HomeMy WebLinkAbout01-23-2023 Minutes City Council Meeting
January 23, 2023 - 5:30 PM
SPECIAL MEETING City Hall Council
ACITY OF * :. ~' _ * Chambers
JTtTT MINUTES
„... A .� = = Watch the meeting LIVE!
* WASHINGTON Watch the meeting video
Meeting videos are not available until 72
hours after the meeting has concluded.
I. CALL TO ORDER
II. LAND ACKNOWLEDGEMENT
We would like to acknowledge the Federally Recognized Muckleshoot Indian Tribe, the
ancestral keepers of the land we are gathered on today. We thank them for their
immense contributions to our state and local history, culture, economy, and identity as
Washingtonians.
III. PUBLIC PARTICIPATION
1. Public Participation
The City Council Meeting was held in person and virtually.
A. Pledge of Allegiance
Mayor Nancy Backus called the meeting to order at 5:30 p.m. in the
Council Chambers of Auburn City Hall, 25 West Main Street and led those
in attendance in the Pledge of Allegiance.
IV. Roll Call
Councilmembers present: Deputy Mayor James Jeyaraj, Kate Baldwin,
Larry Brown, Robyn Mulenga, and Yolanda Trout-Manuel. Councilmember
Bob Baggett arrived via Zoom at 5:46 p.m.
Department directors and staff members present included:
City Attorney Kendra Comeau, Chief of Police Mark Caillier, Director of
Public Works Ingrid Gaub, Director of Parks Daryl Faber, Director of
Finance Jamie Thomas, Director of Equity and Inclusion Brenda
Goodson-Moore, Director of Community Development Jeff Tate, Business
Systems Analyst Jonathan Barbano, and City Clerk Shawn Campbell.
V. ANNOUNCEMENTS, MAYOR'S PROCLAMATIONS,AND PRESENTATIONS
A. Tamil Heritage Month
Mayor Backus to proclaim January 2023 as "Tamil Heritage Month" in the City of
Auburn
Page 1 of 7
Mayor Backus proclaimed January 2023 as Tamil Heritage Month in the
City of Auburn.
Meena Arun and Arun Kumar thanked the Mayor and Council for
recognizing Tamil Heritage Month and shared how people can find more
infromation regarding Tamil.
VI. APPOINTMENTS
A. Auburn Junior City Council
City Council to approve the reappointment of Waylon Menzia to the Auburn Junior City
Council for a six month term expiring June 30, 2023
Deputy Mayor Jeyaraj moved and Councilmember Mulenga seconded to
reappoint Waylon Menzia to the Auburn Junior City Council for a six month
term to expire on June 30, 2023.
MOTION CARRIED UNANIMOUSLY. 5-0
B. Transportation Advisory Board
City Council to approve the reappointments of Dennis Grad and Riley Patterson to the
Transportation Advisory Board for a three year term expiring December 31, 2025
City Council to approve the reappointment of Waylon Menzia to the Transportation
Advisory Board for a six month term expiring June 30, 2023
Councilmember Brown moved and Councilmember Trout-Manuel
seconded to reappoint Dennis Grad and Riley Patterson to the
Transportation Advisory Board for a three year term to expire on December
31, 2025.
MOTION CARRIED UNANIMOUSLY. 5-0
Deputy Mayor Jeyaraj moved and Councilmember Mulenga seconded to
reappoint Waylon Menzia to the Transportation Advisory Board for a six
month term expiring June 30, 2023.
MOTION CARRIED UNANIMOUSLY. 5-0
C. Auburn Lodging Tax Advisory Committee
City Council to approve the reappointment of Bob Fraser to the Auburn Lodging Tax
Advisory Committee for a three year term expiring December 31, 2025
Councilmember Trout-Manuel moved and Councilmember Mulenga
seconded to reappoint Bob Fraser to the Auburn Lodging Tax Advisory
Committee for a three year term to expire on December 31, 2025.
MOTION CARRIED UNANIMOUSLY. 5-0
Page 2 of 7
D. Auburn Tourism Board
City Council to approve the reappointments of Malia Dale, Pearl Serrano and Ronnie
Roberts to the Auburn Tourism Board for a three year term expiring December 31,
2025
Councilmember Brown moved and Councilmember Mulenga seconded to
reappoint Malia Dale, Pearl Serrano, and Ronnie Roberts to the Auburn
Tourism Board for a three year term to expire on December 31, 2025.
MOTION CARRIED UNANIMOUSLY. 6-0
E. Auburn Cemetery Board
City Council to approve the appointment of Tim Pierce to the Auburn Cemetery Board
for a three year term expiring December 31, 2025
City Council to approve the reappointments of Judi Roland and Robert Rakos to the
Auburn Cemetery Board for a three year term expiring December 31, 2025
Councilmember Mulenga moved and Councilmember Trout-Manuel
seconded to appoint Tim Pierce to the Auburn Cemetery Board for a three
year term to expire on December 31, 2025.
MOTION CARRIED UNANIMOUSLY. 6-0
Councilmember Baldwin moved and Councilmember Brown seconded to
reappoint Judi Roland and Robert Rakos to the
Auburn Cemetery Board for a three year term to expire on December 31,
2025.
MOTION CARRIED UNANIMOUSLY. 6-0
F. Urban Tree Board
City Council to approve the reappointment of Brooksie Hall to the Urban Tree Board
for a three year term expiring December 31, 2025
Councilmember Brown moved and Councilmember Trout-Manuel
seconded to reappoint Brooksie Hall to the Urban Tree Board for a three
year term to expire on December 31, 2025.
