HomeMy WebLinkAbout11-25-2013 � Planning and Community
cnvoF -=.�� . Development
November 25, 2013 - 5:00 PM
1YASHINGTOr! Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Plaza, One East Main Street, Aubum, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman and Member Largo
Wales were present. Also presenf were Mayor Pete Lewis, Interim
Planning and Development Director Jeff Tate, Finance Director
Shelley Coleman, Director of Administration Michael Hursh, Ciry
Attorney Dan Heid, Economic Development Manager poug Lein,
Planning Services Manager Elizabeth Chamberlain,
Environmental Services Manager ChrisAndersen, Principal Planner
Jeff Dixon, Engineering Aide Amber Mund, Planner Gary Yao, and
Planning Secretary Tina Kriss.
Members of the public present: Lan Phan Jones, Thai Phan, Allen
Jones, David Schmidt, Lloyd A. Burroughs, Laura Westergard of the
Aubum Downtown Association, Councilmember Peloza, Jeff Oliphant;
Robert Whale of the Aubum Reporter.
B. Announcements
C. Agenda Modifications
There were two agenda modifications. The first agenda modification
added materials to Discussion item IV. B. Ordinance No. 6474. The
second agenda modification added Discussion item IV. L Status of
Agreements with Ceradimm, LLC and Coldwell Banker Commercial
Danforth
IL CONSENT AGENDA
A. Approval of Minutes - November 12, 2013 (Tate)
Vice-Chair Holman moved and Member Wales seconded to approve
the November 12,.,2013 minutes as written.
Motion carried unanimously. 3-0
Page 1 of 10
III. ACTION
A. Resolution No. 5012 - Request for Monument on City Property from
the American-Vietnamese War Memorial Alliance (Faber)
Parks, Arts and Recreation Director Daryl Faber provided the staff
report for Resolution No. 5012. Director Faber stated the American-
Vietnamese War Memoriaf Alliance (AVWMA) has submitted an
application for Monuments, Memorials and Structures per the
standards of Ordinance No. 6480. Resolution No. 5012 was,prese,nted
to the Municipal Services Committee this evening and the Gommittee
recommended references to Veterans Memorial Park should be
changed to Les Gove Park within the Resolution and also
recommended including a commitment and obligation from the
American-Vietnamese WarMemorial Alliance to maintain the
Memorial in perpetuity.
Chair Backus invited members of the audience forward for public
comment on this item:
Lan Phan Jones, Co-Chair of the AVWMA, 1445 Ridgeview Loop SW,
Tumwater
Ms. Jones stated the goal of the Memorial and the AVWMA is to
honor and thank the Vietnam veterans. Ms. Jones stated she hopes
the members of the Committee will allow the AVWMA to move forward
with a Memorial. It has.been°50 years since the Vietnam War and it is
time to be kind and honor our veterans who deserve the Memorial.
Uoyd A: Burroughs; Regional Director ofthe National Association of
Black'Veterans . ° •
Mr. Burroughs stated as he considers the proposed Memorial he is
reminded of "reconciliation". Mr. Burroughs stated as a member of the
1st Calvary Division who served an extended tour in the Vietnam War
and is aware that over 58,000 veterans were killed in the Vietnam
War. He emphasized that because of the protection and guidance of
the Vietnamese, through hot spots and the difficulf terrain, he and
other comrades are alive today. He is thankful and appreciative that
the City wants to do the right thing in recognizing the sacrifices of fhe
veterans and consider the placement of a Memorial in the City.
Sarah Blum, 303 O Street, Auburn,
Ms. Blum explained she was a nurse in the Vietnam War and in 1984
she met a Vietnamese hospital worker, Thu Van Nguyen, while
working with veterans. They discussed the healing that is needed
befinreen the two communities.and after planning a community event
both experienced threats; intimidation, anger, and resistance from the
Vietnam veteran community. On November 11, 1984 Recognition
Friendship Day was held at the Seattle Center Veterans Hall. Many
Page 2 of 10
listened to the stories of both Vietnamese and Vietnam veterans, they
hugged and cried together. The event was moving and provided the
much needed healing for both communities. Ms. Blum stated that the
proposed joint memorial in Auburn will also bring the Auburn
community together to provide healing.
David Schmidt, 326 A Street NE, Auburn
Mr. Schmidt stated, words cannot describe what the Memorial would
mean to him. As a veteran experiencing Post Traumatic Stress
Disorder (PTSD) the Vietnam War becomes an everyday occurrence,
day and night Some Vietnam veterans believe the Vietnamese were
cowards who ran when things got rough, which was not his
experience while serving with them. A Vietnamese Petty OfficerThird
Class in the Republic of Vietnam Nayy was awarded the United States
Navy Cross, he was not a coward. The Memorial will mean a great
deal to not only me but the Vetnamese.
