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Home My WebLink About03-07-2013 &- Planning and Community M O-->' r �_=�` Development "B March 7, 2013 - 5:00 PM WASH IN,t; ION Annex Conference Room 2 MINUTES I. CALL TO ORDER Vice-Chair Holman called the meeting to order at 5:01 p.m. in Annex Conference Room No. 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. After the approval of minutes, Chair Backus arrived and facilitated the meeting at 5:06 p.m. A. Roll Call Chair Nancy Backus, Vice-Chair John Holman and Member Largo Wales were present. Also present were Mayor Pete Lewis; Parks, Arts and Recreation Manager Daryl Faber; Planning Manager Elizabeth Chamberlain; Advisor to the Mayor Michael Hursh; Storm Drainage Engineer Tim Carlaw; Water Quality Program Manager Chris Thorn; Human Services Specialist Kirsten Reynolds; Environmental Planner Jamie Kelley; Environmental Protection Manager Chris Andersen; Traffic Engineer James Webb; and Planning and Development Secretary Tina Kriss. Members of the audience present included: Scott Pondeleck, Marjory Dodd, Austin Cole and Kenny McMullen. B. Announcements The following public comments were provided: Marjory Dodd, 11821 SE 323rd PI, Auburn, Washington. Austin Cole, 11821 SE 323rd PI, Auburn, Washington. Austin Cole stated he and his girlfriend reside in the Lea Hill area and are concerned about the property located at 11853 SE 323rd PI. The owner purchased the home in January and is renovating the home and increasing the bedooms to seven, adding an additional laundry room and refrigerator space. The home is zoned single-family residential. Mr. Cole stated he has been in contact with Green River Community College and the owner is not part the college housing program. The home will likely be rented to college students. Page 1 of 5 Mr. Cole believes the renovation violates City code relating to single- family residential zoning. Local residents have signed a petition regarding the matter and it has been given to the City's Human Resources Department and the City Clerk's office. A letter was also written to the Mayor and Development Services Manager Jeff Tate. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes - February 5, 2013, Joint Session (Chamberlain) B. Approval of Minutes - February 25, 2013 (Chamberlain) Member Wales moved and Vice-Chair Holman seconded to approve the February 5, 2013 Planning Commission joint session minutes and the Planning and Development Committee February 25, 2013 regular meeting minutes as written. Motion Carried Unanimously. 2-0 III. ACTION A. Resolution No. 4921 — 2012 Consolidated Annual Performance and Evaluation Report (CAPER) (Hursh) Committee to review and move forward Resolution No. 4921 accepting the 2012 Consolidated Annual Performance and Evaluation Report (CAPER). Advisor to the Mayor Michael Hursh stated the CAPER for the 2012 year is required by the Department of Housing and Urban Development (HUD) and reports on the action Council has taken to designate funds in the 2012 Action Plan. The report highlights activities the City is able to accomplish through the use of the Federal funds as an investment in our community. A public hearing has been scheduled for the March 18, 2013 City Council meeting. Vice-Chair Holman moved and Member Wales seconded to recommend City Council approve Resolution No. 4921 . Motion Carried Unanimously. 3-0 B. Resolution No. 4918 (Webb) A Resolution of the City Council of the City of Auburn, Washington, Amending the 2013-2018 Six-Year Transportation Improvement Program of the City of Auburn Pursuant to RCW Chapter 35.77 Member Wales moved and Vice-Chair Holman seconded to recommend City Council approve Resolution No. 4918. Page 2 of 5 Motion Carried Unanimously. 3-0 C. Resolution No. 4923, Amendment of SFRB Grant No. RCO #09- 1429R for the Fenster Levee Setback Project (Andersen) Request for Committee to review and recommend to full City Council approval of Resolution No. 4923 authorizing the execution of Amendment #2 to Grant Agreement No. RCO #09-1429R with the Washington State Recreation and Conservation Office for Phase 2 of the Fenster Levee Project. Environmental Protection Manager Chris Andersen reviewed Resolution No. 4923, an increase in grant funding from the Washington State Salmon Recovery Funding Board (SRFB) grant in the amount of $327,353.00 in connection with the City's Fenster Levee Setback and Floodplain Restoration Project (Phase II). Member Wales moved and Vice-Chair Holman seconded to recommend City Council approve Resolution No. 4923. Motion Carried Unanimously. 