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HomeMy WebLinkAbout11-25-2013 � Planning and Community cnvoF -=.�� . Development November 25, 2013 - 5:00 PM 1YASHINGTOr! Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Aubum, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Holman and Member Largo Wales were present. Also presenf were Mayor Pete Lewis, Interim Planning and Development Director Jeff Tate, Finance Director Shelley Coleman, Director of Administration Michael Hursh, Ciry Attorney Dan Heid, Economic Development Manager poug Lein, Planning Services Manager Elizabeth Chamberlain, Environmental Services Manager ChrisAndersen, Principal Planner Jeff Dixon, Engineering Aide Amber Mund, Planner Gary Yao, and Planning Secretary Tina Kriss. Members of the public present: Lan Phan Jones, Thai Phan, Allen Jones, David Schmidt, Lloyd A. Burroughs, Laura Westergard of the Aubum Downtown Association, Councilmember Peloza, Jeff Oliphant; Robert Whale of the Aubum Reporter. B. Announcements C. Agenda Modifications There were two agenda modifications. The first agenda modification added materials to Discussion item IV. B. Ordinance No. 6474. The second agenda modification added Discussion item IV. L Status of Agreements with Ceradimm, LLC and Coldwell Banker Commercial Danforth IL CONSENT AGENDA A. Approval of Minutes - November 12, 2013 (Tate) Vice-Chair Holman moved and Member Wales seconded to approve the November 12,.,2013 minutes as written. Motion carried unanimously. 3-0 Page 1 of 10 III. ACTION A. Resolution No. 5012 - Request for Monument on City Property from the American-Vietnamese War Memorial Alliance (Faber) Parks, Arts and Recreation Director Daryl Faber provided the staff report for Resolution No. 5012. Director Faber stated the American- Vietnamese War Memoriaf Alliance (AVWMA) has submitted an application for Monuments, Memorials and Structures per the standards of Ordinance No. 6480. Resolution No. 5012 was,prese,nted to the Municipal Services Committee this evening and the Gommittee recommended references to Veterans Memorial Park should be changed to Les Gove Park within the Resolution and also recommended including a commitment and obligation from the American-Vietnamese WarMemorial Alliance to maintain the Memorial in perpetuity. Chair Backus invited members of the audience forward for public comment on this item: Lan Phan Jones, Co-Chair of the AVWMA, 1445 Ridgeview Loop SW, Tumwater Ms. Jones stated the goal of the Memorial and the AVWMA is to honor and thank the Vietnam veterans. Ms. Jones stated she hopes the members of the Committee will allow the AVWMA to move forward with a Memorial. It has.been°50 years since the Vietnam War and it is time to be kind and honor our veterans who deserve the Memorial. Uoyd A: Burroughs; Regional Director ofthe National Association of Black'Veterans . ° • Mr. Burroughs stated as he considers the proposed Memorial he is reminded of "reconciliation". Mr. Burroughs stated as a member of the 1st Calvary Division who served an extended tour in the Vietnam War and is aware that over 58,000 veterans were killed in the Vietnam War. He emphasized that because of the protection and guidance of the Vietnamese, through hot spots and the difficulf terrain, he and other comrades are alive today. He is thankful and appreciative that the City wants to do the right thing in recognizing the sacrifices of fhe veterans and consider the placement of a Memorial in the City. Sarah Blum, 303 O Street, Auburn, Ms. Blum explained she was a nurse in the Vietnam War and in 1984 she met a Vietnamese hospital worker, Thu Van Nguyen, while working with veterans. They discussed the healing that is needed befinreen the two communities.and after planning a community event both experienced threats; intimidation, anger, and resistance from the Vietnam veteran community. On November 11, 1984 Recognition Friendship Day was held at the Seattle Center Veterans Hall. Many Page 2 of 10 listened to the stories of both Vietnamese and Vietnam veterans, they hugged and cried together. The event was moving and provided the much needed healing for both communities. Ms. Blum stated that the proposed joint memorial in Auburn will also bring the Auburn community together to provide healing. David Schmidt, 326 A Street NE, Auburn Mr. Schmidt stated, words cannot describe what the Memorial would mean to him. As a veteran experiencing Post Traumatic Stress Disorder (PTSD) the Vietnam War becomes an everyday occurrence, day and night Some Vietnam veterans believe the Vietnamese were cowards who ran when things got rough, which was not his experience while serving with them. A Vietnamese Petty OfficerThird Class in the Republic of Vietnam Nayy was awarded the United States Navy Cross, he was not a coward. The Memorial will mean a great deal to not only me but the Vetnamese. Chair Nancy Backus expressed her gratitude and appreciation for the audience members who have served in the mifitary on behalf of our Country. Her hope is that no veteran coming back from the military will ever experience, or be treated the way those returning from