HomeMy WebLinkAbout07-22-2013 c�,roF ,���L\l�l Planning and Community
Development
'� July 22, 2013 - 5:00 PM
1NASHINGTON Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professionaf
Plaza, One East Main Street, Aubum, Washington.
A. Roll Call
Chair Nancy Backus, Vice-ChairHolman, and Member Waleswere
present. Also present were Mayor Pete Lewis; Advisor to fhe Mayor
Michael Hursh; Interim Planning and Development Director Jeff Tate;
Public Works Director Dennis Dowdy; Parks, Arts and Recreation
Director Daryl Faber; Planning Services Manager Elizabeth
Chamberlain; Principal Planner Jeff Dixon; Environmental Services
Manager Chris Andersen; Emergency Preparedness Manager Sarah
Miller, and Planning and Development Secretary Tina Kriss.
Members of the audience present: Scot Pondelick, Planning
Commissioner Yolanda Trout, Susan Hauck, Dwight Hauck, Russ
Campbell, Nichole Petrino-Salter, Michael R. Hassen, Councilmember
Osbome, Councilmember Peloza, Joyce Terry, Rudy Terry, Thomas
Sauers, and Robert Whale of the Aubum Reporter.
B. Announcements
1. Presentation
Using PowerPoint slides, Parks and Recreation Board member
Michael Hassen and the Parks, Arts and Recreation Director
Daryl Faber updated the Committee on the 2012-2013 plans and
activities of the Parks and Recreation Board. There were 3,277
hours of programmed gym Ume in 2012. All programs, leagues,
classes, birthday part� pa.ckages and rentals continue to
increase. The recreat�on division was supported by over 13,000
volunteer hours. The Senior Center events continue to serve an
increasing number. Clean sweep had over 500 individuals
volunteers. Petpalooza 2013 had a record setting revenue of
$34,914.30. Special events revenue increased from $77,862.00 in
2011 to $89,063.00 in 2012.
The off-leash dog park has been an important addition to
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the Community. Lea-Hill Park is nearly finished and should be
opening around the end of September, 2013. The new Game
Farm Park improvements have been completed with upgrades to
the tennis and basketball courts. Two Green River five-acre
parcels, owned by King County and the State of Washington, are
currently undergoing an acquisition by the City for future
development. The Park Board is currently reviewing the 10-acre
Aubumdale Park to make recommendations for improvements for
2014. The City received.a $20,000.00 grant and was again
named one of the most Playful City USA communities by
KaBOOM for 2013.
The Committee expressed their gratitude for the programs and
services provided through fhe City's Parks, Arts, and Recreation
Department and the work of the Parks and Recreation Board.
C. Agenda Modifications
The following ACTION ITEM was added to the agenda:
Resolution No. 4977 - 2013 CDBG Annual Action Plan Amendment
(Hursh)
Proposed Community DevelopmentBlock Grant (CDBG) Annual
Action Plan amendment.
II. CONSENT AGENDA
A. Approval of Minutes- July 8; 2013 (Tate)
Member Wales moved and Vice=Chair Holman seconded to approved
the July 8, 2013 Planning and Community DeVelopment Committee
meeting minutes as written.
Motion carried unanimously.- •3-0
III. ACTION
A. Resolution No. 4977 - 2013 CDBG Annual Action Plan Amendment
Advisor to the Mayor Michael Hursh stated the City of Aubum has
received their U.S. Department of Housing and Urban Development
(HUD) funding notification for 2013. The 2013 HUD funding exceeds
the amount the City has received in previous years, about 15%
more. In.order for the City to receive federal funds under the
Community Development Block Grant Program, the City will need to
provide an Action Plan as part of the City's 2010-2014 Consolidated
Plan that outlines the additional fund allocations; the
recommendations of staff and the Human Services Committee are to
allocate the funds to the Housing Repair Program.
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The Committee is supportive of Resolution No. 4977 and allocating
the increased funding to the Housing Repair program.