3-0 D. Resolution No. 4924 - Acceptance of King County Flood Control District Grant for the Fenster Levee Setback Project (Andersen) Request for Committee to review and recommend to full City Council approval of Resolution No. 4924 authorizing the execution of Cooperative Watershed Management Grant Agreement No. 9.12.007 with King County for Phase 2 of the Fenster Levee Setback Project. Vice-Chair Holman moved and Member Wales seconded to recommend City Council approve Resolution No. 4924. Motion Carried Unanimously. 3-0 E. Resolution No. 4922 — 4Culture Grant Acceptance (Chamberlain) Acceptance of a $3,500.00 grant from 4Culture to prepare a landmark designation application for the Pioneer Cemetery. Planning Manager Elizabeth Chamberlain reviewed proposed Resolution No. 4922. The City submitted the grant application to prepare a Landmark Designation application for the Japanese American Pioneer Cemetery by the October 10, 2012 deadline. The City was notified November 15, 2012 that the City was awarded a $3,500.00 grant. Vice-Chair Holman moved and Member Wales seconded to recommend City Council approve Resolution No. 4922. Motion Carried Unanimously. 3-0 Page 3of5 l' IV. DISCUSSION ITEMS A. NPDES II Annual Report (Carlaw/Thorn) Resolution No. 4908 regarding the 2013 Stormwater Management Program. Water Quality Program Coordinator Chris Thorn stated the City is required to submit an Annual Report summarizing permit compliance and stormwater related information to the Department of Ecology by March 31st of each year. The 2013 Stormwater Management Program (SWMP) is a required attachement to the 2012 Annual Report. Resolution No. 4908 is a resolution approving the 2013 SWMP and authorizes the Mayor to include a copy of the program in the National Pollutant Discharge Elimination Systems Western Washington Phase II Municipal Stormwater Permit Annual Report for 2012 to the Washington State Department of Ecology. Committee and staff discussed public education opportunities as it relates to the care and responsibility of the City storm ponds. Committee was supportive of the Resolution. B. Ordinance No. 6459 - Code Amendment Related to Off-Premise Residential Real Estate Signs (Chamberlain) Planning Manager Elizabeth Chamberlain reviewed the changes the Committee recommended to the off-premise residential real estate sign code at the February 11 , 2013 meeting. Ordinance No. 6459 extends the off-premise residential real estate sign program for an additional year to April 22, 2014 and amends the code section to include the requested changes by the Committee. Committee was supportive of Ordinance No. 6459 and determined they would take action on the Ordinance. Member Wales moved and Vice-Chair Holman seconded to recommend-City Council approve Ordinance No. 6459. Motion Carried Unanimously. 3-0 C. Resolution No. 4920 (Faber/Chamberlain) Planning Manager Elizabeth Chamberlain reviewed draft Resolution No. 4920. The resolution proposes to reduce the Park Impact Fees (PIF) by 75% or to $875.00 per residential unit, and reduce the planning, building, and engineering review fees also by 75%. Committee and staff reviewed the parcels within the downtown area Page 4 of 5 that can participate in the reductions within the urban center or Downtown Catalyst Area. To receive the reduction the applicant must receive all necessary and required development approvals from the City by the sunset date of December 31 , 2013. Committee concurred, Resolution No. 4920 provides the City with additional tools to enhance economic development in the downtown area. Committee is supportive of the reductions and would like to take action on this Resolution. Vice-Chair Holman moved and Member Wales seconded to recommend City Council approve Resolution No. 4920. Motion Carried Unanimously. 3-0 D. Director's Report (Tate) Committee and Planning Manager Chamberlain discussed the City's continued trend of an increase in single family residential permits issued and inspections conducted. E. PCDC Matrix (Tate) Planning Manager Chamberlain reviewed the changes to the matrix. Committee recommended bringing Item No. 2, Shared Student Housing, back to Committee for discussion and asked staff to provide the zoning code language for single-family residential, the definition of boarding, and any legal requirements related to college housing. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 5:57 p.M. DATED THIS day of , 2013. Nancy c us - Chair Tina Kriss - Plannhg Secretary Page 5of5 r� yr.wi. IV.B. Commercial Vehicles 4-1 fIr .; �{ k i ,Y �� - - 'x x�...} 3 i ,! ^ .