HomeMy WebLinkAbout01-16-2024 Special AgendaSpecial City Council Meeting
J anuary 16, 2024 - 6:00 P M
City Hall Council Chambers
A GE NDA
I .C AL L T O O RD E R
I I .L AND AC K NO WL E D G E M E NT
We would like to acknowledge the Federally Recognized Muckleshoot I ndian Tribe, the
ancestral keepers of the land we are gathered on today. We thank them for their
immense contributions to our state and local history, culture, economy, and identity as
Washingtonians.
I I I .P UB L I C PART I C IPAT IO N
1.Public Participation
T he Auburn Special City Council Meeting scheduled for Tuesday J anuary 16,
2024 at 6:00 p.m. will be held in person and virtually.
Virtual P articipation L ink:
To view the meeting virtually please click the below link, or call into the meeting at
the phone number listed below. The link to the Virtual Meeting is:
https://www.youtube.com/user/watchauburn/live/?nomobile=1
To listen to the meeting by phone or Z oom, please call the below number or click
the link:
Telephone: 253 205 0468
Toll Free: 888 475 4499
Z oom: https://us06web.zoom.us/j/89209093966
A .P ledge of Allegiance
I V.RO L L C AL L
V.D IS C US S I O N IT E M S
A .Department Overview - Community Development (Tate) (30
Minutes)
B .Department Overview - Finance (T homas) (30 Minutes)
V I .AD J O URNM E NT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
Page 1 of 47
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
Page 2 of 47
AGENDA BILL APPROVAL FORM
Agenda Subject:
Department Overview - Community Development (Tate) (30
Minutes)
Date:
January 10, 2024
Department:
Community Development
Attachments:
Department Overview Presentation
Budget Impact:
Current Budget: $0
Proposed Revision: $0
Revised Budget: $0
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Tracy Taylor Staff:Tate
Meeting Date:January 16, 2024 Item Number:DI.A
Page 3 of 47
AUBURN
VALUES
S E R V I C E
ENVIRONMENT
E C O N O M Y
C H A R A C T E R
SUSTAINABILITY
W E L L N E S S
C E L E B R AT I O N
OVERVIEW OF THE
DEPARTMENT OF
COMMUNITY
DEVELOPMENT
CITY COUNCIL
JANUARY 16, 2024
Department of Community Development
Planning ⚫ Building ⚫ Development Engineering ⚫ Permit Center
Economic Development ⚫ Community Services ⚫ Code EnforcementPage 4 of 47
COMMUNITY DEVELOPMENT
WHO WE ARE
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 5 of 47
We support Planning Commission, Hearing
Examiner, Tourism Board, Business
Improvement Area Board, and Human
Services Committee
Liaison to Community Wellness SFA and
Public Works & Community Development
SFA
We make repairs to private homes in order
to help prevent homelessness and improve
living conditions
We engage and partner with the business
community, Downtown Auburn Cooperative,
and the Chamber
COMMUNITY DEVELOPMENT
WHAT WE DO
We draft and present land use policies, zoning
maps, & city codes for consideration by
Planning Commission & City Council
We review development proposals for
adherence to city codes
We work very closely with Public Works during
the review of new development
During construction, we inspect against
approved plans
We respond to concerns raised about what is
happening on private property
We review and issue city business licenses
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 6 of 47
Community Wellness SFA
Human Service Committee
recommendations.
Human Service priorities and funding.
Coordination with local and regional non -
profit organizations.
Housing condition, rental property
standards, tenant protections, housing
affordability.
Housing home repair.
Neighborhood programs.
Community Development Block Grant
(CDBG).
COMMUNITY DEVELOPMENT
COUNCIL INTERFACE
PW&CD SFA
Planning Commission recommendations
Changes in adopted policy and law for:
▪Zoning, land use, development standards.
▪Environment, shorelines, floodplains.
▪Growth management, urban growth boundaries,
density, annexation.
▪Downtown planning, sub area plans, corridor planning.
▪Business license criteria and standards.
▪Public nuisance standards.
