HomeMy WebLinkAbout11-12-2013 * - ;Planning and Community
ci�roF_ ..`� _ Development
Noyember 12, 2013 - 5:00 PM
wnsHiNCTON' �Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Vice-Chair John Holman called the mee6ng to order at 5:00 p.m..in Annex
Conference Room 2 located on the second floor of One Main Professional
_
Plaza, One East Main Street, Aubum, Washington. At 5:09 p.m. Chair
Nancy Backus arrived to facilitate the meeting.
A. Roll Call
Planning and Development Committee Chair Nancy Backus, Vice-
Chair John Holman and Member Largo Wales were present. Also
presentwere Mayor Pete Lewis; Planning and Development Director
Nancy Welch; Finance DirectorShelley Coleman; Planning Services
Manager Elizabeth Chamberlain; City Attomey Dan Heid; Utili4ies
Engineer Dan Repp; Environmental Services Manager Chris
Andersen; Environmental Services Planner Jamie Kelly; Economic
Development Manager poug Lein; Water Utility Engineer Susan
Fenhaus; Storm Drainage:Engineer Tim Carlaw; Sewer Utility
Engineer Bob Elwell; and Planning Secretary Tina Kriss.
Members of the audience present were: Bob Kenworthy,Assistant
Public Director for the Aubum School District; Paul Cyr of Barghausen
Consulting Engineers, Inc.; Kevin Anderson, President of Wesley
Homes; Spencer Alpe�t; and Robert Whale of the Aubum Reporter.
B. Announcements
1_ Presentation
a. Hearing Examiner (Welch)
Planning and Development Director Nancy Welch'introduced the
City's contracted Hearing Examiner Phil Olbrechts of Olbrechts
and Associates, PLCC, to upciate the Committee on activities and
observations for cases heard in 2013.
Hearing Examiner Phil Olbrechts stated the Hearing Examiner
issued ten decisions in the past twelve months. Of these
decisions, four were rezbnes, four conditional use permits and
two preliminary plats.
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Mr.Olbrechts also provided his code observations regarding
Conditional Use Permits that do not meet the development
standards of the Downtown Urban Center (DUC)zoning district;
ACC 18.29.060, requiring a minimum floor area ratio (FAR). He
discussed concurrent adoption of comprehensive plan map
amendments along with implementing site specific rezones. Staff
noted Mr. OlbrechYs code observations.
C. Agenda Modifications
There were no agenda modifcations.
II. CONSENT AGENDA
A. Minutes - October 28, 2013 (VVelch)
Vice-Chair;Holman moVed and Member Wales secondedto approve
the Octobe� 28, 2013 minutes as written.
MOTION CARRIED UNANIMOUSLY. 2-0
III. ACTION
There were no action items.
IV. DISCUSSION ITEMS
A. Ordinance No. 6481 (Coleman)
Finance Director Shelley Coleman provided the staff report on
Ordinance No. 6481. Ordinance No. 6481 is the fifth Budget
Amendment for the 2013-2014 biennium and the final amendment for
calendar year 2013. Di�ector Coleman distri6uted and reviewed a
revised agenda bill/memorandum updating additional items within the
budget amendment. The additional items have been incorporated`into
the budget amendment.
Director Coleman explained the budget amendment will formally
recognize receipt of grants and other sources of funding for
projects/programs underway requiring a budget amendment:to ensure
sufficient budget authority to meet anticipated expenditures by year
end.
The Committee and staif reviewed the line item budget fund
balances and additional ways to break the fund balances table from
the net activities for a clearer explanation.
B. Ordinance No. 6475 (Coleman)
Finance Director Shelley Coleman explained proposed Ordinance No.
6475 would establish the City's portion of the regular property tax:.levy
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for collection in 20Y4 in the amoqnt of$15,792,046.00. This funds
general govemmental operafions. Ordinance No. 6475 will go before
the Finance Committee,and then to full City Council for adoption on
Monday, Novemberl8, 2013. This inGudes a 2013 levy correction for
approximately $667,700.00, The Committee had no questions.
