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Home My WebLink About4592 . 9 10 11 12 13 14 15 16 17 18 19 20 . 1 ORDXHANCE HO. 4 5 9 2 2 3 4 AN ORDINANCE OF THE CITY COUNCIL OF THE CI'I'Y OF AUBURN, WASHINGTON, APPROVING AN APPROPRIATION OF FUNDS J~S PROVIDED IN THE CONTRACT FOR SOCIAL SERVICES BETWEEN THE CITY AND THE HOUSING AUTHORITY OF THE COUNTY OF KING. 5 6 WHEREAS, the Auburn city council of the city of Auburn 7 must adopt and approve all appropriations by Ordinance 8 pursuant to Chapter 35A.33 RCW; and WHEREAS, the Housing Authority has determin«~d the need to have certain social services performed for its residents but does not have the manpower or expertise to perform such services; and WHEREAS, the Housing Authority desires to have the city of Auburn perform such services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: section 1. Pursuant to Chapter 3 5A. 33 ncw, the City hereby approves the expenditure and appropriation of a maximum total amount of FIFTY-ONE THOUSAND SIXTY DOLLARS ($51,060.00) which constitutes funding as authorized in the Contract for 21 Social Services between the City of Auburn and the Housing 22 Authority of the County of King. 23 24 25 26 section 2. The Mayor and City Clerk of the City of Auburn are authorized to execute a Contrac1: for Social Services between the City and the Housing Authority of the ------------------------------ Ordinance No. 4592 November 5, 1992 Page 1 II 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 2 County of King which will provide grant funding 1to the city of 3 Auburn law enforcement services provided by the City of Auburn Police Department to include a full time officer to be 4 5 assigned to Green River Homes, Burndale Homes; and Firwood 6 7 Circle for drug elimination services. A copy of said Contract is attached hereto as Exhibit "A" and is incorporated herein. 8 section 3. The Mayor is hereby authorized to implement 9 such administrative procedures as may be necessary to carry out the directions of this legislation. section 4. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, as provided by law. PASSED: ¡1-!0-9Þ //~/1Þ·9Y //~/{t/·?cA ~~~ MAYO:ft' INTRODUCED: APPROVED: ------------------------------ Ordinance No. 4592 November 5, 1992 Page 2 II 10 11 12 1 ATTEST: 2 3 ~!;J~ Rob1n Wohlhueter, City Clerk 4 5 6 7 8 APPROVED AS TO FORM: 9 st?l~.~ city Attorney 13 Published: II-~;) -Cì::J..-. 14 15 16 17 18 19 20 21 22 23 24 25 26 ---------------------.-------- Ordinance No. 4592 November 5, 1992 Page 3 ORIGINAL Contract Number f)~i- CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the Housing Authority of the County of King, hereinafter referred to as the "Housing Authority", and the CiIT..QLAlIb\lJ;lL hereinafter referred to as "the Agency", whose principal office 1S located at )'.!S_fiOJ"ttl !) i v i!Ù O1L....huburn, WA...2.80Q.L WHEREAS, the Housing Authority has determ1ned the need to have certain social services performed for its residents but does not have the manpower or expertise to perform such services, and WHEREAS, the Housing Authority des1res to have the Agency perform such services pursuant to certa1n terms and condit10ns, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Sc.Q~..QÍ Services to be_!'.§.I.Lo.pl)~d_J¿YAgenç.y, The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the agency shall at all t1mes comply with all Federal, State and local statutes, rules and ord1nances applicable to the performance of such services and the handling of any funds used in connect10n herewith. 2. Compensat10n and Method of Payment. The Housing Authority shall pay the Agency for services rendered accord1ng to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $51.060.00. 3. Aqency Budqet. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget itemized on Exhlb1t B. The Agency shall request prior approval from the Housing Authority whenever the Agency desires to amend its budget by transferr1ng funds among the budget categor1es. 4. Durati.oJ:l_.Q.LAqreJ!.!11en_t. The Agreement shall be 1n force and effect for a period commencing December 1, 1992, ending November 30, 1993, unless sooner terminated under provisions hereinafter specified. full and the )rdinance No. 4592 :xhibit "A" r' agree the Agency 1S an 1ndependent Contractor w1th respect to the services provided pursuant to th1S Agreement. Nothing ln thlS Agreement shall be considered to create a relatlonsh1p of employer and employee between the parties hereto. Nelther Agency nor any employee of Agency shall be ent1tled to any benefits accorded Housing Authority employees by virtue of the serVlces provided under this Agreement. The Housing Authority shall not be responsible for w1thholding or otherwlse deduct1ng federal lncome tax or social security or contribut1ng to the State Industrial Insurance Program, or otherWlse assuming the duties of an employer with respect to the Agency, or any employees of the Agency. 