insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured
for any of the above insurance requiretnents,a written aclmowledgement of self-insurance is attached
to this Agreement as Eachibit C.
VIII. ENTIItE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any otal
or written representations or under'standings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the tetms of this Agreement unless stated to be such through written
approval by the County,which,shall be attached to the original Agreement.
IX. TIIVIE IS OF T'HE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
[f any section, subsection, sentence, clause or phrase of this Agreement is, for any reason,found to be
uncocistitutional or otheiwise invalid by.a court of compctent jurisdiction, such decision shall not affect
the validity of the remaining portions.
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XI. NOTICE
,Any notice.required or permitted under this Agreement shall be deemed,sufficiently given or.served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
Morgan John,Project Manager,or a provided designee, '
King County Solid Waste Division :
Depardnent of Natural Resources and Parks .
201 South Jackson'Street; Suite 701
' Seattle, WA 98104-3855
Ifto the City:
Joan Nelson,Solid Waste.& Recycling Coordinator
Ciry of Auburn
25 West Main Stteet
Auburn,WA 98001 .
IN WITNESS WHEREOF this Agreemqnt has been executed by each Party on the date set forth below:
C� Kina Coantv
' BY � '
(Title) /1 A-rU,�, Kevin_ . . ..._ �. _m'
Solid Waste Division
For pow Constantine,King County Executive
oEC 1 s zo�t �� - a3- ly �
Date' Date
�
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8zhibit A
CITY OF AUBURN
SCOPE OF WORK
2012-2013 SOLID WAST'E DIVISION
� - - -._
WASTE REDUCTION/RECYCLINGGRANT
A. BASIC INFORMATION
' 1. App6caet: City of Aubum
2. Project Titk: City of�Aubtim Rxycling Program
3. Grant Mauager. Jomi Nelson,Solid Waste&Recycling Coordinetor
City of Atibum
25 West Main Street
Auburn,WA 98001
Phane:(253)931-5103
Fax:'(253)`876-1900
EmaiL•�jenelsonnauburnwa.¢ov. .
4. Project Manager: Kathleen Fdman;Solid.Wasu Customer Caze Specialist
City of Au6um
25 West Main Street
Aubum,WA 98001 .
Phon6:{253)9313047
Fax:(253)876-1900
Email:. kedmannaubum���a.eov
S.Reqnested dollar amomt: 2012-2013 Grant Award S 112,772.00
�4-Kin¢Countv Soecial Recvclina�E4rnts-$ 40.000.00
2012-2013 Total $ 72,772.00
B. PROPOSED SCOPE OF WORK
Projects:
Task#1 Reside�lsl Recycling
Task#2 Environmental Eduestion in Anburn Schoots .
Task#3 Publte Place RecycJing
Task#4 Maltlfamily Recycling
Task#5 Basinas Recyeling
Task tl6 Cfty of Aaburn"Going Green Program^
Projeet Managers: Auburn's Solid Waste Gustomer Cere Spaielist will implemmt and manage the projects.
� T'he Solid W aste&Recycling Coordinatw will manage.the administration tasks of the Grant(budget,reporting,and
rcimbursements). Both positions ere fully funded by the City of Au6um Solid Waste Division.� � �
Schedule: January 1,2012-December31;2013
Gosls: To increase the awareness of and participation in Aubum's waste�educuon and recycling programs,and to increase
waste diversion in the Residential,M6ltifainily,and Bosiness waste streams,
1
Eshibit A
Bsckgrouad•
Business Commanity
The Ciry of Auburn provides ouVeach and education through a Business Recycling Atl-Stars Program tliat was creaud ro
assist businesses with their waste prevention and recycling progrems(a Commingled Recycling Program,and a
CompostaUlcc_Program). The City offers a Business Recycling Tool Kit and office recycle boxes to businesses who sign up
for the City Business Recycling All-Smrs Program. Outreach avrnues include website announcemrnts,newsleaers,
ct�amber of commrnce luncheon and flyc insats,business getherings,and other media outreach.