Member Waies moved and Vice-Chairman Holman seconded to
recommend to City Council approval of Resolution No. 4977.
Motion unanimously approved. 3-0
IV. DISCUSSION ITEMS
A. City of Aubum Bicycle Route and Trail Map (Chamberlain/Yao)
Planning Mana�er Elizabeth Chamberiain stated that in 2010 the City
established a BicyGe Task Force that would guide and provide input
to the City on bicycle facili#ies, routes and connections, and other key
issues af�ecting bicycling options within our community. The Bicycle
Task Force also assisted in creatirig a Bicycle Route and Trail Map for
the public. Staff provided an updated map.
The Committee and staff discussed bicycle rules and staff provided a
"Rules of Road" brochure. The Committee recommended using the
map and brochure to educate the public (i.e., inserting maps/rules
with the utility 6illing; proyiding them to the Police Department; Valley
Regional Fire Authority(VRFA); the Senior Center and Parks, Arts
and Recreation Department; and the Auburn School District. The
Committee also recommended airing a video to increase bicycle
awareness on Channel 21; Cascade Bicycle Club may be a good
source for obtaining an educational video. The idea ofihaving a "Ride
with the Mayor or Council.member Day" was requested by the
Committee.
The Committee was supportive of the updated Bicycle Route and Trail
Map and the Rules of the Road brochure and requested no changes.
B. City of Aubum Floodplain Management (Andersen)
As part of the fourth briefing to the Committee,
Environmental Services Manager Chris Andersen, Emergency
Preparedness Manager Sarah Miller, and Pub�ic Works Director
Dennis Dowdy provided information on the City's flood control and
flood event preparation and responses.
Environmental Services Manager Andersen thanked Councilmember
Peloza for his work in coordina6ng with King County Flood District to
provide updates to the 2013-2014 flood hazard brochures. The
Federal Emergency Management Agency's (FEMA) mapping update
was previously placed on hold for communiUes with unaccredded
levies; FEMA has issued the policy to allow the updates. Staff expects
the Cityto make the necessary updates in 2014 with FEMA guidance.
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As part of the flood management program the Reddington Levee
Setback project has begun construction.
On behalf of the Planning and Development Department, Planning
Senrices Manager Elizabeth Chamberlain thanked Principal Planner
Jeff Dixon for his work on the Reddington Levee Setback project. As
the Ciry lead and project manager, his skills played a major roll in
getting the Reddington Levee Setback Project to canstruction on
time. Planning Services Manager Chamberlain highlighted many of
the elements that were undertaken by Principal Planner Dixon to
complete the project in the necessary timeframe.
Tom Bean, Supervising Engineer, River & Floodplain Management at
King County Water and Land Use, expressed his gratitude for the
work by Principal Planner Jeff Dixon. Last year at this time, the project
was at a 30% design. Six approvals were needed through the City of
Aubum to move the project to construction. As the City's lead, Jeff
Dixon assisted King County to receive ap rovals in a very limited
#imeframe. This was with additional, sign�cant, design changes and
outside factors complicating the process.
The Committee thanked Principal Planner Dixon for his exceptional
customer service to move the pro'ect forward. Public Works Director
Dennis Dowdy emphasized that i�the project had not started
construction by July King County could not have wrapped up by mid-
September, completin� in-water work within the permitted fish
window. Interim Plannmg and Development Director Jeff Tate stated
that without the help of Mr. Dixon he believes the project would not
have gone forward.
Public Works Director Dennis Dowdy highlighted some of the actions
it takes to manage the City's floodplains and to manage the
preparation for flood events. The Public Works DepartmenYs main
goal for flood management is to control the intemal draining system
and make sure the pump stations work to keep water out of the Ciry
during a storm event. This is all part ofthe planning included in the
City's Comprehensive Plan to minimize floodin�. Director powdy
discussed the King County Regional Hazard Mitigation Plan and the
King County Flood Control Plan for flood event preparation.