Chair Nancy Backus expressed her gratitude and appreciation for the
audience members who have served in the mifitary on behalf of our
Country. Her hope is that no veteran coming back from the military will
ever experience, or be treated the way those returning from the
Vietnam War were treated. The Committee thanked those in the
audience who provided comments on the Memorial with the hope that
the Memorial will bring healing to the community and Country.
Member Largo Wales expressed that she feels the Vetnam Veterans
Memorial should be placed at the Veterans Memorial Park. She stated
that as a teacher during the war, the children they taught coming from
Vietnam to the United States felt dislocated and scared. Fifty years
later the kids are now grandparents and want a place to go to share
their experiences in a meaningful way. She does not believe the
Vietnamese veterans were treated well and that by placing the
Memorial at an altemative site from the Aubum Veterans'Memorial
Park they will again feel unfairly treated. Member Wales emphasized
the discrimination and pain that needs to be healed.
David Schmidt, 326 A Street NE, Auburn, Washington Mr. Schmidt
stated he is unsure why the Memorial could not be placed at the
Veterans Memorial Park and believes the struggle that the Vietnam
veterans faced was no less difficultthan the other struggles those
faced already occupying the Veterans Memorial Park and by placing
the Memorial at Les Gove Park makes it feel like our struggles are
diminished. • '
The Committee pointed`out, if other applications are received
from;various groups the space at _V,et.erans Memorial Park would limit
their placement:"In no:way does tFie;placement of the Memorial at Les
Gove Park diminish the contribution of any'veteran.
Page 3 of 10
Member Wales expressed that Les Gove Park is a wonderful location
and wondertul place for future groups to place a Monuments or
Memorials but feels by not allowing the joint Vietnam Veterans
Memorial to be located in Veterans Memorial Park it is sending the
message that they are not able to "be at the same table" due to limited
space and that the Memorial may be able to be scaled down.
Sarah Blum, 303 O Street, Aubum I
Ms. Blum stated that she is thankful for the impassioned sentiments
and the desire for some to place the Memorial at the Veterans
Memorial Park but her generation of Veterans were about leadership
and healing and she believes the''table needs to be bigger". Placing
the Memorial at Les Gove park will;allow for expansion of future
memorials and monuments so that healing can begin.
Peggy Clydell
Ms. Clydell stated she was a nurse during the war and spent time with
wives, mothers, daughters, grandparents, grandchildren and the
families of the veterans. When the �etnam Traveling Memorial Wall
comes to the City she visits the wall to support veterans and their
families. This project focuses on the entire family and can bring
intergenerational healing for all.
The Committee discussed the absence of the U.S. Coast Guard in the
Memorial and Vice-Chair Holman asked that the addition be made to
the Memorial. The Committee also discussed the text of the message
of the Memorial where the"Republic of Vietnam" is listed before the
"United States" and what the general protocol is.
Allen Jones, 1445 Ridgeview Loop S1N, Tumwater
Mr. Allen asked if it would be possible to change the English
translation and not the Vietnamese translation.
The Committee concurred to change the English translation. The
Committee and staff discussed the time commitment for raising funds,
construction and installation and determined the Resolution sfiould be
updated to reflect a five (5) year commitment with the opportunity of
the AVWMA to extend for an additional five (5) years with a review
within five (5).
Vice-Chair Holman moved and Chair Backus seconded to recommend
City Council adopt Resolution No, 5012 as amended with a period of
ten (10) years with a.status report within five (5) years and the option
of a five (5) year extension, and the English Language text of the
message of the Memorial listing "United States" before the "Republic
of Vietnam".
Page 4 of 10
Motion adopted. 2-1
Member Wales (no)
B. Ordinance.No. 6465 (Faber)
An Ordinance of the City Council of the City of Auburn, Washington
adding Chapter 2.22 to the Aubum City Code relation to parks.
Parks, Arts and Recreation Director Daryl Faber provided background
information on Ordinance No: 6465. Ordinance No. 6465 would add a
new Chapter 2.22 to the Aubum Ciry Code relating to Parks. There.
are no new laws or obligations; the purpose of adding a new chapter
was to provide clariry and put into code park policy. Municipal
Services Committee has reviewed this item and made
recommendations for updates to tlie Ordinance; staff reviewed the
updates with PCDC .
Under Section 2.22.100 of Ordinance No. 6465 "seaweed" was
deleted and "without specific permission by the Parks Director" was
added. Section 2.22.070 was also updated.
Vice-Chair Holman moved and Member Wales seconded to
recommend City Council adopt Ordinance No. 6465 as amended with
the updates noted by DirectorFaber.
