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Home My WebLink About04-17-2023 AgendaCity Council Meeting April 17, 2023 - 7:00 P M City Hall Council Chambers A GE NDA Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C AL L T O O RD E R I I .L AND AC K NO WL E D G M E NT We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the ancestral keepers of the land we are gathered on today. We thank them for their immense contributions to our state and local history, culture, economy, and identity as Washingtonians. I I I .P UB L I C PART I C IPAT IO N 1.Public Participation T he Auburn City Council Meeting scheduled for Monday April 17, 2023 at 7:00 p.m. will be held in person and virtually. Virtual P articipation L ink: To view the meeting virtually please click the below link, or call into the meeting at the phone number listed below. The link to the Virtual Meeting is: https://www.youtube.com/user/watchauburn/live/?nomobile=1 To listen to the meeting by phone or Z oom, please call the below number or click the link: Telephone: 253 205 0468 Toll Free: 888 475 4499 Z oom: https://us06web.zoom.us/j/89806567186 A .P ledge of Allegiance I V.Roll Call V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS A .W S D O T P resentation B lake J ones from W S D O T's I -405/S R 167 Corridor P rogram to present updates around S R 167 Master P lan Process Page 1 of 100 V I .AP P O I NT M E NT S A .Transportation Advisory B oard City Council to approve the appointment of Derek Ronnfeldt to the Transportation A dvisory Board (Green River College) for a three year term expiring December 31, 2025 (RE C O M M E ND E D AC T I O N: M ove to approve the appointment of Derek Ronnfeldt to the Transportation Advisory Board (Green River College) for a three year term expiring December 31, 2025.) B .P arks & Recreation B oard City Council to approve the appointment of Tiffany L indsay to the Parks & Recreation B oard for a three year term expiring December 31, 2025 (RE C O M M E ND E D AC T I O N: M ove to approve appointment of Tiffany L indsay to the Parks & Recreation Board for a three year term expiring December 31, 2025.) V I I .AG E ND A M O D I F IC AT I O NS V I I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E A .Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. 1.T he public can participate in-person or submit written comments in advance. Participants can submit written comments via mail, fax, or email. All written comments must be received prior to 5:00 p.m. on the day of the scheduled meeting and must be 350 words or less. Please mail written comments to: City of A uburn Attn: Shawn Campbell, City Clerk 25 W Main S t Auburn, WA 98001 Please fax written comments to: Attn: Shawn Campbell, City Clerk F ax number: 253-804-3116 Email written comments to: publiccomment@auburnwa.gov I f an individual requires an accommodation to allow for remote oral comment because of a difficulty attending a meeting of the governing body, the City requests notice of the need for accommodation by 5:00 p.m. on the day of the scheduled meeting. Participants can request an accommodation to be able to Page 2 of 100 provide remote oral comment by contacting the City Clerk’s Office in person, by phone (253) 931-3039, or email to publiccomment@auburnwa.gov B .Correspondence - (T here is no correspondence for Council review.) I X.C O UNC I L AD HO C C O M M IT T E E RE P O RT S Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. 1.F inance Ad Hoc Committee (Chair B aldwin) 2.Mayoral B enefits and L eave Compensation Review A d Hoc Committee (Chair B aldwin) X .C O NS E NT AG E ND A All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A .Minutes of the April 3, 2023 City Council Meeting B .Claims Vouchers (Thomas) Claims voucher list dated A pril 17, 2023 which includes voucher number 471551 through 471687, in the amount of $3,970,985.11 and three wire transfers in the amount of $870,450.27 C.P ayroll Voucher (T homas) P ayroll check numbers 539483 through 539485 in the amount of $78,448.18, electronic deposit transmissions in the amount of $2,756,038.99 for a grand total of $2,677,590.81 for the period covering March 30, 2023 to April 12, 2023 (RE C O M M E ND E D AC T I O N: M ove to approve the Consent Agenda.) X I .UNF INIS HE D B US I NE S S X I I .NE W B US I NE S S X I I I .O RD INANC E S A .Ordinance No. 6900 (T homas) A n Ordinance amending Ordinance No. 6879, the 2023-2024 B iennial Operating B udget Ordinance, and Ordinance No. 6888, the 2023-2024 Biennial Capital Budget, authorizing amendment to the City of Auburn 2023-2024 B udget as set forth in S chedule "A" and Schedule "B " (RE C O M M E ND E D AC T I O N: M ove to adopt Ordinance No. 6900.) Page 3 of 100 X I V.RE S O L UT IO NS A .Resolution No. 5701 (Thomas) A Resolution reviewing a schedule of prices for services provided by the A uburn Valley Humane Society to ensure competitive service prices (RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5701.) B .Resolution No. 5713 (Thomas) A Resolution authorizing the Mayor to execute an agreement between the City of A uburn and K ing County to implement the 2023-2024 L ocal Hazardous Waste Management Program and to accept and expend program grant funds (RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5713.) C.Resolution No. 5715 (Caillier) A Resolution declaring an A uburn P olice Department canine as surplus property and approving its transfer to a purchaser by contract (RE C O M M E ND E D AC T I O N: M ove to adopt Resolution No. 5715.) X V.M AY O R AND C O UNC I L M E M B E R RE P O RT S At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A .From the Council B .From the M ayor X V I .AD J O URNM E NT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 4 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: WSDOT Presentation Date: March 31, 2023 Department: Attachments: WSDOT Pres entation Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background for Motion: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:April 17, 2023 Item Number:AN.1 Page 5 of 100 I-405/SR 167 Corridor ProgramAuburn City Council April 17, 2023Lisa Hodgson, P.E., DBIA WSDOT I-405/SR 167 Program AdministratorApril Delchamps, AICP WSDOT Corridor Planning ManagerPage 6 of 100 Agenda2• I-405/SR 167 Program• Overview• Project updates • SR 167 Master Plan• Update •Q&APage 7 of 100 3Program overviewLisa Hodgson, I,, -I-405/SR 167 Program Administrator Page 8 of 100 Local arterial improvements50% completeBus Rapid Transit stations91% complete or fundedPedestrian/bicycle improvements65% complete or fundedDirect Access and Direct Connectors35% complete or funded (system-system)Park and Ride expansions138% of planned spaces complete or fundedTransit service increase62% complete or anticipatedVanpool service increase40% completeTransit center expansions70% completeAdd 2 lanes in each direction 55% complete or fundedProgress towards the I-405 Master Plan and SR 167 Corridor Plan4Page 9 of 100 51999 2002 2003 2005 2008 2009 2010 2011 2012 2013 2015 2016 2019 2022I-405 Master Plan Process BeginsI-405 Corridor Program Record of DecisionNickel Funding Package$.5BComplete Eastside Corridor Tolling Study and Expert Review Panel StudyEHB 1382 Authorizes Tolling on I-405 and WSTC Toll StudyWSTC Study CompleteWSDOT Funding and Phasing CompleteTPA Funding$1BConnecting Washington Funding Package$1.3BESSB 5352 Authorizes Eastside Corridor Tolling StudySR 167 Corridor PlanRenton to Bellevue Toll AuthorizationEAG adopted ETLs with 10 year implementation strategyST-3$1BESSB5825Funding$1BST-3/East LinkMove Ahead Washington package and HB 1990A history of regional supportPage 10 of 100 Executive Advisory Group History:2010 endorsement of 40-mile express toll lane system6Page 11 of 100 7Project updatesLisa Hodgson, I, ,-II-405/SR 167 Program Administrator Page 12 of 100 Open: SR 167/SR 410 to SR 18 Northbound Congestion Management Project8Funded by:Page 13 of 100 SR 167 Corridor Improvements Project9Project overview• Upgrades SR 167 toll system for management consistency • Adds strategic capacity by constructing a southbound auxiliary lane including preservationProject scheduleFunded by:Page 14 of 100 SR 167/SR 410 to SR 18 Southbound Congestion Management ProjectProject overview• Expands Express Toll Lane system by 6-miles nearly completing 50-mile managed system• Addresses fish barriers and preservationProject schedule10Funded by:Page 15 of 100 Northeast 44thStreet InterchangeI-405/Renton to Bellevue Widening and ETLs Project11Main Street Bridge ReplacementKing County EastrailFunded by:Project supports Sound Transit’s I-405 BRTMain Street Bridge Demolition video: www.youtube.com/watch?v=mF78wx9NMeA&feature=emb_titlePage 16 of 100 12Page 17 of 100 Your points of contact Caroline Barnett, I-405/SR 167 Program South-End Lead•BarnetC@consultant.wsdot.wa.gov• 206-410-0423I-405/SR 167 Corridor Communications •I405SR167Program@wsdot.wa.gov• 425-456-858513Page 18 of 100 14SR 167 Master PlanApril Delchamps, WSDOT Corridor ManagerPage 19 of 100 SR 167 Master Plan15Phase 1: Study planningOct – Nov 2021Phase 2: Existing and future conditionsDec 2021 –Feb 2022Phase 3: Develop and screen strategiesJan – April 2022Phase 4: Develop and evaluate multimodal scenarios Apr – Jan 2022Phase 5: Final report Nov 2022 –Jun 2023Community and partner engagementListening Sessions: Study Area, Vision & GoalsEquity Advisory Committee MeetingsCo-Creation Community WorkshopsCOpen HouseOpen HouseImplementation PlanA planning and environmental linkage studyPage 20 of 100 16Online survey, co-creation workshopCommunity forum/pop-up eventsEquity Advisory CommitteeSR 167 Master Plan - Partner and Community EngagementPage 21 of 100 SR 167 Final Study Area17•Data informed:Recommended Scenario advances Master Plan Goals better than any of the Refined Scenarios•Partner and Community refined: Key projects and strategies have been vetted, discussed, and refined based on partner interviews and mapped back to community feedbackPage 22 of 100 18Our ProcessVISION TORECOMMENDATIONSVisionGoals Supported by NeedsMetricsScenariosRecommendationsPage 23 of 100 Master Plan VisionWhat is the SR 167 Master Plan vision:The SR 167 Master Plan will identify near-, medium-, and long-term solutions intended to facilitate the movement of both people that travel on and across SR 167 for work, school, other essential and non-essential trips, and goods that support economic vitality. Travel along and across the SR 167 corridor will be safe, connected, resilient, and reliable. The SR 167 Master Plan will strive for practical solutions to(a) prioritize the needs of vulnerable and overburdened communities,(b) reduce physical barriers of the current system,(c) support the Puget Sound Regional Council (PSRC) Regional Growth Strategy,(d) facilitate transit and active transportation,(e) support projected growth and land-use changes,(f) accommodate freight movement, and(g) reduce greenhouse gas emissions.19Page 24 of 100 Master Plan GoalsWhat are the SR 167 Master Plan goals:•Equity: Provide a range of transportation options that address the needs of vulnerable and overburdened communities.•Safety: Improve existing and future safety conditions.•Environment: Provide for improvements that reduce greenhouse gas emissions and limit environmental impacts.•Multimodal: Transform how people and goods travel in support of the Regional Growth Strategy, focusing on Regional Growth Centers, Manufacturing and Industrial Centers and Countywide Centers through multimodal and multiagency investments, while reducing single occupancy vehicle demand and removing barriers for all modes that limit local connectivity across the corridor.•Mobility & Economic Vitality: Manage mobility for local, regional, state, and inter-state trips, leveraging technology advancements, supporting economic vitality, and considering the unique needs of all travelers and modes, including freight/goods movement, active transportation, and transit.