the Vietnam War were treated. The Committee thanked those in the audience who provided comments on the Memorial with the hope that the Memorial will bring healing to the community and Country. Member Largo Wales expressed that she feels the Vetnam Veterans Memorial should be placed at the Veterans Memorial Park. She stated that as a teacher during the war, the children they taught coming from Vietnam to the United States felt dislocated and scared. Fifty years later the kids are now grandparents and want a place to go to share their experiences in a meaningful way. She does not believe the Vietnamese veterans were treated well and that by placing the Memorial at an altemative site from the Aubum Veterans'Memorial Park they will again feel unfairly treated. Member Wales emphasized the discrimination and pain that needs to be healed. David Schmidt, 326 A Street NE, Auburn, Washington Mr. Schmidt stated he is unsure why the Memorial could not be placed at the Veterans Memorial Park and believes the struggle that the Vietnam veterans faced was no less difficultthan the other struggles those faced already occupying the Veterans Memorial Park and by placing the Memorial at Les Gove Park makes it feel like our struggles are diminished. • ' The Committee pointed`out, if other applications are received from;various groups the space at _V,et.erans Memorial Park would limit their placement:"In no:way does tFie;placement of the Memorial at Les Gove Park diminish the contribution of any'veteran. Page 3 of 10 Member Wales expressed that Les Gove Park is a wonderful location and wondertul place for future groups to place a Monuments or Memorials but feels by not allowing the joint Vietnam Veterans Memorial to be located in Veterans Memorial Park it is sending the message that they are not able to "be at the same table" due to limited space and that the Memorial may be able to be scaled down. Sarah Blum, 303 O Street, Aubum I Ms. Blum stated that she is thankful for the impassioned sentiments and the desire for some to place the Memorial at the Veterans Memorial Park but her generation of Veterans were about leadership and healing and she believes the''table needs to be bigger". Placing the Memorial at Les Gove park will;allow for expansion of future memorials and monuments so that healing can begin. Peggy Clydell Ms. Clydell stated she was a nurse during the war and spent time with wives, mothers, daughters, grandparents, grandchildren and the families of the veterans. When the �etnam Traveling Memorial Wall comes to the City she visits the wall to support veterans and their families. This project focuses on the entire family and can bring intergenerational healing for all. The Committee discussed the absence of the U.S. Coast Guard in the Memorial and Vice-Chair Holman asked that the addition be made to the Memorial. The Committee also discussed the text of the message of the Memorial where the"Republic of Vietnam" is listed before the "United States" and what the general protocol is. Allen Jones, 1445 Ridgeview Loop S1N, Tumwater Mr. Allen asked if it would be possible to change the English translation and not the Vietnamese translation. The Committee concurred to change the English translation. The Committee and staff discussed the time commitment for raising funds, construction and installation and determined the Resolution sfiould be updated to reflect a five (5) year commitment with the opportunity of the AVWMA to extend for an additional five (5) years with a review within five (5). Vice-Chair Holman moved and Chair Backus seconded to recommend City Council adopt Resolution No, 5012 as amended with a period of ten (10) years with a.status report within five (5) years and the option of a five (5) year extension, and the English Language text of the message of the Memorial listing "United States" before the "Republic of Vietnam". Page 4 of 10 Motion adopted. 2-1 Member Wales (no) B. Ordinance.No. 6465 (Faber) An Ordinance of the City Council of the City of Auburn, Washington adding Chapter 2.22 to the Aubum City Code relation to parks. Parks, Arts and Recreation Director Daryl Faber provided background information on Ordinance No: 6465. Ordinance No. 6465 would add a new Chapter 2.22 to the Aubum Ciry Code relating to Parks. There. are no new laws or obligations; the purpose of adding a new chapter was to provide clariry and put into code park policy. Municipal Services Committee has reviewed this item and made recommendations for updates to tlie Ordinance; staff reviewed the updates with PCDC . Under Section 2.22.100 of Ordinance No. 6465 "seaweed" was deleted and "without specific permission by the Parks Director" was added. Section 2.22.070 was also updated. Vice-Chair Holman moved and Member Wales seconded to recommend City Council adopt Ordinance No. 6465 as amended with the updates noted by DirectorFaber. Motion unanimously adopted. 