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Home My WebLink About01-28-2013 __ __ _ . Planning and Community ',�C�TF -�-'''''�A�`"'�' Development �� ` r , January 28, 2013 - 5:00 PM wnsttiNCtoN Annex Conference Room 2 MINUTES l. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room No. 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus; Vice-ChairJohn Holman, and MemberLargo Wales were present. Also present were Mayor Pete Lewis, Planning and Development Director Kevin Snyder, Financial Planning Manager Martin Ghaw, Financial Services Manager Rhonda Ewing,Solid Waste and Recycling SupervisorJoan Nelson, Assistant City Attorney Steve. Gross, Project Engineer Ryan Vondrak, Economic Development Manager poug Lein, Planning Manage.r Elizabeth Chamberlain, Developmenf Services Manager Jeff Tate and Planning Secretary Tina Kriss. Members of the public present included: Scott Pondeleck and Robert Whale of the Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - January 14, 2013 (Snyder) Approval of minutes. Vice-Chair Holman moved and Member Wales seconded to approve the Planning and Community DeVelopment Committee meeting minutes for January 14, 2013 as written. Motion Carried Unanimously. 3-0 III. ACTION A. Public Works Project No. CP0616 (Vondrak) Page 1 of 4 Project Engineer Ryan Vondrak reviewed Public Works Project No. CP0616. Three pedestrian kiosks will be constructed downtown to enhance the pedestrian experience. Construction is anticipated to begin in March 2013 and be completed by May 2013. Staff is requesting Commiftee recommend City Council award Contract No. 12-21 to West Coast Signal.on their low bid of$79,427.00 for Project No. CP0616 Downtown Pedestrian Kiosks. Committee and staff reviewed the locations of the proposed kiosks and discussed the funding options for the remaining kiosks to be constructed. Committee expressed their support in making the downtown more pedestrian iriendly by installing the kiosks and requested the item be added to the matrix for future discussion on funding to install the remaining six kiosks. Vice Chair Holman moved and Member Wales seconded to recommend that City Council award Contract No. 12-21 to West Coast Signal on their low bid of$79,427.00. Motion Carried Unanimously.3-0 IV. DISCUSSION ITEMS A. Resolution No. 4894 (Coleman) Financial Planning Manager Martin Chaw reviewed Resolution No. 4894, authorizing the City of Au6urn to'impose a sales and use tax as authorized by RCW 82.14.415as a credit against state sales and use tax, relating to annexations. This is an annual tax credit for up to 10 years. This will be the sixfh yea�that the City of Aubum has asked the State for the sales tax credit. The last year for the City to applyfior the tax credit will be 2017: � ; �th no questions for staff Committee determined they would take action on Resolution No. 4894 anii Orclinance No. 6446. Member Wales moved and Vice-Chair Holman seconded to recommend City Council adopt Resolution No. 4894 and Ordinance. No. 6445. Motion Carried Unanimously. 3-0 B. Ordinance No. 6446 (Coleman) This item was previously moved to action under Resolution No. 4894 above. C. King County Solid Waste Interlocal Agreement (Coleman) Page 2 of 4 Mayor Lewis explained that for the;past seven months a subset of Sound Cities, which includes the City of Auburn, has been working to negotiate and review the amended and restated King County Solid 1Na"ste Interlocal Agreement (ILA). Solid Waste and Recycling Supervisor Joan Nelson reported that King County has asked the City to approve the ILA by April 3Q 2013 in order for King County to move forward with financing. Assistant City Attorney Steve Gross has been negotiating with King Counry on several issues within the agreement and is now recommeding the City move forward with the ILA that extends the City's partne�sFiip with'.King County through 2040. Committee and staff discussed the environmental liability of the City and altematives for the�City's disposal of waste. A4 this time, there are no other financially feasible altematives. This agreement provides environmental liability protection for the Ci4y as part of the agreement. Vice-ChairHolman expressed his concerns in entering into an agreement and accepting bonded indebtedness that lives beyond the projected closure ofithe Cedar Hills Landfill. Assistant City Attorney Steven Gross explained that the City does not currently have an alternative for disposal of the City's solid waste and through the agreement King County is making provisions for the City's environmental liability. The ILA also includes language describing the parties' intent to enter into negotiations to extend the ILA before Cedar Hills closes, part of the Cedar Hills post-closure solution. Mayor Lewis stated the City has been in negotiations with King County for months and believes this ILA is the best altemative possible for the City and citizens of Auburn. D. Ordinance No. 6341 - Current Fee Deferral Program (Tate) Development Services Manager Jeff Tate reported that the current fee deferral program adopted through Auburn City Council Ordinance No. 6341 on March 21, 2011 became effective April 4, 2011. The Ordinance allows an applicant to defer payment of impact fees and system development charges for residential and non-residential development from the time of permit issuance to either certificate of occupancy or closing on the sale of a property. No deferral payment is deferred longer than 18 months from the date of permit issuance. On April 4, 2013 Ordinance No. 6341 will expire. Mr. Tate stated the feedback from the customers who utilize the program has been very positive; seeing Auburn as a partner wanting to work with developers to prbvide options. Committee and staff discussed the current format of the fee deferral program and the use of the recorded covenant which appears on a title report as a debt, reducing access to fhe amount of credit for some Page 3 of 4 of the developers through their lenders. Staff explained the City would need to assume more risk if the cuRent format is changed; it was de4ermined by the Commiftee thaf#he current format is the best option to minimize the City's liability and risk. Committee expressed support of the program and encouraged adopting the program permanently with a provisions to review periodically. Staff will bring this item to the Finance Committee for discussion and back to Planning and Community Development Committee for action. E. Director's Report (Snyder) Planning and DevelopmentDirector Kevin Snyder provided an update on one ofthe City's worst abandoned properties. Through the City's legal department the C'ity obtained authorization from King County Superior Court for warrant abatement (to clean up the property). Through the court system the owner has 6een made aware of his obligatio� to the Ciry for the clean-up costs and City fines (approximately $50,000.00). Committee reviewed before and after photos.:of the property. Staff stated neighbo.rs of the residence have commented on their appreciation of tfie City's efforts in cleaning;up the.property. F. PCDC Matrix. (Snyder) Committee reviewed the matrix with�staff. Per the recommendation of Committee staff will be adding the downtown pedestrian kiosks to the matrix. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjoumed at6:08 p.m. ' ;�, , 9,'. DATED THIS �� DAY O �� ,� 2013. �.iC' �.% �.. ^ �� ..`: .. /L/ ancy c s - hair Tin riss - annin Secretary Page 4 of 4