C. Aubum School District Impact Fees (Coleman)
Finance Director Shelley Coleman explained that the Aubum School
District is required to provide an annual report on how the impact fees
are deployed and the district has provided the 2012/2013 annual
report. The Committee and staff discussed the school impact fees.
D. Comprehensive Sewer Plan (Elwell)
Sewer Utility Engineer 8ob Elwell provided the staff report for the
Comprehensive Sewer Plan update. Mr. Elwell explained this update
will provide guidance for operation, maintenance, and improVements
of the City's extensive sewer system in conjunction with the City's
major Comprehensive Plan update. The Committee had no questions
afterthe staff report.
E. Comprehensive Water Plan (Fenhaus)
Water Utiliry Engineer Susan Fenhaus explained that the
Comprehensive Water System update Scope of Services has been
developed to assist the City with the 2015 update of its
Comprehensive Water System Plan. The last comprehensive update
was in 2009 and approved by the Washington State Department of
Health (DOH) in 2012. The DOH requires the plan to be submitted by
December of 2014. This will also be coordinated with the City's major
update to the Comprehensive Plan.
F. Comprehensive Stormwater Drainage Plan (Carlaw)
Storm Drainage Engineer Tim Carlaw provided background
infortnation on the City of Aubum Comprehensive StoRnwater
Drainage Plan update. The purpose of the 2014 Drainage Plan
Update is to guide the opera#ion, maintenance, and improvements of
the City's storm drainage sys#em.
The Committee and staff discussed Task 2, the evaluation of the level
of service goals, prac6ces, and policies. Staff stated the City will
continue to inventory system data throughoutthe City with emphasis
on the storm drainage infrastructure in the annexation areas ahead of
preparing tlie City's draft Storm Drainage Comprehensive Plan. The
Committee and staff discussed the City's Subbasin inverrtory
approach.
G. Implementation Review of the 2010 Amendments to Auburn's Flood
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Hazard Area Regulations, Chapter 15:68 ACC (Andersen)
Environmental Services Manager Chris Andersen briefed the
Committee regarding implementaUon of the 2010 Flood Hazard Area
regulations adopted to comply with the National Marine Fisheries
Service's Biological Opinion issued for the National Flood Insurance
Program (NFIP) in Westem Washington.
Committee and staff discussed howthe habitat study requirements
have affected some of the per�mitted projects and staff provided
options for potentially minimizing the cost and schedule impacts of
floodplain permitting reguirements on applicants. Optio.ns presented
included revising the City's floodplain regulations, developing a
programmatic Habitat Assessment for all or a portion of the Gity's
floodplain areas, oc developing a "HabitatAssessment Application"
template that would allow applicants to provide information about their
project site that could be used,to document the required habitat
assessment information:.The template would assist the City in
obtaining the site condition information necessary to perform the
assessment;and•minimize the cost.and schedule. impacts while
fulfilling the requirements. ' `
The Committee stated'that they are supportive of the habitat
application template option; This option would still enable fhe City to
fulfill the Federal Emergency Management Agency, NFIP/Endangered
Species Act model ordinance requireinen.ts. Staff will explore this
option further and bring additional information back to the Committee.
