HomeMy WebLinkAbout01-22-2014 LES GOVE COMMUNITY CAMPUS COMMITTEE PACKET
Les Gove Community Campus
January 22, 2014 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - December 4, 2013* (Tate)
Les Gove Community Campus Committee to approve the minutes from the December
4, 2013 Les Gove Community Campus meeting as written.
III.DISCUSSION ITEMS
A. Update of Architectural Drawings for Construction Bid (Tate)
Progress report and schedule, including the plan for clarifying interior lighting
specifications.
B. Campus Security Plan (Faber)
C. Citizens Survey (Faber)
D. Neighborhood Planning Meeting Format (Tate)
Discuss meeting content outline with desired outcomes and schedule.
E. Traffic Analysis Progress (Faber)
Discuss vehicles and movement, Campus internal circulation and Deal's Way closure.
F. Review Project Budget Items Not Currently in Construction Contract (Thomas)
Items such as storage carts, interior and exterior furniture, fixtures, signage, art stage,
kitchen appliances & utensils, landscaping, etc.
G. Action Tracking Matrix* (Wagner)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at
the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - December 4, 2013
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
Minutes - December 4, 2013
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Tate
Meeting Date:January 22, 2014 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 13
Les Gove Community Campus
December 4, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osborne were present.
Staff members present were Mayor Peter Lews; Mayor-Elect Nancy
Backus; Director of Administration Michael Hursh; Parks, Arts and
Recreation Director Daryl Faber; Interim Planning and Development
Director Jeff Tate; Finance Planning Manager Martin
Chaw; Construction Project Manager Bill Thomas, and Office
Assistant Sue Van Slyke.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - October 23, 2013 (Tate)
Member Osborne moved and Vice-Chair Wales seconded to approve
the October 23, 2013 minutes as written.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Next Steps for the Community Center (Wagner)
Chair Rich Wagner discussed the status and future steps required
toward the development of the Les Gove Community Campus. Chair
Wagner presented the Community Center Completion Matrix with the
remaining architectural tasks with cost and schedule (timeline)
Page 1 of 3
CA.A Page 3 of 13
estimates. Review of this document with the Committee finalized
timelines and costs. Jeff Tate and Mayor Lewis will explore the cost
estimate for Task No.1, to possibly reduce the cost. In addition to
task No.1, the Committee and Mayor Lewis agreed that Mayor Lewis
will research and review tasks No. 1 -7. The Committee determined
that Finance Planning Manager Martin Chaw will review the contract
to determine the amount still owing BLRB (task No. 10)
and will fine tune the costs for tasks No. 11 and 12 within the contract.
The Committee requested that the "out for bid" date be changed from
March, 2014 to February, 2014 on the Community Center Completion
Matrix.
The Committee discussed holding community meetings to present the
completed community center design and to request input
from community members on the operation of their central park.
Mayor Lewis will approach the police department on extra security
measures for the park and report back to the Committee.
Other tasks discussed include continuing with the internal traffic study
and outside lighting. Emphasis will be placed on vehicular traffic.
Mayor Lewis will gather more information on the traffic study. Member
Osborne requested that this be concluded before summer 2014.
Committee agreed to postpone the Flag Pavilion project until after the
community center building is complete.
B. Action Tracking Matrix (Wagner)
The Action Tracking Matrix was reviewed by the Committee and the
following updates were recommended:
Lines A & C - complete/omit from matrix
Line B - change review to 6/2015
Line D - Mayor Lewis will have a plan back to the Committee before
12/25/2013
Line E - change to February 2014
Line F - Separate into community meetings for three tiers
of geography: Immediate community, second tier and community
wide. Concentrate on immediate community members first with
brainstorming session with follow up at a future date.
Line G - Set review date for after the community meeting.
Line H - Jeff Tate to pick dates
Line I - King County Housing Authority and NDC - financing partners
Line J - Work toward development of the One-Stop center
Line K & L - delete from matrix
Line M - Change to COW/ Retreat
Add a line item - Plan for Campus Security.
IV. ADJOURNMENT
Page 2 of 3
CA.A Page 4 of 13
There being no further business to come before the Committee, the
meeting was adjourned at 6:04 p.m.
Page 3 of 3
CA.A Page 5 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Update of Architectural Drawings for Construction Bid
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Tate
Meeting Date:January 22, 2014 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 6 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Campus Security Plan
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Faber
Meeting Date:January 22, 2014 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 7 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Citizens Survey
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Faber
Meeting Date:January 22, 2014 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 8 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Neighborhood Planning Meeting Format
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Tate
Meeting Date:January 22, 2014 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 9 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Traffic Analysis Progress
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Faber
Meeting Date:January 22, 2014 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 10 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Review Project Budget Items Not Currently in Construction
Contract
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Thomas
Meeting Date:January 22, 2014 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 11 of 13
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
January 13, 2014
Department:
Planning and Development
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Other: Planning
Councilmember:Wagner Staff:Wagner
Meeting Date:January 22, 2014 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 12 of 13
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