6. Indemnifica~i~~~ The Agency shall indemnify. defend and hold harmless the Housing Authority, its agents and employees, from and against any and all liability arising from injury or death to persons or damage to property resultlng in whole or in part from acts or omissions of the Agency, its agents, servants, officers or employees, irrespectlve or whether in connection or such act or omission it alleged or claimed that an act of the Housing Authori t y, or its agents, or employees caused or contr lbuted thereto. In the event that the Houslng Authorlty shall elect to defend itself against any cla1m or SU1t arising from such inJury, death or damage, the Agency shall, in addltion to indemnifying and holding the Housing Authority harmless from any liab11ity, indemnify the Housing Authority for any and all expenses incurred by the Housing Authority in defending such clalm or SUlt, includlng attorney's fees. 7. Insurance. A. The Agency shall procure and malntaln in full force throughout the duration of this Agreement comprehensive general liabili ty insurance with a minimum coverage of $ 500,000.00 per occurrence/aggregate for personal injury and property damage. Said policy shall name the Housing Authority of the County of King as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days' prior written notice to the Housing Authority. Cancellation of the required insurance shall automatically result in termination of this Agreement. Housing Authority of the County of King Social Services Contract Page 2 of 5 {~/c c! (f)/ ;r 7.' B. In addition to the insurance provided for ln Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, lnvolve prov1ding professional services. Such professional liability 1nsurance shall be maintained 1n an amount not less than $500,000.00 comb1ned single limit per claim/ aggregate. For the purpose of thlS paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. A and B fifteen C. Certification of coverage as required by Paragraphs above shall be delivered to the Housing Authority within (15) days of execution of this Agreement. 8. Fecord Keepinq an~~ortinq. A. The Agency shall maintain accounts and records, including personal, property, financial and programmatic records which suff iciently and proper ly ref lect all d1rect and indirect costs of any nature expended and serVlces performed in the performance of this Agreement and other such records as may be deemed necessary by the Housing Authority to ensure proper accounting for all funds contributed by the Housing Author1ty to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after term1nation hereof unless permisslon to destroy them is granted by the office of the archlvist ln accordance with RCW Chapter 40.14 and by the Housing Authorlty. C. The Agency shall submit monthly program accomplishment reports (Exhibit C) which compare actual vs. projected accomplishments and expenditure rates. ProJected performance measures and expenditure are listed on Exhibit C. This report shall be submitted monthly, along with the Agency's request for reimbursement which shall be submitted on Agency letterhead. Social Services Contract Page 3 of 5 tC21r1.Î ('.1.5" 0' d- e . r' 9.· Aud1 ts and Inspectlon. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by the Hous1ng Authority or any other government agency so author1zed by law during the performance of this Agreement. The Housing Authority shall have the right to an annual audit of the Agency's financial statement and condition. 10. 'j:'erminatj.on. This agreement may at any time be terminated by the Housing Authority giving the Agency th1rty (30) days written notice of the Housing Authorlty's lntention to terminate the same. If the Agency's insurance coverage lS canceled for any reason, the Housing Authority shall have tl~e right to terminate this Agreement. 11. Discrimination Prohibited. The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under thlS Agreement on the basis of race, color, religion, creed, sex, age, national or igin, mental status or the presence of any sensory, mental or physical handicap. 