Regional growth issues:
▪Climate change
▪Puget Sound Regional Council
▪Green River Corridor
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 7 of 47
COMMUNITY DEVELOPMENT –PLANNING
Jeff Dixon –Planning Services Manager
•Comprehensive Plan
•Long Range Planning, Growth Management, Housing Density
•Façade Improvement Program
•Zoning Administration
•Allowed Land Uses, Landscaping, Signs, Parking, Outdoor Lighting, Design
•Land Division
•Environment & Shorelines
•Staff to Planning Commission & Hearing Examiner
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 8 of 47
COMMUNITY DEVELOPMENT –PLANNING
Long Range Planning: Responsible for developing the long term land use pattern of the city
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 9 of 47
COMMUNITY DEVELOPMENT –PLANNING
Current Planning: Review of Projects,
Inspections, Customer Service
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 10 of 47
COMMUNITY DEVELOPMENT –PLANNING
Environmental Review – Adherence to
Environmental & Shorelines Regulations
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 11 of 47
COMMUNITY DEVELOPMENT –PLANNING
Other Planning Programs:
Façade Improvement &
Downtown
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
2007 2021
Page 12 of 47
COMMUNITY DEVELOPMENT –BUILDING AND
PERMITTING
Crue Woodard –Assistant Building Official
•Building Plan Review & Inspections
•Structural
•Plumbing
•Mechanical
•Fire and Building Code Administration
•All City Permitting
•Adult Family Homes
•Responding to Structural Damage from Fire
and Car Accidents
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 13 of 47
COMMUNITY DEVELOPMENT –BUILDING AND
PERMITTING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Pre-Application • Final Short Plat • Restricted Parking
Zone • FAC • Building • Mechanical • Plumbing
Deviation • Special Exception • Floodplain Development
Design Review • Preliminary Short Plat • Boundary Line
Adjustment • Parking • Planned Unit Development
Temporary Use Addition • Preliminary Plat • Alteration
Administrative Use • Grading • Hydrant • Comprehensive
Plan Amendment • Rezone • Final Plat • Fire • Storm
Business License • Hydrant • Pet License • Tenant
Improvement • Boundary Line Elimination • Construction
Miscellaneous • Administrative Use • Demolition • Sign
Sewer • Variance • Conditional Use • Stock Plan • Home
Occupation • Shoreline • Street Deferral Request • SEPA
Zoning Certification Letter • Adult Family Home • Water
Backflow • Critical Areas • Zoning Code Amendment
Page 14 of 47
COMMUNITY DEVELOPMENT –BUILDING AND
PERMITTING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Permit Submittal, Review and Issuance
Page 15 of 47
COMMUNITY DEVELOPMENT –BUILDING AND
PERMITTING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 16 of 47
COMMUNITY DEVELOPMENT –BUILDING AND
PERMITTING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 17 of 47
COMMUNITY DEVELOPMENT –DEVELOPMENT
ENGINEERING
Steve Sturza –Development Engineering Manager
•Reviewing Transportation, Utility and Other
Public Infrastructure Associated with New
Development
•Reviewing Grading and Clearing Plans
•Reviewing Stormwater Management Associated
with New Development
•Floodplain Management
•Coordinate all development activities with Public
Works
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 18 of 47
COMMUNITY DEVELOPMENT –DEVELOPMENT
ENGINEERING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 19 of 47
COMMUNITY DEVELOPMENT –DEVELOPMENT
ENGINEERING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Subdivision
Raw Land
Mass Grading and Contouring
Houses
Utilities and Roads
Sidewalks, Lighting, Landscaping
Page 20 of 47
COMMUNITY DEVELOPMENT –DEVELOPMENT
ENGINEERING
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Raw Land
Clearing, Grading, Contouring
Utilities, Foundations, Buildings
Paving, Lighting, Landscaping
As-Builts and Maps
Multifamily Development
Page 21 of 47
COMMUNITY DEVELOPMENT –CODE ENFORCEMENT
Chris Barack –Code Compliance Supervisor
•Property Abatement
•Public Nuisances –i.e.vegetation
•Signs and Sign Clean Up
•Junk and Outdoor Storage
•Business License Enforcement
•Multifamily, SAFER, and Rental Property Programs
•Vacant Property Registration
•Outreach and Education
•Auburn Magazine Content
•Graffiti Response
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 22 of 47
COMMUNITY DEVELOPMENT –CODE ENFORCEMENT
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Junk, Vegetation, Inoperable Vehicles…
Signs…
Page 23 of 47
COMMUNITY DEVELOPMENT –CODE ENFORCEMENT
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Graffiti
F Street Mural
Utility
Cabinet
Wraps
Clean Up Efforts
Page 24 of 47
COMMUNITY DEVELOPMENT –CODE ENFORCEMENT
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
What is important to know about the work we do:
•We are compassionate and understanding. Our clients
are humans just like us
•We often act as mediators between private property
owners
•We look at the overall condition of the property, as it is
a great indicator of how well, or how poorly someone is
doing in the community
•We might be the first to recognize the “red flags”
relating to a decline in function, and that something
deeper might be going on
•We share the same clientele as police and fire, usually
for different reasons, which adds a potential for
dangerous situations
Mediator &
Educator
Page 25 of 47
COMMUNITY DEVELOPMENT –CODE ENFORCEMENT
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
What is a misconception about the work we
do:
•We do not enforce all City Codes (Police,
Parks, etc.)
