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Home My WebLink About08-12-2013 � Planning and Community c��rvoF -`—�� Development August 12, 2013 - 5:00 PM WASHINGTON Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floorof One Main Professional Plaza, One Easf Main Sfreet, Aubum, Washington. A. Roll Call - ' Planning and Community Developme.nt Committee Chair Nancy Backus, Vice-Chair Hoiman, and Member Wales were present. Planning Commission Chair Judi Roland, Planning Commissioner Joan Mason, Planning Commissioner Yolanda Trout, and Planning Commissioner Robert Baggett were present. Also presenYwere Mayor Pete Lewis, Planning and Development Director Nancy Welch, Planning Services-Manager Elizabeth Cham6erlain, DevelopmentServices Manager Jeff Tate, Traffic Engineer James Webb, and Planning Secretary Tina Kriss. Members of the audience present Counalmember Partridge, Rudy Terry, Joyce Terry, Nichole Petrino-Salte�, :Dwight Hauck; Jean Lix, Ed Bosch, Susan Weihe, Kim McHen.ry, Mike Cishosz, Sonia Zhu, Glaude Dacorsi, Spencer Alpert, Russ Campbell, Hank Galmish, and Robert Whale of the Aubum Reporter. B. Announcements Chair Backus welcomed new Planning and Development Director Nancy Welch. C. Agenda Modifications There were no agenda modfications. JI. CONSENT AGENDA A. July 22, 2013 Minutes (Welch) Vice-Chair Holman mo.yed and Membe�Wales seconded to approve the July22, 2013 Planning and Community Development Committee minutes as written. Page 1 of 6 I I Motion carried unanimously. 3-0 : III. ACTION A. Resolution No. 4979 �(1lVebb) Traffic Engineer James Webb provided the staff report for Resolution No. 4979. A Resolution of the City Council of the City of Au6um, Washington, amending the 20142019 Six-Year Transportation Improvement Program (TIP) ofthe City of Auburn pursuant to RCW Chapter 35.77. The amendment would modify the S272nd/277th Street Corridor Capacity & Non-Motorized Trail Improvements (T1P #6) and add an additional project, 37th Streef SE and A Street SE Traffic Signal Safety Jmprovement (TIP#68). TIP #68 consists of the design, right- of-way acquisition and construction of a new traffic signal at 37th Street SE and A Street SE. Committee and staff discussed these projects. Vice-Chair Holman moved and Member Wales seconded to recommend City Council approve Resolution No. 4979. Motion carried unanimously. 3-0 IV. DISCUSSION ITEMS A. School Impact Fee Exception (Tate) Development Services Manager Jeif Tate reviewed Ghapter 19.02 of the Aubum City Code (ACC) regarding school impacf fees and exemptions. Recently, the City discussed, on a conceptual level, locating dedicated student housing in the downtown area in partnership with Green River Community College. Upon reviewing the itemized proposed cost ofthe project,school impact fees were discussed. There are currently no exceptions or exemptions noted in ACC regarding student housing. Staff believes there is merit in formalizing an approach to exempt school impact feeswhen there is a dedicated contractual, binding agreement dedicating dwelling units in the downtown area for college housing. There is a low likelihood of college students having children who would impact the Aubum School District. Development Services Manager Tate asked the Committee if the intent of the school impact fees authorized under Chapter 19.02 did not include assessing this fee for student housing units. In answer to the question from Committee, if the school impact fees Page 2 of 6 would be lost if the dedicated student housing is removed, Development Services Manager Tate stated it would be managed the same way as senior housing, ACC provides a clear exemption for senior housing. If the specific, dedicated, stock housing is converted to a different supply of housing over time the school impact fees can be collected. Committee is supportive of exempting the student housing units from school impact fees and betieves;student housing in the downtown area would be beneficial due to the servicesoffered in the downtown area for students. B. Joint Session with the Planning Commission (Welch) The Planning and Community Development Committee and the Planning Commission held a joint session to discuss the following items: ZOA13-0003 - Student/Rental Housing Code Amendments (Chamberlain) Planning Services Manage,r Elizabeth Chamberlain proyided background information relating to the StudenURental Housing Code Amendments. The Committee, staff, and the Planning Commission Members reviewed several elements from other jurisdict'ions incorporated into a proposal by staff regarding studenUrental housing, Aubum City Code{ACC) amendments to Title 18, Zoning, and Title 5, Business Licenses and Regulations. In addition to the code amendments staff is recommending an update to the City's website to create a rental housing page, outlining the requirements for rentals. On August 20. 