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Home My WebLink About10-14-2013 G' ` - >• Planning and Community �c�rvoF --�"°'��'"- Development ��"�� October 14, 2013 - 5:00 PM ,� -�� +�rnsrnNC�r�n Annex Conference Room 2 MINUTES 1. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Aubum, Washington. A. Roll Call Planning and Development Committee Chair Nancy Backus, Vice- Chair John Holman and IVlember Largo Wells were present. Also present were Planning:and �Development Director Nancy Welch, Planning Services Manager Elizabeth Chamberlain, Economic Development Manager poug Lein, Administration and Business Services Manage� Da�cie Hanson; and Planning Secretary Tina Kriss. Members of the audience present: Councilmember Wayne Osbome. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - September 23, 2013 (Welch) Vice-Chair Holman moved and Member Wales seconded to approve the September 23, 2013 minutes as written. Motion carried unanimously. 3-0 III. ACTION There were no action items. IV. DISCUSSION ITEMS A. Business License 201 (Hanson) Administration and Business Services Manager Darcie Hanson provided an overview of the of 4he City's Business License pro ram as �age 1 of 3 a fotlow up from the September 23, 2013 meeting. The Committee and staff discussed outreach options to inform citizens that an active Solicitor's License is required for door-to-door solicitor business. Ms. Hanson stated one option for outreach she is looking into is an insert into the City Utilify Bill to provide informaUon. The Committee emphasized that the purpose of public outreach would be to enhance public safety. The Committee and staff discussed the options in obtaining active business license information frorn the State and how that data could be used by the City's Innovation arid Technology Department to create an overlay of Auburn businesses. After a review of various aspects of the City's business license program, the Committee recommended staff meet with the Aubum Chamber of Commerce to increase public outreach for those new businesses needing to obtain a City Business License. The Committee also recommended staff coordinate with local banks to provide Business License Applications to include in any packets banks may provide to individuals seeking to start a new business in Aubum. B. Director's Report (Welch) Planning and Development Director Nancy Welch explained that the City has been working with the Army Corps of Engineers to negotiate a reduction in costs for the Mill Creek:WeUand 5K Restoration Project. Negotiations have resulted in an increase in the credit the City would receive for Ciry staff time and the real,estate provided by the City.The consfruction costs are now being limited to approximately $6,000,000.00 based on a new approach to design based on a fixed budget, which is less than had been reported to the Committee in May. With the updated credit and fixed construction costs no additional funds will be needed, just,#he p�eviously allocated funds. It also reduces the amount of g�ant funding needed to meet the City's requested match, 6y 60%. On August 9� 2013 fhe�City had sent:the 3eattle District, Corps of Engineers, a letter requesting termination of the Design Agreement. At this time, staff would;liKe'to notify the Committee that a letter to rescind the Design Agreement Request to Terminate will be sent to the Corps, placing the project back on track. The City of Auburn has been selected by the American Planning Association (APA) as one of 10 pilot communities for the Page 2 of 3 Comprehensive Plan Standards for Sustaining Places Project. City staff and the American Planning Association staff will hold regular conference calls to discuss the City's Comprehensive Plan and practices in meeting benchmarks of the Gomprehensive Plan Best Practices Matrix. The City will be profled on national APA website and at the 2014 APA National Conference in Atlanta, Georgia Director Welch pointed out the use of the term "sustainability" here is used in a broad sense. She referred to goals on the National APA Comprehensive Plan Best Practices Definitions and Scoring Matrix that states the plan will assist to "provide the physical capacity for economic growth" and "plan fora balanced land-use mix for'fiscal sustainability". C. PCDC Status Matrix (Welch) Committee and staff reviewed:the updates to the matrix. The Committee did not request any changes. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 5:40 p.m. , DATED this � �' �� day of (y�� , 2013. Nancy B k s - Chair _ �,_ � r . Tina riss - la ing Secretary Page 3 of 3 I I