Beginning in Oc[ober 2010,Waste Manageinrnt took primary responsibility for Business Recycling Outreach(site visits,
. was[e audits,trainings;presentations and material distribution).The City has assisted W este Managemrnt in the creation of
an outreach brochure and by mailing ouveach inforroation packets to businesses or property owners who ask for assistance.
Resideotial Commnnfry
The City of Auburn provides recycling,was[e prevecrtion,end food scrap recycling outreach and education to single-family,
duplex,multifamily,and mobile home residents Uvough media avenues such as: newsletters,advertising,website
announcomwis,phone messages,flyers,and recycling events. 7'he City also provides an"at home"city-wide garage sale
opportunity for single-family and mobile home pazk iesidents to promou reuse. Tke City recognius the importance of
educating a diverse community about dift'erent mettiods of wacu reductian and recycling and has published newsleuers and
articles,given classroom waste reduction and recycling prcsrntations,answered citizen questions,and given resources to
raidents who ask for assistance.
Beginning in October.2010,Wasu ManagempM took primary responsibility for Multifamily Recycting Outreach(site
visiu,wacte audits,trainings;presentalions and material distribution).The City has assisted Waste Management in the
creation of three outreach brochures(resident,multifamily property owner and mulliFamily tenant)and by providing
property owner inforn�ation peckets,recycle tote bags and recycle guidelines to property owners upon request:
Task#1: Residential Recvcline
A. Progrem/Project Dacriptioo
• Residrntial Recycling Outreach.@ Assistance-The City of Aubum will produce end mail a newsletter to all
single-family residents. The newsletta will include information on waste prevention,reuse,and recyciing. The
City will usc differmt forms of inedia,presentations,and promotional items to promote waste reduction and
rxycling programs.. The Ciry will offer an environmental"Movie NighP'and subsidiuA compost bins[o
residerts.
• Ciri Residentiel Garage�Sale—T6e CiTy will promote waste reduction and reuse by sponsoring a three-day city-
wide gazage sale for ell single-family residenu.
B. Dellverabla
• Residential Recvcline Outreach&Assistance-The City will produce or have professionally produced media
pieces,displays,and promotianal items';w6ich may�include,but are not liatited to:postas,stickers,rnvironmental
tool kits,decals,and subsidiud compost bins. 1'hese materials will�be used to promote waste reduction and
recycling and the Movie Night.
• Ciri Residential Garnae Sale—The"Garage Sale Kits"givrn to�ch perticipant and advertisements will be the
delivvables. •
C. E:pected Outcomes/ImpacU
• Residential Recyclin¢Outreach�&Assistance-Newsletters and advertisemrnis will promote upcoming City end �
County events,inform�residenis about resources aveilable for waste r�uc[ion end recycling specific to their home,
and provide other pertinent informatioa 1'he City will increase awareness of and perticipation in the City's Wacte
Reduction and Recycling Prog'am.
• it Residential Gara¢e Sale—T'he aity-wide garage sale will encaticage residents to reduce waste and reuse.
D. Evalaation
• Residrntial Recvclina Outreech&Assistance-7'he City will record the numbei of newsletters and articles created
and distributed to City of Aubum residmts(Single Fatnily/Duplex and Mobile Home Perk). 1'he City will record
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Exhibit A
the number of displays and promotional items created,displayed or distributed. The Ciry will also Vack the. �
number of calls,emails,or faxes we receive regarding these items. The City wiil coimt the number of compost
bins sold and record success through a survry(via maiPor phone). The City will also count tt�e number of
residents who attend the Movie Night. '
• Ci{y Residentiel Gara e�—The City will record the niunber of"Garage Sale Kits"distributed. A survey will
also be conducted(self-eddressed postcard mailed back to the City or online survey),detemiining the number of
.�. i[ems sold or given away.
Task#2: Environmental Edacation in Auburn Schools
A. Program/Project Description
• School Pro¢rams&Presentations-City�staff and e consultant will continue to provide waste reduction,recycling
and food scrap recyolirtg msterials and presentations to elemrntary school ciassrooms�end other schools upon
requesL The City will of�'er the Powerftil Choices Lend&Air Day presentations to 8 Grade classrooms. A
consultant will work with ihe Auburn School District Resource Consavation Manager(RCM)on waste reduction
and recycling programs for the schools.
