HomeMy WebLinkAbout05-28-2017 Minutes __ _ _. __ _ __ _.
�;>,... ,� Planning and Community
���°�- ,�' -u��" Development
� May 28, 2013 - 5:00 PM
;�°` kyASNEracTpra Annex Conference Room 2
MINUTES.
I. CALL TO ORDER
Ch.air .N.aney Backus called th.e mee#i.ng to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of One Main Professional
Flaza, One East main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman and Member Largo
Wales were present. Also present were Planning and Development
I.nterim Direetor Jeff Tate;,Public Wo_rks Director Dennis Dowdy; Parks,
Arts and Recreation DirecCor Daryl Faber; Planning Manager Elizabeth
Chamberlain; Economic Development:Manager poug Lein;
Environ.mental Protection Manager Chris And_ersen; Transportation
Planner Joe Welsh; Transportation Ilanager Pablo Para; Traffic
Engineer James Webb; Building Official Tom Ushing, and Planning
Secretary Tina Kriss.
Members of the audience present were: Scot Pondelick; Thomas
Sauers; Councilmembe� Peloza; and Robert Whale, Aubu�n Reporter.
B. Announcements
1. Presentation (Tate)
Transportation, Transit, and Trails Update
Roger Thordarson, Chair of the Tranportation, Transit, and Trails
Committee (TT & T Committee) provided an update on the
Committees 2013 activities and plans.
The TT & T Committee has been coordinating with the Auburn
Chamber of Commerce fqr the possibility of a road bond. Upon
completion of the Washington S4ate Legislature session the
Auburn Chamber of Com.merce will begin planning, The
committee continues to monitor fhe status of the Green River T�ail
on the north end where construction of the Reddington Levee
continues. The trail will be enlarged with completion of the leyee.
The City of Auburn will be affected by the proposed King County
Metro Tran.sit reductions; the proposed reductions would eliminate
route Nos. 910, 919, and 152: Sound Transit wi.l.l be substitutin
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No. 578 for service.
The Gommittee expressed a desire to coordinate with,the
Muckl.eshoot Indian Tribe (MIT) to increase service, should the
City have transit reductions to their bus service. Ghair Thordarson
noted that the MIT medical shuttle may have some restrictions
that would detraet from establishing a firm timetable or a fixed
route since its main function is to respond to medical transport
needs.
C. Agenda Modifications
The following Agenda Modification was added to the May 28, 2013
meeting:
IV. DISCUSSION AND INFORMATION ITEMS
I. Ordinance No. 6464 (Para)
Transportation Manager Pablo Para briefed the Committee on
Ordinance No. 6464. The ordinance seeks to revise the corporate
boundary of the C'ity to remove King County's jurisdicfion over South
277th Street, pursuant to RCW 35A.21.210, bringing the e.ntire road
(South 277th Sfreet)right-of-.way to Au6urn's jurisdiction. This will
improve the ability of 4he C'ity to effectively manage the facility. Mr.
Para explained staff will return to the Gommittee at a future date with
an ordinance to address the portion of 277fh Street owned by the Ci4y
ofi Kent and any agreements for thetransfer ofthe right-of-way to the
City of Au.burn.
The Committee was supp.ortive of Ordinance No. 6464.
Vice-Chair Holman moved and Member Wales seconded to move
Ordinance No. 6464 to action and recommend that City Council adopt
Ortlinance No: 6464.
Motion carried una.nimously. 3-0
II. CONSENT AGENDA
A. Approval of Minutes - May 13, 2013 (Tate)
Vice-Chair Holman moved and Member Wales seconded to approve
the May 13, 2013 minutes as written.
Motion carried unanimously. 3-0
III. ACTION
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A. Resolution No. 4936 (Webb)
Transportation Engineer James Webb provided a summary ofi
Resolution No. 4936, setting the time and date for a public hearing
before the City Council on tfie 2014-2019 Transportation ImproVement
Program. Mr. Webb provided several handouts to depictminor
changes from the material provided in the packet, that were requested
by the Public Works Committee. Committee and staff reviewed the
changes to TIP Nos. 6, 41, 32, and 37.
