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HomeMy WebLinkAbout05-13-2013 5/13/2013 • Planning and Community CITY Of Development May 13, 2013 - 5:00 PM 11 U w Annex Conference Room 2 MINUTES I. ........................... ............... ................. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Holman and Member Largo Wales were present. Also present were Mayor Pete Lewis; Assistant City Attorney Steven Gross; Planning and Development Interim Director Jeff Tate; Planning Manager Elizabeth Chamberlain; Environmental Protection Manager Chris Andersen, Principal Planner Jeff Dixon; Economic Development Manager Doug Lein, Traffic Engineer James Webb; and Planning Support Clerk Bobbie Hodgkinson. Members of the audience present were: Jeffrey Oliphant, Auburn Professional Plaza; John Brekke; Marie-Anne Harkness; Scot Pondelick; and Robert Whale, Auburn Reporter. B. Announcements There were no announcements. C. Agenda Modifications The following Agenda Modifications were added to the May 13, 2013 meeting: ACTION ITEM III.B., Resolution No. 4955 - Purchase and Sale Agreement with Jeff Oliphant related to Unit 380 in the One Main Professional Plaza. Planning Manager Chamberlain briefed the Committee on the Memorandum, Resolution, and Purchase and Sale Agreement (PSA). The original purchase price was $1,055,734.00. She stated that the proposed purchase price is $1,074,949.00 and the PSA is contingent on the buyer entering into a lease agreement for Unit 380 with MultiCare Health Systems. The buyer is required to complete the necessary tenant improvements for the City to relocate the employee Page 1 of 7 breakroom as well as the GIS offices. Planning Manager Chamberlain added that the existing condominium declarations need to be amended. Planning Manager Chamberlain stated that part of the reason for the purchase is that MultiCare is interested in Unit 352, which is in the ownership of Jeff Oliphant and would be leased to MultiCare. Jeffrey Oliphant, Auburn Professional Plaza, PO Box 1294, Auburn, Washington, addressed the Committee. He stated they are working on a lease with MultiCare for the vacant space on Third Floor but it is not large enough and that is the reason to buy back this space. He added that in addition to paying the purchase price to the City, which is probably double the assessed value of the space next to it, they are paying for the relocation of the City services down to the Second Floor and demo out what has been done for the City and give MultiCare a new allowance. He stated they have a commitment to the City and to bringing MultiCare downtown. Planning Manger Chamberlain stated that this item was presented to Municipal Services today and they are in support of staffs recommendation. Vice-Chair Holman moved and Member Wales seconded to recommend that City Council adopt Resolution No. 4955. Motion carried unanimously. 3-0 DISCUSSION ITEM W.G., Resolution No. 4953 - Concerns regarding Solid Waste Transfer Station. Planning and Development Interim Director Tate summarized the information contained in the cover document to Resolution No. 4953 submitted to the Committee. He described the beakdown of cities in King County that have mandatory garbage/recycling service and those that do not. In looking at the King County Solid Waste Comprehensive Plan, 13 of the 37 cities in King County require mandatory service and the remaining 24 do not. Resolution No. 4953 is intended to follow-up on City Council's statement and Mayor's direction at the City Council meeting last week to assemble an item that takes a position about the proposed King County transfer facility at the 28721 West Valley Highway location. Comments presented by Audience Members: John Brekke, 8436 Midland Road, Medina, Washington. Mr. Brekke stated that what is missing in Resolution No. 4953 are the vast impacts of allowing a transfer station to come to Auburn: the impacts Page 2 of 7 to real estate values, real estate tax revenue and sales tax, impediments of conducting business, zoning issues, nearby residences and farms and the environment, access and traffic along West Valley Highway, and our ports. He stated this is a north gateway to Auburn and expressed concern regarding lost jobs since a manufacturing building cannot be built there. Mr. Brekke stated that also missing in this resolution is the word "Opposition" in the title. He requested that this transfer station not be allowed to come to Auburn and that this be communicated in the resolution. Following a discussion, the Committee was in support of including "Opposition" in the Title block of the resolution. Marie-Anne Harkness, 29780 53rd Avenue S., Auburn, Washington, requested that Resolution No. 4953 be divided into separate resolutions. The portion concerning the North Creek site located on 287th have the same language as Resolution No. 4824 issued on September 28, 2012 and be limited to that location; and the portion pertaining to stormwater be a separate resolution so that King County Solid Waste Division will not misinterpret the will of the City so there is no question of mitigating the North Creek site. This item was moved to an action item. Vice-Chair Holman moved and Member Wales seconded, with the addition of the word "Opposition" in the title, to recommend that City Council adopt Resolution No. 4953. Motion carried unanimously. 3-0 II. CONSENT AGENDA A. Minutes - April 22, 2013 (Tate) Vice-Chair Holman moved and Member Wales seconded to approve the April 22, 2013 minutes as written. Motion carried unanimously. 3-0 III. ACTION A. Resolution No. 4911 (Faber) A resolution of the City Council of the City of Auburn, Washington, declaring certain City property as surplus, and authorizing the Mayor and City Clerk to execute agreements between the City of Auburn and the State of Washington for an exchange of property. Parks, Arts and Recreation Director Faber stated that Resolution No. 4911 has been through the Council Executive Session and through the Finance Committee. This resolution declares that the I Street property Page 3 of 7 the City owns is surplus and authorizes the Mayor to execute an agreement between the City and the State of Washington for the exchange of that surplus property with the property at Game Farm Park known as the Puget Sound Regional Headquarters for the State of Washington. This action has already gone to the State and they have voted in favor of this action. Vice-Chair Holman noted a scrivener's error on Page 13 of 143. The property address in the Agreement is identified as 810 30th Street NE instead of 810 20th Street NE. Following a conversation, it was determined that the Agreement is correct and Director Faber will make the correction to the agenda bill. The Committee expressed concern that the prior use of the State property was as an auto shop and inquired whether the property is clean. Director Faber stated that it was never used as a fueling station; there was a raised tank that was removed and that the City had a Phase 1 environmental check conducted. Vice-Chair Holman moved and Member Wales seconded to recommend the City Council adopt Resolution No. 4911 . Motion carried unanimously. 