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Home My WebLink About09-09-2013 9-9-2013 Planning and Community Fi Development AUBURN September 9, 2013 - 5:00 PM WASHINGTON Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Planning and Community Development Committee Chair Nancy Backus and Vice-Chair John Holman were present. Member Largo Wales is excused. Also present were Mayor Pete Lewis; Planning and Development Director Nancy Welch; Finance Director Shelley Coleman, Parks, Arts and Recreation Director Daryl Faber; City Attorney Dan Heid; Public Works Director Dennis Dowdy; Economic Development Manager Doug Lein; Planning Services Manager Elizabeth Chamberlain; Acting Project/Construction Manager Bill Thomas; Senior Planner David Jones; and Planning Secretary Tina Kriss. Members of the audience present: Councilmember Bill Peloza, Robert Whale of the Auburn Reporter, and Russ Campbell. B. Announcements C. Agenda Modifications II CONSENT AGENDA A. Minutes - August 26, 2013 (Welch) Vice-Chair Holman moved and Chair Backus seconded to approve the August 26, 2013 Planning and Community Development Committee minutes as written. Motion carried unanimously. 2-0 III. ACTION A. Ordinance No. 6473 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No 6432, the 2013-2014 Biennial Budget Ordinance, as amended by Ordinance No. 6456, Ordinance No. 6462, Page 1 of 5 and Ordinance No. 6472, authorizing amendment to the City of Auburn 2013-2014 Budget. Finance Director Shelley Coleman provided the staff report for Ordinance No. 6473. Ordinance No. 6473 is the fourth budget amendment for the 2013-2014 biennium and amends the budget as follows: Lea Hill Park: A total of $155,000.00 in additional budget authority is requested to enable installation of the restrooms and roadway resurfacing for Lea Hill Park. Committee and staff discussed the funding source and design work. Auburn Community Center and Auburn Activity Center: Additional budget authority in the amount of $80,240.00 for the Auburn Community Center and $85,000.00 in additional budget authority for the Auburn Activity Center is requested to find completed design services from BLRB municipal construction fund (Fund #328) Committe and staff discussed this project. Airport Runway and Apron Rehabilitation: Additional budget authority in the amount of $110,000.00 is requested to fund design work related to rehabilitation and sea-coating of renway and apron areas at the Auburn Airport. Funding for this phase of the project will include a grant from the Federal Aviation Administration (90% or $100,000.00), the Washington State Department of Transportation (5% or $5,000.00), and the City Airport fund balance (5% or $5,000.00). Committee and staff discussed the grant awards on this project. Vice-Chair Holman moved and Chair Backus seconded to recommend City Council adopt Ordinance No. 6473. Motion carried unanimously 2-0 B. Ordinance No. 6480 (Faber) Mayor Lewis reported that the Municipal Services Committee discussed Ordinance No. 6480 and requested changes. City Attorney Dan Heid reviewed the recommendations proposed by the Municipal Services Committee. Ordinance No. 6480 creates a new Chapter 2.97 of the Auburn City Code, defining a process for considering requests for placement of monuments, memorials, and structures to be located in City parks and on City property. After reviewing the proposed changes, the Committee asked City Attorney Heid to draft the Ordinance with the recommendations and bring it back to the PCDC for review at the next meeting. City Attorney Heid pointed out that Ordinance No. 6480 supersedes the earlier Page 2 of 5 draft, Resolution No. 4984. IV. DISCUSSION ITEMS A. Annexation of City's Remaining Potential Annexation Areas (PAA) (Chamberlain) Planning Services Manager Elizabeth Chamberlain presented the staff report. Committee and staff discussed the two island areas within the King County portion of Auburn, known as Klump/Thomas and Totem/Stuck Potential Annexation Areas (PAA), and one peninsula area within the Pierce County portion of Auburn's PAA. Staff explained the common ways property can be annexed into a city. The Committee and staff reviewed the map showing the proposed annexation areas and also reviewed the various public outreach options. Vice-Chair Holman distributed a handout showing 2013 updates for annexations to the Revised Code of Washington (RCW 35A.14.295). The Committee emphasized that the public outreach effort is critical and needs to be a significant effort. The Committee recommended that staff begin to work through the annexation process on these areas. B Student/Rental Housing Notification (Chamberlain) Planning Services Manager Elizabeth Chamberlain explained that on September 3, 2013 City Council passed Ordinance No. 6477 establishing new regulations for rental housing. Staff is moving forward with an implementation plan for the new student/rental housing regulations. As the City begins to implement the new regulations, staff has updated the City's Rental Housing Business License forms and website; mailing postcards to the southern portion of Lea Hill; issuing a press release of the new program; and continuing to work with Green River Community College to share information. Committee and staff discussed the details of implementing the new program. Staff distributed a copy of the post card that will be sent out to Lea Hill residents and also provided at the City's Customer Service Center. Chair Backus invited a member of the audience wishing to make public comment forward: Russ Campbell, 31606 126th Ave. SE, Auburn. Mr. Campbell stated he is concerned that the wording on the postcard being sent to the Lea Hill residents could be interpreted that four (4) unrelated individuals are allow to rent, but if the property is owner- occupied, two additional individuals may occupy the residence for a Page 3 of 5 total of six (6) He also asked if the mailings will be sent to the owner or tenant. Committee and staff discussed the mailings to non owner-occupied rentals. Staff clarified that the postcards will be sent to both the property owner's address and property address of the rental. Committee was supportive of staffs efforts and requested staff add language to the City's website clarifying the number of individuals allowed in an owner occupied residence. Staff stated the update will be made before the website goes live on September 10, 2013. C Visioning Work - Major Comprehensive Plan Update (Chamberlain) Planning Services Manager Elizabeth Chamberlain briefed Committee on the City's major comprehensive plan update effort. The City has issued a Request for Qualifications (RFQ) for the visioning portion of the update on August 13, 2013 A total of six submittals were received by the September 3, 2013 deadline The next step is for a review team to evaluate the submittals to select a consultant. The Committee and staff discussed the visioning work and how it can be incorporated into the proposed strategic plan. The anticipated schedule for the consultant selection and visioning was also reviewed and the Committee was supportive of the schedule D Director's Report (Welch) Planning and Development Director Nancy Welch distributed a handout showing both Commercial and Single Family Residential permits issued from January 1st through August 31 , 2013 and the commercial valuations. The Planning and Development Department is also working on the Comprehensive Plan Request For Qualifications selection, will be attending a scheduled meeting with the Army Corps of Engineers on the Mill Creek 5K Project; continuing to monitor on the FEMA floodplain updates; and is providing staff support for the Airport project review. E. PCDC Status Matrix (Welch) The Committee requested no changes or additions to the matrix. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:01 p.M. Page 4 of 5 DATED this , day of 2013. Cv1 OLC l��/ Nancy m ck - Chair Tina Kriss Sec etary Page 5 of 5