•Practical Solutions & State of Good Repair: Identify strategies that are practical, implementable, and fundable in a realistic timeline considering the importance of maintaining a State of Good Repair throughout facility lifecycle.20••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••Page 25 of 100 21Page 26 of 100 22Engagement by the numbers*…*As of March 1Page 27 of 100 23Next Steps•Engagement• Planning for online open house this spring•TAC Meeting #7: May 3 •EAC Meeting #7: May 12 •PAC Meeting #7: May 23•SR 167 Master Plan Next Steps:• Draft report will be shared with partners by late April• Document partner support for recommendation• Develop SR 167 Master Plan PEL Report•SR 167 Implementation Plan (unfunded)Page 28 of 100 Thank You24Lisa HodgsonI-405/SR 167 Program Administrator HodgsoL@wsdot.wa.govApril DelchampsWSDOT Corridor ManagerDelchaA@wsdot.wa.govPage 29 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Mayoral Benefits and Leave Compensation Review Ad Hoc Committee (Chair Baldwin) Date: April 11, 2023 Department: City Council Attachments: Ad Hoc Committee Report Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background for Motion: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:April 17, 2023 Item Number: Page 30 of 100 BackgroundIn November 2022, city staff brought forward Ordinances 6889 and 6890 with the intent to clean up code language related to city leave and align with RCW changes from 2018.During review of these ordinances, Council identified language related to the handling of leave accruals for the Mayoral position that revealed a financial exposure and potential room for abuse. In order to reduce risk for the city, Council voted to table the ordinances for additional review and created the Ad Hoc Committee to investigate and propose improvements. Page 31 of 100 Ad Hoc Committee• Defined Duties– This committee was tasked to:• work with staff to gather both historic and comparative data, • evaluate current ordinance• establish appropriate legal span of control• develop options for revising the existing ordinance language• and present our findings back to council in study session when next steps may be taken as determined by council• Committee Members– Kate Baldwin, Chair– Robert Baggett– James Jeyaraj, Deputy MayorPage 32 of 100 Timeline11/28 Ordinances first brought to Council Study Session12/19 Council tabled the motions to be reviewed in Study Session1/9 Study Session cancelled due to IT network outage2/6-2/7 Committee Formed & Members Identified2/13 Committee met with Staff2/27-3/10 Review Materials3/10-3/21 Develop Draft Proposals4/17 Council ReviewPage 33 of 100 Materials ReceivedItems Requested by Ad-Hoc CommitteeProvide a chart showing by each directorVacation Leave Accrual RatesVacation Leave Cap/MaxVacation Leave CarryoverVacation Leave Policy on Termination or DepartureSick Leave Accrual RatesSick Leave Cap/MaxSick Leave CarryoverSick Leave Policy on Termination or DepartureProvide a chart showing by regional mayors – Cities to include: Federal Way, Kent, Bellingham, Renton, Burien, Issaquah. Staff may suggest additional cities comparable to Auburn. Vacation Leave Accrual RatesVacation Leave Cap/MaxVacation Leave CarryoverVacation Leave Policy on Termination or DepartureSick Leave Accrual RatesSick Leave Cap/MaxSick Leave CarryoverSick Leave Policy on Termination or DepartureOther MaterialsProvide the salary materials that were presented to the Independent Salary Commission for the past 5 yearsProvide the minutes from the previous Salary Commission meetings from the past 5 yearsProvide the current rosterMembership, year appointedProvide the final votes for the past 5 yearsProvide the set of HR policies that cover leave benefits and pay-out for the mayoral positionPage 34 of 100 Comparison Review• Refer to the Spreadsheet provided by HRPage 35 of 100 Independent Salary CommissionFindings: Upon review, the Committee determined that there was a need to clarify the ordinance language - under ACC 2.08.020 - which formed the Independent Salary Commission (ISC) and the practices of that Commission.In setting the ISC’s purpose, ACC 2.08.020 uses the term “compensation,” which on its face could be interpreted to include both salary and benefits (sick leave, vacation, etc.) of the Mayoral position. However, in practice, the Committee determined the ISC has not been voting on vacation leave, sick leave, or management leave benefits based on the meetings’ minutes and historical information provided by HR.Recommendation:Based on these findings, the Committee recommends that Council work with Legal to modify ACC 2.08.020 and clarify the authority of the ISC to be limited to elected official salary recommendations.Action: • Motion for staff to revise ordinance for the Independent Salary Commission– Clarify that ‘only Salary’ is authorized by the ISCTimeline: ASAPPage 36 of 100 Vacation LeaveFindings: Upon review, the Committee determined that comparable cities rely on an accrual cap for vacation leave benefits for the Office of the Mayor. The absence of any cap is an anomaly.Recommendation:Based on these findings, the Committee recommends that Council introduce a cap for vacation leave accruals for the Office of the Mayor.We recommend:• Adding language to Chapter 2.03 ACC for the Office of the Mayor• Implementing a cap to match the mean accrual rate for City of Auburn Directors, at 364hoursAction: • Review and select a “method to implement” with Council (see next slide)• Motion for staff to revise ordinance language based on Council’s selected ‘method to implement’Page 37 of 100 Vacation LeaveDiscussion: Method to Implement•“Implement Now”– Set the new cap for vacation accrual for the Mayoral position– Allow for the retention of 182 hours of the Mayor’s existing vacation hours, and payout at 100% any accumulated hours over that amount with the payout to be issued within 30 days of the ordinance’s effective date.– Utilize the new cap going forward– This approach:• Maintains earned benefits• Allows for an existing bank to remain available for use• Puts cap into effect immediately• Will allow for payout at termination up to the new cap–HR: To provide the anticipated payout cost for this option.•“Delayed Start”– Implement the new cap at the start of the next Mayoral term– This approach:• Allows continued accumulation for the remainder of current term–HR: To provide the anticipated payout cost for this option.Page 38 of 100 Sick LeaveFindings: Upon review, the Committee determined that each comparable city is different with regards to the Office of the Mayor’s sick leave payout.With regards to Auburn, the Committee finds that:• Policies that reward behaviors that encourage the Mayor to come in sick are not in the best interest of the city• Where digital/hybrid/remote work is technologically available; and• Where deputy mayor, council, and executive leaders are available to support public events as alternatesRecommendation:Based on these findings, the Committee recommends that Council modify Chapter 2.03 ACC to incorporate lessons learned from the pandemic, and align the sick leave of the Mayoral position with that of City of Auburn unaffiliated staff.Action: •Review and discuss options with Council (see next slides)•Motion for staff to revise ordinance language based on “option” selected and the ‘method to implement’Page 39 of 100 Sick LeaveDiscussion: Select Option for Sick Leave Payout for the Office of the Mayor•Option 1: Introduce a graduated payout for the Office of the Mayor based on tenure to match unaffiliated staff accrual rates•Option 2: No cash out of accrued sick leave for the Office of the MayorTerm Proposed Percent of Payout0 – 4 years 0%5 – 14 years 25%15 – 24 years 50%25+ years 100%Page 40 of 100 Sick LeaveDiscussion: Method to Implement•“Implement Now”– Establish the new sick leave payout model for the Office of the Mayor– Payout the full amount of accrued Sick Leave at 100% effective of the date the ordinance goes into effect– Issue a check within 30 days of the ordinance’s effective date– Provide a new set of front-loaded sick leave at 120 hours, which will be subject to the new graduated payout model–HR: To provide the anticipated payout cost for this option.•“Delayed Start”– Implement the new cap at the start of the next Mayoral term– This approach:• Allows continued accumulation for the remainder of current term–HR: To provide the anticipated payout cost for this option.Page 41 of 100 Key Highlights• High Level Recap– “Anything earned remains earned”–Per RCW• Mayoral Salary cannot decrease during term• Benefit modification may be made during term– ISC changes to take effect immediately– Independent Salary Commission oversees only elected officials salary changes and will continue to do so– Vacation leave accrual and payout language will be modified for the Office of the Mayor– Sick leave accrual and payout language will be modified for the Office of the MayorPage 42 of 100 Q&A• Discussion– Recommendation #1 – ISC– Recommendation #2 – Vacation Leave– Recommendation #3 – Sick Leave Page 43 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes of the April 3, 2023 City Council Meeting Date: April 11, 2023 Department: City Council Attachments: April 3, 2023 Minutes Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background for Motion: Background Summary: Rev iewed by Council Committees: Councilmember:Staff: Meeting Date:April 17, 2023 Item Number:CA.A Page 44 of 100 City Council Meeting April 3, 2023 - 7:00 P M City Hall Council Chambers MINUT E S Watch the meeting L I V E ! Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I .C AL L T O O RD E R I I .L AND AC K NO WL E D G M E NT I I I .P UB L I C PART I C IPAT IO N 1.Public Participation The City Council Meeting was held in person and virtually. A .P ledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the Council Chambers of A uburn City Hall, 25 West Main S treet and led those in attendance in the Pledge of Allegiance. I V.Roll Call Councilmembers present: B ob Baggett, K ate Baldwin, L arry Brown, Robyn Mulenga, Cheryl Rakes, and Yolonda Trout-Manuel. Deputy Mayor J ames J eyaraj was excused. Department directors and staff members present included: City Attorney K endra Comeau, Director of F inance J amie T homas, Patrol Commander Cristian Adams, Director of P arks, A rts, and Recreation Daryl Faber, Director of Public Works I ngrid Gaub, Director of Equity and I nclusion Brenda Goodson-Moore, Director of Administration Dana Hinman, Business Systems A nalyst Chrissy Malave, and Deputy City Clerk Hannah Scholl. V.ANNO UNC E M E NT S, M AY O R'S P RO C L AM AT IO NS, AND P RE S E NTAT I O NS A .S exual A ssault Awareness Month Mayor Backus proclaimed the month of April 2023, as "Sexual Assault Awareness Month" in the City of A uburn. Director of Communications and P olicy L aurel Redden, with King County S exual A ssault Resource Center, accepted the proclamation. She thanked Page 1 of 7Page 45 of 100 Mayor and Council for their support and discussed the correlation between homelessness and sexual assaults. B .A rbor Day Mayor Backus to proclaim A pril 28, 2023 as "Arbor Day" in the City of Auburn Mayor Backus proclaimed April 28, 2023, as "Arbor Day" in the City of A uburn. Director F aber accepted the proclamation and invited everyone to attend the Red Oak Tree P lanting Event on A pril 12, 2023, at Frank F ulmer P ark. C.National Public Safety Telecommunicators Week Mayor Backus to proclaim A pril 9, 2023 through April 15 , 2023 as "National Public S afety Telecommunicators Week" in the City of A uburn Mayor Backus proclaimed April 9, 2023 through A pril 15 , 2023, as "National Public Safety Telecommunicators Week" in the City of Auburn. Deputy Director Vonnie Mayer, with Valley Com 911, accepted the proclamation and thanked Mayor and Council. D.S ikh Heritage Month Mayor Backus to proclaim A pril as "S ikh Heritage Month" in the City of A uburn Mayor Backus proclaimed April 2023, as "Sikh Heritage Month" in the City of Auburn. City of K ent Councilmember Satwinder K aur, and Hira S ingh, accepted the proclamation and thanked Mayor and Council. T hey invited everyone to come learn about and celebrate Sikh Heritage at two upcoming events; A pril 15, 2023, in F ederal Way and May 27, 2023, at Showare Center in K ent. E .J unior City Council P resentation (Hinman) The A uburn J unior City Council to provide a report to the A uburn City Council on their activities and goals J unior City Councilmembers Mulenga, Park, S andate, and Menzia provided Council with an update on recruitment, National L eague of Cities Conference, community outreach, and expressed their gratitude for Mayor and Council. Mayor Backus and Council expressed their gratitude to each member and thanked them for all their hard work. V I .AP P O I NT M E NT S A .A ppointment to Human Services Commission City Council to approve the appointment of David Wright and Adriel Foxley to the Human Services Commission, for a three year term expiring December 31, 2025 Page 2 of 7Page 46 of 100 Councilmember Trout-Manuel moved and Councilmember Brown seconded to approve the appointment of David Wright and A driel F oxley to the Human S ervices Commission for a three year term expiring December 31, 2025. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 B .A ppointment to S alary Commission City Council to approve the appointment of K atherine Murray to the S alary Commission, for a four year term expiring December 31, 2026. Councilmember B rown moved and Councilmember B aldwin seconded to approve the appointment of K atherine Murray to the S alary Commission for a four year term expiring December 31, 2026. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 V I I .AG E ND A M O D I F IC AT I O NS The Sexual Assault Awareness Month P roclamation was added to the agenda. V I I I .C IT IZE N I NP UT, P UB L I C HE ARI NG S AND C O RRE S P O ND E NC E A .P ublic Hearings - (No public hearing is scheduled for this evening.) B .Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. 