HomeMy WebLinkAbout02-11-2013 , $,,,,._..�,.�� - Planning and Community
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'�����°� February 11, 2013 - 5:00 PM
�"' -��~ WA�HINGI'OI� Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room No. 2 located on the second floor of One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman, and Member Largo
Wales were present. Also present were Mayor Pete Lewis, Planning
and Development Director Kevin Snyder, Planning Manager Elizabeth
Chamberlain; Parks, Arts and Recreation Director Daryl Faber,
Development Services Manager Jeff Tate, Assistant CityAttorney
Steve Gross, Principal PJanner Jeff Dixon, Storm Drainage Engineer
Tim Carlaw and Planning and Development Secretary Tina Kriss.
Members of the public included: Scott Pondeleck, Michael Pate, John
Sekulich, Jean Lix, Russ Campbell, Thai Phan, Alleu Saug Vaw, Tony
Ton, Thom Stoddert and Peggy Candill.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - January 28, 2013 (Snyder)
Vice-Chair Holman moved and Member Wales seconded to approve
the Planning and Community Development Committee meeUng
minutes for January 28, 2013 as written.
, Motion Carried Unanimously. 3-0
III. ACTION
A. Ordinance No. 6455 - Impact Fees and System Development Charge
Deferrals for Residential and Non-Residential Development (Tate)
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Development Services Manager Jeff Tate provided the staff report.
Ordinance No. 6455 is an Ordinance of the City Council amending
Sections 13.41.040, 19.02.070, 19.04.040, 19.06.040 and 19.08:030
of the Auburn City Code related to the deferral of payment of impact
fees and system development charges.
Committee is supportive of Ordinance No. 6455.
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council approve Ordinance No. 6455.
Motion Carried Unanimously. 3-0
B. Resolution No. 4905, Interlocal Agreement between King County, King
County Flood District and the City ofAubum (Dixon)
Principal Planner Dixon reviewed Resolution No. 4905, a Request for
Committee to recommend to full City Councif approval of Resolution
No. 4905 proposed In4erlocal Agreement (ILA) between King County,
King County Flood Control District and the City of Auburn for King
County's Reddington Levee Setback and Extension Project.
Committee and staff reviewed a map depicting the the King County
Reddington Levee's Setback and Extension Project site and various
details of the project.
. Committee expressed no concerns with moving forward and
supporting the IntedocalAgreement between King County, king
County's Flood District and the City of Auburn.
There will be no budget impact on this project to the City of Auburn..
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council approve Resolution No. 4905.
Motion Carried Unanimously. 3-0
C. Resolution No. 4900, Declaration as Surplus a Portion ofithe City's
Stormwater Utility Owned Property {Dixon)
Principal Planner Dixon presen_ted Resolution No. 4900, a Request for
Committee to recommend fo full!'City: Counc'il approval of`Resolufion
Na 4900 declaring certain real property as no longer needed for utility
purposes, declaring a portion of that property as surplus, and
authorizing its disposal to.Committee: `
Committee and staff reviewed the property to be surplused.
Committee had no other questions and is supportive of Resolution No.
4900.
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There is no budget impact on this item.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council approve Resolution Na 4900.
Motion Carried Unanimously. 3-0
D. Resolution No. 4901 , Purchase and Sale Agreement between the City
of Auburn and River Mobile Estafes (Dixon)
Principal Planner Dixon explained that Resolution No. 4901 is a
request for Committee to recommend to full City Council approval of
Resolution No. 4901 authocizing the Mayor and City Clerk to execute a
Purchase and Sale Agreement between the City of Auburn and River
Mobile Estate for real property. This action is the third of the six City
actions that are required for the King County Flood Control DistricYs
Reddington Levee Setback and Extension Project planned for 2013.
Committee has previously reviewed the King County Flood Control
District"s Reddington Levee Setback project and is supportive of the
Purchase and Sale Agreement with River Mobile Estates.
In response to questions asked by Committee, Director Snyder
answered the sales price of the property is approximately $595,000.00
for the 5.95 acres of land and an additional $20,000.00 per acre for
any easements. The easements are still in final design. Staff believes
fhere will be approxima4ely one acre for the easements.
The funds received for the sa.le of the City-owned property to R.iver
Mobile Estates will be returned to the Storm Enterprise Fund as the
property being sold was originally purchased by the Storm Enterprise
Fund.
Committee is supportive of Resolution Na 4901.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council approve Resolution No. 4901.
Motion Carried Unanimously. 3-0
IV. DISCUSSION ITEMS
A. Electrical Fence Code Change (Tate)
Discuss potential changes to Chapter 8.12 (Public Nuisances)
pe►taining to the allowance of electrically charged fences.