Vice-Chair Holman moVed and Member VUales seconded to
recommend the City Council adopt Resolution No. 4936..
Motion carried unanimously. 3-0
B. Resolution No. 4937 (Webb)
A Resolution of the City Gouncil of the City of Auburn; Washingfon,
Approving the 2014-2019 Transportation Improvement Program of the
City of Auburn Pursuant to R,C.W. Chapter 35.77 of the Laws of the
State of 1Nashington.
Transportation Engineer James Webb reviewed the changes
requested by the Public Works Committee to the 2014-2019
Transportation ►mprovement Rrogram with fhe previous action item
(Reso.lution No. 4936).
Committee is supportive of these changes.
Vice-Chair Holman moved and Member Wales seconded to
recommend Gity Council adopt Resolution No. 4937 as modified.
Motion carried unanimously. 3-0
C. Resolution 4954 (Faber)
A Resolution ofthe City ofAuburn, Washington authorizing the
acc.eptance of a grant from the Cultural Development Authority of King
County (4CultUre) and authorizing the Mayor and City Clerk to ezeeute
the necessary contracts to accept said funds.
Parks, Arts and Recreation bireotor Daryl Faber briefed the
Committee on Resolution No. 4954. The City ofAubumwas awarded
a $17,000:00 per ann.um grant for the 2013 cycle as part of its Local
Arts Agency Susta'ined Support Program from 4he Cultural
Development Authority of King County, doing business as 4Culture.
The m,oney supports City arts progra.mming as well as community
organizations that present art programs and/or activities serv'icing the
citizens of Auburn. Resolution No. 4954 authorizes the City's
acceptance of the grant.
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Member Wales moved and Vice-Chair Holman seconded to
recqmmend that City Council adopt Resolution No. 4954:
Motion u.n.animously carried. 3-0
IV. DISCUSSION ITEMS
A. Outlet Collection Address Change (Tate)
In connection to the rebranding of the Supermall with The Outlet
Collection, mall ownersh,ip has submitted a request to rename
Supermall Way SW to The Ou41ef Collec4ion Way SW and Supermall
Drive SW to The Outlet Collection Drive SW.
Jeff Tate, Interim Planning and Development Director, summarized fhe
Outlet Collection Address Change. Glimcher Supermall Venture,
owner of the Superma.11, has requested that the private sfreetnariies of
the Supermall be changed to reflect the rebranding of the Outlet
Collection. The private streets that utilize the term "Supermall'' are
Supermall Way SW, Supermall Dri�e SW; and Supermall Access
Road. The property owner has requested that all three of these
names be changed from Supermall to Outlet Collection.
The proposed change will require an address change for all tenants
that occupy space within the mall structure as well as several
businesses tfiat are located around the Supermall Drive SW"Ioop"
road. Glimcher representafives have notified each affected property
owner to address the _n.a.me and address change and have indicated
that they believe all affected property owners have expressed general
support for the proposed name change.
The internal addressing committee has reviewed the proposed street
name change and has expressed support for the name change. The
addressing committee's recommendation was transmitted to all City
Deparfinent Heads including Police and Fire who have also expressed
support for the proposaL
If the proposed changes are accepted, the City wa�nding signs will
need to 6e changed to reflect the new name and the Cify will be
working with the State Department of Transportation (DOT) to change
out the signs located within the DOT rights-of-way on Higtiway 167
which guide drivers to 4he "Supermall Road" exit.
Staff will be working with Glimcher to coordinate and establish an
effective date for the proposed resolufion action and are targeting
August, 2013.