H. 2013 Comprehe�sive Plan Update (Dixon)
Principaf Planner Jeff Dixon introduced the 2013 Annual
Comprehensive Plan Amendments and Planning Commission
recommendation and pointed out that the changes to the "working
notebooks" are the items printed on yellow paper. The public hearing
held October 22, 2013 on the annual comprehensive plan
amendments consisted of those proposed to the Comprehensive Plan
Policies and Text (P/T) and those amending the Plan Map (CPM) as
follows (Principal PlannerDixon Reviewed the proposed
amendments):
Case Number CPA13-0003
A. Comprehensive Plan Policy/Text Ame�dments
School District Caoital Facilities Plans P/T #1 - 4
P/T#1 —Auburn School District 2013-2019 Capital Facilities Plan
P/T #2 — Dieringer School District;Capital Facilities Plan 2014-2019
P/T #3 — Federal Way Schoof District 2014 Capital Facilities Plan
P/T #4 — Kent School District 2013/2014 — 2018/2019 Capital
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Facilities Plan
P/T#5 — City ofAubum 2014-2019 Capital Facilities Plan
P/T#6 - Comprehensive Plan
Revise Chapter 3 — 'Land Use'
• Revise pages 3-34 through 3-35 and Page 3-39 related to emphasis
of industrial uses.
Revise Chapter 8 — 'Economic DevelopmenY
• Revise pages 8-9 through 8-11 related to emphasis of industrial
uses.
Revise Chapter 14 — 'Comprehensive Plan Map'
• Revise page 1415 related to emphasis of industrial uses.
B. Comprehensive Plan Map Amendments
CPM #1 — (File No. CPA13-0003) Amend Map Na 14.1 for a City-
initiated ch..ange in the designation of three parcels developed with
single family residences totaling 1.76 acres on fhe north side of
Aubum WY S and east of Hemlock ST SE (Parcel Nos. 2815000020,
2815000010 8� 2121059073) from "High Density Residen4ial" to "Light
Commercial" forfuture rezoning.
CPM #2 — (File No. CPA13-0001)Amend Map No. 14.4 requested by
Wesley Homes Lea Hill , LLC to change the designation of a.n existing
developed site and two recently acquired adjacent parcels located
south of SE 320th ST, between 108th and 110th AVE SE of approx.
18.65 acres (Parcel Nos. 1721059007, 1721059253 &1721059109).
The Applicant seeks to change designations of their contiguous
parcels from "Single Family Residential" to "Public and Quas'i-Public"
to facilitate subsequenf rezoning to accommodate future expansion of
existing assisted living facility.
CPM #3 — (File No. CPA13-0002) Amend Map No. 14.1 requested by
two adjacent property owners, Fonpee LLC and E. Stanberry, for
of pprox. 2�.10 acres (Parcel Nos. 02 10 9077 & 022 049098) T�
applicants seek to change designations of a portion of the parcels
from 'Heavy Commercial' to'Light Industrial' to facilitate subsequent
rezoning and to eliminate split designations of each parcel and to
accommodate future potential development.
After discussion and review with the Committee, Principal Planner
Dixon explained that the Planning Commission unanimously
recommended approval of all items at their October 22, 2013 public
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hearing. Staff anticipates taking th,e 2013 Annual Comprehensiye Plan
Amendments for review fo the Pu61ic Works Committee on November
18, 2013 and back to the PCDC for proposed action on November 25,
2013 before taking it to full City Council on December 2, 2013. The
Committee was supportive of these amendments.
I.. Director's Report (Welch )
Planning Director Nancy Welch•:stated that the Major Comprehensive.
Plan update is underway and staff will be meeting on November
22, 2013 with the consultant to ouUine the visioning process going
forvvard and input from fhe community in the:firsf quarter of 2014.
The election signs will be taken down November 13, 2013 and staff
wilFbe working on'business:signs thathave not been permitted
in various areas. "
J. PCDC Status Matrix (Welch)
The Committee reviewed the updates to the PCDC Matrix and .
Director Welch explained_ that the Marijuana topic will be discussed at
the December 3, 2013 Planning Commission meeting.
The Committee asked that the Shared Student Rental Housing item
be brought before the Committee to review the progress two times a
year starting in January. :
V. ADJOURNMENT '
There being no further business to come before the Planning and
Communiry Development Committee, the meeting was adjoumed at 6:49
p.m.
DATED this �S� day of � o �-�m�h.. , 2013.
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Nancy a u - Chair
�\ ,
ina Kriss - ne
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