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HomeMy WebLinkAbout5229 RESOLUTION NO. 5 2 2 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2015 PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program; and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Performance and Evaluation Report (CAPER)" for each program year; and WHEREAS, the City Council of the City of Auburn heard and considered. public testimony on April 18, 2016 about the CAPER for its 2015 program year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT: Section 1. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2015 program year is accepted. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of Resolution No. 5229 April 18, 2016 Page 1 of 2 this legislation and submit the report to HUD. Section 3. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED this /1 i day of .4a-et:--1 , 2016. • CITY OF AU?URN il/aLfe) / lok, NANCY BAYOR ACKUS ATTEST: /0. Danielle E. Daskam City Clerk APPROVED AS TO FORM: uks Daniel B. Heid City Attorney Resolution No. 5229 April 18, 2016 Page 2 of 2 CR-05 Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. This report discusses program outcomes for the City of.Auburn 2015 fiscal year utilizing Community Development Block Grant(CDBG) Entitlement funds.The city continues to make progress with these funds in increasing the supply of homeless prevention services,economic development opportunities and public services. In addition,the city is working towards emergency and affordable housing options. The data provided below discusses public services,affordable housing and homeless prevention. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain,if applicable,why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels,funding sources and amounts,outcomes/objectives,goal outcome indicators,units of measure,targets,actual outcomes/outputs,and percentage completed for each of the grantee's program year goals. Goal Category Source/ Indicator Unit of Expected Actual— Percent Expected Actual— Percent Amount Measure Strategic Complete - Program Complete Strategic Plan Program Year Plan Year End CDBG: Homeless Person Persons Homeless 5 0 5 0 Homelessness $62500 Overnight Shelter Assisted 0.00% 0.00% End CDBG: Homelessness Persons Homeless 60 30 30 30 Homelessness $62500 Prevention Assisted 50.00% 100.00% Public service Ensure a Non-Housing activities other than. CDBG: Persons Suitable Living Community Low/Moderate 300 104 15 15 Environment Development $66664 Income Housing Assisted 34.67% 100.00% Benefit CAPER 1 OMB Control No:2506-0117(exp.07/31/2015) Public service Ensure a Non-Housing activities for CDBG: Households Suitable Living Community Low/Moderate 0 0 55 55 Environment. Development $66664 Income.Housing Assisted 100.00% Benefit Public service Ensure Decent, Affordable activities other than CDBG: Persons Affordable Housing Low/Moderate 20 20 0 30 30 Housing Public Housing $289950 Income Housing. Assisted 100.00% 100.00% Benefit Ensure Decent, Affordable Homeowner Household Affordable Housing CDBG: Housing Housing 80 44 55 44 Housing Public Housing $289950 Rehabilitated Unit 55.00% 80.00% Table 1-Accomplishments—Program Year Strategic Plan to Date Assess how the jurisdiction's use of funds,particularly CDBG,addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Consistent with the priorities and specific objectives outlined in the 2015 Annual Action Plan,the city allocates the largest share of its HUD funds to its homeowner housing rehabilitation program ($249,950).As the city's largest homeless prevention program,the activity is consistent with the focus of the CDBG housing and homeless prevention programs. The city's other high expenditure for CDBG funds was public services. Public services include medical and dental services as well as employment training programs. Both programs are targeted towards Auburn's most vulnerable and at risk populations and are also seen as effective homeless prevention programs: CAPER 2 OMB Control No:2506-0117(exp.07/31/2015) CR-10- Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 117 Black or African American 22 Asian 8 American Indian or American Native 5 Native Hawaiian or Other Pacific Islander 0 Total 152 Hispanic 43 Not Hispanic 0 Table 2—Table of assistance to racial and ethnic populations by source of funds Narrative In 2015 the largest racial and ethnic groups served were White and Hispanic,although programs served a signicant percentage of African.Americans.A greater percentage of the total CDBG elgible population is white so the above data is somewhat consistent with the trend; however the programs will continue to towk with its grantees to increase its service to racial and ethnic minorities. CAPER 3 OMB Control No:2506-0117(exp.07/31/2015) CR-15 - Resources and Investments 91.520(a) Identify the resources mad_a available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG 2,076,456 76,759 Table 3-Resources Made Available Narrative Due to CDBG having disencumbered funds,these programs reallocated funds to 2016 activities. Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Narrative Description Allocation Allocation Table 4—Identify the geographic distribution and location of investments Narrative The City of Auburn had no geographic target areas identified for 2015. CAPER 4 OMB Control No:2506-0117(exp.07/31/2015) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds),' including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Proposals to use CDBG funds wiht other leveraged funds can improve the feasibility of programs and projects since available funds are often insufficient to fully support most.Community Development or Economic Development projects and programs.CDBG is generally used in conjuntion with other grant funds to our local providers. Providers are encouraged to obtain private support in addition to CDBG funds in proposed activities. The City of Auburn does not have matching requirements for 2015 projects and activities. CAPER 5 OMB Control No:2506-0117(exp.07/31/2015) CR-20 Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served,the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of homeless households to be provided-affordable housing units Number of non-homeless households to be provided affordable housing units Number of special-needs households to be provided affordable housing units ___ Total Table 5-Number of Households One-Year Goal Actual Number of households supported through-rental assistance Number of households supported through the production of new units - Number of households supported through the rehab of existing units Number of households supported through the acquisition of existing units Total Table 6-Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The city's Annual Action Plan does not have any goals of providing housing, rental assistance, production of new units or acquisition of existing units.The city does have a goal of providing rehab to 55 low- income homeowners residing in Auburn.The city's homeowner repair program encountered diffuclty meeting the goal due to the delayed start to projects in the year and difficulty securing contractors.The program's usualy contractors are experiencing a positive effect of the boost in the economy and are receiving numerous bids for jobs in the community making it more difficult to secure their services.The city is sending out a request for new contractors this year. Discuss how these outcomes will impact future annual action plans. No future anticipated impacts at this time.The City will continue to try to assist in all activitiy areas based on local needs and priorities. CAPER 6 OMB Control No:2506-0117(exp.07/31/2015) Include the number of extremely low-income, low-income,and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Persons Served CDBG Actual HOME Actual Extremely Low-income 86 0 Low-income 74 0 Moderate-income 29 0 Total 189 0 Table 7-Number of Persons Served Narrative Information The numbers above are consistent with the income targeting of each of these program's primary activities.CDBG's primary focus is on public services,economic development and homeless prevention activities which primarily serve low and moderate income households. CAPER 7 OMB Control No:2506-0117(exp.07/31/2015) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons(especially unsheltered persons)and assessing their individual needs The City of Auburn does not receive ESG funds.. The City is implementing several strategies on the local and regional level to address the issue of homelessness and funds several homeless prevention programs with its general funds. In addition,the city convened the Auburn Mayor's Task Force on Homelessness in November 2015.The task force will assess the city's current condition of homelessness and develop and action plan that will be given to the Auburn City Council. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Auburn does not receive ESG funds for emergency shelter. To address the emergency shelter and transitional housing needs of homeless persons,the city uses its general funds to support several transitional housing and emergency housing programs throughout the South King County region. Helping low-income individuals and families avoid becoming homeless,especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care. facilities, mental health facilities,foster care and other youth facilities,and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health,social services,employment,education,or youth needs The City of Auburns homeless prevention programs include its housing repair program,and its public service programs which is funded through CDBG. Public services include employment training and free medical and dental services.The housing repair program is the city's largest homeless prevention program which provides minor home repairs to low income residents in Auburn.The program makes it possible for low income residents to stay in their homes and avoid financial crisis from having to pay for costly home repairs that they normally would not be able to afford.The employment training program provides job coaching,career support,resume writing and emergency financial support to help Auburn residents secure and maintain employment which results in self sufficiency,financial independence and stable housing.The free medical and dental services give free access to healthcare to Auburn's low income or uninsured residents. Many residents currently experiencing or at risk of homelessness have a CAPER 8 OMB Control No:2506-0117(exp.07/31/2015) chronic or severe illness that is keeping them from participating in supportive services to gain self sufficiency. It also helps residents afford healthcare and avoid costly medical bills that can put them in financial crisis. Helping homeless persons (especially chronically homeless individuals and families,families with children,veterans and their families,and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units,and preventing individuals and families who were recently homeless from becoming homeless again The City of Auburn does not receive ESG funds for programs to help homeless persons. The City of Auburn does invest a signifcant amount of its general funds to help individuals experiencing homelessness including families,veterans and unaccompanied youth. Funded programs include:the.City of Auburn Veteran Services program, PATH,transitional housing,emergency shelters,and rental assistance. CAPER 9 OMB Control No:2506-0117(exp.07/31/2015) CR-30 - Public Housing 91.220(h);91.3200) Actions taken to address the needs of public housing The City of Auburn does not own or operate public housing. In Auburn, public housing is administered directly through the King County Housing Authority. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Since the City does not administer public housing funds,or have any oversight over public housing tenants, it has no actions directed specifically to public housing residents. Actions taken to provide assistance to troubled PHAs Since the City does not administer public housing funds it does not evaluate the status or condition of public housing auhtorities. CAPER 10 OMB Control No:2506-0117(exp.07/31/2015) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land,zoning ordinances, building codes,fees and charges,growth limitations,and policies affecting the return on residential investment. 91220(j);91.320 (i) The City of Auburn adopted a Comprehensive Plan that contained mandatory elemts including housing. The housing element contains information about hosuing conditions and trends as well as information about the availability of sites and infrastructure to accommodate new housing needs and requires analysis of governmental constraints to the production and preservation of new housing.The city is required to have land-use plans and regulatory policies which facilitate the development of a range of housing types to meet the needs of all income groups.The housing element is developed with public input and participation. It serves as the basis for land-use and assistance programs to address local housing needs. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The city continues to provide funds to address all of its housing, infrastructure, homeless prevention, economic development and public facilities. In Auburn and the surrounding South King County area, these continue to be underserved needs so the city will explore ways to put additional resources towards addressing these needs. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The city continues to provide funds to address all of its housing, infrastructure, homeless prevention, economic development and public facilities. In Auburn and the surrounding South King County area, these continue to be underserved needs so the city will explore ways to put additional resources towards addressing these needs. Actions taken to reduce the number of poverty-level families.91.220(k);91.320(j) The CDBG program with its Economic Development activities have provided microenterprise services to over 27 low income business owners.The program helps small business owners expand and sustain their business as well as provide job opportunities for others in the Auburn area. In the future the City will encourage the economic development program to partner with the CDBG funded employment training program with a goal to have small business owners,when ready, hire low income individuals who have completed the employment training program. Actions taken to develop institutional structure.91.220(k);91.320(j) CAPER 11 OMB Control No:2506-0117(exp.07/31/2015) The City of Auburn is continuing to pursue several opportunities to develop institutional instructure and reduce chronic homelessness. In November 2015 the City of Auburn's Mayor convened a task force on homelessness.Comprised of nonprofit providers,faith based representatives, business owners, police,school officials, hospital emergency room staff,concerned residents,fire officials and city staff from human services, parks and code enforcement,the task force will develop an action plan that will go to city council with recommendations on how to address the city's current condition of homelessness in Auburn. The city has taken an active role in All Home King County and the Sound Cities Association to work with neighboring municipalities to address homelessness as a region,combine resources and identify any gaps in services that can be filled. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k);91.320(j) The city participates in numerous coalitions and committee throughout the King County region to coordinate services between public and private housing adn social service agencies. The Mayor's Task Force on Homelessness is comprised of city staff, PHA staff,and five local social service agencies in the area. Each of the groups were able to present to the task force on their agency's current status, long term goals and strategies to address homelessness. The South King County Housing and Homeless Partnership is a network of municipal land use and human services staff, nonprofit housing and homeless organizations working to address affordable housing and homelessness needs in South King County.The partnership has identified priorities for 2016 which include: • Maintain and Improve healthy Affordable Housing • Increasing funding for affordable housing • Address barriers to housing development • Provide emergency homeless services • Build public awareness and to address housing and homeless needs • Improve awareness and connections between housing and other key issues Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City of Auburn continues to take actions to overcome identified impediments to fair housing based on King County's Analysis of Impediements to Fair Housing. Primarily the city continues to engage with regional partners to take local action and use the data provided as guidance to support local policies and make recommendations to local city councils. CAPER 12 OMB Control No:2506-0117(exp.07/31/2015) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Monitoring activities include onsite and desk monitoring through review of analysis and progress reports and invoice back up details,technical assistance calls and emails. Subrecients of City of Auburn CDBG funds are monitored annually. Notification and required materials for the monitoring are sent two weeks in advance of the monitoring date.A detailed monitoring tool is used to assess the program's progress,timliness and adherence to HUD guidelines.After each annual monitoring a formal letter is sent to the subrecipient detailing the findings or concerns of their monitoring. Each subrecipient is given 30 days to respond to the letter. The City monitors agency compliance with its CDBG contract by requiring the agency to submit quarterly reports that includes data on the number of service units provided along with demographic information about their clients.Quarterly reports are cross referenced to the requirements in their contract