1.T he public can participate in-person or submit written comments in advance. Carly W illis 1809 Howard Rd. A uburn, W A Ms. W illis expressed her concerns regarding the crime around her business in south A uburn. Rahn B runs 1811 Howard Rd. A uburn, W A Mr. Bruns expressed his concerns regarding the crime around his business in south Auburn and asked Council for their support. L ara Pharmer 1811 Howard Rd. A uburn, W A Ms. P harmer expressed her concerns regarding the crime around her business in south A uburn. J ennifer Carrington 1811 Howard Rd. A uburn, W A Ms. Carrington expressed her concerns regarding the crime around her business in south A uburn and her concerns regarding safety for her students. Page 3 of 7Page 47 of 100 S cott Woolcolt 1811 Howard Rd. Auburn, WA Mr. Woolcolt expressed his concerns regarding the crime around his place of employment in south A uburn and his concerns regarding the safety of their students. Waylon Menzia 2 E Main St. Auburn, WA Mr. Menzia expressed his gratitude to the City of Auburn for recognizing Transgender Day of Visibility. Virginia Haugen 2503 R S T S E A uburn, W A Ms. Haugen expressed her concerns regarding the crime in her neighborhood. C.Correspondence There was no correspondence for Council to review. I X.C O UNC I L AD HO C C O M M IT T E E RE P O RT S Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. 1.F inance Ad Hoc Committee (Chair B aldwin) Councilmember B aldwin, Chair of the F inance ad hoc committee, reported she and Councilmember Baggett have reviewed the claims and payroll vouchers described on the agenda this evening and recommended their approval. 2.Mayoral B enefits and L eave Compensation Review A d Hoc Committee (Chair B aldwin) Councilmember B aldwin, Chair of the Mayoral B enefits and L eave Compensation Review ad hoc committee, reported the committee met on March 22, 2023, and finalized their recommendations. T he committee is preparing their presentation and will notify City staff when they have a requested date to add it to a future agenda. X .C O NS E NT AG E ND A All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A .Minutes of the March 6, 2023 Regular City Council Meeting B .Minutes of the March 13, 2023 S tudy S ession Meeting C.Minutes of the March 20, 2023 S pecial City Council Meeting Page 4 of 7Page 48 of 100 D.Claims Voucher (Thomas) Claims voucher list dated March 20, 2023 which includes voucher number 471293 through 471447, in the amount of $4,659,856.47 and two wire transfers in the amount of $957,038.33 Claims voucher list dated A pril 3, 2023 which includes voucher number 471448 through 471550, in the amount of $4,720,925.59 and three wire transfers in the amount of $841,459.18 E .P ayroll Voucher (T homas) P ayroll check numbers 539475 through 539478 in the amount of $78,165.14, electronic deposit transmissions in the amount of $2,575,889.59 for a grand total of $2,654,054.73 for the period covering March 2, 2023 to March 15, 2023 P ayroll check numbers 539479 through 539481 in the amount of $722,979.29, electronic deposit transmissions in the amount of $2,447,751.14 for a grand total of $3,170,730.43 for the period covering March 16, 2023 to March 29, 2023 Councilmember Trout-Manuel moved and Councilmember Baggett seconded to approve the consent agenda. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 X I .UNF INIS HE D B US I NE S S There was no unfinished business. X I I .NE W B US I NE S S There was no new business. X I I I .RE S O L UT IO NS A .Resolution No. 5704 (Comeau) A Resolution authorizing the Mayor to execute a Utility Easement on City Property in favor of Puget Sound E nergy Councilmember B rown moved and Councilmember Trout-Manuel seconded to approve Resolution No. 5704. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 B .Resolution No. 5705 (Faber) A Resolution authorizing the Mayor to execute a Capital Grant A greement with King County, Washington for P arks Capital and Open Space P rogram F unds, and to appropriate and expend the Grant Funds Councilmember B aldwin moved and Councilmember Mulenga seconded to approve Resolution No. 5705. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 Page 5 of 7Page 49 of 100 C.Resolution No. 5708 (Comeau) A Resolution authorizing the Mayor to execute an A llocation Agreement and P articipation F orms related to Opioid P harmacy and Manufacturer Settlements Councilmember B rown moved and Councilmember Mulenga seconded to approve Resolution No. 5708. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 D.Resolution No. 5709 (Gaub) A Resolution authorizing the Mayor to execute the A quatic Easements from the Washington Department of Natural Resources for the L ea Hill Bridge and associated City-Owned Utilities Councilmember Trout-Manuel moved and Councilmember Rakes seconded to approve Resolution No. 5709. MO T I O N C A R R I E D UNA NI MO US LY. 6-0 X I V.M AY O R AND C O UNC I L M E M B E R RE P O RT S At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A .From the Council Councilmember B aggett reported he attended the National L eague of Cities Conference. Councilmember B aldwin reported she attended the National L eague of Cities Conference. Councilmember B rown reported he attended the National L eague of Cities Conference. Councilmember Mulenga reported she attended the National L eague of Cities Conference. Councilmember Rakes reported she attended the Main S treet Conference in Boston. Councilmember Trout-Manuel reported she attended the National L eague of Cities Conference. B .From the M ayor Mayor Backus reported she attended the Celebration of L ife for F ormer Green River College President Rich Rutkowski, Auburn Noon L ions Club A uction event, Housing Development Consortium 35th Anniversary Celebration, S potlight B usiness Awards Gala E vent, Opening Day for A uburn L ittle L eague, Compass Housing Alliance F undraiser Event, and the National L eague of Cities Conference. Page 6 of 7Page 50 of 100 X V.AD J O URNM E NT There being no further business to come before the Council, the meeting was adjourned at 8:24 p.m. A P P R O V E D this 17th day of April, 2023. ____________________________ ____________________________ NA NC Y B A C K US, MAYO R Hannah Scholl, Deputy City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 7 of 7Page 51 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers (Thomas) Date: April 10, 2023 Department: Finance Attachments: No Attachments Av ailable Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Approve Claim Vouchers. Background for Motion: Background Summary: Claims voucher list dated April 17, 2023 which includes voucher number 471551 through 471687, in the amount of $3,970,985.11 and three wire transfers in the amount of $870,450.27. Rev iewed by Council Committees: Councilmember:Baldwin Staff:Thomas Meeting Date:April 17, 2023 Item Number:CA.B Page 52 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Voucher (Thomas) Date: April 10, 2023 Department: Finance Attachments: No Attachments Av ailable Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: Background for Motion: Approve Payroll Vouchers. Background Summary: Payroll check numbers 539483 through 539485 in the amount of $78,448.18, electronic deposit transmissions in the amount of $2,756,038.99 for a grand total of $2,677,590.81 for the period covering March 30, 2023 to April 12, 2023. Rev iewed by Council Committees: Councilmember:Baldwin Staff:Thomas Meeting Date:April 17, 2023 Item Number:CA.C Page 53 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6900 (Thomas) Date: March 30, 2023 Department: Finance Attachments: Ordinance 6900 Inter Office Memo Ordinance No. 6900 BA #1 Schedule A BA #1 Schedule B Budget Impact: Current Budget: $417,051,906 Proposed Revision: $15,136,246 Revised Budget: $432,188,152 Administrativ e Recommendation: City Council to approve Ordinance No. 6900. Background for Motion: This Ordinance amends Ordinance 6888, amending the City’s 2023-2024 Biennial Budget and authorizes the carryforward of unused budget authority from 2022, new expenditures offset by new revenues, and limited requests for new expenditure authority. Background Summary: Ordinance No. 6900 (Budget Amendment #1) represents the first budget amendment for the 2023-2024 biennium. The first budget amendment of the biennium consists of carryforwards of funds under contract in the previous year, carryforwards of unexpended ARPA funds, new expenditures offset by new revenues such as grants, and limited requests for new budget authority. For details, see that attached transmittal memorandum and supporting materials. Rev iewed by Council Committees: Councilmember:Baldwin Staff:Thomas Meeting Date:April 17, 2023 Item Number:ORD.A Page 54 of 100 Interoffice Memorandum To: City Council From: Jamie Thomas, Finance Director CC: Nancy Backus, Mayor Date: March 29, 2023 Re: Ordinance #6900 – 2023-2024 Budget Amendment #1 Budget Amendment #1 is the first amendment of the City of Auburn’s 2023-2024 biennial budget. For details on specific requests to amend the 2023 budget, please refer to the accompanying Schedule A, Summary of 2023 Budget Adjustments by Fund. The main purpose of the first budget amendment of the year is to carry forward remaining 2022 budget authority for identified programs and costs that were budgeted in 2022 but not completed. The requested unspent budget authority from 2022 to be carried forward into the 2023 budget year for all funds is $1,290,304. Additional items included in this amendment are recognition and expense of ARPA funds received in 2021- 2022, acceptance and expenditure of new grants, expenditure adjustments, fund costs not anticipated in the 2023 budget, and transfer dollars among funds to enable certain amendments. Carry forward of unspent expenditure spending authority from 2022: This amendment enables the completion of various contracts in 2023 by carrying forward unspent resources at the end of 2022. Note that carry forwards in capital funds are not included in this budget amendment due to the adoption of multi-year capital budget, as approved in Ordinance No. 6682. Totals requested to be carried forward by fund are: • General Fund (Fund 001) $ 569,704 • Capital Improvements Fund (Fund 328) 70,000 • Water Utility Fund (Fund 430) 150,000 • Sewer Utility Fund (Fund 431) 100,000 • Storm Utility Fund (Fund 432) 120,600 • Innovation & Technology Fund (Fund 518) 280,000 TOTAL $ 1,290,304 Page 55 of 100 ARPA Funding: carry-forwards of ARPA funding budgeted but unused in 2022 totals $4,855,986, which includes capital projects utilizing these funds. Requests include: • Sidewalk Program $ 800,000 • Paving Gravel Roads 634,086 • Neighborhood Street Light Program 500,000 • Encampment Cleanup 500,000 • Downtown Economic Development & Stability 447,900 • Downtown Sidewalk Replacement on Main, B St. Plaza surface 306,400 • Emergency Housing Voucher Program 250,000 • Neighborhood Traffic Calming 200,000 • Broadband to Hardest Hit Communities 167,500 • Human Services Grants (including admin) 160,000 • Auburn Way South Roundabout 150,000 • Cameras in Qualified Census Tracts 150,000 • Signing Bonuses for Lateral Hires (Police) 142,500 • Community Violence Intervention Programs 105,760 • Minor Improvements to Qualifying Neighborhood Parks 75,000 • Translation Services 75,000 • Recreation Access Grants 50,000 • Body Cameras (Police) 39,940 • Dykstra Foot Bridge 39,700 • LTE Employee: Grants Coordinator 39,700 • Vaccination Incentive Program 12,700 • Auburn Way South Median Landscape Replanting/Irrigation 9,800 TOTAL $ 4,855,986 Grants: New grants and carry-forwards of existing grants in this budget amendment total $1,839,724 and include: • General Fund (Fund 001) $ 389,294 • Arterial Streets Fund (Fund 102) 1,050,000 • Housing & Community Development Fund (Fund 119) 366,330 • Airport Fund (Fund 465) 34,100 TOTAL $ 1,839,724 Expenditure Funding Adjustments: Expenditure funding adjustment requests included in this budget amendment revise the spending authority for existing programs. Total expenditure funding adjustment requests equal $126,850, and include: • Increase expenditure budget for the Senior Center’s Veterans, Seniors and Human Services (VSHSL) grant from King County. This is a true-up of $66,850 to allow budgeted expenditures to match budgeted grant revenues. • Increase budget for the Auburn Way South – Southside Sidewalks project by $60,000. This increase is due to increases in construction costs associated with guardrails, street lighting, and rapid rectangular flashing beacons (RRFB) since the project was originally scoped. This project is partially grant-funded, with a completion deadline of summer 2023. The City has partnered with the Muckleshoot Tribe to complete this project. Page 56 of 100 New Funding Requests: Requests for new funding included in this budget amendment add spending authority for new programs and unexpected expenditures. Total new funding requests equal $617,300, and include: • Accelerate budget for the East Valley Highway Widening project from 2025 to 2023 (cp2311 - grant funding anticipated early) $ 350,000 • Connect Game Farm Trail to proposed bridge in conjunction with the Coal Creek Springs Transmission Main project 210,000 • Fleet transfers 41,000 • Budget for award and expenditure of a tourism grant from the Hotel/Motel Tax (Tourism) to the Parks Department related to Petpalooza 9,000 • Budget to pay the insurance deductible related to a claim for an HVAC unit vandalized in 2022 5,000 • Increase budget for design and engineering costs related to the ACRC 2,300 Transfers: Transfers between funds to accomplish specific budget amendment requests total $6,747,982. The following table summarizes the current and revised budget as a result of this amendment. Table 1: 2023 Budget as Amended 2023 Adopted Budget $ 417,051,906 Budget Amendment #1 (Ord #6900) 15,136,246 Budget as Amended $ 432,188,152 Attachments: ❖ 1. Proposed Ordinance #6900 (budget adjustment #1) ❖ 2. Summary of proposed 2023 budget adjustments by fund and department (Schedule A) ❖ 3. Summary of proposed changes to adopted 2023 budget by fund (Schedule B) Page 57 of 100 ------------------------- Ordinance No. 6900 March 29, 2023 Page 1 of 2 ORDINANCE NO. 6900 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6879, THE 2023-2024 BIENNIAL OPERATING BUDGET ORDINANCE, AND ORDINANCE NO. 6888, THE 2023-2024 BIENNIAL CAPITAL BUDET, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2023-2024 BUDGET AS SET FORTH IN SCHEDULE “A” AND SCHEDULE “B” WHEREAS, the Auburn City Council at its regular meeting of November 21, 2022, adopted Ordinances No. 6879 and 6888 which adopted the City of Auburn 2023-2024 Biennial budget; and WHEREAS, the City of Auburn deems it necessary to appropriate additional funds to the various funds of the 2023 budget as outlined in this Ordinance (BA#1); and WHEREAS, this Ordinance has been approved by one more than the majority of all councilpersons in accordance with RCW 35A.34.200. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. Amendment of the 2023-2024 Biennial Budget. The 2023- 2024 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34 RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached hereto and incorporated herein by reference. The Mayor of the City of Auburn, Washington is hereby authorized to utilize revenue and expenditure amounts shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and Schedule “B” is on file with the City Clerk and available for public inspection. Page 58 of 100 ------------------------- Ordinance No. 6900 March 29, 2023 Page 2 of 2 Section 2. Implementation. The Mayor is authorized to implement those administrative procedures necessary to carry out the directives of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application of it to any person or circumstance, will not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective date. This Ordinance will take effect and be in force five days from and after its passage, approval, and publication as provided by law. INTRODUCED: PASSED: APPROVED: ____________________________ NANCY BACKUS, MAYOR ATTEST: APPROVED AS TO FORM: ____________________________ ____________________________ Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney Published: ___________________ Page 59 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No General Fund (#001) 2023 Adopted Budget 16,428,633 91,190,426 98,143,349 9,475,710 Previous Budget Amendments - - - - 2023 Amended Budget 16,428,633 91,190,426 98,143,349 9,475,710 BA#1 (Ordinance #6900, Proposed):2,402,904 3,632,518 6,141,572 (106,150) Human Resources: ARPA – Vaccination Incentive Program 12,600 - 12,600 - OT 001-01 Finance Department: Administration – APRA (LTE Employee)39,700 - 39,700 - OT 001-02 City Attorney's Office: ARPA funded carryforward for Encampment & Waste Cleanups Services 500,000 - 500,000 - OG 001-03 Emergency Housing Voucher Program 250,000 - 250,000 - OT 001-04 Carry forward for Mitigation Potential Contract 31,300 - 31,300 - OT 001-05 Auburn Community Resource Center – Design & Engineering 37,600 - 39,900 (2,300) OT 001-06 Community Development: Neighborhood Programs Budget Adjustment 48,000 - 48,000 - OT 001-07 SKHHP Regional Effort - 54,828 54,828 - OT 001-08 Human Services ARPA Budget Adjustment 160,000 - 160,000 - OT 001-09 Economic Development ARPA Funds 447,900 - 447,900 - OG 001-10 Port of Seattle Grant - 50,000 50,000 - 001-11 Comprehensive Plan Framework and Element Updates Grant - 87,500 87,500 - OT 001-12 Comprehensive Plan Framework and Element Updates 165,294 - 165,294 - OT 001-13 Housing Action Plan Implementation Grant - 28,084 28,084 - OT 001-14 Comprehensive Plan Framework and Element Updates - 128,610 128,610 - OT 001-15 Diversity, Equity & Inclusion: DEI Consultant Carryforward 52,700 - 52,700 - OT 001-16 Police Department: ARPA CF: Drone, Camera and Handgun Progs 145,700 - 145,700 - OG 001-17 Signing Bonuses for Lateral Hires 142,500 - 142,500 - OT 001-18 Training Funding WASPC - 44,110 44,110 - OT 001-19 Officer Wellness Program Grant - 40,000 40,000 - OT 001-20 Public Works Department: ARPA – Translation Services 75,000 - 75,000 - OT 001-21 2024 Comprehensive Transportation Plan 21,000 - 21,000 - OT 001-22 Page 1 of 7 3/29/2023 8:35 AMPage 60 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No Parks Department: Public Art Maintenance 19,200 - 19,200 - OT 001-23 Public Art Replacement - 5,000 5,000 - OT 001-24 Auburn Arts & Culture Ctr Furnishings & Equipment Carry Forward 67,000 - 67,000 - OT 001-25 4Culture – Preservation Funding for 2023 - 3,700 3,700 - OT 001-26 AWS Median Landscape Replanting/Irrigation 9,800 - 9,800 - OT 001-27 ARPA – Program Recreation Access Grants 50,000 - 50,000 - OT 001-28 4Culture – Local Arts Agency Funding - 13,000 13,000 - OT 001-29 Senior Center VSHSL Grant True-up Balance - - 66,850 (66,850) OT 001-30 WSDA grant for Auburn Farmers Market – carryforward from 2022 4,600 - 4,600 - OT 001-31 4Culture – Auburn Arts Alley Funding Carryforward from 2022 - 18,400 18,400 - OT 001-32 Senior Center VSHSL Grant Unspent Funds 30,210 - 30,210 - OT 001-33 Petpalooza Tourism Board Funding 2023 - 8,000 8,000 - OT 001-34 HVAC Vandalism Replacement - 32,500 37,500 (5,000) OT 001-35 KCD 2023 grant for Auburn Farmers Market - 20,000 20,000 - OT 001-36 Streets Department: Carry forward street light repairs 92,800 - 92,800 - OT 001-37 Purchase of a Sand/Salt Storage Shed System - 41,500 41,500 - OT 001-38 Non Departmental: Rebudget ARPA Capital Transfers - 2,750,886 2,741,886 9,000 OT 001-39 Additional ARPA Funds to Downtown Infrastructure Project - 306,400 306,400 - OT 001-40 ERR Tahoe purchase - - 41,000 (41,000) OT 001-41 Revised 2023 Budget - Fund 001 18,831,537 94,822,944 104,284,921 9,369,560 Arterial Street Fund (#102) 2023 Adopted Budget 965,783 9,085,192 9,360,894 690,081 Previous Budget Amendments - - - - 2023 Amended Budget 965,783 9,085,192 9,360,894 690,081 BA#1 (Ordinance #6900, Proposed):- 1,550,000 1,550,000 - East Valley Highway Widening - 1,400,000 1,400,000 - 102-01 Rebudget ARPA Capital Transfers - 150,000 150,000 - 102-02 Revised 2023 Budget - Fund 102 965,783 10,635,192 10,910,894 690,081 Local Street Fund (#103) 2023 Adopted Budget 1,932,689 2,598,000 2,036,300 2,494,389 Previous Budget Amendments - - - - 2023 Amended Budget 1,932,689 2,598,000 2,036,300 2,494,389 BA#1 (Ordinance #6900, Proposed):- 636,886 634,086 2,800 Rebudget ARPA Capital Transfers - 636,886 634,086 2,800 OT 103-01 Revised 2023 Budget - Fund 103 1,932,689 3,234,886 2,670,386 2,497,189 Page 2 of 7 3/29/2023 8:35 AMPage 61 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No Hotel/Motel Tax Fund (#104) 2023 Adopted Budget 480,179 143,900 177,100 446,979 Previous Budget Amendments - - - - 2023 Amended Budget 480,179 143,900 177,100 446,979 BA#1 (Ordinance #6900, Proposed):- - 8,000 (8,000) Petpalooza Tourism Board Funding 2023 - - 8,000 (8,000) OT 104-01 Revised 2023 Budget - Fund 104 480,179 143,900 185,100 438,979 Arterial Street Preservation Fund (#105) 2023 Adopted Budget 2,699,358 4,041,772 4,100,000 2,641,130 Previous Budget Amendments - - - - 2023 Amended Budget 2,699,358 4,041,772 4,100,000 2,641,130 BA#1 (Ordinance #6900, Proposed):- 113,200 113,200 - Non-City Utility Agreements for Riverwalk Drive Project - 113,200 113,200 - OT 105-01 Revised 2023 Budget - Fund 105 2,699,358 4,154,972 4,213,200 2,641,130 American Rescue Plan Act Fund Fund (#106) 2023 Adopted Budget - 4,030,000 4,030,000 - Previous Budget Amendments - - - - 2023 Amended Budget - 4,030,000 4,030,000 - BA#1 (Ordinance #6900, Proposed):- 3,057,286 3,057,286 - Rebudget ARPA Capital Transfers - 2,750,886 2,750,886 - OT 106-01 Additional ARPA Funds to Downtown Infrastructure Project - 306,400 306,400 - OT 106-02 Revised 2023 Budget - Fund 106 - 7,087,286 7,087,286 - Housing & Comm Develop Fund (#119) 2023 Adopted Budget 42,842 650,000 650,000 42,842 Previous Budget Amendments - - - - 2023 Amended Budget 42,842 650,000 650,000 42,842 BA#1 (Ordinance #6900, Proposed):- 366,330 366,330 - Community Development Block Grant Fund Adjustments for 2023 - 366,330 366,330 - OT 119-01 Revised 2023 Budget - Fund 119 42,842 1,016,330 1,016,330 42,842 Page 3 of 7 3/29/2023 8:35 AMPage 62 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No Recreation Trails Fund (#120) 2023 Adopted Budget 95,845 7,100 - 102,945 Previous Budget Amendments - - - - 2023 Amended Budget 95,845 7,100 - 102,945 BA#1 (Ordinance #6900, Proposed):- - 66,210 (66,210) Game Farm Trail Connections to Bridge - - 66,210 (66,210) OT 120-01 Revised 2023 Budget - Fund 120 95,845 7,100 66,210 36,735 Mitigation Fees Fund (#124) 2023 Adopted Budget 10,976,167 1,601,200 7,043,982 5,533,385 Previous Budget Amendments - - - - 2023 Amended Budget 10,976,167 1,601,200 7,043,982 5,533,385 BA#1 (Ordinance #6900, Proposed):- - 350,000 (350,000) East Valley Highway Widening - - 350,000 (350,000) OT 124-01 Revised 2023 Budget - Fund 124 10,976,167 1,601,200 7,393,982 5,183,385 Parks Construction Fund (#321) 2023 Adopted Budget 816,504 1,545,100 1,347,800 1,013,804 Previous Budget Amendments - - - - 2023 Amended Budget 816,504 1,545,100 1,347,800 1,013,804 BA#1 (Ordinance #6900, Proposed):- 191,210 324,700 (133,490) Rebudget ARPA Capital Transfers - 125,000 114,700 10,300 OT 321-01 Game Farm Trail Connections to Bridge - 66,210 210,000 (143,790) OT 321-02 Revised 2023 Budget - Fund 321 816,504 1,736,310 1,672,500 880,314 Capital Improvements Fund (#328) 2023 Adopted Budget 13,078,556 6,833,300 6,320,700 13,591,156 Previous Budget Amendments - - - - 2023 Amended Budget 13,078,556 6,833,300 6,320,700 13,591,156 BA#1 (Ordinance #6900, Proposed):70,000 1,500,000 1,630,000 (60,000) Rebudget ARPA Capital Transfers - 1,500,000 1,500,000 - OT 328-01 Auburn Way South – Southside Sidewalks Project - - 60,000 (60,000) OT 328-02 Auburn Arts & Culture Center Alleyway Project 70,000 - 70,000 - OT 328-03 Revised 2023 Budget - Fund 328 13,148,556 8,333,300 7,950,700 13,531,156 Page 4 of 7 3/29/2023 8:35 AMPage 63 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No Local Revitalization Fund (#330) 2023 Adopted Budget 245,831 256,200 500,000 2,031 Previous Budget Amendments - - - - 2023 Amended Budget 245,831 256,200 500,000 2,031 BA#1 (Ordinance #6900, Proposed):- 376,400 376,400 - Additional ARPA Funds to Downtown Infrastructure Project - 306,400 306,400 - OT 330-01 Auburn Arts & Culture Center Alleyway Project - 70,000 70,000 - OT 330-02 Revised 2023 Budget - Fund 330 245,831 632,600 876,400 2,031 Water Fund (#430) 2023 Adopted Budget 10,210,632 20,513,410 24,485,990 6,238,052 Previous Budget Amendments - - - - 2023 Amended Budget 10,210,632 20,513,410 24,485,990 6,238,052 BA#1 (Ordinance #6900, Proposed):150,000 - 150,000 - SCADA Radio System Upgrade 150,000 - 150,000 - OT 430-01 Revised 2023 Budget - Fund 430 10,360,632 20,513,410 24,635,990 6,238,052 Sewer Fund (#431) 2023 Adopted Budget 9,299,995 9,573,200 10,346,701 8,526,494 Previous Budget Amendments - - - - 2023 Amended Budget 9,299,995 9,573,200 10,346,701 8,526,494 BA#1 (Ordinance #6900, Proposed):100,000 - 100,000 - SCADA Radio System Upgrade 100,000 - 100,000 - OT 431-01 Revised 2023 Budget - Fund 431 9,399,995 9,573,200 10,446,701 8,526,494 Storm Drainage Fund (#432) 2023 Adopted Budget 12,957,725 11,087,600 10,729,632 13,315,693 Previous Budget Amendments - - - - 2023 Amended Budget 12,957,725 11,087,600 10,729,632 13,315,693 BA#1 (Ordinance #6900, Proposed):120,600 - 120,600 - Spill Kit Program 10,000 - 10,000 - OT 432-01 Stormwater Management Action Plan 28,700 - 28,700 - OT 432-02 Stormfilter Maintenance Contract 31,900 - 31,900 - OT 432-03 Sloped Mower - - - - OT 432-04 SCADA Radio System Upgrade 50,000 - 50,000 - OT 432-05 Revised 2023 Budget - Fund 432 13,078,325 11,087,600 10,850,232 13,315,693 Page 5 of 7 3/29/2023 8:35 AMPage 64 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No Storm Drainage Capital Fund (#462) 2023 Adopted Budget 7,744,442 536,200 6,713,394 1,567,248 Previous Budget Amendments - - - - 2023 Amended Budget 7,744,442 536,200 6,713,394 1,567,248 BA#1 (Ordinance #6900, Proposed):- 10,000 10,000 - Non-City Utility Agreements for Riverwalk Drive Project - 10,000 10,000 - OT 462-01 Revised 2023 Budget - Fund 462 7,744,442 546,200 6,723,394 1,567,248 Airport Capital Fund (#465) 2023 Adopted Budget 311,215 4,000,755 4,238,390 73,580 Previous Budget Amendments - - - - 2023 Amended Budget 311,215 4,000,755 4,238,390 73,580 BA#1 (Ordinance #6900, Proposed):- 34,100 34,100 - Airport T-Hangar Upgrade Project - 34,100 34,100 - OT 465-01 Revised 2023 Budget - Fund 465 311,215 4,034,855 4,272,490 73,580 Facilities Fund (#505) 2023 Adopted Budget 415,868 4,683,900 4,731,374 368,394 