•Code is black and white, every situation is
unique
•We rule with a heavy hand. We are not
driven by collecting fines or penalties. We
strive for compliance and rarely implement
escalated enforcement actions
•We only deal with the defiant, law hating
people. Often, it is just a lack of
information/knowledge or circumstances
that residents are currently facing
Results oriented with a primary objective of
compliance and community enhancement
Before
Before
After
After
Page 26 of 47
COMMUNITY DEVELOPMENT –OTHER SERVICES
•Business Licensing
•Business Licensing (6,000+ businesses)
•Engagement with State Department’s of Revenue and
Licensing
•Community Development Block Grant (CDBG)
•Annual federal HUD allocation of about $600,000
•Human services to sidewalk repair to home repair
•Housing Home Repair
•About 70 homes per year
•Focus is on water, heat, accessibility, safety
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 27 of 47
COMMUNITY DEVELOPMENT –COMMUNITY SERVICES
Housing Home
Repair
Ramp - After
Ramp - Before
Front Door
Before
Front Door
After
Water
Heater
Before
Water Heater
After
New Roof
Before
New Roof
After
Rebuilt
Porch
Before
Rebuilt
Porch
After
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 28 of 47
COMMUNITY DEVELOPMENT –ECONOMIC
DEVELOPMENT
Jennifer Francis –Economic Development Manager
•Business Engagement
•Recruitment and Retention
•Tourism and Events
•Downtown and the Business Improvement Area
•Downtown Planning
•Ec Dev Grant and Contract Management
•Liaison to Green River College & Small Business
Center
•Partnerships with Downtown Auburn Cooperative,
Auburn Area Chamber, Greater Seattle Partnership,
King and Pierce Chambers
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 29 of 47
COMMUNITY DEVELOPMENT -ADMINISTRATION
Jason Krum –Acting Director
•Budget
•General Department Oversight
•Addressing
•Parking Permits
•Pet Licensing
•General Department Support
•Support to Planning Commission and Hearing
Examiner
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATIONPage 30 of 47
COMMUNITY DEVELOPMENT
FINANCIAL INFO (2024)
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Admin Building Planning Economic
Development
Total
Total Budget $1,908,911 $2,322,893 $1,223,778 $737,466 $6,193,048
Salary/
Benefits
$850,911 (44.6%)$2,022,623 (87%)$928,878 (75.9%)$316,966 (43%)$4,119,378
(66.5%)
Interfund $892,500 (46.8%)$0 (0%)$75,800 (6.2%)$0 (0%)$968,300
(15.6%)
Other*$165,500 (8.6%)$300,270 (13%)$219,100 (17.9%)$420,500 (57%)$1,105,370
(17.8%)
*Notes about “Other”SKHHP
SHAAP
PSRC
PSCAA
WRIA
$0 remaining
Code Enforcement
Abatement =
$50,000
Paypal Fees -
$85,000
$165,000 remaining
Façade Grants =
$100,000
H.E. = $25,000
$94,100 remaining
GSP
DAC
Chamber
Port Grant
$290,500 remaining
Operating
remaining =
$549,600
(supplies, signs,
furniture, training,
memberships, etc.)