3-0 IV. DISCUSSION ITEMS A. Resolution No. 4937 (Webb) A Resolution of the City Council of the City of Auburn, Washington, approving the 2014-2019 Transportation Improvement Program of the City of Auburn pursuant to R.C.W. Chapter 35.77 of the laws of the State of Washington. Traffic Engineer James Webb briefed the Committee on the draft 2014-2019 Transportation Improvement Program (TIP). He stated there were no major changes from the previous TIP, a handful of new projects were added, and no projects were removed. He noted that some changes were made that came out of the previous Public Works Committee meeting that are not incorporated into the agenda packet and summarized those changes for the Committee. Traffic Engineer Webb confirmed that funding sources for the sidewalk improvement have not been identified; there is funding for the Accessibility and Safety Sidewalk Project and that is funded from the arterial street fund. Traffic Engineer Webb clarified for the Committee that SOS (No. 37) is limited to local street improvements and the Arterial Street Preservation and the cracked seal program are separate from that and have different funding sources. He clarified that there is currently separate, additional funding for the SOS program. Page 4 of 7 This item will be taken to Public Works Committee one more time and then back to the Planning and Community Development Committee. B. City of Auburn Floodplain Management (Andersen) This is the second of four briefings to the Committee regarding floodplain management in the City of Auburn. Staff will provide an overview of flood insurance held by property owners in the City and discuss the City's participation in the National Flood Insurance and Community Rating System programs. Environmental Protection Manager Andersen summarized the National Flood Insurance Program, which is a voluntary program and is basically an agreement between communities and the Federal government (FEMA). In addition to adopting and enforcing floodplain regulations, the City is charged with keeping and maintaining records which includes maintaining the maps and flood insurance studies back to the originals, maintaining elevation certificates (which insurance underwriters use to rate policies) on new development that are approved in constructing the floodplain, permitting records and correspondence, assisting residents and businesses with information, and assisting FEMA in revising maps. The Committee discussed premium rates. Staff noted there were no claims in the past six months and the 6 losses that FEMA is carrying are since 1978 and 5 are not in Auburn. One way the City can help offset premium rates is through the Community Rating System, which is a voluntary, incentive based program. City of Auburn is rated as a Class 5 that means policy holders in flood hazard areas in Auburn receive a 25% discount. Environmental Protection Manager Andersen confirmed that the floodplain definition of FEMA and the definition caused by NOA and Fisheries has not been resolved. C. Mill Creek Restoration, Wetland 5K Reach Project (Andersen) Staff will brief the Committee on the current status and planned next steps for the Mill Creek Wetland 5K Reach Restoration project jointly sponsored by the City of Auburn and US Army Corps of Engineers. Environmental Protection Manager Chris Andersen provided a PowerPoint presentation and explained that the project is part of the Army Corps of Engineers Green/Duwamish River Ecosystem Restoration Project. The Committee reviewed the project maps and staff described the key project features and the private property ownership areas. He stated that no work occurs on mitigation sites; a federal restoration grant cannot be mixed with a federal mitigation site. The project costs were reviewed, and the draft design is 95% complete. Page 5 of 7 In reviewing the next steps, Environmental Protection Manager Andersen stated that the construction phase is set for 2014. He added that the Corps has $2.5 million allocated for Auburn; in order to lock that down, it has to be formally appropriated before the end of their fiscal year (September 30th) and actually have the contract let. Staff will return with the construction agreement for the Committee's review on May 28, 2013. D. Relocation of Puget Sound Energy Easements Due to Reddington Levee Project (Dixon) Staff will provide an overview of the request received from Puget Sound Energy to extinguish and re-establish electrical power line easements for four city parcels as a result of the King County Flood Control District's Reddington Levee Setback project. Principal Planner Jeff Dixon summarized the background of the project and stated this phase of the project affects four City parcels: Brannan Park, The River Park, the River Point Park and the storm property referred to as the Crista Ministries property. These four parcels would be affected by the existing power line that runs to the river on the west side of the Green River and needs to be moved in advance of construction of the levee. Puget Sound Energy (PSE) proposes to continue to underground everything except where they have the existing aerial crossing over the river. The action for the Council is to authorize the release of existing easements and the establishment of new easements to facilitate this power-utility construction before the Levee construction planned to begin in July. Because of the time schedule, staff would like to make this an action item at the May 20, 2013, Public Works Committee Meeting and on the Council agenda that same evening for consideration. The Committee concurred. E. Director's Report (Tate) Planning and Development Interim Director Tate provided a brief update regarding the meetings last week with Pierce County Master Builders Association and the King County Master Builders Association. Permit activity remains strong and far ahead of last year and staff will continue to provide the Friday reports. F. PCDC Matrix (Tate) The Committee had no questions or changes concerning the matrix. Page 6 of 7 V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 7:18 p.m. 11 DATED THIS day of A�� 12013 �(n n C U 1'C Nancy a us Chair Bobbie Hodgkinson, Planning Clerk Page 7 of 7