Previous Budget Amendments - - - - 2023 Amended Budget 415,868 4,683,900 4,731,374 368,394 BA#1 (Ordinance #6900, Proposed):- 141,000 141,000 - Move IS.0082 from IT Capital to Facilities - 66,000 66,000 - OT 505-01 Move Surveillance Camera Prog: IT to Facilities - 75,000 75,000 - OT 505-02 Revised 2023 Budget - Fund 505 415,868 4,824,900 4,872,374 368,394 Innovation & Technology Fund (#518) 2023 Adopted Budget 3,155,085 9,046,000 9,173,835 3,027,250 Previous Budget Amendments - - - - 2023 Amended Budget 3,155,085 9,046,000 9,173,835 3,027,250 BA#1 (Ordinance #6900, Proposed):280,000 - 280,000 - IT Operations Carryforward 205,000 - 205,000 - OT 518-01 Move Surveillance Camera Prog: IT to Facilities 75,000 - 75,000 - OT 518-02 Revised 2023 Budget - Fund 518 3,435,085 9,046,000 9,453,835 3,027,250 Page 6 of 7 3/29/2023 8:35 AMPage 65 of 100 Schedule A Summary of 2023 Budget Adjustments by Fund Budget Amendment #1 (Ordinance #6900) AE AF AG AH Beg. Fund Balance Revenues Expenditures Ending Fund Balance OT/OG Req No Equipment Rental Capital Fund (#560) 2023 Adopted Budget 4,508,173 3,470,540 3,096,120 4,882,593 Previous Budget Amendments - - - - 2023 Amended Budget 4,508,173 3,470,540 3,096,120 4,882,593 BA#1 (Ordinance #6900, Proposed):- 73,200 73,200 - ERR Tahoe purchase - 41,000 41,000 - OT 560-01 Sloped Mower - 32,200 32,200 - OT 560-02 Revised 2023 Budget - Fund 560 4,508,173 3,543,740 3,169,320 4,882,593 IT Capital Fund (#568) 2023 Adopted Budget 237,354 674,700 585,300 326,754 Previous Budget Amendments - - - - 2023 Amended Budget 237,354 674,700 585,300 326,754 BA#1 (Ordinance #6900, Proposed):- 264,000 251,500 12,500 Rebudget ARPA Capital Transfers - 330,000 317,500 12,500 OT 568-01 Move IS.0082 from IT Capital to Facilities - (66,000) (66,000) - OT 568-02 Revised 2023 Budget - Fund 568 237,354 938,700 836,800 339,254 SKHHP Fund (#654) 2023 Adopted Budget 1,668,893 297,400 366,475 1,599,818 Previous Budget Amendments - - - - 2023 Amended Budget 1,668,893 297,400 366,475 1,599,818 BA#1 (Ordinance #6900, Proposed):- 66,612 54,828 11,784 SKHHP Regional Effort - 54,828 54,828 - OT 654-01 SKHHP Operating Revenue - 11,784 - 11,784 OT 654-02 Revised 2023 Budget - Fund 654 1,668,893 364,012 421,303 1,611,602 Grand Total - All Funds 2023 Adopted Budget 161,030,549 256,021,357 288,796,223 128,255,683 Previous Budget Amendments - - - - 2023 Amended Budget 161,030,549 256,021,357 288,796,223 128,255,683 TOTAL BA#1 (Ordinance #6900, Proposed):3,123,504 12,012,742 15,833,012 (696,766) Revised 2023 Budget 164,154,053 268,034,099 304,629,235 127,558,917 432,188,152 432,188,152 Page 7 of 7 3/29/2023 8:35 AMPage 66 of 100 Schedule B 2023 Ending Fund Balance/Working Capital by Fund Fund 2023 Amended Beginning Balance 2023 Amended Net Change in Fund Balance BA#1 (ORD #6900) Revenues BA#1 (ORD #6900) Expenditures BA#1 (ORD #6900) Net Change in Fund Balance Revised Ending Balance General Fund (#001)16,428,633 (6,952,923) 6,035,422 (6,141,572) (106,150) 9,369,560 Arterial Street Fund (#102)965,783 (275,702) 1,550,000 (1,550,000) - 690,081 Local Street Fund (#103)1,932,689 561,700 636,886 (634,086) 2,800 2,497,189 Hotel/Motel Tax Fund (#104)480,179 (33,200) - (8,000) (8,000) 438,979 Arterial Street Preservation Fund (#105)2,699,358 (58,228) 113,200 (113,200) - 2,641,130 American Rescue Plan Act Fund (#106)- - 3,057,286 (3,057,286) - - Drug Forfeiture Fund (#117)857,236 (244,671) - - - 612,565 Housing & Comm Develop Fund (#119)42,842 - 366,330 (366,330) - 42,842 Recreation Trails Fund (#120)95,845 7,100 - (66,210) (66,210) 36,735 BIA Fund (#121)97,502 (90,000) - - - 7,502 Cumulative Reserve Fund (#122)30,713,551 (1,311,450) - - - 29,402,101 Mitigation Fees Fund (#124)10,976,167 (5,442,782) - (350,000) (350,000) 5,183,385 City Hall Annex 2010 A&B Bond Fund (#230)- - - - - - Local Revitalization 2010 C&D Bond Fund (#231)- - - - - - 2020 LTGO A&B Refunding Bonds Fund (#232)662,707 - - - - 662,707 SCORE Debt Service Fund (#238)- - - - - - LID Guarantee Fund (#249)1,687 10 - - - 1,697 LID 350 Fund (#275)- - - - - - Golf/Cemetery 2016 Refunding Fund (#276)- - - - - - Parks Construction Fund (#321)816,504 197,300 191,210 (324,700) (133,490) 880,314 Capital Improvements Fund (#328)13,078,556 512,600 1,570,000 (1,630,000) (60,000) 13,531,156 Local Revitalization Fund (#330)245,831 (243,800) 376,400 (376,400) - 2,031 Water Fund (#430)10,210,632 (3,972,580) 150,000 (150,000) - 6,238,052 Sewer Fund (#431)9,299,995 (773,501) 100,000 (100,000) - 8,526,494 Storm Drainage Fund (#432)12,957,725 357,968 120,600 (120,600) - 13,315,693 Sewer Metro Sub Fund (#433)3,328,134 27,500 - - - 3,355,634 Solid Waste Fund (#434)2,135,607 112,846 - - - 2,248,453 Airport Fund (#435)601,969 (334,388) - - - 267,581 Cemetery Fund (#436)1,812,215 (876,102) - - - 936,113 Water Capital Fund (#460)3,321,676 (2,289,468) - - - 1,032,208 Sewer Capital Fund (#461)8,687,557 (5,615,300) - - - 3,072,257 Storm Drainage Capital Fund (#462)7,744,442 (6,177,194) 10,000 (10,000) - 1,567,248 Airport Capital Fund (#465)311,215 (237,635) 34,100 (34,100) - 73,580 Cemetery Capital Fund (#466)7,184 50 - - - 7,234 Insurance Fund (#501)1,710,775 (170,500) - - - 1,540,275 Workers' Comp Fund (#503)3,102,720 394,200 - - - 3,496,920 Facilities Fund (#505)415,868 (47,474) 141,000 (141,000) - 368,394 Innovation & Technology Fund (#518)3,155,085 (127,835) 280,000 (280,000) - 3,027,250 Equipment Rental Fund (#550)1,769,286 (37,626) - - - 1,731,660 Equipment Rental Capital Fund (#560)4,508,173 374,420 73,200 (73,200) - 4,882,593 IT Capital Fund (#568)237,354 89,400 264,000 (251,500) 12,500 339,254 Fire Pension Fund (#611)1,790,627 (92,656) - - - 1,697,971 SKHHP Fund (#654)1,668,893 (69,075) 66,612 (54,828) 11,784 1,611,602 Cemetery Endowment Fund (#701)2,158,347 64,130 - - - 2,222,477 Total 161,030,549 (32,774,866) 15,136,246 (15,833,012) (696,766) 127,558,917 Page 67 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5701 (Thomas) Date: April 4, 2023 Department: Finance Attachments: Res olution No. 5701 Exhibit A Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: City Council to approve Resolution No. 5701. Background for Motion: This Resolution approves fee schedule changes for certain mandatory services, as recommended by the Auburn Valley Human Society. Background Summary: In September 2011, with Resolution 4747 City of Auburn and the Auburn Valley Humane Society (AVHS) entered into an agreement for animal control services. This agreement identifies mandatory services that AVHS will provide on the City’s behalf as it relates to animal control. Per the agreement, these services will be funded through a combination of fees paid directly by the City to AVHS, and charges for services that AVHS charges customers directly. For mandatory services that AVHS provides on the City’s behalf, the Council will periodically review the AVHS fee schedule and/or any proposed changes to the fee schedule. The Council will review for comparability to other local animal shelters and to ensure competitive market rate prices. The Council last reviewed and approved changes to the AVHS fee schedule in May 2021 with resolution 5593. AVHS is again proposing adjustments to the fee schedule for surgical costs, with an effective date of July 1, 2023. These fee increases are necessary to cover the increasing costs for surgical supplies and staffing costs and are competitive with other local shelters providing similar services. Adjustments to the various different surgical services are listed in Exhibit A. Rev iewed by Council Committees: Councilmember:Baldwin Staff:Thomas Meeting Date:April 17, 2023 Item Number:RES.B Page 68 of 100 Page 69 of 100 ----------------------------- Resolution No. 5701 April 10, 2023 Page 1 of 4 RESOLUTION NO. 5701 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, REVIEWING A SCHEDULE OF PRICES FOR SERVICES PROVIDED BY THE AUBURN VALLEY HUMANE SOCIETY TO ENSURE COMPETITIVE SERVICE PRICES WHEREAS, the City provides its animal shelter and related services to the public through a contract with the Auburn Valley Humane Society (AVHS). The City’s current AVHS contract was adopted by Resolution No. 4747 on September 19, 2011, and by its terms expires on December 31, 2026; WHERAS, paragraph IV(B) of the AVHS contract provides that AVHS shall establish the prices for its services, subject to the City’s right to periodically review them to ensure they are competitive with those of other animal shelters; WHEREAS, AVHS provided its latest price and fee schedule for its services to the City for review on January 21, 2023. It is attached as Exhibit A to this resolution. Exhibit A reflects both current AVHS fees, and proposed fee changes AVHS intends to make effective on July 1, 2023; WHEREAS, it has been approximately two years since AVHS has adjusted its fee schedule. Since that time, AVHS has experienced rapidly increasing salary and surgical costs related to the animal spay/neuter and microchip services AVHS provides to the City. Exhibit A proposes increases to the prices charged for these services to help AVHS recover their associated costs; Page 70 of 100 ----------------------------- Resolution No. 5701 April 10, 2023 Page 2 of 4 WHEREAS, pursuant to the City’s contract with AVHS, the City Council has reviewed the current and proposed AVHS prices reflected in Exhibit A to compare them with the prices charged by other local animal shelters for similar services; WHEREAS, the Council finds that the prices AVHS currently charges for its services in Exhibit A are relatively competitive and comparable with those charged by other area shelters. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. After reviewing Exhibit A to ensure that the prices AVHS charges for its services are competitive, the City finds that AVHS proposed prices are comparable to those charged by other local animal shelters. The City Council supports AVHS in its adoption of this revised fee schedule. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Page 71 of 100 ----------------------------- Resolution No. 5701 April 10, 2023 Page 3 of 4 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2023. CITY OF AUBURN NANCY BACKUS MAYOR ATTEST: APPROVED AS TO FORM: ____________________________ ____________________________ Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney Page 72 of 100 Unaltered Dog/Cat $60 Altered Dog/Cat $30 Senior Citizen Dog/Cat Altered $15 Disabled Citizen Dog/Cat Altered $15 Juvenile Dog/Cat Unaltered <6mo $15 Replacement Tag $5 RESOLUTION 5701 – EXHIBIT A Proposed 2023 AVHS Service Fee Chart Altered Animal w/current COA License IMPOUNDS (within 24 month period) ALTERED ANIMAL ADDITIONAL FEES (may also include vaccines fee if not current) 1st Impound $25 + $15 rabies +$16 additional vac/deworming +$10 flea treatment + $20 daily board 2nd Impound $50 + Microchip + $10 Flea treatment + $20 daily board 3rd Impound $100 + $10 Flea treatment + $20 daily board 4th Impound $200 + $10 Flea treatment + $20 daily board 5th + Impound $350 + $10 Flea treatment + $20 daily board Unaltered Animal w/current COA License IMPOUNDS (within 24 month period) UNALTERED ANIMAL ADDITIONAL FEES (may also include vaccines fee if not current) 1st Impound $45 + $15 rabies +$16 additional vac/deworming +$10 flea treatment + $20 daily board 2nd Impound $90 + Microchip + $10 Flea treatment + $20 daily board 3rd Impound $180 + S/N Surgery + $10 Flea treatment + $20 daily board Altered Animal w/o current COA License IMPOUNDS (within 24 month period) ALTERED ANIMAL ADDITIONAL FEES (may also include vaccines fee if not current) 1st Impound $40 + $30 lic + $15 rabies +$16 additional vac/deworming +$10 flea treatment + $20 daily board 2nd Impound $80 + Microchip + $10 Flea treatment + $20 daily board 3rd Impound $160 + $10 Flea treatment + $20 daily board 4th Impound $320 + $10 Flea treatment + $20 daily board 5th Impound $580 + $10 Flea treatment + $20 daily board Unaltered Animal w/o current COA License IMPOUNDS (within 24 month period) UNALTERED ANIMAL ADDITIONAL FEES (may also include vaccines fee if not current) 1st Impound $65 + $60 lic + $15 rabies +$16 additional vac/deworming +$10 flea treatment + $20 daily board 2nd Impound $130 + Microchip + $10 Flea treatment + $20 daily board 3rd Impound $260 + S/N Surgery + $10 Flea treatment + $20 daily board Licensing Trap Rentals Trap rental w/ $75 deposit $5/day Page 73 of 100 AVHS Mandated Service Fees to be approved by COA City Council MANDATED SERVICE CURRENT MANDATED FEE 2023 PROPOSED MANDATED FEE Microchip $45 $55 Cat Neuter $75 $115 Cat Spay $105 $115 Dog Neuter <24.9 lbs $140 $160 Dog Neuter 25 - 49.9lbs $140 $180 Dog Neuter 50 -74.5lbs $165 $195 Dog Neuter 75-99.9lbs $185 $220 Dog Neuter >100lbs $205 $370 Dog Spay <24.9 lbs $155 $160 Dog Spay 25 - 49.9lbs $180 $180 Dog Spay 50 -74.5lbs $200 $195 Dog Spay 75-99.9lbs $225 $220 Dog Spay >100lbs $245 $370 Feline Pregnant/Obese $30 $55 - $125 Canine Pregnant/Obese $40 $65 - $135 Cryptorchid Neuter $40 $65 - $135 Injectable Pain Medication $20 $40 Take-Home Pain Medication $15 $25 Elizabeth Collar $15 $15 Surrender Fee Adoptions Surrender Fees CURRENT UPDATED 2023 Dog/Cat within Auburn City Limits $95 $105 Dog/Cat Litter (2 or more) within Auburn City Limits $150 $165 Dog/Cat outside Auburn $140 $175 Dog/Cat Litter (2 or more) outside Auburn $195 $225 Small Domestic Reptile (Bearded Dragon, Gecko, Terrestrial Turtle) $50 $65 Small Exotic Bird $75 $75 Small Rodent (Guinea Pig, Hamster, Rat, Rabbit) $75 $75 Snake (Under 6ft) $95 $95 Ferret, Chinchilla, Sugar Glider $95 $95 Disposal <25lbs $15 $35 Disposal <25-50lbs $25 $45 Disposal >50lbs $45 $65 Shelter Approved Owner Request Euthanasia Dog $80 $95 Shelter Approved Owner Request Euthanasia Cat $75 $85 Adoptions CURRENT UPDATED 2023 Puppy 2-9 months $350 xxx Puppy 2-6 months xxx $500 Puppy 7-10 months xxx $400 Small Breed Dog 10mo-6yrs $275 $325 Medium Breed Dog 10mo-6yrs xxx $250 Large Breed Dog 10mo-6yrs $175 $175 Senior Dog 7+ years $75 $95 Kittens 2-9 months $165 $225 2 Kittens 2-9 months xxx $350 Cat 10mo-6yrs $95 $95 Senior Cat 7+ years $25 $25 Working Cat $0 $0 Page 74 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5713 (Thomas) Date: April 6, 2023 Department: Finance Attachments: Res olution No. 5713 Exhibit A Res. 5713 Grant for Local Hazardous Was te Management Program Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: City Council to approve Resolution No. 5713. Background for Motion: Resolution No. 5713 is to accept a $60,213.58 grant from King County for the City’s 2023- 2024 Local Hazardous Waste Management Program. Background Summary: King County requests to enter into a contract with the City of Auburn for the Local Hazardous Waste Management Program. King County has extended $60,213.58 for the City to provide hazardous waste education in 2023 and 2024. Residential Hazardous Waste Education Household hazardous waste education to residents will include: social media outreach; postcard, flyer, or newsletter mailed to residents; and a consultant to provide outreach at City- sponsored events. School Hazardous Waste Education A consultant will educate Auburn School District students about hazardous waste through hands-on classroom workshops or virtual workshops. Residential CFC Recycle Collection Event A consultant will hold one Neighborhood Recycle Event where collection fees for CFC appliances will be waived. Rev iewed by Council Committees: Councilmember:Baldwin Staff:Thomas Meeting Date:April 17, 2023 Item Number:RES.B Page 75 of 100 Resolution No. 5713 April 5, 2023 Page 1 of 3 Rev. 2018 RESOLUTION NO. 5713 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND KING COUNTY TO IMPLEMENT THE 2023- 2024 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM AND TO ACCEPT AND EXPEND PROGRAM GRANT FUNDS WHEREAS, King County has agreed to reimburse the City of Auburn in the amount of $60,213.58 for costs associated with the City’s Local Hazardous Waste Management Program; and WHEREAS, in order to accept the monies offered by King County, it is necessary for the City to enter into a services contract that specifies the administrative procedures governing the reimbursement of funds spent in the City’s Local Hazardous Waste Management Program. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RESOLVES as follows: Section 1. The Mayor is authorized to execute an Agreement between the City and King County for the 2023-2024 Local Hazardous Waste Management Grant Program, which agreement will be in substantial conformity with the agreement attached as Exhibit A, and to accept and expend program grant funds in the amount of $60,213.58. Section 2. The Mayor is authorized to implement those administrative procedures necessary to carry out the directives of this legislation. Page 76 of 100 Resolution No. 5713 April 5, 2023 Page 2 of 3 Rev. 2018 Section 3. This Resolution will take effect and be in full force on passage and signatures. Dated and Signed this day of , 2023. CITY OF AUBURN NANCY BACKUS, MAYOR ATTEST: Shawn Campbell, MMC, City Clerk APPROVED AS TO FORM: Kendra Comeau, City Attorney Page 77 of 100 Page 78 of 100 GRANT AGREEMENT This Agreement is between King County and the Recipient identified below. The County department overseeing the work to be performed in this Agreement is the Department of Natural Resources and Parks (DNRP), Water and Land Resources Division (WLRD). RECIPIENT NAME City of Auburn RECIPIENT ADDRESS 25 W. Main Street Auburn, WA 98001 RECIPIENT CONTACT & EMAIL ADDRESS Joan Nelson jenelson@auburnwa.gov PROJECT TITLE Local Hazardous Waste Management Program Grant Funds for 2023 and 2024 AGREEMENT START DATE January 1, 2023 AGREEMENT END DATE March 31, 2025 AGREEMENT MAXIMUM AMOUNT $60,213.58 EXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference: Exhibit A – Scope of Work Exhibit B – Budget Exhibit C – Invoice Template Exhibit D – Certificate/Evidence of Insurance Page 79 of 100 Agreement No. HW1002 1 AGREEMENT FOR AWARD OF LOCAL HAZARDOUS WASTE MANAGEMENT GRANT FUNDS FOR 2023 and 2024 Between KING COUNTY and the CITY OF AUBURN This Agreement for Award of Local Hazardous Waste Management Grant Funds “Agreement” is made by and between King County, a charter county and political subdivision of the State of Washington, acting through its Department of Natural Resources, Water and Land Resources Division and the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as the “County” and the “City” respectively. The County and City may be referred to individually as a “Party” and collectively as the “Parties.” 1. RECITALS 1.1 The Local Hazardous Waste Management Plan (hereafter referred to as the “Plan”) as updated in 1997, 2010, and 2021, was adopted by the participating agencies (the King County Solid Waste Division, the Seattle Public Utilities, the King County Water and Land Resources Division, and Public Health – Seattle and King County) and the cities located in King County. The Washington State Department of Ecology in accordance with RCW 70A.300.350 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the “Program”). 1.2 The Plan authorizes Local Hazardous Waste Management Funds to be provided to partner cities located in King County to help fund those cities’ activities associated with hazardous waste collection and/or educational outreach and educational services. 1.3 King County has received a proposed scope of work and budget from the City and has determined that the scope of work and budget, attached hereto and incorporated herein as Exhibit A (“Scope of Work”) and Exhibit B (“Budget”), respectively, are consistent with the Plan’s and Program’s policies, goals, and objectives. 1.4 King County and the City desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide an award of Local Hazardous Waste Management Funds to the City. NOW THEREFORE, in consideration of mutual promises and covenants contained herein, the Parties hereby agree to the terms and conditions as follows: 2. AWARD OF GRANT; CONDITIONS OF GRANT 2.1 The Recitals are an integral part of this Agreement and are incorporated herein by this reference. Page 80 of 100 Agreement No. HW1002 2 2.2 King County agrees to grant the City an award of Local Hazardous Waste Management Funds not to exceed $60,213.58 (the “Award”) on a reimbursement basis as described in Section 2.5. The Award shall be used by the City solely for the performance of the activities described in this Agreement. 2.3 The City shall use the grant of Local Hazardous Waste Management Funds to provide hazardous waste collection and/or education services or programs as described in Exhibit A. The total amount of funds available from this grant in 2023 and 2024 shall not exceed $60,213.58. 2.4 This Agreement provides for distribution of 2023 and 2024 grant funds to the City. Reimbursement for activities carried out and expenses incurred by the City may predate the execution date of this Agreement provided that (a) the activities have been identified by the City as being within the Scope of Work and have been approved by King County as being within such Scope of Work; (b) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award; and (c) such activities and expenses otherwise comply with all other terms of this Agreement. Reimbursements shall be paid to the City only after this Agreement has been fully executed. 2.5. During this two-year grant program, the City will submit a minimum of two (2), but no more than eight (8), progress reports, which include the City’s reimbursement requests, to the County in a form determined by the County. Reports must be signed by a City official. These reports shall include all of the following: a. A description of each activity accomplished pertaining to the scope of work. b. Copies of invoices for expenditures or a financial statement prepared by the City’s finance department. The financial statement should include vendor names, a description of services provided, date paid, and a check or warrant number. c. Reimbursement requests with an Invoice Form and an Invoice Detail Form, which is attached hereto as Exhibit C and incorporated herein by reference, unless the City has a spreadsheet similar to the Invoice Detail Form already in use, in which case the City may use that spreadsheet instead of the Invoice Detail Form. The City will submit the form or similar spreadsheet and submit backup documentation for grant expenses. d. If the City receives funding from sources other than the Local Hazardous Waste Management Program for any of the activities set forth in Exhibit A, then the City’s reimbursement request shall acknowledge these other sources and the reimbursement request to the County shall include only a pro-rata share of the expenses. 2.5.1 If the City chooses to submit up to the maximum of eight (8) progress reports and requests for reimbursement during the two-year grant program, the reports shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement, which shall be due by February 29, 2024, and February 28, 2025. 2.5.3 Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the December 14, 2023, Page 81 of 100 Agreement No. HW1002 3 and December 12, 2024, an estimate or final invoice for activities completed in that calendar year for which the City has not yet submitted a reimbursement request. 2.5.4 If the City accepts funding through this grant program for the provision of hazardous waste collection or education programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 2.5.5 Within forty-five (45) days of receiving a request for reimbursement from the City, the Program’s contract administrator shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The contract administrator will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibits A and B unless the scope has been amended according to Section 5 of this Agreement. The contract administrator retains the right to withhold all or partial payment if the City’s report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and/or budget attached as Exhibits A and B. 2.6 The City shall be responsible for following all applicable federal, state, and local laws, ordinances, rules, and regulations in the performance of the Scope of Work described herein. The City warrants and represents that its procedures are consistent with federal, state, and local laws relating to public contract and bidding procedures. The County neither incurs nor assumes any responsibility for the City’s bid, award, or contracting process. 2.7 The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 2.8 The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. 2.8.1 These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 2.8.2 The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2025. Page 82 of 100 Agreement No. HW1002 4 2.9 The City agrees to appropriately acknowledge the Program in all media produced – in part or in whole – with Program funds. Where feasible, the City will use the Program’s logo. The intent of this provision is to further strengthen this regional partnership in the public’s mind. 2.9.1 The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 2.9.2 The Program agrees to credit the City on all printed materials provided by the City to the Program, which the Program duplicates, for distribution. Either the City’s name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the Program will credit the City for artwork or text provided by the City as follows: “artwork provided courtesy of the City of Auburn” and/or “text provided courtesy of the City of Auburn.” 2.9.3 The Program retains the right to share the written material(s) produced by the City, which have been funded through this grant, with other King County cities for them to duplicate and distribute. In so doing, the Program will encourage other cities to credit the City on any pieces that were produced by the City. 2.10 The City designates Joan Nelson; Utility Billing Services Manager; 25 W. Main Street, Auburn, WA 98001; 253-931-5103; jenelson@auburnwa.gov or designee as the administrator of this Agreement for the City. 2.11 Questions or concerns regarding any issue associated with this agreement that cannot be handled by the Program’s Contract Administrator should be referred to the Local Hazardous Waste Management Program Director for resolution. 3. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2023, or the date of execution of the Agreement by both the County and the City and shall terminate on March 31, 2025. The City shall not incur any new charges after December 31, 2024. However, if execution by either Party does not occur until after January 1, 2023, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2023, and the later execution of the Agreement provided that the City complies with the reporting requirements of Section 2.5 of the Agreement. 4. TERMINATION 4.1 King County may terminate this Agreement in whole or in part, for convenience, without cause prior to the termination date specified in Section 3, upon thirty (30) days advance written notice. 4.2 King County may also terminate this Agreement, in whole or in part, for lack of appropriation, upon thirty (30) days prior written notice to the City. In accordance with King County Code 4A.100.070, if King County terminates this Agreement for non-appropriation, then King County’s costs associated Page 83 of 100 Agreement No. HW1002 5 with such termination, if any, shall not exceed the appropriation for the biennium in which termination occurs. 4.3 This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section 3, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to nonperformance, misuse of funds, and/or failure to provide grant related reports/invoices/statements as specified in Section 2.5. 4.4 If the Agreement is terminated as provided in this section: (a) the County will be responsible to reimburse the City only for allowable expenses, in accordance with the terms of this Agreement for expenses incurred prior to the effective date of termination; and (b) the City shall be released from any obligation to provide further services pursuant to this Agreement. 4.5 Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms, and conditions set forth in this Agreement are breached by the other Party. 5. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted Hazardous Waste Management Plan. Amendments will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A, upon written notification by the City to King County and written approval by the County. 6. HOLD HARMLESS AND INDEMNIFICATION 6.1 The City agrees to indemnify, defend, and hold harmless King County, and its elected or appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs, expenses (including reasonable attorney’s fees), penalties, settlements and damages of whatsoever kind or nature arising out of, in connection with, or incident to any acts or omissions of the City, its employees, agents, contractors or subcontractors in performing its obligations under this Agreement, except of the County’s sole negligence. 6.2 The City’s obligations under this section shall include, but not be limited to all of the following: (a) The duty to promptly accept tender of defense and provide defense to the County with legal counsel acceptable to the County and at the City’s own expense; (b) Indemnification of claims made by the City’s own employees or agents; and (c) Waiver of the City’s immunity under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the County, which waiver has been mutually negotiated by the Parties. In the event it is necessary for the County to incur attorney’s fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from The City. The provisions of this Section 2.12 shall survive the expiration, abandonment, or termination of this Agreement. Page 84 of 100 Agreement No. HW1002 6 7. INSURANCE 7.1 The City, at its own cost, or its contractor(s)/subcontractor(s) at their own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, contractors, and/or subcontractors. The minimum limits of Commercial General Liability insurance shall be $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury, personal and advertising injury, and property damage. Such insurance shall include coverage for, but not be limited to, premises liability, ongoing operations, products and completed operations, advertising injury, and contractual liability. The minimum limit of Automobile Liability insurance shall be $1,000,000 combined single limit per accident for bodily injury and property damage. If the work involves the transport of pollutants (as defined by the standard auto policy exclusion of pollution) the auto policy shall be endorsed to include endorsement CA 9948 (or its equivalent) and MCS 90, or auto pollution coverage. The minimum limit of Pollution Liability insurance shall be $1,000,000 per occurrence and in the aggregate to cover sudden and non-sudden bodily injury and/or property damage to include the destruction of tangible property, loss of use, clean-up costs and the loss of use of tangible property that has not been physically injured or destroyed. Coverage shall include non-owned disposal sites. Any deductible or self-insured retention(s) shall be the sole responsibility of the City or its contractor(s)/subcontractor(s). Such insurance shall cover King County, its officials, employees, and agents as additional insured for full coverage and policy limits against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit D unless Section VII.B. applies. Evidence of required coverage maintained by the contractor(s)/subcontractor(s) must be provided to the County prior to the commencement of any work. 7.2 If the Agency is a Municipal Corporation or an agency of the State of Washington and is self- insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit D. 7.3 If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit D. 8. ENTIRE CONTRACT; NO WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. Page 85 of 100 Agreement No. HW1002 7 9. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. The Scope of Work set forth in Exhibit A shall be completed by the City no later than December 31, 2024. In the event that the scope of work is not completed by this date, then King County shall retain any unexpended Award funds. 10. SEVERABILITY If any section, subsection, sentence, clause, or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. 11. NOTICE Unless otherwise specified in the Agreement, all notices or documentation required or provided pursuant to this Agreement shall be in electronic form and shall be deemed duly given when received at the addresses first set forth below via electronic mail. A copy of any notice shall also be sent via first class mail to the address listed below. Joy Carpine-Cazzanti, Contract Administrator, or a provided designee King County Department of Natural Resources and Parks Water and Land Resources Division Hazardous Waste Management Program 201 S. Jackson Street, Suite 5600 Seattle, WA 98104 hazwastegovrelations@kingcounty.gov or jcarpine@kingcounty.gov If to the City: Joan Nelson, Utility Billing Services Manager, or a provided designee City of Auburn 25 W. Main Street Auburn, WA 98001 jenelson@auburnwa.gov Either Party hereto may, at any time, by giving ten (10) days written notice to the other Party, designate any other address in substitution of the foregoing address to which such notice or communication shall be given. 12. GENERAL PROVISIONS 12.1 This Agreement shall be binding upon and inure to the benefit of the Parties and their respective successors and assigns. 12.2 Each Party warrants and represents that such Party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a Party warrants and represents that Page 86 of 100 Agreement No. HW1002 8 he/she has been fully authorized to execute this Agreement on behalf of such Party and that such Party is bound by the signature of such representative. 12.3 None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. 12.4 This Agreement may be signed in multiple counterparts each of which shall be deemed an original, and all counterparts together shall constitute but one and the same instrument. 12.5 This Agreement is for the benefit of the Parties hereto only and is not intended to benefit any other person or entity, and no person or entity not a party to this Agreement shall have any third-party beneficiary or other rights whatsoever hereunder. 12.6 This Agreement shall be governed by and construed according to the laws of the State of Washington. Actions pertaining to this Agreement will be brought in King County Superior Court, King County, Washington. IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Auburn King County BY______________________________________ BY___________________________________ Nancy Backus, Mayor Maythia Airhart, Interim Director City of Auburn Hazardous Waste Management Program For Dow Constantine, King County Executive ______________________________________ _____________________________________ Date Date Page 87 of 100 Exhibit A Page 88 of 100 1 City of Auburn 2023-2024 Hazardous Waste Management Program Grant Application Scope of Work The City of Auburn proposes to use 2023-2024 HWMP grant funds for the following projects: 1. Residential, Multifamily & Business Hazardous Waste Education 2. School Hazardous Waste Education 3. Residential CFC Recycle Collection Event TASK #1 Residential, Multifamily & Business Hazardous Waste Education The City of Auburn will create and mail a newsletter, flyer, or postcard about household hazardous waste and safer alternative solutions to single-family and multifamily customers. The City of Auburn will create and mail a flyer or postcard about business hazardous waste and safer alternative solutions to business customers. The City will collaborate on quarterly social media outreach through Facebook Boosts with south sound cities to promote outreach messages to a broader audience. The City will hire interns and a consultant to educate Auburn residents and youth groups about hazardous waste at public events such as Kid’s Day, Auburn Farmer’s Market, Senior Wellness Fair and various community meetings and educational tables, as well as through a variety of online resources and social media. The Intern and Consultant will work to educate businesses on the options available for proper disposal of hazardous waste and the use of safer alternatives. Outreach messages may include: • Wastemobile information • Proper disposal of household hazardous waste • Information on product safety • Alternative, safer cleaning products • Pesticide and herbicide reduction • Water pollution prevention Proposed expenditures for this project include: • Newsletter/flyer/postcard design, printing, mailing & postage • Consultant contract for outreach • Internship wage for outreach Page 89 of 100 2 Performance Objectives: • Provide information on basic hazardous waste product awareness and safety. • Promote proper hazardous waste disposal information. • Provide information on why unwanted electronics and medicines need to be disposed of properly and what disposal options are available. • Provide information on safer cleaning alternatives. Impact Objectives: • Outreach approximately 40,000 households and 1,200 business in Auburn so that they reduce the use of hazardous chemicals and incorporate proper hazardous waste disposal techniques using the Wastemobile and other fixed locations. • Market, schedule, and present workshops for eligible youth community groups. More workshops will be offered as budget is available. • Reduce the number of hazardous wastes and electronics that are illegally dumped along roadsides within the City of Auburn. • Increase awareness and participation of residents and businesses in the proper handling and disposal of household and business hazardous waste and safer alternatives for the protection of public health and the environment. TASK #2 School Hazardous Waste Education The City will also hire a consultant to educate Auburn School District elementary school students about hazardous waste through hands-on classroom and/or virtual presentations and youth community workshops. The presentations will engage students and residents in science and sustainability, adapt materials and methods for English Language Learners, and apply STEM strategies in teaching students to make real-life decisions about their home and our environment. The WA Office of Superintendent of Public Instruction (OSPI) approved the lesson as a supplemental curriculum for local classrooms. Outreach messages may include: • How to identify hazards in common household products • How to read product labels • Safe disposal options • Recognize the dangers of look-alike products • Safer alternative cleaning product options • Wastemobile information Proposed expenditures for this project may include: • Design, printing and/or purchasing of materials for instructor classroom and/or virtual presentations • Design, printing and/or purchasing of materials for student hands-on activity • Design and printing of the Student Pre & Post Presentation tests Page 90 of 100 3 • Printing of What to do with Unwanted Household Hazardous Waste flyer • Consultant contract for outreach Performance Objectives: • Engage students in science and sustainability and apply STEM strategies • Provide information on basic hazardous waste product awareness, safety, and identification. • Promote proper hazardous waste disposal information. • Provide information on how to identify look-alike products • Provide information on safer cleaning alternatives. • Wastemobile information Impact Objectives: • Market, schedule and present a total of up to 36 educational outreach workshops for eligible elementary schools, middle schools, or youth community groups. More workshops will be offered as budget is available. • Increase awareness and participation of students and Auburn residents in the proper handling and disposal of household hazardous waste for the protection of public health and the environment. TASK #3 Residential CFC Recycle Collection Event The City will use funding to help cover the promotional cost (printing, mailing, postage of the event brochure) and collection fees for CFC appliances for one Neighborhood Recycle Event. Special outreach focus will target underserved communities. Outreach messages may include: • Wastemobile information • Proper disposal of household CFC hazardous waste Proposed expenditures for this project include: • Newsletter design, printing, mailing & postage • Consultant contract for event production and implementation Performance Objectives: • Provide information on basic hazardous waste product awareness and safety. • Promote proper hazardous waste disposal information. Impact Objectives: • Outreach approximately 5,000 households in Auburn to increase awareness and participation of residents in the proper handling and disposal of household CFC waste for the protection of public health and the environment. • Reduce the number of hazardous CFC items that are illegally dumped along roadsides within the City of Auburn. Page 91 of 100 2023-2024 City of Auburn HWMP Grant Budget Revised 3/10/23 Grant Funds Available: $60, 213.58 Project #1 Residential, Multifamily, and Business Hazardous Waste Education Projected City Expenses Outreach - Residential & Multifamily Newsletter / Business Flyer or Postcard $15,213.58 Consultant & Intern Services - Community Outreach Events & Presentations $20,000.00 Project #1 Total $35,213.58 Project #2 School Hazardous Waste Education Projected City Expenses Consultant Services - School Presentations & Waste Audits $20,000.00 Project #2 Total $20,000.00 Project #3 Residential CFC Recycle Collection Event Projected City Expenses Outreach - Residential CFC Collection Event Brochure $3,500.00 Outreach - Collection Fees for HHW $1,500.00 Project #3 Total $5,000.00 Total Grant Budget $60,213.58 Page 92 of 100 Agreement # HW1002 EXHIBIT B 2023-2024 BUDGET LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM City of Auburn 25 W. Main Street Auburn, WA 98001-4998 Component Description 2023-24 Budget Task 1: Residential, Multifamily & Business Hazardous Waste Education $35,213.58 Task 2: School Hazardous Waste Education $20,000.00 Task 3: Hazardous Waste Collection $5,000.00 Total $60,213.58 Footnote: The 2023-2024 budget can be partly or totally spent in either 2023 and/or 2024 but cannot exceed the budget total in these two years. Page 93 of 100 ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING Purchase Order # Supplier Name City of Auburn Agreement No. HW1002 Supplier #1033 Exhibit C Supplier Pay Site City of Auburn Period of Performance: 1/1/23-12/31/24 Remit to Address 25 W. Main Street Auburn, WA 98001 Invoice Date Invoice # Amount to be Paid Requistioner name/phone hazwastegovrelations@kingcounty.gov Start End Date Date MM/DD/YY Project 1114016 Please do not enter values in shaded cells. Enter "Previously Billed" and "Current" values only. Materials and quantities collected:Collection or education event details: Gallons of motor oil Number of events Number of motor oil filters No. of participants at collection events Gallons of mixed fuel No. of participants at education events Gallons of antifreeze Pounds of lead acid batteries Pounds of dry batteries Number of CFC aplliances Number of fluorescent bulbs Other (please specify) Recipient Signed Date Haz Waste Program Authorization / Approval Date Print Name Balance $35,213.58$35,213.58 I, the undersigned, do hereby certify under the laws of the State of Washington penalty of perjury, that this is a true and correct claim for reimbursement services rendered. I understand that any false claims, statements, documents, or concealment of material fact may be prosecuted under applicable Federal and State laws. This certification includes any attachments which serve as supporting documentation to this reimbursement request. Total $0.00 $60,213.58$0.00$60,213.58 $0.00 Invoice for services rendered under this Agreement for the period of: Organization Expend Acct INVOICE City of Auburn 25 W. Main Street Auburn, WA 98001 Invoice Processing Contact: Joan Nelson 860000 HHW Task 1 $20,000.00 $0.00 2023-24 Budget Previously Billed HHW Task 3 King County Accounts Payable Information DNRP Water and Land Resources Division 253-931-5103 jenelson@auburnwa.gov Joy Carpine-Cazzanti Hazardous Waste Management Program Kristin Painter 206-477-5470 Submit signed invoice to: CPA 00153105 Amount Task 201 S. Jackson Street, Suite 5600 Seattle, WA 98104 CumulativeExpenditure Item Current $0.00 $0.00 $20,000.00HHW Task 2 $0.00 $0.00$0.00 $5,000.00 $0.00 $0.00 $0.00 $5,000.00 Page 94 of 100 Salaries & Wages- List by Employee Hours Rate of Pay/ Hr Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Subtotal -$ -$ -$ -$ -$ Fringe Benefits Base Rate Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Subtotal -$ -$ -$ -$ -$ Consultant Costs- Itemize by consultant below Unit of measure Rate Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ -$ -$ -$ -$ Supplies- Please detail below Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Subtotal -$ -$ -$ -$ -$ Travel Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) In State Travel Total # of Miles Rate Out of State Travel # of People Rate Per Diem and Lodging # of People # of Units Unit Cost Subtotal -$ -$ -$ -$ -$ Other Costs- Please detail below Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ -$ -$ -$ -$ Overhead Costs- Please detail below Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal -$ -$ -$ -$ -$ Budget Previously Billed Current Expenditure Cumulative (Previous + Current) Balance (Budget less Cumulative) Direct Costs Total -$ -$ -$ -$ -$ -$ -$ -$ -$ Grand Total -$ -$ -$ -$ -$ Notes regarding this Invoice INVOICE DETAIL Invoice Detail Page 3Page 95 of 100 2/21/2023 Ref#:14466 King County Solid Waste Division Attn: Lucy Auster 201 S Jackson St, Ste 701 Seattle, WA 98104 Re: City of Auburn Hazardous Waste Reduction Grant Agreement Evidence of Coverage The City of Auburn is a member of the Washington Cities Insurance Authority (WCIA), which is a self-insured pool of over 160 public entities in the State of Washington. WCIA has at least $4 million per occurrence limit of liability coverage in its self-insured layer that may be applicable in the event an incident occurs that is deemed to be attributed to the negligence of the member. Liability coverage includes general liability, automobile liability, stop- gap coverage, errors or omissions liability, employee benefits liability and employment practices liability coverage. WCIA provides contractual liability coverage to the City of Auburn. The contractual liability coverage provides that WCIA shall pay on behalf of the City of Auburn all sums which the member shall be obligated to pay by reason of liability assumed under contract by the member. WCIA was created by an interlocal agreement among public entities and liability is self-funded by the membership. As there is no insurance policy involved and WCIA is not an insurance company, your organization cannot be named as an additional insured. Sincerely, Rob Roscoe Deputy Director cc: Candis Martinson Exhibit D Page 96 of 100 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 5715 (Caillier) Date: April 12, 2023 Department: Police Attachments: Res olution No. 5715 Sale-Hold Harmles s Agreement Budget Impact: Current Budget: $0 Proposed Revision: $0 Revised Budget: $0 Administrativ e Recommendation: City Council to approve Resolution No. 5715. Background for Motion: Resolution 5715 allows the Mayor to enter into a Sale and Hold Harmless Agreement for the surplus of retired Auburn Police K9 Lu. K9 Lu retired from active duty with the Auburn Police Department on March 31st, 2023. Background Summary: On March 31st, 2023, Auburn Police K9 Lu retired from active duty after 5 years of service with the Auburn Police Department. Typically, due to the bond that has developed between the K9 and former handler, and the training the K9 has received, these service dogs are generally not released to the general public after retirement. It has been the practice of the City to surplus retired K9’s into the care of the former handler, who have the most knowledge of the animals needs and ability to care for them during their retirement years. Rev iewed by Council Committees: Councilmember:Jeyaraj Staff:Caillier Meeting Date:April 17, 2023 Item Number:RES.C Page 97 of 100 ----------------------------- Resolution No. 5715 April 13, 2023 Page 1 of 2 RESOLUTION NO. 5715 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DECLARING AN AUBURN POLICE DEPARTMENT CANINE AS SURPLUS PROPERTY AND APPROVING ITS TRANSFER TO A PURCHASER BY CONTRACT WHEREAS, the Auburn Police Department (APD) purchased a dog named Lu for use as a police canine officer, and canine Lu has been working with an Auburn Police Officer handler in a Criminal Justice Training Commission (CJTC) certified police canine/handler team since 2018; WHEREAS, due to age, K9 Lu has reached the end of his service life and has retired from active service with the APD. Accordingly, APD has determined that transferring ownership of Lu is in the City’s best interests; WHEREAS, given their work and interaction with department police dogs, APD has a practice of giving officers the opportunity to assume ownership of police dogs that are retired from service. APD Officer Todd Glenn has fostered a relationship with Lu through Lu’s work with APD, and he desires to purchase Lu from APD on the terms and conditions expressed in the proposed agreement attached as Exhibit A to this Resolution. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The APD canine Lu is declared surplus property to APD. APD is accordingly authorized to transfer ownership of Lu to APD Officer Todd Glenn Page 98 of 100 ----------------------------- Resolution No. 5715 April 13, 2023 Page 2 of 2 according to the terms and conditions set forth in the proposed purchase and sale agreement attached to this Resolution; Section 2. The Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. This Resolution shall take effect and be in full force upon passage and signatures. Dated and Signed this _____ day of _________, 2023. CITY OF AUBURN NANCY BACKUS MAYOR ATTEST: APPROVED AS TO FORM: ____________________________ ____________________________ Shawn Campbell, MMC, City Clerk Kendra Comeau, City Attorney Page 99 of 100 SALE AND HOLD HARMLESS AGREEMENT THIS AGREEMENT is entered into this ____ day of ______________, 2023, by and between the City of Auburn, its agents, employees and assigns (hereinafter referred to as the “City”) and Todd Glenn (hereinafter referred to as Todd), his heirs and assigns. Police Canine Lu, having come to the end of his service duty, may be purchased by his handler, Todd, for the sum of one dollar and no/100 ($1.00). Todd Glenn seeks to purchase Lu under the terms of this Agreement and the City seeks to relieve itself of ownership of Lu and any potential exposure to additional costs and/or other issues that may arise during the remainder of Lu’s life. Todd acknowledges and agrees that the City has no basis upon which to render any warranty or guarantee regarding Lu’s suitability for non-law enforcement activities, including suitability as a traditional pet or suitability for any particular purpose, and accordingly the city offers no warrant or guarantee and disclaims any warranty in law or equity that might otherwise accompany a sale. Todd voluntarily accepts these conditions and disclaimers. For sufficient consideration, including Todd’s payment under the terms of this Agreement and the City’s agreement to sell Lu in lieu of other means of disposal and for other consideration as set forth in this agreement, Todd agrees to release, acquit and forever discharge the City of and from any and all actions, claims, demands, claims for attorney’s fees or other claims of any variety on account of or in any way arising out of Todd’s ownership of Lu. Todd specifically acknowledges that the sale of Lu is “as is” and that the City has not agreed to provide any further care or treatment for Lu as a condition of sale and agrees that he will not make any claim against the City after the sale for anything associated with Lu’s medical or other needs or conditions, whether those needs and conditions occurred prior to or after this sale. Todd agrees that Lu is solely his property and that he bears full responsibility for Lu’s care, behavior and actions from the time of purchase forward. By signing this Agreement, Todd acknowledges that he has executed this Agreement of his own free will and is a voluntary act. Todd Glenn, Purchaser Mark Caillier, Chief of Police Kendra Comeau, City Attorney Nancy Backus, Mayor Page 100 of 100