Emergency Preparedness Manager Sarah Miller reviewed the City's
flood event responseprogram. The City's,emergencyresponse
framework is contained in Aulium's Comprehensive Emergency
Management Plan (CEMP). The Gity works closely with the public for
flood emergency responses with outreach events, communication and
training.
C. Mixed Use Development Standards - G1, Light Commercial Zone
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(Tate/Chamberlain)
Interim Planning and Development Director Jeff Tate stated that
during the June 10, 2013 PCDC discussion, PCDC provided
instruction to Planning staff to work on amendments to the Title 18
standards that regulate mixed use development in the C-1, Light
Commercial, zone (supportive of extending the more flexible mixed
, use design standards of the C-3, Neavy Commercial, zone to the C-1,
Light Commercial, zone). Committee and staff reviewed the schedule
for the proposed code changes that would be transmitted to the City of
Auburn Planning Commission and the Committee was supportive of
the schedule and the proposed changes.
Chair Backus invited the audience members wishing to speak on this
topic to come forward.
Rudy Terry, 31011 132nd Ave. SE, Aubum.
Mr. Terry stated that.he has lived in the area for over40 years. He
emphasized that there are six families/owners in the area that
have received offers to purchase their property butdue to the current
zoning, requiring 50% commercial square footage to be incorporated
into mixed use development, the sales fell #hrough. He stated there
are a lot of commerciaF vacancies due to the zoning and is asking the
City to take a good look at the zoning and make changes to
provide relief to the homeowners sothey can take advantage of
possibilities. Thank you: '
D. Comprehensive Plan AmendmenUStrategic Plan (Tate/Chamberlain)
Interim Planning and Development Director Jeff Tate provided
background information on the Comprehensive Plan and Strategic
Plan updates.
As part of the process of updating the plans, at the February 28, 2013
City Council Committee of the Whole (COW) discussion,the COW
provided general support for utilizing the format adopted by the City ofi
Vancouver, Washington fior a strategic plan. Committee and staff
reviewed Vancouver's Strategic Plan. Committee stated the
Vancouver plan is very easy to view and is not a text heavy document,
the visual pictures and diagrams make it easier to understand.
Committee also reviewed several examples of Comprehensive Plans
and Committee concurced that they liked a more visual, less text
heavy document as a format forthe Comprehensive Plan.
Staff explained that as part of visioning process, it would be beneficial
to have an outside consultant to provide guidance and structure for
the process, staff would facilitate publicdiscussions and serve asthe
face of the process. Committee is supportive of staff moving forward
to being the Request for Qualifications (RFQ) process.
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E. Parking Vehicles on Unimproved Surfaces in Residential
Communities (Tate)
Interim Planning and Development Director Jeff Tate stated that
Aubum City code contains a number of provisions that regulate
parking of vehicles within residential zones (Title 18 and Title 10).
Both of these Titles are utilized when Police or Code Enforcement
respond to a complaint about parking situations.
Committee and staff reviewed photos handed out by staff to show the
types of complaints City Code Enforcement responds to. Committee
and staff discussed the Aubum Cify Code as it relates to parking type,
location and surfaces and the issues facing residential areas and
parking. Committee recomme.nded that staff update the parking
standards to reflect commercial vehicles are not allowed to park in
residential districts.
F. Director's Report (Tate)
The new Planning and Development Director, Nancy Welch, will be
starting August5, 2013 and attending the August 12, 2013 meeting.
Staff has confirmed that the Planning Commission is available for a
joint meeting August 12, 2013.. Don Giovanni Ristorante Italiano &
Wine Bar has �ecently opened off Aubum Way South downtown. The
Hop Jacksrestaurant in the Lakeland Centerwill be opening at
the end.of July. , ,
G. PCDC Status Matr'ix (Tate) �
Committee reviewed tfie matrix, there were no changes or additions
requested.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjoiurned at 7:21
p.m.
DATED THIS ��i � DAY OF "'� , 2013.
Nancy ac s hair �
Tina Kriss - anning Secretary
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