& Dellverables
• School Programs&Presentations—The number of classroom presentations will be a deliverable.The amount of
materials recycled at the Aubum Schools will also be a deliverabie.Pre-m�d postctassroom prcsrntation surveys
will be compieted.
C. E:pected Oatcomes/Impacts
• School Pro¢rams&Presentations—Ciry staff and the consultant will promote valuable lessons aliout waste
reduction and recycling to srudents and uachers. 1'hese lessons will then bc shared with parents and may
influence purchasing and disposal decisions.
- D. EveluaHou
• School Pro¢rams&P�esentations-The City will record the numbtt of classroom presentations given to Aubum
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students. The pre-and postclassroom presentation surveys will determine the effectiveness of the informaYion
presented. 1'he amount of mataials recycled at each school will be tracked by the RCM.
Task#3: Pnblic Place Recvcliue
A. Prog�am Description
• Containers 8c Suoplies-Recycling containers will be placed at Ciry Parks and the public downtown area to
promote recycGng. Quantity of containers pw lacation will vary accurding m activities and seasonal citizm
attrndance.
B. Ddiverabla
. Containers 8c Suoolies-1'he containers,container labels,end hardware will.be the deliverables.
C. E:peMed Outcomea/Impacts
• Containers&Suonlies-Byplacing recycling containers in public areas,the City expecu to increase awareness of
and participation in the City's Waste Reduction and Recycling Program.�
� D. Evsloallon �
• Containers&Stioolies-77ie City will record the number of conteiners and supplies at each location.
The City will track the amount of gerbage and recycling collectetl,and will measure waste diversion.
Task#4: Multifamilv Recvc6ns
A. Progrsm/Project Descriptiou
• Multifamilv Recvclin¢Outreach&Assistance=The City of Aubum will assist the conhacted solid wasle heWer,
Wavte Managertient,in ouVeach by providing waste reduction and recycling information and maurials for
property owners who start recycling P�ogrartis or request informetioii for new tenants.
3
Exhibit A
B: Deliverables
• Multifamilv Recvclina Outreach&Assistance-The City will provide materials which may include,�but aze not
limited W:recycle guidelines;activity�books for kids,end multifamily Wu bags. The recycle guidelines will be
. printed in multiple languages so that muld-cultural tenants can be reacYied. �
C. Eapected Outcomea/Impacta
• Multifamilv Rayclina Outreach&Assistance-The City aims to inform mul6family[rnants about�esources
available for wasu reduction end recycling specific to their homes. The City will increase awareness and
participation in the City's Mulafamity Recycling Rogram,raulting in increased waste diversion and las
contamination.
D. Evalaation
• Multifamilv Recvclinr OuOnach&Assistance-The City will rccord the number of infortnational packets,
guidelines,end multifamily tote tiags tAa[are distributed and the number of properties tAat stazt a iecycling
program. The City may rcquest WaSte Managemmt staff to conduct pre-and post-inspections az multifamily
properties ihat request mycle"tuno-ups"w determine if the information prcsrnud to unants was effective.
Task#5: Basiness RecvcGne
A. Program Description
• Business Recvcling OuVeach&Assistance-The Ciry of Auburn will assist the contrscted solid waste haWer,
Wasu Management,in outreach tiy p'roviding waste rcduction and raycling informafion and mazerials for
businesses that start a recycling program or rcquest information. The City will rawgnize businesses that
participate in the Business Recycling AI4Stars Pro�am with an edveitisement in the local newspaper and/or a
certifica[e.
• Chamber of Commmce-The City of Aubum will be a business sponsor for the Aubum Chamber of Commerce.
Through sponsotship the City of Auburn Solid Watte Division will hos[one of the monthly Chamber�Luncheons.
B. Deliverabla
• Business Recvclina Outrea,h&Assi�ancs-A business database indicating who is recycling and who is not
recycling will be a deliverable. Business waste sveam deta from the hauler will be tracked and recorded.
Promotim�al materials,phone assistance,and Solid Wazu Division contact may also be a deliverable.