MOTION CARRIED UNANIMOUSLY. 6-0
VII. AGENDA MODIFICATIONS
Under item XIV.A Interviews and Selection, applicant No.12 was removed
from the agenda and replaced with applicant No. 6.
VIII.CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE
A. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Page 3 of 7
Council on any issue.
1. The public can participate in-person or submit written
comments in advance.
Virginia Haugen 2503 R St SE
Ms. Haugen expressed concerns regarding vacation pay for elected
officials.
B. Correspondence
There was no correspondence for Council to review.
IX. COUNCIL AD HOC COMMITTEE REPORTS
Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council
Committees' progress on assigned tasks and may give their recommendation to the
City Council, if any.
1. Finance Ad Hoc Committee (Chair Baggett)
Councilmember Baggett, Chair of the Finance ad hoc committee,
reported he and Councilmember Baldwin have reviewed the claims
and payroll vouchers described on the agenda this evening and
recommended their approval.
2. Councilmember Vacancy Ad Hoc Committee (Chair
Baggett)
Councilmember Trout-Manuel, Co-Chair of the Councilmember
Vacancy ad hoc committee, reported that the committee met with
staff, reviewed applications through a blind interview process, and
selected the top five highest scoring applicants based off a point
system matrix.
Director of Equity and Inclusion Goodson-Moore provided an
overview of the anti-bias online training, applicant eligibility
requirements, the redaction and blind screening process, matrix and
scoring process, notification process, and the committees
recommendation to move the sixth highest scoring applicant up due
to one of the previously selected candidates withdrawing their
application.
Councilmember Trout-Manuel moved and Deputy Mayor Jeyaraj
seconded to move the sixth ranked applicant into an interview slot
due to an applicant removing their name from consideration.
MOTION CARRIED UNANIMOUSLY. 6-0
Director of Equity and Inclusion Goodson-Moore selected the
Page 4 of 7
applicants names at random to determine the order of interviews.
City Attorney Comeau explained the voting and selection process
that will occur after the interviews are complete.
Council disclosed if they have had interactions with any candidates
related to the position, they discussed the scoring matrix, and the
interview questions.
X. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the December 12, 2022, City Council Study
Session Meeting
B. Minutes of the December 19, 2022, City Council Meeting
C. Claims Voucher(Thomas)
Claims voucher list dated January 3, 2023 which includes voucher number 470679, in
the amount of$119,508.72 and one wire transfer in the amount of$12,182.10
Claims voucher list dated January 17, 2023 which includes voucher numbers 470680
through 470868, in the amount of$7,424,881.22 and one wire transfer in the amount of
$753,284.53
Claims voucher list dated January 17, 2023 which includes voucher numbers 470869
through 470889, in the amount of$5,039,992.53 and two wire transfers in the amount
of$663,623.69
D. Payroll Voucher(Thomas)
Payroll check numbers 539454 through 539458 in the amount of$692,381.52,
electronic deposit transmissions in the amount of$2,290,888.85 for a grand total of
$2,983,270.37 for the period covering December 15, 2022 to December 28, 2022
Payroll check numbers 539460 through 539465 in the amount of$80,717.31,
electronic deposit transmissions in the amount of$2,448,624.52, also a special payroll
for our Sick Leave Cash out with electronic deposit transmission in the amount of
$26,639.76 for a grand total of$2,555,981.59 for the period covering December 29,
2022 to January 11, 2023
Deputy Mayor Jeyaraj moved and Councilmember Trout-Manuel seconded
to approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. UNFINISHED BUSINESS
There was no unfinished business.
Page 5 of 7
XII. NEW BUSINESS
There was no new business.
XIII. RESOLUTIONS
A. Resolution No. 5696 (Comeau)
A Resolution authorizing the Mayor to terminate the existing lease and enter into a
lease agreement with Spanaflight, LLC at the Auburn Municipal Airport
Deputy Mayor Jeyaraj moved and Councilmember Brown seconded to
approve Resolution No. 5696.
MOTION CARRIED UNANIMOUSLY. 6-0
XIV. INTERVIEWS AND SELECTION
A. Interviews of Councilmember Candidates
All candidates were asked to wait outside of Chambers and were escorted
when it was their turn to interview. Councilmembers asked the applicants
the same questions, in the same order for each interview. The Council
interviewed; Katherine Kelly Murray, Cheryl Rakes, Clinton Taylor, Tracey
Turner, and Ofa Langi.
B. Executive Session
Mayor Backus adjourned into an executive session at 7:45 p.m. per RCW
42.30.110(1)(h)to discuss the qualifications of a candidates for
appointment to elective office for 30 minutes. City Attorney Comeau, and
Director of Equity and Inclusion Goodson-Moore were required to attend.
There is anticipated action after the executive session.
C. Selection of Councilmember to Fill Vacant Council Seat
The City Council will select a new Councilmember to fill the vacant position by a
majority vote
Mayor Backus reconvened the meeting at 8:15 p.m.
Mayor Backus thanked the candidates for their interest in the position
and thanked Council and staff for their hard work throughout the entire
process. She restated the voting process and asked Council for their
votes.
Katherine Kelly Murray received zero votes.
Cheryl Rakes received four votes.
Clinton Taylor received zero votes.
Tracy Turner received zero votes.
Ofa Langi received two votes.
Page 6 of 7
By majority vote of,the Council, Cheryl Rakes was selected to fill the
Vacant Council Seat.
XV. MAYOR AND COUNCILMEMBER REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
No reports.
B. From the Mayor
No reports.
XVI.ADJOURNMENT
There being no further business to come before the Council, the
meeting was adjourned at 8:20 p.m.
APPROVED this 21st day of February, 2023.
NANCY B A iS, MAYO' Shawn Campbe , City C erk
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 7 of 7