Page 31 of 47
COMMUNITY DEVELOPMENT –BY THE NUMBERS (2023)
Permits Issued 2,694
Inspections
Performed 4,013
Total Value of 2023
Construction Activity $91,688,443
New Residential Lots
Created 95
Total Development
Fees Collected $6,008,404
Avg. Permit Review
Avg. Project Review
2.5 weeks
3.5 weeks
Customer Service
Interactions 50,000+
Human Service Grants
Awarded 52
Agencies Funded 45
Human Service Grant
Funding Budget $1,100,000
Federal CDBG
Allocation $600,000
Human Service Funding
Awarded
From General Fund
From CDBG
From ARPA
$1,272,000
$680,000
$92,000
$500,000
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Total Business
Licenses 6,361
Code Enforcement
Cases 1,881
Housing Home
Repair Projects
Completed
70
Housing Home
Repair Total
Investment (CDBG)
$326,431
Housing Home
Repair Average
Spent/House
$5,181
Page 32 of 47
COMMUNITY DEVELOPMENT –OVERVIEW
SERVICE ⚫ ENVIRONMENT ⚫ ECONOMY ⚫ CHARACTER ⚫ SUSTAINABILITY ⚫ WELLNESS ⚫ CELEBRATION
Questions?
Page 33 of 47
AGENDA BILL APPROVAL FORM
Agenda Subject:
Department Overview - Finance (Thomas) (30 Minutes)
Date:
January 4, 2024
Department:
Finance
Attachments:
2024 New Council Orientation - Finance
Department
Budget Impact:
Administrativ e Recommendation:
Background for Motion:
Background Summary:
Rev iewed by Council Committees:
Councilmember:Kate Baldwin Staff:Thomas
Meeting Date:January 16, 2024 Item Number:DI.B
Page 34 of 47
CITY OF AUBURN | FINANCE
Page 35 of 47
WHAT DOES FINANCE DO?
Banking and
Investment
Management
Financial Operations:
Accounts Payable,
Accounts Receivable,
and Payroll
Liaison and Support
for Annual State Audit
(Financial, Single, and
Accountability)
Annual Financial
Report
Preparation
(ACFR)
Water, Sewer,
Storm and Garbage
Billing and
Customer Service
Administer
Debt Financing
Safeguard Cash and
Assets and Internal
Control Monitoring
Financial
Forecasting and
Analysis
Biennial Budget
Development and
Monitoring
Page 36 of 47
WHAT DOES FINANCE DO?
Financial Operations
A/P, Payroll, A/R
Financial Reporting and Accounting
Banking, investments, debt issuance and compliance, Financial Statement preparation (ACFR)
Financial Planning
Develop the biennial budget and Capital Facilities Plan, grants, financial forecasting, budget monitoring
Utility Billing
Billing and Customer Service, Cash Receipting
Tax
Compliance and enforcement: B&O, admissions, utility, gambling,
*Internal controls, audit liaisons
Page 37 of 47
NEW CHAPTERREVENUESWhere does the
money come from?Page 38 of 47
GENERAL FUND REVENUE
$97.5 Million in General Fund revenue breakdown:
Page 39 of 47
NEW CHAPTEREXPENDITURES Where does the money go?Page 40 of 47
GENERAL FUND EXPENDITURES
BY FUNCTION
2023 General Fund Budget – By Function
Page 41 of 47
GENERAL FUND EXPENDITURES
BY DEPARTMENT
Page 42 of 47
NEW CHAPTERBUDGETINGHow is the budget made?Page 43 of 47
BUDGET CALENDAR
Finance Prepares “base budget” (impact of non-
discretionary)
Salaries and Wages (COLA’s, medical insurance, PERS contributions)
Utilities
Insurance
Departments prepare funding requests
Continuation of existing programs and services
New or supplemental programs and services
Finance compiles all the requests and costs into a
preliminary budget document
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
Page 44 of 47
BUDGET CALENDAR
Department directors and Mayor review available
funding and needs/program requests
Alignment with City goals, policies and priorities
After 20 hours
of meetings…
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
The budget agreed upon by the Directors is prepared by
Finance for Council review
Page 45 of 47
BUDGET CALENDAR
Meetings with City Council
Each department presents their budget
After Council review and comments received in September,
Finance prepares the preliminary budget document.
The preliminary budget is posted to City website mid-
October.
Public hearings are held in October and November.
Setting the Biennial Budget
Property Tax Levy (done annually)
Budget is adopted by Council on the third Monday in
November.
Beyond November
Budget amendments
Mid-biennial true up
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
Page 46 of 47
CITY OF AUBURN | FINANCE
Page 47 of 47