• Chamber of Commerce—Hosting of the Chamber Luncheon and pixividing center pieces(which will be given
away in a raffle)and education maurials will be the deliverables.
C. Eapected Outcomes/Impacb
• Business Recvclin¢Outreach&Assistance-By promoting the Business Recycling All-Stars Prograrn,the Ciry
expects W increese participation in the City of Auburn's Business Recycling Progiam,reduce waste in the waste
stream,and increase waste diversion. Bu"siness recogniUOn is intended ro educate Aubum businesses about the
benefits of waste reducdon and recycling,and give examples of businesses that are making a differonce.
. Chamber of Commerce=Staying involved withbusinessesthrough�the�Chamber of Commerce will incrcase our
cortect with businesses and keep us aware of new trends in the Aubum,business community. This will IM us
better serve Aubum businesses and tailor.waste reduction and ieoycling programs to the'v needs.
� .D. Evalastion
• Business Recvclina Outreach Bc Assistance-The Ciry will treck the�.number businesses that start a recycling
progrmn or call for essistance,and will rccord the tonnage of wacte diverted(through hauler reports). Evaluation
of this activity will be conducted by¢ounting the numtier of informetion packers are mailed and/or distributed to
businesses in Auburn.
• Chamber of Commerce-The numl>er of businesses that call will also tie inonitored and rworded to find out where
businesses saw or heard about the City's Business Recycling All-Stars Program.
Task#6: Citv of Aabarn "Goine Green Proeram"
A. Program DescripNon
• Citv Emolovee Outrcach&Education-T6e Ciry Going Green Team will continue to rnwurage employces in
each departmmt to reduce waste end recycle. Employees who practioe waste reduction end recycling will be
rxogniud with an incentive such es a reusable bag or coffee mug. 1'he Green Team will encoutage empioyee
9
Exhibit A
ineetings end evmu to be'wveste-free°;tiy omating City Evrnt Tool Kiu. Emails,posurs,or similaz artwork may
tie creaud to ennounce or proinote waste reduotion and recycling.
B. Deliverebles - �
• �Em�ee Ouveach&Educatioo—_City Event Tool Kiu will be a delivvable end may include containers,
oompostable bags;compostable or reusable dishes and utensils,signage,and other neccssary materials.
C. Expected Oateoma/Impaeb
• Citv Emolovx Outreach 8c Education=By the Ciry recognizing employees for their westc reduction and recycling
efforts,the Gran Teem expects to inc�eese employce participation in the.City Going Grem Pro�am,reduce
waste in t}ie waste streain,and inaeese iveste diversion. The educational ouveach through the Intranet,emails,
postns,and wastafree employx evenu is i�rcended to educatc employebs abom the benefits of waste reduction
and recycling,and give examples of how they are making a differcnce.
D. Evaluatloa
• �tv Emolovee Outreach&Education-T'he City Green Team will re:ctirC the environmental'actions bf each City
dePartment and ttie toi�iiage_of waste diverted by City Facilities. Evaluation of this activity will be conducted by
cowdng Uie number of Invenet articles,emails,and other promotional items that em dishtibutad W employees and
by coimting the number of calls for assistance and information that are received as a result receiving said items:
5
Exhibit A
C: PROPOSED BUDGET
Grant Fnnds Available for.2012-2013: $112,772.00
LESS King County Special Events—2 per year -$ 4Q000.00
Adjusted Grant F6nds Available: $72,772.00
Projected Projected
2012'I'otal 2013 Total
Task#1 Residential RecvclinQ �
Residential Recycling Outreach&Assistance $3,862.50 $2,503.00
Residential Community Yard Sale $2,867.50 $2,867.50
Total Task#1 $6,730.00 $5,370.50
Task#2 Environmental.Edacation in Aubara Schools
. Schools Program Outreach&Assistance $2,937.50 $8,997.50
Total Task#2 $2,93750 58,997.50
Task#3 Pablic Plsce Recvcline
Recycling Containers& Supplies $14,756.00 $3,605:50
Total Task#3 $14,756.00 $3,605.50
Task#4 Mnitifamilv Recvcline
Mulufamily Recycling Outreach& Educarion $ 8,575.00 $13,525.00
Total Tavk#4 $ 8,575.00 $13,525.00
Task�!S Basiness Recvcline
Bpsiness Recycling Outreach &Education $ 375.00 $1,875.00
Total Task#5 $ 375.00 $1,873.00
Task#6 Citv of Auburn Goine Green Proeram
Recycling Outreach& Education $3,012:50 $ 3,012.50
Total Task#6 $3.012.50 $3Al2.50
TOTAL GRANT FUNDING. 1'ear $36,386.00 $36,386.00
'It.AND'TOT?►I�, GRAN�T•:�FL�T1�T'DING� '�'?..:':fi � t�� + � , ,ar" �`�"$72 •772:0 .