2013 the Planning Commission will hold a public hearing to on the proposed ACC Title 18, Zoning, and Title 5, Business License and Regulations.After reviewing and discussing the proposed amendments, and the number of unrelated indiViduals allowed in a communal residence proposed by staff, the Committee and the Planning Commission Members recommended the following next steps: • Delete the definition Boardinghouse. • Add a reference to ACC 9.10, Curfew Hours for Jweniles,io any proposed ACCamendments or updates to the Aubum Business License application materials. • As part of the business license"application and ACC amendments, use the term "mino�', not a specific age limit("over the age of 15"). • Staff was asked to review otherareas with similar zoning in Aubum to see if there is a negative impad under the proposed amendments. , Page 3 of 6 • Mayor Lewis asked staff to meet with him to review any recommendations by the City Attorney regarding ACC, Chapter 1.24, relating to code enforcement issues and tools for illegal conversions. • Implementation of any ordinance on updates to ACC Title 18, and Title 5 is to take place upon approval by the City Council, rather than having a waiting period. • Prior to the implementation of 4he program, staff has been asked to notify all properly owners, neighborhoods and GRCC of ACC updates relating to rental housing. The City website and all related fortns should also be updated. This is to include code enforcement violation procedures. • The Committee and Planning Commission Members emphasized that student safety is the priority(the number of individuals within a rental unit)and parking, garbage, and noise issues'while important are secondary. • Staff has been asked to include the code enforcement process on code violations (including fines and liens)within the staff reports submitted to the Planning Commission, Planning and Community Development Committee and City Council on the topic of studenUrental housing (ZOA13-0003). • Staff has been asked to check with GRCC to determine if their policy allows minors to live off campus (does the 2013-2014 GRCC policy allow a minor to live off campus while attending the college). • Staff has been asked to review other cities'codes relating to student rental housing, specifically the City of Tacoma. • The Committee and the Planning Commission Members are supportive of the Conditional Use Pertnit for more than fourunrefated individuals, requiring a public hearing before the Hearing Examiner. ZOA13-0005 - C-1, Light Commercial 2one, Code Amendments (ChambeNain) Planning SerVices Manager Elizabeth Chamberlain provided the staff report ofiZOA13-0005, C-1, LightCommercial Zone, Code Amendments. Recent inquires fromprivate developers have raised questions about the viability of ineeting the above standards, concems have been raised oVer the 50% requirements established. The Committee, staff, and the Planning Commission Members reviewed proposed concepts provided by stafF. The Committee and the Planning Commission Members concurred that it would be beneficial to provide more alternafives and flexibility to the developer in the C-1, Light Commercial Zone. Chair Backus invited the audience members wishing to speak on this Page 4 of 6 topic to come forward. Nicole Petrino-Salter, 32021 132nd Ave. SE., Auburn, Washington. Ms. Petrino-Salter stated that,she is one of the six families in the area on Lea Hill directly affected by the C-1 Zoning. Ms. Petrino-Salter noted thatthe staff report states The Seasons project has two vacant spaces; those spaces fiave been vacant since occupancy. The Seasons, Food Market, Hair Salon and restaurant up at Lea Hill are struggling. These businesses are either being subsidized to prevent going out of business or are on the verge of collapse. If the 18% commercial spaces currently available are not occupied, or are on the verge or collapse, why add more. Unoccupied commercial spaces costing the owner money and other developers do not want to develop where there is an abundance of unoccupied space. The developer willing to purchase their properties is supportive of adding commercial space, but hasunoccupied commercial space af The Seasons. Ms. Petrino-Salter6elieves the area is not in need of additional commercial space. To require the developer to add commercial space only to lose money on the project is unreasonable. Ms. Petrino-Salter requested thatthe Committee consider reducing the percentage of commercial space required. Lea Hill is not a destination shopping area. She asked that 18% be the maximum and that it be reduced from there. Vice-Chair Holman asked Ms. Petcino-Salter what she would like to see. In response, she stated more projects like The Seasons without. the commercial, residentiaL She states that the owners in this area were offered a very good price for their property which they probably will not get because ofthe commercial requirements, requiring them to live in C-1 Zoning the rest of their lives because they are unable to sell to a developer. Why would a developer want to build with such heavy- duty requirements. Committee:and staff discussed having more apartments and pointed out without additional services and improved road infrastructure the previous City Council did not move forward with the idea. Ifi more residential development is built an increase of services and commercial property would be needed. The Committee is supportive of flexibility, but still requiring some commerciaL C. Director's Report Planning and Development DirectorNancy Welch reported the following activity in the City's permitting devision: As of July 31, 2013, 269 single-family residential permits were issued compared'to 222 tfiis firrie last year(in+ith.a value of $59,000,000.00 Page 5 of 6 compared to $50,000,000.00): As of July 31, 2013 the City issued 210 commercial perrnits, compared to.138 this time last year ($100;0OO,OQ0.00 in value compared to;$15;000,000.00). To date, staff has completed 7;031 inspections, compared to 4,882 one year ago. D. PCDC Status Matrix (VVelch) Committee reviewed the matrix and requested no changes or additions. V. ADJOURNMENT There being no further bus.iness to come before the Planning and Community Development Committee, the meeting was adjoumed at 7:02 p.m. DATED this �f� � day of � , 2013. � Gha;� /�c�r�s ackus - Chair riss - annin ecretary I Page 6 of 6