HomeMy WebLinkAbout3410 RESOLUTION iVO. 3 4 1 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER
INTO AN AGREEMENT BETWEEN THE CITY OF AUBURN AND ACAP
CHILD AND FAMILY SERVICES DURING THE YEAR 2002.
THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A ,
_ _
REGULAR MEETWG DULY A$SEMBLED, HEREWITH RESOLVES THAT:
Section 1. The Mayor and City Clerk of the City of Auburn are herewith
authorized to enter into an Agreement between the City of Auburn and ACAP
Child and Family Services, a loeal non-profit charitable organization, to provide
human services to Auburn residents as described in said Agreement for the
year 2002. A copy of said Agreement is attached hereto and denominated
Exhibit "A".
Section 2. The Mayor 'is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
DATED and SiGNED this 19th day of February, 2002.
CITY OF AUBURN
-�
___.�
PEfiER B. LEWIS
MAYOR
Resolution No. 3410
January 24, 2002
Page 1
ATTEST:
;
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
niel B. Heid,
City Attorney
Resolution No. 3410
January 26, 2000
Rage 2
AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this ��" day of
, 2002, by and befinreen the CITY OF AUBURN, a municipal
corporation of the State of 1Nashington, hereafter referred to as "CITY", and ACAP
CHILD AND FAMILY SERVICES, which is locafed at 1102 J Street SE Auburn, WA
98002, a non-profit corporation organized under the laws of the State of Washington,
hereafter referred to as "AGENCY."
WHEREAS, The AGENCY provides a va.luable service to the GITY and its
residents through the provision of reduced-fee child care services to families residing
within the city limits; and
WHEREAS, the CITY is interested in continuing support of Child Care Subsidies,
including development of additional resources and service sites, for low income Au6urn
residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
L P.UR_
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1, and incorporated herein by this reference
as if fully set forth, to Auburn resid.ents during the 2002 terrn. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
II. SCOPE OF SERVICES.
- ---------------------------------_--- - �
Agreement 3410
ACAP Child and Family Services
; January 15,2002
' Page 1 of 8
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibit "1", which may include development of new �esources; to low
income Auburn residents. Services to be provided are set forth in Exhibit "1" to this
agreement, and incorporated herein by this reference as if fully set forth.
B: The Agency agrees to provide at a minimum the services outlined on Exhibit 1.
Said services are to be completed no later than December 31, 2002.
III. TERM.
The term of this Agreement shall commence on January 1, 2002 and shall expire
on December 31, 2002.
IV. PERFORMANCE REPORTS AND COMPEPISATION
A. The AGENCY shall provide to the City within 15 days of the close of each
calendar quarEer a status report confiaining program statistics regarding the type and level
of services provided to the City of Auburn, as well as financial information pertaining to
the contract agreement and expenditures. The final report, which may include estimated
service levels, shall be submitted no later than December 15, 2002. Format and contents
of these reports are set forth in Exhibits 1 to 3 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as the "Logic Model° which will show the intended
linkages between the activities conducted and the changes the activities will produce.
These reports shall contain information as set forth in Exhibit 4 to this Agreement, which
is incorporated herein by this reference, and shall be, submitted to the City at the end of
the first quarter and within sixty days following the close of the calendar year. '
Agreement 3410
ACAP Child and Family Services
January 15,2002
Page 2 of 8
C. As full and total payment for the serviees provided under fhis Agreement, the CITY
agrees to pay the AGENCY the total a.mount of $25,000.00 as set forth in Exhibi7 1. The
CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days
following the CITY's receipt of quarterly invoices. The required format and content of
quarterly invoices is set forth in Exhibit 4 to this Agreement, and is incorporated herein by
this reference.
VI. INDEMNIFICATION.
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunfeers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property to the extent caused by the negligent acts, errors or omissions ofi the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the
CITY retains the right to participate in said suit if any principle of governmental or public
law is involved; and if final judgment be rendered against the CITY and/or its officers,
elected officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and �
expense which the CITY has incurred as a result of such claim or suit, The provisions of
this section shall survive the expiration or terminafion of this Agreement.
VII. IIVDEPENDENT CONTRACTOR/ASSIGNBAENT.
Agreement 3410
ACAP Child and Family Services
January 15,2002
Page 3 of 8
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this.Agreement except as provided herein. The services required
under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.:
VIII. INSURAfVCE.
The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
eonnection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shall maintain liability limits of not Iess than ONE MILLION DOLLARS
($1,000,000) combined single Iimit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the opfion of the CITY either: The insurer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and -
related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain fhe following provisions:
_ -
Agreement 3410
ACAP Child and Family Services
January 15,2002
Page 4 of 8
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officiais, employees and agents are to be
covered as additional insureds as respects: Liability arising out of services and
activities perFormed by or on behalf of AGENCY, its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or
agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respeets the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in exeess of
the AGENGY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect.