Motion unanimously adopted. 3-0
C. Ordinance No. 6489 - 2013 Comprehensive Plan Amendments
(Dixon)
Principal Planner Jeff Dixon provided the staff report on proposed
Ordinance No. 6489, an Ordinance relating to the City adopting
Comprehensive Plan Map and Text Amendments pursuant to the
provisions of RCW Chapter 36.70A.
The Planning and Community Development Committee reviewed the
2013 Comprehensive Plan Amendments at their November 12,2013
meeting along with the Planning Commission recomendations and
had no questions. On Novem6er 18, 2013 the 2013 Comprehensive
Plan Amendments were reviewed by the Public Works Committee and
was supportive of Ordinance No. 6489.
Committee and staff discussed the Traffic lmpact Fee calculations and
the Committee asked that.sfaff provide information on how the fee
calculations are determined at a COW meeting or at the next City
Council retreat.
Member Wales moved and Vice-Chair Holman seconded to
recommend City Council adopt Ordinance No. 6489.
Page 5 of 10
Motion unanimously adopted. 3-0
IV. DISCUSSION ITEMS
A. Resolution No. 4913 (Coleman)
A Resolution of the City Council of the City of Aubum, Washington,
identifying the City CounciPs desire to move foruvard with funding
preparations for the City of Aubu.m Community Center.
Finance Director Shelley Coleman explained that Resolution No. 4913
was brought forward to identify funding sources for the proposed
Community Center: Thiswas brought forward previously before the
Committee but since that time the.re have been changes for the
City. Three million dollars has been secured from a State Construction
Fund to put towards this project. The total estimate for the project is
approximately $9,000,000.00#o construct the facility with the
remaining cost of approximately $6,000,000.00. Staff distributed the
Business Plan handout and the Committee reviewed the plan with
staff.
The Committee discussed the soft costs within the Business Plan and
the time period the City has to use the State money, two years total
with about a year and a half'remaining. Director Coleman reported the
current recommendation from administration for funding sources for
the support of the Community Center is as follows:
• Approximately $1,500,000,00 frnm the closing downtown catalyst block sale
proceeds
• Approzimately$1,075,000.00 from the City's sale of Suite 380 in the Annex
building
• Approximately$75Q000.00 remain from the sale of City pazking spaces back to
the Sound Transit Garage
• Approximately$1,500,000.00 million of Real Estate Excise Tax(REE'I) 1 funding
(unobligated through the end of 2014)
• Approxunately $1,200,000.00 from the cumulative reserve fund
The combined amount of $6,000,0OO.OU would fully fund the
Community Center remaining balance necessary for the construcGon.
After discussion, the Committee determined that they would take
action on this item. This item will go forward to the Finance
Committee foraction as well.
Vice-Chair Holman moved and Member Wales seconded to identiiy
and support the funding of the Communiry Center at Les Gove Park
as ouUined by Director Coleman and Mayor Lewis above and also add
this as a supplement for Ordinance No. 6474, budgef amendment No.
6.
Motion carried unanimously. 3-0
Page 6 of10
B. Ordinance No. 6474 (Coleman)
Finance Director Shelley Coleman reviewed the memorandum
provided for proposed Ordinance No. 6474, Budget Amendment No. 6
and provided an overview of the budget amendment. The general
fund balances were brought forward based on the adjustments from
June 2013. A new police vehic.le and project management software
was included. Wastewater revenue payments to King County were
also included since the Committee Iast reviewed BudgetAmendment
No. 6. The Committee reviewed items on Schedule "A" and "B".
C. Resolution No. 5001 (Mund)
Engineering Aide Amber Mund provided information on Resolution
No. 5001, authorizing the Mayor to execute a Public Way Agreement
between the City of Auburn and Level 3 Communications,
L.L.C. Staff has reviewed the application and has determined that
the location of facilities within the requested rights-of-way is in the
best interest of the City and the citizens of Auburn. The Committee
had no questions.
D. Resolution No. 5004 (Mund)
Engineering Aide Amber Mund provided information on Resolution
No. 5004 setting a Public Hearing to consider the vacation of the alley
between South Division Stieet and A Street SE, south of East Main
Street, within the City of Aubum, Washington. The vacation would
allow Plan A DevelopmentlLC (building the Trek building) to be
flexible in the design of the building. A portion of the property vacated
would go back to the property owners, Jeff Oliphant ofAubum on 1sf
LLC and Plan A Development CLC.
Chair Backus invited members of the audience forward for public
comment:
Jeff Oliphant, PO Box 1294, Auburn
Mr. Oliphant stated he does not understand the purpose of the
vacation and is content with the current purpose of the property being
a public alley. He stated his property is not currently very appealing
but it is stand-alone property and there is interest nom financial
institutions for branches which would benefit from having the width of
a full alley.