Development Services Manager Jeff Tate introduced Michael Pate of
the Electric Guard Dog Company, who sold and installed the fence,
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and John Sekulich, who is the client from CEVA Logistics.
Manager Tate stated that the City of Auburn has been approached
with a request to re-evaluate the existing language of Chapter 8:12 of
the Aubum City Code which designates electric fences as a public
nuisance (in 1957). Since that time, there have been several
advancements in techno_logy and industry practices that haye caused
most jurisdictions to allow electric fences subject to condi4ions.
In the cities of Renton, Kent, Puyallup and Sumner, electric fences are
allowed. The City of Renton allows electric fences within
certain zoning designations. Kent has specific standardsforfencing
and electric fences are not listed as a prohibited fence type. Puyallup
and Sumner allow electric fences outright.
Committee and staff discussed the newtechnologies, standards and
regulatory oversight associated with electric fences. In response to a
question asked by Committee, Michael Pate reported that animals are
not injured when coming in contact with the fencing because the
fencing is low voltage (12 volts).
Sfaff has been in contact with Valley Regional Fire Authority (VRFA)
and thefeedback provided was that specific standardswould need to
address safe access for both fire and police to gain access on the
property. A key code sysfem or certain key system could be used for
access. New code would require specific standards to address these
issues.
In response to the question from Committee, Development Services.
Manager Tate recommended looking at the zoning designations and
not embedding this language in with the public nuisance section but
moving it within the land use standards of the Title 18, zoning.
In answer to the question from Committee regarding
permitting, Director Snyder explained thatthe height may trigger a
building permit and the electrical permit will be taken out by through
Labor and Indistries.
Staff will take a proposed model ordinance before the Planning
Commission before returning to Coinmittee.
B. Shared Student Rental Housing. (S,nyder)
Discuss ideas and issues pertaining to shared student rental housing
in the residential neighborhoods surrounding Green River Community
College.
Planning and Development Director Kevin Snyder reported the City
recently met with residents of`a neighborhood'located close to Green
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River Community College to discuss student housing. At the meeting
several concems were brought forward.
Committee and staff reviewed the current zoning code related to the
renting of rooms. The code does not allow more than two to rent
rooms for lodging purposes. This issue was brought before the
Planning and Community Development Committee in 2011 and the
Committee determined that code cHanges were not needed at that
time as the code requirements omit the renting of rooms to two
people.
Director Snyder stated that code enforcement is primarity complaint
based and that code compliance staff, in response to submitted
complaints, has responded to three separate cases to address illegal
housing situations due to non-compliance of code. Staff is concerned
that there are a large number of illegal housing situations impact public
health and safety. It is not unreasonable to suspect that residential
conversions have taken place that do not comply with building and fire
codes.
Director Snyderstated that staff is not taking any position on this issue
but believes that any changes in current zoning regulations to legally
offer student rental housing needs to be a coordinated effort betvireen
the neighbors, Green River Community College, and the City to
ensure that all relevant interests are represented and heard. Without
more controls over the conditions in student housing there will be
continued illegal uses of property that are not in compliance that will
impact public health and safety.
Director Snyder provided an example of a program from Hamden,
Connecticut, "A Student Housing Permit Application". The application
(contract) is befinreen the studenUtenant and college setting forth code
of conduct and policies the student must adhere to. The students must
sign the document requiring compliance with the policies of the
university if living on or off campus. Staff believes it is-a good
approach that provides information about the noise ordinance, zoning
regulations and good-neighborpolicy. Housing privileges could be
removed if a student was not in compliance.
Committee and staff discussed this option of using the contracYand
assessing fines to the property owner for non-compliance.
Chair Backus opened the floor to public comment.
Russ Campbell — 31606 126th AVE SE, Auburn, Washington.
Mr. Campbell stated Green River Community College was opened as
a commuter school. The college has expanded by adding the
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international program that draws a large number of students needing
housing. The current housing provided by the college is not sufficient
for fhe need. Converted homes are now being used:to house multiple
boarding rooms. Electrical changes and un-permitted additions are
doneto increase the rental living capacity to multiple unifs to make
large amounts of cash. These homes are not safe and are not up to
code and inspected by the Gity. TFie value of the neighborhood has
decreased.
Mr. Campbell provided several ads advertising room rental; some
advertised as host families. The college is charging a $300.00
placement fee per student for Homeshare. A member of the GRCC
Advisory Council is renting to four or five students in our
neighborhood.
Jean Lix, 31606 126th AVE SE, Auburn, Washington.