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to
each insured against whom claim is bought or suit is brought except with
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coyerage shall nof be suspended, voided, canceled, reduced in coverage, or in
limits except after thirty (30) days prior written notice by certified mail retum
receipt requested has been given to the CITY. The AGENCY agrees to
provide copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
Agreement 3410
ACAP Child and Family Services
January 15,2002
Page 5 of 8
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
reserves the right.to require complete, certified copies of all required insurance
policies at any time.
(fl The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. All
coverages for volunteers shall be subject to all the requirements stated herein.
IX. PIONDISCRIMINATION.
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or ofher arrangemen#s on the
grounds of race, color; creed, religion, national origin, sex, age, or the presence of any
sensory, mental or physical handicap.
X. BOOKS AND RECORDS. '
The AGENCY agrees to maintain separate accounts and records in accordance
wifh State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under '
this Agreement. The AGENCY agrees to maintain all books and records relating to this
Agreement for a period of three (3)years following the date that this Agreement is expired I
or otherwise terminated. The pa�ies agree that the CITY OF AUBURN may inspect such ��
documents upon good cause at any reasonable time within the three (3) year period. i
XI. TERMINATION OF AGREEIIAENT.
Agreement 3410
ACAP Child and Family Services
January 15,2002
Page 6 of 8
This Agreement may be terminated by either party upon ten (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
XII. GENERAL PROVISIONS.
A. The AGENCY agrees to submit a report to the CITY no later than
December 15, 2002, describing the progress and activities performed for
the year 2002 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
C. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement. �
D. This Agreement represents the entire and integrated Agreement befinreen
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
E. Should it become necessary to enforce any ferm or obligation of this
Agreement, #hen all costs of enforcement including attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
F. The AGENCY agrees to comply with all local, state and federal laws
applicable to its performance under this Agreement.
Agreement 3410
ACAP Child and Family Services
January 15,2002
� Page 7 of 8
OF URN
� _ .%
PETER LEWIS
MAYOR
A -ST:
Danielle E. Daskam,
Cify Clerk
APP D
a e ei , '
y Attomey
A P CHILD AND FA ILY SERVICE$
BY: � .c����1�� �-'� III
TITLE: ��CuT/U� �%('�c��(' --- �
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On ttiis 7 day of �'�2 u/�'1_ , 2002, before me, the undersigned, a
Nofary Public in and for fhe Stafe of' Washington, personally appeared �
�,,,,.,fc, ,��;r�,�, , to me known to be the Executive Director ofi ACAP Child and
Family Services, the non-profit eorporafion that executed the within and foregoing instrument, and
acknowledged said instrument to be the free and voluntary aet and deed of said non-profit
corporation for the uses and purposes therein mentioned, and on oath stafed that helshe is
authorized to execute said instrum.ent on behalf of said non-proft corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the date
hereinabove set forth.
KANDISS A TC�RZA �� '
NOT��� ��ia.4�L�V � _.
STATE 0� u�+�?�`�a��9os TARY PUBLIC'in and for the State of �� y���o
COMMISS . � 7- r�/ � �1�t.r.�
JUNE �u z004 ashington, residing in ��� /��_- � � '� .
MY COMMISSION expires: a ��&����
Agreement—3410,ACAP Child and Family Services
Jarivary 15,2002
Page 8 of''$
EXHIBIT 1,GF-0220
CITY OF AUBURN
HUMAN SERVICE AGREEMENT
2002 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information �
ACAP Child and Family Services 253-939-0870
1102 J Street SE 253-939-0220
Aubum,WA 98002
linda@acapchildservices.org
Contact: Linda DiRienzo Title: Executive Director
Are professional services (e.g., counseling, case management) provided as part of this _
Agreement? yes
Contract Information
Contract Amount: $25,000.00 Program Name: Child Care Subsidies
Description of Service to be provided: reduced-fee child care services to families residing within the
city limits
Reporting Information
Report for _1�Qtr/Jan-Mar _2nd Qtr/Apr-Jun _3'� Qtr/Jul-Sep _4'n Qtr/Oct-Dec
2002 Service Units
City Funding All Funding Sources Actual Service
Onl Units to Date,
Total all Fund
Service Unit Description: projeeted Actual Units by Quarter Sources
Aubum Residents Only Annual Units
Service UniUPerformance Measure
- �st 2nd 3rd 4th
� x `
Undup#icated Nuri�ber of-Qwbum "bQ > '' � ` � X
�'i�leT}f�.�'@E'V� � ' z � ;; � �� a �' �
Narrative: Please attach other relevant information, including cu�rent trends, program developments,
special ebents, publicity, community education, etc. If actual service units are lower than anticipated,
please explain. .
EXHIBIT 2,GF-0220
CITY OF AUBURN
2002 Quarterly Financial Report
Agency: ACAP Child and Family Services Date:
Program: Child Care Subsidies
2nd Qtr/A r Jun ,_3�a Qtr/Jul-Sep 4tn Qtr/Oct-Dec
Report for _1�`Qtr/Jan-Mar _ P ' —' _
Cost Categories Budget This Cumulative Award
Awerd Request to date Balance
1 Personal/Agency Services _
2 Office/Operating Supplies
3 Consultant or Purchased •
Services
4 Direct Client Assistance
5 Communications
6 Travel 8�Training
7 tntra-Agency Support
8 Other per Detail �
Grand Total $25,000.00 _
RequeSted
Reimbursement:
Detail as Applicable:
EXHIBIT 3,GF-0220
CITY OF AUBURN
2002 Demographic Report �
Agency: ACAP Child and Family Services Date: -
Program.: Child Care Subsidies
;
,. .