6
Eahibit B
Grant Guidelines
Program Eligibility:
Grant fimds may be used for any of the programs previously funded by the City Optional and
Waste Reduction Recycling Progisms,inctuding residertial�d commercial waste reduction and
recycling education programs,business assistance progiams,and special recycling events.Cities
may also use the'v funds on broader resource conservation progams,as long as they aze part of an
overall waste reduction/recyolingprogram. Cities may choose to.use their funding on one
program or a combination of programs:: For WR/R prograin ideas,please refer to the Pro�am
Eligibility section below.
Please note t6ese lists are not eahaustive,but merety intended W provide some guidance on
what is/isn't eligible. Cities may also refer to fhe curreutly adopted Comprehensive.Solid
Waste Managemeut Plan for direction in program development If you are unsure:if your
proposed progrsm is eligitile tor funding,please call Morgan John(20(r2968443).
EGgible for funding:
• School WR/R education/implementation programs
• Kitchen food wastc composting programs
• Reusable bag promotions
• Yazd waste subscription promouons
• Ouh�each az community avents
• Promoting new and existing V✓R/R pro�ams through media,mail,and social networking
• Business recognitionprograms
• Recycling Collection Events,including collection of tires and mattresses
• Business,WR/R,residemial education/communications
• Product stewardship initiatives-could be education prbg�ams or working with other .
agencies/organizarions/businesses to implement programs
• Ciry recycling programs:and facilities
• Videos promoting WR%R programs
The following are eligible for flunding on a caso-by-csse.basis,as long as part of an overall
WR/R Program. However,the Coanty would not provide reimbursement if,for example,
all of s city's grant,dollars were used to seNgive away rain barrels or distribute rnmpact
fluorescent light 6u16s.
• Water Conservation-i.e.Rain Bazrels
• Energy Conservation
• Water Quality: integrated pest management;catch basin filters
• Demonstration gardens; interpretive signage;recycled-oontent park furnishings
2ot2-2o13 WR/RGrant
. .�.
The following sre not eligible tor funding:
• Collec[ion of garbage,except for residual garbage related to the collection of recyclables.
• Collection of any household hazazdous waste items including,but not limited to:
>Treated wood
>Paint
>Lead acid batteries
>Oil,gasoline,and antifreeu
>Florescent lighu
• Housetiold Hazardous Waste Education Programs
Cities should pursue fimding through LHWMP or CPG for Household Hazardous Waste
collec6on or education programs.
Grant Administration:
Requestsfor Reimbwsement:
Cities may submit as few as two requests for reimbursemem during the funding cycle,with the
first roquest clue by January 31,2013 and the final request due no later than March I5,2014.
However,ciNes may submit reqoests for reimbursement as frequendy as quarterly.Quarterly
requests sHould be submitted oii Apri130,]uly 31,Oct.31 and Jan 31 of each year,except fo'r the
final request for reimbursemem,which is due no Iater than Mazch 15,2014. 'The Budget
Swnmary Report Form(AUaclvnent 4)must be used when submitting requests for
reimbursement
By December 31"of each year of tlte grant cycle,cities most notify SWD of their Wtal
ezpendltnres tor worlc that has tieen wmpleted to-date,bat tor w6ich requestv for
reimbursement have nofyet been su6mitted.