3-0 C. Ordinance No. 6489 - 2013 Comprehensive Plan Amendments (Dixon) Principal Planner Jeff Dixon provided the staff report on proposed Ordinance No. 6489, an Ordinance relating to the City adopting Comprehensive Plan Map and Text Amendments pursuant to the provisions of RCW Chapter 36.70A. The Planning and Community Development Committee reviewed the 2013 Comprehensive Plan Amendments at their November 12,2013 meeting along with the Planning Commission recomendations and had no questions. On Novem6er 18, 2013 the 2013 Comprehensive Plan Amendments were reviewed by the Public Works Committee and was supportive of Ordinance No. 6489. Committee and staff discussed the Traffic lmpact Fee calculations and the Committee asked that.sfaff provide information on how the fee calculations are determined at a COW meeting or at the next City Council retreat. Member Wales moved and Vice-Chair Holman seconded to recommend City Council adopt Ordinance No. 6489. Page 5 of 10 Motion unanimously adopted. 3-0 IV. DISCUSSION ITEMS A. Resolution No. 4913 (Coleman) A Resolution of the City Council of the City of Aubum, Washington, identifying the City CounciPs desire to move foruvard with funding preparations for the City of Aubu.m Community Center. Finance Director Shelley Coleman explained that Resolution No. 4913 was brought forward to identify funding sources for the proposed Community Center: Thiswas brought forward previously before the Committee but since that time the.re have been changes for the City. Three million dollars has been secured from a State Construction Fund to put towards this project. The total estimate for the project is approximately $9,000,000.00#o construct the facility with the remaining cost of approximately $6,000,000.00. Staff distributed the Business Plan handout and the Committee reviewed the plan with staff. The Committee discussed the soft costs within the Business Plan and the time period the City has to use the State money, two years total with about a year and a half'remaining. Director Coleman reported the current recommendation from administration for funding sources for the support of the Community Center is as follows: • Approximately $1,500,000,00 frnm the closing downtown catalyst block sale proceeds • Approzimately$1,075,000.00 from the City's sale of Suite 380 in the Annex building • Approximately$75Q000.00 remain from the sale of City pazking spaces back to the Sound Transit Garage • Approximately$1,500,000.00 million of Real Estate Excise Tax(REE'I) 1 funding (unobligated through the end of 2014) • Approxunately $1,200,000.00 from the cumulative reserve fund The combined amount of $6,000,0OO.OU would fully fund the Community Center remaining balance necessary for the construcGon. After discussion, the Committee determined that they would take action on this item. This item will go forward to the Finance Committee foraction as well. Vice-Chair Holman moved and Member Wales seconded to identiiy and support the funding of the Communiry Center at Les Gove Park as ouUined by Director Coleman and Mayor Lewis above and also add this as a supplement for Ordinance No. 6474, budgef amendment No. 6. Motion carried unanimously. 3-0 Page 6 of10 B. Ordinance No. 6474 (Coleman) Finance Director Shelley Coleman reviewed the memorandum provided for proposed Ordinance No. 6474, Budget Amendment No. 6 and provided an overview of the budget amendment. The general fund balances were brought forward based on the adjustments from June 2013. A new police vehic.le and project management software was included. Wastewater revenue payments to King County were also included since the Committee Iast reviewed BudgetAmendment No. 6. The Committee reviewed items on Schedule "A" and "B". C. Resolution No. 5001 (Mund) Engineering Aide Amber Mund provided information on Resolution No. 5001, authorizing the Mayor to execute a Public Way Agreement between the City of Auburn and Level 3 Communications, L.L.C. Staff has reviewed the application and has determined that the location of facilities within the requested rights-of-way is in the best interest of the City and the citizens of Auburn. The Committee had no questions. D. Resolution No. 5004 (Mund) Engineering Aide Amber Mund provided information on Resolution No. 5004 setting a Public Hearing to consider the vacation of the alley between South Division Stieet and A Street SE, south of East Main Street, within the City of Aubum, Washington. The vacation would allow Plan A DevelopmentlLC (building the Trek building) to be flexible in the design of the building. A portion of the property vacated would go back to the property owners, Jeff Oliphant ofAubum on 1sf LLC and Plan A Development CLC. Chair Backus invited members of the audience forward for public comment: Jeff Oliphant, PO Box 1294, Auburn Mr. Oliphant stated he does not understand the purpose of the vacation and is content with the current purpose of the property being a public alley. He stated his property is not currently very appealing but it is stand-alone property and there is interest nom financial institutions for branches which would benefit from having the width of a full alley. Staff explained that the cequest does not restrict the property and both parties would receive vacated land. The next step is to take Resolution No::5004 to.City Cauncil for approval