Jean stated she purchased her home in 1983 and was confident that
living near a college would be beneficial. The large number of
boarding homes has negatively impacted the neighborhood.
Hank Galmish, Auburn, Washington.
Mr. Galmish stated he purchased a home nearthe college when he
began teaching there. At that time, the neighborhood was filled with
children and families and now there are only two families living in the
neighborhood. These renters have become problematic with rats
(poisoned to die on my property), unkept lawns and trash scattered
about. One house in the neighborhood has between six to eight
students living there and the neighbors need to ask them to get ri,d of
the garbage. Most owners do not reside in the homes and often live a
long distance away so they do not care about the quality of the
neighborhood.
Mr. Galmish likes the idea of the contract and calling individuals to a
"sense of responsibility". He states if the college is recruiting
thousands of students they have a responsibility to protect the
neighborhoods. The college has students under 18 that are recruited
for the running startprogram that live off campus and are targeted for
crime.
Committee and staff discussed the studenUcollege contract and
Committee is supportive of a future discussion on this idea to address
parking, property maintenance, garbage and other issues. Committee
is concerned and committed to addressing the issues and making
changes to ensure the public life, health and safety issues are
addressed and the code is followed. Financial penalties can also be
considered. To address the concems, Committee recommends
making sure both Green River Community College and the
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neighborhoods are included in the discussion arid possibly forming an
Ad hoc Committee with stakeholders to gain perspective and work
towards an equitable solution.
Staff will bring this item back to Committee with additional ideas
(including the student contract). Staff will also meet with the Mayor to
discuss forming an Ad hoc Committee and potential stakeholders.
C. Vietnamese Veterans Memorial (Faber)
Vietnamese Veterans Memorial discussion.
Parks, Arts and Recreation Director Daryl Faber explained there has
been preliminary discussion regarding a joint American- Vietnamese
War Memorial proposed to be.added to the Veterans Memorial
Park. The American Legion and a Vietnamese group have mef with
staff and are proposing the memorial. A small task force that would
involve the Veterans of Foreign Wars (VFW), American Legion,
Intertribal Warriors and the new group of Vietnamese will be
established to work on the design and scope of the project. Director
Faber stated the idea is at a Very preliminary stage of planning; staff
looks forward to meefing with the group to see if a consensus on
design and funding can be worked out. Funding will not come from the
City of Auburn.
Tony Ton of the South Vietnamese Armed Forces Association and
Thom Stoddert, a veteran's freelance writer for a national veteran's
paper were introduced. Mr. Stoddert explained various groups would
like to build a joint war memorial of both Vietnamese and American
born veterans to thank American bom veterans for their participation in
the war and expand it to a joint memorial.
The expected benefit to the City is that the memorial will enhance the
present Veterans Memorial Park It will also enhance the div.ersity and
unify the Vietnamese population with Auburn. Mr. Stoddert stated as
part of the memorial there would be an education aspect.integrated
into the wall to educate others of the sacrifices made by the Veterans
and what they have experienced in the past.
Director Faber stated preliminary design on placement and scale has
begun. There is a meeting scheduled for the last week in February
where all the groups will gather together before returning to the
Committee and Council for future direction.
The Committee stated that theAuburn is a very diverse
community and Council is proud of the efforts to encourage diversity.
This is a chance to celebrate each other's victories and tragedies as a
community.
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D. Multi-Family Park Impact Fee for powntown Urban Center and •
Economic Development Strategy Areas (Faber)
Discuss potential Park impact fee adjustments for multi-family
development in the Downtown Urban Center and Economic
Development Strategy Areas.
Parks, Arts and Recreation Director Daryl Faber provided a
PowerPoint presentation reviewing the Multi Family and Downtown
rate analysis for the purposes of discussing potential Park Impact fee
adjustments for multi-family developments in the Downtown Urban
Center and potentially the economic development strategy areas.
Committee and staff reviewed the legal requirements under RCW
82.02.050 and RCW82A2.070 for impact fees. Director Faber
reviewed the current fee calculations, $3,500.00 fee per
dwelling. Single family and multi-family are the same rate. The Cities
of Issaquah, Bellingham and Kirkland use a two tiered system.
Olympia has a three tiered system; SF is $4,995.00, MF is $3;366.00
and MF-Downtown is $2,574.00 (a 50% discount for downtown).
Olympia is using the MF-Downtown impact fee to gap fill their vacant
lots by bringing multi-family development downtown.
Director Faber reviewed the parks impact fees for other jurisdictions
and pointed out that the communities with great park systems have the
highest park impact fees. �
The idea of having different fees in different areas was discussed.