In answer to a question by the Comm'ittee, if the City will be
responsible for the cost of signage replacement and address changes,
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Interim Director Tate stated that there will be admiriistrative costs
associated with the address changes and Glimcher will be pay'ing for
the cost of fabrication and instillation of the signs, Staff will bring this
item bacK with a resolufion after discussion with another sub-
committee.
B. Green River System Wide Improvement Framework (SWIF) (Dowdy)
Public Works Director powdy provided information on the Green River
System Wide Improvement Framwork (SVVIF). In order for the Counfy
to continue to receive assistance in areas during an emergency they
must modify their levee and vegetation po,licy to be consistent with the
Corps' policy within two years. The Lower Green River S1NIF is to
develop framework to address key issueson the Green River,
focusing on the Lower G�een Rive�, including flood risk reduction,
facility and engineering deficiencies, levels of protection, capital
project solufions, vegetation management, and habitat improvem.ents.
This will enable the City to continue to receive emergency assitance
from the Corps. During the two year study period, several agencies
will determine what the district needs to do to manage levee
vegetation so fhat the Corps can accept our levees.
Director powdy stated that an elected official from the City will be
needed as a representative to work on the two year study efforts. It
wou.ld also be benefcial to provide a backup,, Director powdy stated
that the Public Works Department would staff the efforts for the
monthly meetings. Councilmember Osborne has volunteered to act as
a representative and Mayor Lewis will likely designate Cou.ncilmembe.r
Osbome upon receiving the County's invitation. Councilmember 1Nales
offered to be the back-up representative.
C. WSDOT Auburn Amtrak Study (Dowdy)
Staffwill present a verbal discussion of the preliminary findings of fhe
WSDOT Auburn Amtrak Study which is near completion.
Public Works Director powdy reviewed the status of the Washington
State Department of Transportation (WSDOT) Auburn Amtrak Study.
Staff that have been involved in the study and reviewing tfie draft
study, to better understand the basis of some of the technical work by
1NSDOT, haVe had difficulry trying to obfain more ofthe information in
a timely manner. The schedule provided by WSDOT has lapsed,
without the majori.ty of the tech.n.ical work we expected about 5 months
ago.
The Public Works Department sent a letter on Friday, May 24, 2013
with a list of the City's d.issatisfaction points, outlining the concerns of
fhe study's ouCcome and progress: Due to fhe lapseii schedule the
Gity has not receivedtechnical reports in a timely manner. Reports
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that were to be, provided months ago were just received two weeks
ago. That timeline proFiibited City staff f�om providing suggested
changes to be included into th.e revised documents. The City ha.s also
had difficulty in obtaining the Amtrak Market SurVey report used by
WSDOT for the study.
The City is currently in a holding pattern and has requested a meeting
with the Secretary ofTransportation to see ifthere is some way to
rectify the timeline of the study to ensure a deliberate schedule that
allows the City to provide good, quality review comments.
D. Wetland Ordinance Amendment (Tate/Andersen)
Con,sideration of removi.ng.the City's self-imposed standard that limifs
wetland mitigation to only those:areas located within 4he City.
Interim Planning Director Tate stated local Aubum City Code
precludes consideration of offsite wetland mitigation outside City
boundaries. In reviewing the Washington state Department of Ecology
wetland protection guidance materia.ls there is no mention of this type
of limitation or rest�iction. The Army Corps of Engineers elevates some
wetland mitigation projects, preferring to pay into a King County
Wetland Mitigation Ban.k, n.ot Iqcated within the City of Auburn.
The Auburn City Code currently precludes developers or City projects
from considering wetland mitigation outside City limits as an option
and sfaff would like fo modify code to all it. If the Committee is
comfortable with this code amendment staff would prepare an a draft
code amendment through the Planning Commission for consideration
and public hearing with the Planning Commission making a
recommendation. There are many economic and/or environ.mental
advantages in sonsidering wetland mitigation outside the City
boundaries. Committee and staff discussed the benefits.