which sets the date ofithe public hearing: ` The Committee asked staff if Mr. Oliphant has been provided with the Page7 of 10 contact information for Plan A Development LLC to inquire as to the details and purpose of the vacations. Staff explained that the contact information of both parties has been provided to them. E. Ordinance No. 6488 - School Impact Fees Code Amendment (Dixon) Principal Planner Jeff Dixon provided background information on Ordinance No. 6488, School Impact Fees Code. Ordinance No. 6488 would amend Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the Aubum City Code relating to school impact fees. Committee and staff reviewed the proposed school impact fees. Committee discussion followed regarding the request of increased school impact fees. The Committee did not have any changes to Ordinance No. 6488 and the Ordinance will be brought back for action at the next meeting. F. Comprehensive Downtown Parking Management Plan (Yao/Chamberlain) Planner Gary Yao presented the staff report on the status of the Comprehensive Downtown Parking Management Plan (CDPMP). The draft CDPMP has been ,reviewed by the City's Public Works and the Planning and DevelopmentDepartment and staff recommendedthat the commuter parking needs be comprehensively addressed within the CDFMP. The demand of commuter parking thatwill be needed when the southeast Auburn Junction grayel parking lot and the temporary gravel 3-hour public parking lot in the southwest Auburn Junction block are no ionger available increases.. The.increases expected in Sounder commuter rail services overthe next 5 years are also anticipated to generate additional commuter parking demand. The Committee and staff discussed a proposal for the recommendation ofa 3-hour public on- and off-street parking and residential permit parking zones throughout the Downtown Urban Center (DUC). The Committee discussed the potential of shuttle services to alleviate some of fhe deficits and requested that staff reference the responsibilities ofiSound Transit and additional parking facilities within the CDPMP. Laura Westergard, Executive Director of the Auburn Downtown Association, 222 E Main Street, Suite A, Auburn Ms. Westergard asked if the west side ofthe Auburn Transit Center is where the proposed Aubum Transit Center-adjacent parking facility was to be built (facing C Sfreet), The Committee explained the second garage would be built on thaf site. The Committee believes it would be beneficial to have a discussion with King County Metro to consider funding or assisting to fund shuttle Page 8 of.10 service in Aubum since the funding of an additional parking garage is at least seven years out. This would assist their ridership and , commuters. Ms. Westergard stated she isfully in, support of a shuttle service or ' trolley service and applying for grants to assist with a trolley service. This would meet an immediate need and be a more environmentally , positive solution. The Committee asked staff to provide an inventory and the cost of parking spaces provided by the City within the DUC. G. Director's Report (Welch) � Interim Planning and Development Director JeffTate reported that a pre-construction meeting for the Trek building took place with Plan A Development LLC. They will begin construction of the project beginning December 9, 2013. H. PCDC Matrix (Welch) The Committee asked if staff will provided a presentation and overview of the code enforcement procedures before the Committee of the Whole (COVI� and PCDC. There were no additional changes oradditions to the matrix. I. Status of Agreements with Ceradimm, LLC and Coldwell Banker Commercial Danforth (Tate) Interim Planning and Development Department Director Jeff Tate provided the staff reporton the Status of Agreements with Ceradimm, , LLC and Coldwell Banker Commercial Danforth. The ExclusiVe Lease or Sale Listing Agreement with Coldwell Banker Commercial Danforth and the Memorandum of Agreementand Option to Purchase Real Prope►ty between the City ofiAuburn and Ceradimm, LLC are currently active but will expire at the end of December, 2013. An extension of the agreements will promote downtown activity, development, marketing in our:DUC area and in order for the City to continue working with.:Coldwell Banker'Commercial Danforth and Ceradimm, LLC the City needsto renew the agreements. The City does not pay for these services. After discussion, the Committee detemiined they would take action on this item and asked that it be forwarded to another committee for discussion prior to going forward to City Council. MemberWales moved and Vice-Chaic Holman seconded to recommend City Council exfend the agreements between fhe City of Page 9 of 10 Auburn a.nd Ceradimm, LLC and the City ofAu.burn and Coldwell Banker Commercial Danforth. Motion carried unanimously. 3-0 V: ADJOURNMENT There being no further business 3o come before the Planning and Community Development Committee, the meeting was adjourned at 7:50 p.m. �l DATEDthis dayof ,C.(��-�-�%�`�� , 2013. C C1.1� N ncy B k_ s =Chair . � , `-°�..`�; C� --..._ ,` ' a Kriss- P�n ing ecretary - r � Page 10 of 10