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Home My WebLink About12-09-2013 CIlY OFHUBUR�I CIIY Cf_FRKS Q�FICE � i�An! ?� 21J1i, �*/ Planning and Community crnroe. -��°" • ;Development December 9, 2013 - 5:00 PM wnsHiNCroN � Annex Conference Room 2 ' , MINUTES i. CALL TO ORDER Chair Nancy Backus called the meeting to orderat 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Aubum, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Holman, and Member Largo Wales were present. Also present were Director of Administration. Michael H,ursh; City Attomey Dan Heid; Parks, Arts and Recreation Director Daryl Faber; Interim Planning and Development Director Jeff Tate; Planning Services Manager Elizabeth Chamberlain; Principal Planner Jeff Dixon; Theater Operations Coordinator Jim Kleinbeck; Arts and Events Manager Julis B.rewer, Environmental Services Manager Chris Andersen; and Planning Secretary Tina Kriss. Members of the public present: Arts,Commission Board member Greg Watson and Councilmember-Elect Yolanda Trout. B. Announcements 1. Presentation a. Arts Commission Annual Update Arts and Events Manager Julie Brewer introduced Arts Commission Board.member Gres Watson and explained.the Arts Commission is a 12 member advisory board that works closely with staff to support and advance arts in Aubum. The goal of the Aubum Arts Commission is to integrate the arts into all aspects of Auburn communiry life. Staff reported that the 2012-2013 Bravo series generated $123,908.00 in show revenue from the September2012 to July, 2013 season, servinga total audience of 11,117. Theatre Operations Coordinator Jim Kleinbeck reviewed the Pertorming Arts venues and rental options at the Auburn Avenue Theatre. Arts and Events Manager Julie Brewer presented a PowerPoint presentation to review several of the City's arts programs and projects, site specific events at the Aubum Intemational Farmer's Page 1 of 4 Market and the Mary Olson Farm Hops and Crops event, the public art program, and the outdoor sculpture gallery program. The Committee discussed the Aubum Storefront program and the City's temporary art installations. Aubum's public art program is supported through:a 1%for art ordinance on new construction. The City has set aside another $30,000.00 in the Capital Improvement Budget for Art. The City continues to add new murals and work with the clean sweep project to clean old murals. Several arts education projects have been expanded throu�gh various hands-on activities at City festivals and events, including the ArtRageous program. The Aubum Art Walk program will increase to finro times;per year, April and September: The City received a King County 4Culture Local Arts Agency Sustained Support grant for $17,000.00; the funds are distributed throughout seven community art-related projects. In 2012 the estimated audience for City of Aubum Arts and Events was approximately 129,584. The Committee explained that during the monthly meeting of the Sound Cities Association, cities bring forward short presentations of to showcase cool programs or ideas, the Committee suggested bringing forward one of our many successful arts programs. C. Agenda Modifications There are two (2) agenda modifications, and transmits two (2) action items. The first; Action Item III. C. Ordinance No. 6492 and the second, Phase 2 City Ha.11 Remodel. II. CONSENT AGENDA A. Minutes - November 25, 2013 (Tate) Vice-Chair Holman moved and Member Wales seconded to approve the November 25, 2013 miriutes as written. Motion carcied unanimously. 3-0 III. ACTION A. Resolution No. 5010 (Faber) Parks, Arts and Recreation Director Daryl Faber presented the staff report on Resolution No. 5010;authorization for the Mayor to execute a second addendum with the White RiverValley Historical Society to extend the term of the society's lease ofithe built environment at Mary Olson Farm;through June 30, 2033: .The Committee and staff discussed tfie details'of fhe`extension and grant,the Hostorical Society is applying for: The Committee was supportove of this resolution. Page 2 of 4 Vice-Chair Holman moved and Member Wales seconded to recommend City Council adopt Resolution No. 5010. Motion carried unanimously. 3-0 B. Ordinance No. 6488 - School Impact Fees Code Amendments (Dixon) Principal Planner Dixon provided background information on Ordinance No. 6488, School Impact Fees Code Amendment. The Committee has previously reviewed the school impact fees code amendment and is supportive of Ordinance No. 6488. Vice-Chair Holman moved and Membe�Wales seconded to recommend City Council adopt Ordinance No. 6488. Motion carried unanimously. 3-0 C. Ordinance No. 6492 Director of Administration Michael Hursh briefed the Committee on Ordinance No. 6492, amending Section 2.03.040, and creating new Chapters 2.08 and 2.23 of the Aubum City Code related to the organization of Cityadministrative govemment. The Committee and staff discussed the proposed organization chart and Vice-Chair Holman and Member Wales stated they would like to review a copy of the proposed organizational chart. Staff provided,an explanation of the organizational chart and stated Ordinance No. 6492 would be going forward'to the Finance Committee for discussion at which time the organizational chart can be provided. After a review of the ordinance the Committee recommended updating the ordinance with gender-neutral language and capitalizing the beginning letters of Human Resource/Risk Management Director on page one. Vice-Chair Holman moved to recommend City Council adopt Ordinance No. 6492, the motion was not seconded. Staff stated they will forward Ordinance No. 6492 to the Finance Committee for action Monday, December 16, 2013 to stay on schedule; the committee concurred, and staff will provide the organizational chart for the Committee members to review. D. Phase 2 City Hall Remodel Interim Planning and Development Director Jeff Tate explained that the Phase 2 City Hall Remodel project is identified asa budget item in the 2013/2014 biennium budget. Pursuant to ACC 3.10.028, the Page 3 of4 �. � , : Planning and Development Department request authoriiation to initiate a call for bids on the project. City Council action is required prior to execution of any sub§equent construction contracts. i4fter disussion, the Committee expressed their support of the Phase 2. remodel project. Vice-Chair Holman moved and member Wales seconded to _ _ _ . recommend permission to advertise and initiate a calF for bids for the Phase 2 City Hall Remodel. Motion unanimously carried. 3-0 IV. DISCUSSION ITEMS A. Director's Report (Tate) In an effort to increase Public WorKs presence at the Permit Center counter, the seating configuration of staff has been updated. A customer service island has 6een installed in the Permit Center lobby and a self-service, touch-screen kiosks will be added to assist customers. The foyer monitors on the 2nd floor of the Annex Building will be updated so customers can view the Gity Outlook Calendar meeting rooms and times. B. PCDC Matrix (Tate) The Committee discussed the pedestrian kiosks and asked staff to proVide an update on the cost of additional kiosks. The Committee requested that the Les Goye Community Campus topic be added to the matrix under Parks, Arts & Recreation. V. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjoumed at 6:02 p.m. DATED THIS �� day of --e�u� , 2014. 7 o � // . ��G�j�� . / John Holman - Chair —! . - , _.. , _ � � �2�� -� % / Tina Kriss - Pranning ecretary Page.4 of 4