Committee and staff discussed fhe risk and safety of using an
outside wetland mi.tigation ban.k.. Committ.ee was in,supPort of making
this amendment to Rubum City Code and believes it provides more
tools for developers.
E. Fenster Levee Setback (Tate)
Overview of geomorphology study and potential project scenarios.
Planning and Developm„ent Interim Director Tate summa�ized the
defnition of a Geomorphology Analysis forthe Fenster Phase 2 Levee
Setback Project. Forprojects that have an affect on, or can be
affected by a riyer channel, a geomorphology study evaluates the
likely upstream and tlownstream effects of the project that may result
over the short term and long term, as well as likelihood of risk and
methods of mitigating those effects. Through the design process a
geomorphology study was requested by the City. In reviewing the
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report, staff determined i4 would be beneficial to share the report with
the Committee.
Staff pointed out fhat the report concludes that the upstream removal
of a. portion of the Pautzke levee in 2009/2010 will likely result'in a
more direct channel approach at the Fenster bend - an event that is
likely to occur within the next 5 years. This change in river dynamic will
have a downstream effect at Fenste�, and potentially beyond,
irrespective of the Fensfer 2B project.
Environmental Protection Manager Chris Andersen reviewed specific
findings of the report with the Committee. He noted that there is a
pote.ntial fo.r a cut-through channel to develop in 2 locations and
discussed potential changes to the river. Committee and staff
discussed the potential dynamics of change within the river from either
the project or natural river changes,
An additional handout was provided to the Committee to review
alte.rnate Fenster 26 Revetment Setback. alignments to maximize the
performance of the new revetment in terms of the long tecro stability in
response to a variety of potential future change.s in river processes.
Committee and staff reviewed page 175 of the packet, a summary of
potential geomorphic risks to the project:and other properties
downstream and discussed the various risks and potent'ial changes.
F. 2012 Building Code Update (TatelUshing)
As a follow up to the Febru,ary 5, 2013 joint Planning
Commission/Planning and Developmenf Committee meeting staff will
presentthe 2012 Building Code amendments, an overview of the
Washington State am,endments, and a description of proposed
updates to the Ciry of Auburn Building Code.
Interim Planning Director Ta,te reviewed the changes from the 2009 to
fhe 2012 Intemational Building Code. Committee and staff reviewed
the state amendments to the 2012 codes.
City Building Official Tom Ushing has met with Valley Regional Fire
A.uthority (VRFA) tg discuss any substantive cfianges for the City of
Auburn. There have been no substantive changes requested by
VRFA.
The amendments will be presented to the Planning Commission in
June during a works session that is followed by a publia hearing,
Staffs suggested City Code amendments will focus on technical
correctioris and administrative clarificafions.
In answer to Committee's question regarding applications submitted
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prior to the July 1, 2013, Interim Director Tate explained staff has been
encouraging 6uilders to submit aPplications for enough product that
would getthem through the end of year. It is the submittal date, as
opposed to the issuance date, that will vest or grandfathe.r a permit to
the 2009 codes. Staff`is also in continuous communication with
customers at 4he Permif Cenfer to inform them of the impending code
changes.
G. Director's Report (Tate)
Interim Planning Director Tate reported Orion Industries has been
issued theirbuilding permit, the ground breaking will take place next
,� week_. The Mayor and Interim Director Tate wilf be attending a Sound
Cities Association quarterly meeting to present the City's Code
Enforcement Division strategies and "Wall of Shame" program.
City staff attended a neighborhood meeting at Green River Community
College to address several items of interest to those living in the
neighborhgod: It was an impo►tant start to discuss concerns and
issues. Committee and staff discussed the proposed King County
transfer station and inquiries of the North Creek property.
H. PCDC Matrix (Tate)
No changes or additions were requested by the Committee.
V. ADJOURNMENT
There being _no fu.rth.er business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:39
p.m.
DATED THIS �� T� day of �`�� , 2013.
ancy Ba` us- Chai� -
Tina K�iss = Pla ning �ecretary
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