Staff explained that the cequest does not restrict the property and both
parties would receive vacated land. The next step is to take
Resolution No::5004 to.City Cauncil for approval which sets the date
ofithe public hearing: `
The Committee asked staff if Mr. Oliphant has been provided with the
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contact information for Plan A Development LLC to inquire as to the
details and purpose of the vacations. Staff explained that the contact
information of both parties has been provided to them.
E. Ordinance No. 6488 - School Impact Fees Code Amendment (Dixon)
Principal Planner Jeff Dixon provided background information on
Ordinance No. 6488, School Impact Fees Code. Ordinance No. 6488
would amend Sections 19.02.115, 19.02.120, 19.02.130 and
19.02.140 of the Aubum City Code relating to school impact fees.
Committee and staff reviewed the proposed school impact fees.
Committee discussion followed regarding the request of increased
school impact fees. The Committee did not have any changes to
Ordinance No. 6488 and the Ordinance will be brought back for action
at the next meeting.
F. Comprehensive Downtown Parking Management Plan
(Yao/Chamberlain)
Planner Gary Yao presented the staff report on the status of the
Comprehensive Downtown Parking Management Plan (CDPMP). The
draft CDPMP has been ,reviewed by the City's Public Works and the
Planning and DevelopmentDepartment and staff recommendedthat
the commuter parking needs be comprehensively addressed within
the CDFMP. The demand of commuter parking thatwill be needed
when the southeast Auburn Junction grayel parking lot and the
temporary gravel 3-hour public parking lot in the southwest Auburn
Junction block are no ionger available increases.. The.increases
expected in Sounder commuter rail services overthe next 5 years are
also anticipated to generate additional commuter parking demand.
The Committee and staff discussed a proposal for the
recommendation ofa 3-hour public on- and off-street parking and
residential permit parking zones throughout the Downtown Urban
Center (DUC). The Committee discussed the potential of shuttle
services to alleviate some of fhe deficits and requested that staff
reference the responsibilities ofiSound Transit and additional parking
facilities within the CDPMP.
Laura Westergard, Executive Director of the Auburn Downtown
Association, 222 E Main Street, Suite A, Auburn
Ms. Westergard asked if the west side ofthe Auburn Transit Center is
where the proposed Aubum Transit Center-adjacent parking facility
was to be built (facing C Sfreet), The Committee explained the second
garage would be built on thaf site.
The Committee believes it would be beneficial to have a discussion
with King County Metro to consider funding or assisting to fund shuttle
Page 8 of.10
service in Aubum since the funding of an additional parking garage is
at least seven years out. This would assist their ridership and ,
commuters.
Ms. Westergard stated she isfully in, support of a shuttle service or '
trolley service and applying for grants to assist with a trolley service.
This would meet an immediate need and be a more environmentally ,
positive solution.
The Committee asked staff to provide an inventory and the cost of
parking spaces provided by the City within the DUC.
G. Director's Report (Welch) �
Interim Planning and Development Director JeffTate reported that a
pre-construction meeting for the Trek building took place with Plan A
Development LLC. They will begin construction of the project
beginning December 9, 2013.
H. PCDC Matrix (Welch)
The Committee asked if staff will provided a presentation and
overview of the code enforcement procedures before the Committee
of the Whole (COVI� and PCDC.
There were no additional changes oradditions to the matrix.
I. Status of Agreements with Ceradimm, LLC and Coldwell Banker
Commercial Danforth (Tate)
Interim Planning and Development Department Director Jeff Tate
provided the staff reporton the Status of Agreements with Ceradimm, ,
LLC and Coldwell Banker Commercial Danforth. The ExclusiVe Lease
or Sale Listing Agreement with Coldwell Banker Commercial Danforth
and the Memorandum of Agreementand Option to Purchase Real
Prope►ty between the City ofiAuburn and Ceradimm, LLC are
currently active but will expire at the end of December, 2013.
An extension of the agreements will promote downtown activity,
development, marketing in our:DUC area and in order for the City to
continue working with.:Coldwell Banker'Commercial Danforth and
Ceradimm, LLC the City needsto renew the agreements. The City
does not pay for these services.
After discussion, the Committee detemiined they would take action on
this item and asked that it be forwarded to another committee for
discussion prior to going forward to City Council.
MemberWales moved and Vice-Chaic Holman seconded to
recommend City Council exfend the agreements between fhe City of
Page 9 of 10
Auburn a.nd Ceradimm, LLC and the City ofAu.burn and Coldwell
Banker Commercial Danforth.
Motion carried unanimously. 3-0
V: ADJOURNMENT
There being no further business 3o come before the Planning and
Community Development Committee, the meeting was adjourned at 7:50
p.m. �l
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