to ensure the subrecipient is on track to complete contact goals. Citizen Participation Plan 91.105(d);91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The city provides adequate notice at the opening of the 15 day comment period and the public hearing on the CAPER.The notice is provided by wide distribution utilizing the city's vehicles of communication. In addition to comments received through public hearings,the city accepts public comments in any form convenient to the public, including written responses,facsimile and email.The city considers all comments and views received in writing or orally at public hearings in preparing the CAPER. CAPER 13 OMB Control No:2506-0117(exp.07/31/2015) CR-45 - CDBG 91.520(c) Specify the nature of,and reasons for,any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City continues to imrpveo processes and proceudres to bring the program into alignment with its current objectives.The city will maintain focus on preserving and providing affordable housing, economic development and public services. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. CAPER 14 OMB Control No:2506-0117(exp.07/31/2015) CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant.Information Recipient Name. AUBURN Organizational DUNS Number 032942575 EIN/TIN Number 916001228 Indentify the Field Office SEATTLE Identify CoC(s)in which the recipient or subrecipient(s)will provide ESG assistance. ESG Contact Name Prefix First Name Middle Name Last Name. Suffix Title ESG Contact Address Street Address 1 Street Address 2 City State ZIP Code Phone Number Extension Fax Number Email Address ESG Secondary Contact. Prefix First Name Last Name Suffix Title Phone Number Extension Email Address 2. Reporting Period—All Recipients Complete Program Year Start.Date 01/01/2015 CAPER 15 OMB Control No:2506-0117(exp.07/31/2015) Program Year End Date 12/31/2015 3a. Subrecipient Form—Complete one form for each subrecipient Subrecipient or Contractor Name City State Zip Code DUNS Number Is subrecipient a vistim services provider Subrecipient Organization Type ESG Subgrant or Contract Award Amount CAPER 16 OMB Control No:2506-0117(exp.07/31/2015) CR-65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Total Households Adults Children Don't Know/Refused/Other Missing Information Total Table 8—Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing Activities Number of Persons in Total Households Adults Children Don't Know/Refused/Other Missing Information Total Table 9 Household Information for Rapid Re-Housing Activities 4e. Complete for Shelter Number of Persons in Total Households Adults Children Don't Know/Refused/Other Missing Information Total Table 10—Shelter Information CAPER 17 OMB Control No:2506-0117(exp.07/31/2015) 4d.Street Outreach Number of Persons in Total Households Adults Children Don't Know/Refused/Other Missing Information Total Table 11-Household Information for Street Outreach 4e.Totals for all Persons Served with ESG Number of Persons in Total Households Adults Children Don't Know/Refused/Other Missing Information Total Table 12-Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male Female Transgender Don't Know/Refused/Other Missing Information Total Table 13-Gender Information CAPER 18 OMB Control No:2506-0117(exp.07/31/2015) 6.Age—Complete for All Activities Total Under 18 18-24 25 and over Don't Know/Refused/Other Missing Information Total Table 14-Age Information 7. Special Populations Served—Complete for All Activities Number o_f Persons in Households Subpopulation Total Total Persons Total Persons Total Served- Served-RRH Persons Prevention Served in Emergency Shelters Veterans Victims of Domestic Violence Elderly HIV/AIDS Chronically Homeless Persons with Disabilities: Severely Mentally Ill Chronic Substance Abuse Other Disability Total (unduplicated if possible) Table 15-Special Population Served CAPER 19 OMB Control No:2506-0117(exp.07/31/2015) CR-70— ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization Number of New Units—Rehabbed Number of New Units—Conversion Total Number of bed nigths available Total Number of bed-nights provided Capacity Utilization Table 16—Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) CAPER 20 OMB Control No:2506-0117(exp.07/31/2015) CR-75 — Expenditures 11. Expenditures ila. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance Expenditures for Housing Relocation and Stabilization Services-Financial Assistance. Expenditures for Housing Relocation& Stabilization Services-Services Expenditures for Homeless Prevention under Emergency Shelter Grants Program Subtotal Homelessness Prevention Table 17—ESG Expenditures for Homelessness Prevention lib. ESG Expenditures for Rapid Re-Housing Dollar Amount of Expenditures in Program Year 2013 2014 2015 Expenditures for Rental Assistance Expenditures for Housing Relocation and Stabilization Services-Financial Assistance Expenditures for Housing Relocation & Stabilization Services-Services Expenditures for Homeless Assistance under Emergency Shelter Grants Program Subtotal Rapid Re-Housing Table 18—ESG Expenditures for Rapid Re-Housing 3.1c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2013 - 2014 2015 Essential Services Operations Renovation Major Rehab Conversion Subtotal Table 19—ESG Expenditures for Emergency Shelter CAPER 21 OMB Control No:2506-0117(exp.07/31/2015) lid. Other Grant Expenditures Dollar Amount of Expenditures in Program Year 2013 2014 2015 Street Outreach - HMIS Administration_ Table 20-Other Grant Expenditures lie.Total ESG Grant Funds Total ESG Funds Expended 2013 2014 2015 Table 21-Total ESG Funds Expended ilf. Match Source 2013 2014 2015 Other Non-ESG HUD Funds Other Federal Funds State Government Local Government Private Funds Other Fees Program Income Total Match Amount Table 22-Other Funds Expended on Eligible ESG Activities 11g.Total Total.Amount of Funds 2013 2014 2015 Expended on ESG Activities Table 23-Total Amount of Funds Expended on ESG Activities CAPER 22 OMB Control No:2506-0117(exp.07/31/2015)