Progress and Firral Reports:
Progress reports dcscribing program activities,accomplishmentsand evaluation results nced to
accompany each request for reimbursemerrc. A final report describing the outcome of grant-
funded activiries is due with the final request for reimbursemem. If,however,the city dces not
liave the results of its progtam evaluation by the end of the grant cycle,the final narrative report
may be submitted no Iater thaii siic moirths after the end of the grant cycle on June 30,2014.
(Note:The final request for reimbursement would still need to tie submitted by Mazch 15,2014.)
All Progress and Final Reports need to be signed by a city official. Signed reports may be
submitted via facsunile.
Amendments:
Fortnal amendmerns to grant ILAs are not necessary unless the.ciry wishes to malce significant
changes to its scope of work and%r budget. In general;a significa4rt change would be one in
which the city wishes to add or delete a task from their scope of work. A minor change,such as
moving dollars between tasks,woald only require written eotificaaon,which may be submitted
via e-mail. However,the ciry,should contact the Division when considering changes to their
scopes and budgets to determine if a formal amendmert is needed.
_ - --
�17A � ExhibitC �
\/\/C1
I u a ce Authority
P.O. Box 88030
Tukwila, WA 98138
04-Jan-12 Cert#: 7588
Phone: 206-575-G046
King County Solid Waste Division !'su:-�'-----
Attn: Morgan John
� �� � � �� � �'�Fax: 206-575-7426
201 S. Jackson St., Ste. 701 �° � p��
Seattle, WA 98104-3855 � , JAN Og 2G11 _,� �
� � tKir,g�"'oun:y:'IVRP �
Soiid W2ste Civisio� �
RE: City of Aubum � Planni�a&�m,-u�c-.r!o�� -
2012 WR/R Grant Agreement, 529817
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authoriry
. (WCIA), which is a self insured pool of over 150 municipal corporaUons in the State of
,. Washington. .
WCIA has at]east $1 million per occurrence combined single limit of liability coverage
in its self insured layer that may be applicable in the event an incident occurs that is
deemed to be attributed to the negligence of the member.
WCIA is an Interlocal Agreement among municipalities and liability is completely self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organizarion cannot be named as an "addirional insured".
Sincerely,
• C.. /3 �
Eric B. Larson
Deputy Director
cc: Brenda Heineman
Joan Nelson
�i�M
I f� �
� .
Cj��/�f'
C'� O„�
�F9 ���sG�,,
�
._�; �����✓
>�% /C.,�
Letter of Transmittal
Morgan John LIQ
King County Solid Waste Division King County
201 South Jackson St, Suite 701
Seattle, WA 98104-3855
206-296-8443
Fax 206-296-0197
morgan.j ohnna,kingc ounty.gov
Date: January 18, 2013
To. City WR/R Grant Coordinator
Regarding: 2012 WR/R grant agreement
Please find enclosed an original 2013 amendment to your city's 2012-2013 King County
Solid Waste Division Waste Reduction and Recycling program grant agreement. This
amendment authorizes the distribution of 2013 funds. These funds are available to your
city for grant-eligible expenses from January 12013 through December 31, 2013
If you have any questions, please call me at 206-296-8443
Sincerely,
Morgan John
Program Manager
King County
Procurement and Contract Services Division
Professional&Construction Contract Services
UNILATERAL AMENDMENT NO. 1 TO AGREEMENT NO. 529817
FOR
2012-2013 Waste Reduction and Recycling Grant Interagency Agreement
WHEREAS, King County through the Department of Natural Resources and Parks, Solid Waste
Division, (County) has an agreement with the City of Auburn, numbered 529817, effective
January 1, 2012, and
WHEREAS, the County wishes to amend the Agreement to provide 2013 grant funds to the city
NOW THEREFORE, in accordance with Section ll.A.2 of the Agreement, the County modifies
the Agreement such that the following modifications contained in this Amendment No. 1
supersede the affected paragraphs of the Agreement and are incorporated herein as if fully set
forth:
Effective January 1, 2013, 2013 grant funds as listed in Section II.B.3 of the Agreement are
available to the city for grant-eligible project expenses.
All other terms and conditions of the Agreement are to remain in full force and effect.
APPROVE Y
By
Pat D Mc aughlin Division Director
Solid Waste Divi on
For Dow Constantine, King County Executive
Date:
�113