::. - _''.1 2, > 3. 4
, ._ .:Total YTD
, .. - -
Cate o , ..
'GUent " ` Al ona - _
Residerice" Aubum
Black.Diamond �
�*'List all��cUents ;� Burien �
served, in this '_- Covin ton
category: Des Moines. _
in a/l°other Enumclaw -
catego�fes Ilst ': Federai Wa
A,uburrr,;cllents '
only.' '': <: Kent -
,
` ? Ma le Valle -
Normand Park __
Pacific _
Renton
' ,.;:
SeaTac -
,,
;;;
SeatUe
<_,�: f Tukwila
� Uninco orated.Kin Coun
-i Other
Unknown
; ':': TOTAL
'�I�ent ��'r ;� 30%of inedian_or below -
ineorne;;: :< 50%of ined'ian or below
� � : - _
Levet.. r ''.: 80%of inedian or below
, s .'x': Above 80°/a of inedian -
, ; �I..; Unknown _
.,,, , ;
• ;ry' TOTAL
Chent �'� : ' Female
Gender; . . Male
ClienE '.: 0-4 -_ _-
qge �;' �� 5-12� — � �
'; 13-17 -
1&34 ' _ __
����,. 35-54 -
55,74 -
75+
` "= :' Unknown
;,,
` _:�.` TOTAL _ -
Ethnic�d ; .AsianlPacific Islander -
,
CulturaT ;' Black/African American
�ackground � � His anicll.afino
` .' ' NaEive American!Alaskan Native
� --
�' k White/Caucasian _
; Ofher
��,. ' ; Unknown � -
,
;,' TOTAL
Condit�on ''. Disablin Condition _ __ - -
ESL. : Limited En lish 8 eakin - -
HousehoCd. .`,.. Female-Headed_Household - _ _
EXHIBIT 4,GF-0220
CITY OF AUBURN
Logic Model Evaluation Format
Agency: ACAP Child and Family Services Date:
Program: Child Care.Subsidies
I. Submission Dates.
This report shall be submitted with the frst quarter invoice and again within sixty (60) days of
the end of the calendar year.
Il. Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of reduced-fee child care services to
families resitling within the city limits;
2) Show the relationship of program resources and activities to the expected resu.ts or
outcomes;
3) Help identify those questions the evaluation is to answer;
4) Provide a graphic summary of how program parts relate to the whole;
5) Make explicit the underlying theory of the program; and
6j Identify measurable categories in the program evaluation.
B. ACAP Child and Family Services shall d.evelop the following status report components
within the time frames established below:
1) 1 St Quarter 2002
a) The outcome based cesults ACAP Child and Family Services expects to achieve;
b) An indicator to inform the ACAP Child and Family Serviees that the anticipated
change has or has not occurred; and
c) The method for gathering information needed to indicate fhe outcomes that have
occurred.
d) Initial Collection and assessment of the information acquired to include:
alterations in the antieipated outcomes or alteration in the methodology of
information gathering.
2) 4�' Quarter 2002
a) Information collected;
b) Conclusions developed as.a result of the information.
COVER PAGE,GF-0220
CITY OF AUBURN
FiUMAN SERVICE AGREEMENT
2002 INVOICE FOR CONTRACTED SERVICES
To: City of Auburn, Attn; Shirley Aird, Planning Department
25 West Main, Auburn,WA 98001
Agency: ACAP Child and Family Services Date:
1102 J Street SE 253-939-0870
Auburn,WA 98002 253-939-0220
linda@acapchildservices.org
Contact: Linda DiRienzo
Invoice for. ❑ 1�Quarter, January fo March-Due April 15, 2002
❑ 2"a Quartec, Aprii to June—Due July 15, 2002
0 3`�Quarter, July to September—Due October 15, 2002
❑ 4�'Quarter(Preliminary� Cover sheet and Ex. B only) October to December—Due
December 13, 2002
❑ 4th Quarter(Final)October to December—Due January 31, 2003
Amount Requested:
Required Attachment Checkiist: _Exhibit A-Quarterly Service Report
_Exhibit B—Quarterly Financial Report
Exhibit C—Demographic Report(2nd and 4`h Quarters only)
Logic Model/Outcomes Report(1�and 4`h Quarters only)
Proof of Insurance(15'quarter and/or if expired since last
reimbursement request)
I certify to the best of my knowledge that fhis invoice and attachments reflect actual service provided to
Auburn residents.
_ — _ _.
Signature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within thirly(30) business days of receipt: To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY:
Contract Amount: $25-000.00
Payments Year to Date: _ Date:
Date:
Date:
Date:
Payrnent this invoice: _ Contract Balance:
Authorized to Pay: '
Signature Date
COVER PAGE—MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST