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HomeMy WebLinkAbout04-17-2023 Minutes City Council Meeting April 17, 2023 - 7:00 PM CITY OF * City Hall Council Chambers MINUTES Watch the meeting LIVE! WASHINGTON Watch the meeting video Meeting videos are not available until 72 hours after the meeting has concluded. I. CALL TO ORDER I I. LAND ACKNOWLEDGMENT III. PUBLIC PARTICIPATION 1. Public Participation The City Council Meeting was held in person and virtually. A. Pledge of Allegiance Mayor Nancy Backus called the meeting to order at 7:00 p.m. in the Council Chambers of Auburn City Hall, 25 West Main Street and led those in attendance in the Pledge of Allegiance. IV. Roll Call Councilmembers present: Deputy Mayor James Jeyaraj, Bob Baggett, Kate Baldwin, Larry Brown, Robyn Mulenga, Cheryl Rakes, and Yolonda Trout-Manuel. Department directors and staff members present included: City Attorney Kendra Comeau, Chief of Police Mark Callier, Director of Public Works Ingrid Gaub, Director of Equity and Inclusion Brenda Goodson- Moore, Utility Billing Services Manager Joan Nelson, Business Systems Analyst Chrissy Malave, and City Clerk Shawn Campbell. 1. Executive Session Mayor Backus adjourned into an executive session at 7:01 p.m. per RCW 42.30.110(1)(i)to discuss with legal counsel representing the agency in matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency for 30 minutes. City Attorney Comeau, Chief Caillier, Director of Human Page 1 of 6 Resources Martinson, and outside Counsel Stew Estes from Keating, Bucklin, & McCormack were required to attend. Mayor Backus reconvened the meeting at 7:35 p.m. V. ANNOUNCEMENTS, MAYOR'S PROCLAMATIONS,AND PRESENTATIONS A. Stress Awareness Month Mayor Backus proclaimed April 2023 as Stress Awareness Month in the City of Auburn. Miss Auburn's Teen, Kaitlyn Gallo, accepted the proclamation. She thanked Mayor and Council for bringing awareness to the topic. B. WS DOT Presentation Blake Jones from WSDOT's I-405/SR 167 Corridor Program to present updates around SR 167 Master Plan Process Lisa Hodgson and April Delchamps from WSDOT's I-405/SR 167 Corridor Program provided Council with the Master Plan for the 1405/SR 167 Corridor Program. They discussed the history of the project, the Executive Advisory Group, the updates to the SR 167 Corridor Improvements, additional projects from the master plan, the process of creating the SR 167 Master Plan, the partner and community engagement, the SR167 Final Study Area, the process to complete the Master Plan, the Master Plan vision statement, goals and recommendation, and the next steps of the project. Council discussed the toll bonding, and funding for the project. VI. APPOINTMENTS A. Transportation Advisory Board City Council to approve the appointment of Derek Ronnfeldt to the Transportation Advisory Board (Green River College)for a three year term expiring December 31, 2025 Councilmember Rakes moved and Councilmember Trout- Manuel seconded to approve the appointment of Derek Ronnfeldt to the Transportation Advisory Board (Green River College)for a three year term expiring December 31, 2025. MOTION CARRIED UNANIMOUSLY. 7-0 B. Parks & Recreation Board City Council to approve the appointment of Tiffany Lindsay to the Parks & Recreation Board for a three year term expiring December 31, 2025 Councilmember Baldwin moved and Deputy Mayor Jeyaraj seconded to approve the appointment of Tiffany Lindsay to the Parks & Recreation Board for a three year term expiring December 31, 2025. Page 2 of 6 MOTION CARRIED UNANIMOUSLY. 7-0 VII. AGENDA MODIFICATIONS The Stress Awareness Month Proclamation was added to the agenda. VIII.CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE A. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. 1. The public can participate in-person or submit written comments in advance. Traci Dysart Ms. Dysart expressed her concerns regarding crime in Auburn and suggested a City funded Self-Defense Course. David Chivis 17 S. Division Street Mr. Chivis thanked the Mayor and Council for the Auburn Magazine and the art in the downtown core. He expressed concern regarding drug use in the downtown area. Virginia Haugen 2503 R Street SE Ms. Haugen expressed concern about the Mayor's accrual of vacation and sick leave and the change from Committee meetings to Special Focus Area meetings. B. Correspondence There was no correspondence for Council to review. IX. COUNCIL AD HOC COMMITTEE REPORTS Council Ad Hoc Committee Chairs may report on the status of their ad hoc Council Committees' progress on assigned tasks and may give their recommendation to the City Council, if any. 1. Finance Ad Hoc Committee (Chair Baldwin) Councilmember Baldwin, Chair of the Finance ad hoc committee, reported she and Councilmember Baggett have reviewed the claims and payroll vouchers described on the agenda this evening and recommended their approval. 2. Mayoral Benefits and Leave Compensation ReviewAd Hoc Committee (Chair Baldwin) Councilmember Baldwin, Chair of the Mayoral Benefits and Leave Page 3 of 6 Compensation Review ad hoc committee provided the full Council the background for the proposed ad hoc committee, she reviewed the defined duties for the ad hoc committee, the timeline of the process, the materials received by the ad hoc committee, and the comparison spreadsheet. The Committee discussed the need to clarify the Independent Salary Commission's scope and roll, the vacation leave accruals, and the sick leave accruals. Council discussed the option of vacation leave balances and caps, the Independent Salary Commission's roll, the comparisons from other jurisdictions, and historical precedents. X. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the foram listed. A. Minutes of the April 3, 2023 City Council Meeting B. Claims Vouchers (Thomas) Claims voucher list dated April 17, 2023 which includes voucher number 471551 through 471687, in the amount of$3,970,985.11 and three wire transfers in the amount of$870,450.27 C. Payroll Voucher(Thomas) Payroll check numbers 539483 through 539485 in the amount of$78,448.18, electronic deposit transmissions in the amount of$2,756,038.99 for a grand total of $2,677,590.81 for the period covering March 30, 2023 to April 12, 2023 Deputy Mayor Jeyaraj moved and Councilmember Trout-Manuel seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 7-0 XI. UNFINISHED BUSINESS There was no unfinished business. XII. NEW BUSINESS Councilmember Baldwin moved and Deputy Mayor Jeyaraj seconded to request that the City Attorney's Office draft an Ordinance amending ACC 2.08.020 to clarify that the City's Independent Salary Commission sets only the salary for the Mayor and City Councilmembers. Council discussed the roll of the Independent Salary Commission. MOTION CARRIED 6-1 Councilmember Brown voted no. Councilmember Baldwin moved and Deputy Mayor Jeyaraj seconded to request that the City Attorney's Office draft an Ordinance setting vacation Page 4 of 6 and sick leave benefit provisions for the Office of the Mayor pursuant to the ad hoc committee's report and recommendations to the Council to establish a vacation leave cap of 364 hours and to establish a graduated payout of sick leave accrual based on rates used for unaffiliated staff and to follow a method to implement now. Council discussed the implementation of the Ordinance. MOTION CARRIED 6-1 Councilmember Brown voted no. XIII. ORDINANCES A. Ordinance No. 6900 (Thomas) An Ordinance amending Ordinance No. 6879, the 2023-2024 Biennial Operating Budget Ordinance, and Ordinance No. 6888, the 2023-2024 Biennial Capital Budget, authorizing amendment to the City of Auburn 2023-2024 Budget as set forth in Schedule "A" and Schedule "B" Councilmember Baldwin moved and Councilmember Mulanga seconded to approve Ordinance No. 6900. MOTION CARRIED UNANIMOUSLY. 7-0 XIV. RESOLUTIONS A. Resolution No. 5701 (Thomas) A Resolution reviewing a schedule of prices for services provided by the Auburn Valley Humane Society to ensure competitive service prices Deputy Mayor Jeyaraj moved and Councilmember Baggett seconded to approve Resolution No. 5701. MOTION CARRIED UNANIMOUSLY. 7-0 B. Resolution No. 5713 (Thomas) A Resolution authorizing the Mayor to execute an agreement between the City of Auburn and King County to implement the 2023-2024 Local Hazardous Waste Management Program and to accept and expend program grant funds Councilmember Trout-Manuel moved and Councilmember Mulenga seconded to approve Resolution No. 5713. MOTION CARRIED UNANIMOUSLY. 7-0 C. Resolution No. 5715 (Caillier) A Resolution declaring an Auburn Police Department canine as surplus property and approving its transfer to a purchaser by contract Councilmember Mulenga moved and Councilmember Baggett seconded to approve Resolution No. 5715. Page 5 of 6 MOTION CARRIED UNANIMOUSLY. 7-0 XV. MAYORAND COUNCILMEMBER REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Councilmember Rakes reported she attended the Arbor Day Tree Planting event, and the Terry's Home Benefit event. B. From the Mayor Mayor Backus reported she hosted US Congressman Adam Smith and King County Councilmember Dave Upthegrove on a tour of encampments around Auburn, Behavioral Health meeting with Kent, Renton and Tukwila, US Conference of Mayors meeting, and a Tamil Celebration. Mayor invited people to the State of the City, and she will be presenting at The Cities and Schools Meeting a proposal to create an Opioid and Fentanyl Task force. XVI.ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:15 p.m. APPROVED this 1st day of May, 2023. IANCY AKUS, tAY• Shawn Campbell, City Clerk Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.aubumwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. Page 6 of 6