% A t ` ; ` ! � � � f r y � ' � Y 9�� '�. � � � �� `� , i v � t �. �, � L �� w1 a ._ ��' tl. s. �� _ i ��.T � , Y � :� t � i Y � _ .. � .. a � � 4. �� • � � � -- s - , ,� � _ �. -�r .. � _ PCDC 03/25/13 PgS. 1 I.B.1.TADA Update H►ST6mc�Cirx� Submitted by:TADA �- DOWNTOWN CENTER AUBUkN TADA 2013 WORK PLAN ORGANIZATION: Hire an Executive Director PROMOTION: 3RD Annual Wine Art&Music Festival-July 20, 2013 3`d Annual Art Walk-May 10th. 2nd Annual Holiday Window Painting contest-December .Trick or Treat with Parks& Rec-October DESIGN: Re Design the Landscaping in Mural Parking Lot Implement Facade Improvement Grant Implement Plaque Program ECONOMIC RESTRUCTURING: New Web Site New Downtown Guide Community Calendar COMMUNITY SERVICE: Fall Food Drive Adopt a Senior.Holiday Giving THE AUBURN DOWNTOWN ASSOCIATION 222 E.MAIN STREET SUITE -. AUBURN,WA 98002 253-939-3982 INFO @AUBURNDT.ORG WWW.AUBURNDT.ORG PCDC 3/25/13 Pgs.3 IV.A.Amtrak Update Submitted by:Welsh � Washington State CIAP Department of nansportation Amtrak Cascades New Stop Evaluation - Auburn In 2012, the Washington State Legislature directed WSDOT to evaluate the city of Auburn as a potential stop for Amtrak Cascades passenger rail service. This consideration is within the context of a system-wide market analysis to determine the potential of adding or changing stops along the Amtrak Cascades route. This effort,which began in summer 2012 and will be complete in June 2013, will provide data needed to assess the feasibility of an Auburn stop. The study will also help us establish an objective methodology for considering future requests for new stops. What will the study tell us? This evaluation of a system-wide market analysis and a potential Auburn stop will provide information needed when considering making changes to Amtrak Cascades service: • Whether the stop can be added while meeting WSDOT's service outcome agreement to reduce travel times. • Whether on-time reliability will be maintained or improved. • Whether there are enough passengers at the location to minimize taxpayer subsidy. Whether station upgrades or other improvements would be necessary. • What the benefits and challenges are for the Amtrak Cascades service? The results will help WSDOT develop a straightforward, transparent process for considering existing, proposed and potential station stops. How will we show our work? • System-Wide Market Analysis—Conduct a thorough market analysis to assess opportunities for expanding Amtrak Cascades service and provide a way to evaluate proposals to add or eliminate stop locations. • Auburn Station Evaluation: • Operational Feasibility—Assess the effect of an additional stop at Auburn on: • travel time • reliability • host railroad operations • other factors • Customer Demand—Assess potential market demand for a stop at Auburn based on catchment area, capacity utilization and other available information. WSDOT State Rail Division March 21,2013 Kerri Woehler,360.705.6902;Jeremy Jewkes 360.705.6983 r • Station Suitability—Assess the strengths and challenges of the Auburn station as an Amtrak Cascades stop, including potential station or other improvements that may be required. • Interconnectivity Benefits—Assess the multi-modal connection benefits of an Auburn stop for Amtrak Cascades customers. • Fiscal Viability—Compare anticipated costs and likely revenues. • Recommended Policy—Document criteria for adding or changing stops on a system-wide basis. This is the first step towards a transparent and objective method. A recommended policy develops draft text for a formal policy. • Final Report—The final report will provide a brief summary of findings, recommendations, and next steps. Who are our partners? WSDOT is collaborating with partners to deliver this legislative directive: • The scope of work for this project was developed jointly by WSDOT and city of Auburn staff. • Technical reports that explain the methodology and present results will be reviewed by the technical team, which includes representatives from WSDOT, Auburn, Amtrak and Sound Transit. • Advisors on technical matters include Amtrak and BNSF. • Other stakeholders are included with opportunities for feedback through briefings and discussions. Completed and scheduled briefings include: • South East Area Transportation Solutions (SEATS) Coalition, • South King County Mobility Coalition, and • South County Area Transportation Board(SCATBd). What are the next steps? Customer Demand Forecast and April 2013 Operational Feasibility Analysis Technical Reports May 2013 Recommended Policy May 2013 Draft Final Report June 1, 2013 Final Report June 30, 2013 WSDOT State Rail Division February 15,2013 Kerri Woehler,360.705.6902;Jeremy Jewkes 360.705.6983 page 2 I Contact information Kerri Woehler Rail Planning and Strategic Assessment Manager 360.705.6902 or woehiek@wsdot.wa.gov Jeremy Jewkes Rail Planning Engineer 360.705.6983 or jewkesi@wsdot.wa.gov WSDOT State Rail Division February 15,2013 Kerri Woehler,360.705.6902;Jeremy Jewkes 360.705.6983 page 3