Staff explained that the Cit�r of Vancouver has Transportation Area
Zones (TAZ). Each TAZ has a specific charge based on the need in
the area. Lea Hill may have a higher need than the Valley as an
example. So the fee structure could be set up differently but the
geographical area needs to be defined.
Committee noted that encouraging growth by reducing the impactfees
within the downtown urban centerand the economic development
strategy areas is consistent.virith the Council retreat goals. This could
be another incentive the City offers for develoment. Committee
discussed longer range options such as different rates for the
economic development strategy areas but this requires
comprehensive plan changes.
Committee determined that they would recommend Park Impact Fees
within the urban center'now and then.hold future discussions on the
economic development strategy areas'to develop a long-range plan.
Staff will return with a draft ordinance reflecting the $1,750.00 Park
Impact Fee forthe urban center.
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E. King County Countywide Planning Policies Adoption
(Snyder/Chamberlain)
Review the recently amended King County Countywide Planning
Policies and the ratification process by cities.
The City of Auburn received notification of amendments to the King
County Countywide Planning Policies in late December 2012 for the
City's consideration and possible ratification (Attachment A).?he
Mefropolitan King County Council approved the amended Countywide
Planning Policies on December 3, 2012. City staff, represented by the
Planning and Development Director, participates as a member of the
Inter-jurisdictional Staff Team (IJT) that is made up of staff ftom select
cities and special districts who acts as stafF to the Growth
Management Planning Council. The IJT developed and reviewed the
amendments to the Countywide Planning Policies.
Staff has reviewed the transmitted King County Countywide Planning
Policies and finds no outstanding areas of concern.
Committee and staff have reviewed the King Counry Countywide
Policy and have no concerns with the policy. With no concerns
Committee will take action on this item.
Vice-Chair Holman moved and Member Wales seconded to accept the
King County Countywide Policy and recommending moving forward
with an resolution accepting the King County Countywide Policy to full
Council for approval.
Motion Carried Unanimously. 3-0
Staff will draft the resolution and take this to the Finance Committee
and to City Council on February 19, 2013.
F. Temporary Off-Premise Residential Real Estate Signs (Chamberlain)
Review the information/data requested at the January 14, 2013
Committee meeting by the Committee and discuss possible policy
options.
Planning Manager Elizabeth Chamberlain provided background
information o� the Off-Premise Residential Real Estate Signs of the
Auburn City Code that is scheduled to expire on April 22, 2013. At the
January 14, 2013 Committee meeting it was recommended that staff
return with additional information as to the following:
*Number of signs, location of the signs, and application form;
"Information from the builders that utilize the program — quantify the
benefits of the program and any negatives if the ordinance was not
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extended; and,
"Feedback from the HOAs/neighborhood about any concems,
issues, or perceptions about the real estate signs.
Staff reviewed the information with Committee and reviewed a map
with the real estate sign locations. There are 75 signs with 55 of the
signs registered under Auburn's program; 20 signs are not currently
registered with the City (staff isworKing with those buildersto bring
them into compliance with the program).
Committee discussed the signs on Auburn property that advertise Kent
developments; signs that adveitise developments that have been built
out for years and a solution for the parties that have not registe�ed
their signs. The Committee provided the following comments:
"Advertisements in the Auburn City limits that advertise homes for
other Cities need to be changed to reflect homes in Auburn only. Code
enforcement has been tasked to make sure the signs are changed to
reflect only Auburn projects.
'Developments that have finished build out need to remove their
signs; for example the Cobble Creek sign needs to be removed.
"Signs not registered with the City have two weeks to register. If they
fail to meet that timeline the signs are to be removed and the
developer/builder will not be allowed to install any signs with any future
development in the City of Auburn.
*If the applicant does not place the sign in the designated site listed
in the application, they will not be able to place or apply for future
signs. '
Committee is requesting that the ordinance be extended for one more
year:
G. Director's Report
Director Snyder announced his last day working with the City as the
Planning and Development Director will be February 22, 2013 and
thanked the Mayor and Committee for their mentorship and time.
Director Snyder will be filling the position of Community Development
Director for the City of Sedona;Arizona. Committee expressed their
gratitude for the service and leadership provided by Director Snyder.
It is unique to have such an incredible planner-who is technically
sharp; able to articulate the ideas`with passion and approachability;
and an individual who is a mento� and trainerto others.
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H. PCDC Matrix (Snyder)
Pedestrian kiosks were added to the matrix as requested by the
Committee. Staff also. amended the.comprehensive plan section to
include the major update and tFie ufility plans.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 7:22
p.m.
DATED THIS ��7� DAY OF �`� , 2013.
� --�--�
Nancy c us- Chair Tina Kciss - anni� Secretary
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