12. ASS1Qnment and subc_Q!)~J:ªÇ.:L. The Agency shall not assign or subcontract any portion of the service contemplated by this Agreement without the written consent of the Houslng Authority. 13. Entire Aqreement. This agreement contains the entlre Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of the parties hereto. Either party may request changes ln the Agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. Housing Authority of the County of King Social Services Contract Page 4 of 5 &1c;( ~ç~d- 14: Notices~ Notices to the Housing Authority 0:[ the County of King shall be sent to the following address: Housing Authority of the County of King 15455 - 65th Avenue South Seattle, WA 98188 Notices to the Agency shall be sent to the address provided by the Agency upon signature line below. his 1(¡'Jt!r..· day of 1£i!:ß.þ1JL (tkúAn. THE COUNTY ATTEST/AUTH:?ZNTICAT D: ~ .~. ~D ^' TO 'OR~~ ... - ØFFICE OF THE HOUSING AUTHORITY ATTORNEY BY ..-.-.-- ::EN:&æ~~ TITLE: MAYOR ADDRESS: 25 West Main Street Auburn WA 98001 ATTEST: ~áJ~/~./ Robin Wohlhueter, C1ty Clerk APPROVED AS TO FORM: ~1t-./tAIta1;; St phen R. Shelton, City Attorney Housing Authority of the County of King Soclal Services Contract Page 5 of 5 &1~¿ .y 5'9 d-- CITY OF AUBURN EXHIBIT A -- SCOPE OF WORK Sc~ of. Servj.ces to be Provided by Aqency~ The agency shall furnish the residents of the Housing Authority of the County of King communities of Green River Homes, Burndale Homes, and Firwood Circle, drug elimination serV1ces including, but not 11mited to, the following: Law enforcement services provided by the City of Auburn Police Department to include: A fulltime officer to be assigned to Green River Homes, Burndale Homes, and Firwood Circle to be stationed at Green River Homes. Service Follow-up Investigations Number of tenant Contacts pe~~º11th 50-75 General contacts with residents to provide information and referral (Duplicated estimate) Estimated contacts per day - 10 175-200 Blockwatch/Drug Education efforts 1 Blockwatch meeting per Quarter at each site Ongoing Drug education at each Site, particularly directed at youth In addition, the City of Auburn Police Department agrees to attend meetings of the Drug Elimination Project TEAM as called by the Housing Authority. The City of Auburn Police Department further agrees to be part of the information and referral network established in the Drug Eliminat10n ProJect. (þ¿ ~JI/<)9 d- .... r · EXHIBIT B - PROJECT éUDGET AND PAYMENT SCHEDULE 1992 - 1993 City of Auburn Project Budget: Services_frovided: Amo.!!.~t..1I...U9cate~-=- Law Enforcement Purchase Bicycle & Equipment $48,360 2.70Q $51,060 Total Payment Schedule: Date: Amount: December 31, 1992 January 31, 1993 February 28, 1993 March 31, 1993 April 30, 1993 May 31, 1993 June 30, 1993 July 31, 1993 August 31, 1993 September 30, 1993 October 31, 1993 November 30, 1993 $6730 $4030 $4030 $4030 $4030 $4030 $4030 $4030 $4030 $4030 $4030 $4030 &1d- t/yL¡ d- - EXHIBIT C-1 INVOICE, WORKING TOGETHER PROJE:CT Name and Address of Contractor ----.----- -_._--~~- ._----._------_._---~_.------- Contract Number: ______________.._________.._____....______... Amount Requested: ____ ____._._______~ .___...____________~_ for services provided during the month of. u_______._~__~_._____.._..__, 1992-93. Contract Budget: .m_______._ .____~___.___ Reimbursement to Date: -~----"" ---------..----..- .-----------,--~-_.__.__...._.._-- Requested this month: Balance: -----......_- ---.------ ---------._------ -....---------....----------- .---------------- 0···... ___~___..________,..____ NAME: _______._________.. TITLE: __.._______ SIGNATURE: DATE: --- -----.--.- ----------- . -..-----.---.-------- - ---....-...,. . -..-.------.------..----- ... --------~ .._--------_.._-~ ---------_.,",-- - - - --_....__._~._----,---_.._-- ---.-'-.'.-.-. ----._------- fß1.d t/ S-c¡ d-' -.-------...--.----.-' ·~-·-·TTlr-··-- EXHIßIT C-2 CLIEN'r DATA AGENCY NAME: MONTH OF SERVICE: SERVICE: SUMNARY: Descr-ibe the number- of people assisted by the project. ADULTS: NALE FENALE YOUTH: NALE FE~1ALE ETHNICITY: Caucasian Asian/Pacific Black Native Amer-ican Hispanic Other- Unknown LOCATION: SPRINGWOOD GREEN RIVER HONES CASCADE FIRWOOD CIRCLE VALLI KEE BURNDALE HOMES 11L JjS-9 d-- III EXHIBIT C-3 NARRATIVE REPORT AGENCY: MONTH: 1. Describe highlights of p~ogram additional paper if necessary.) activities: (Use 2. Pe~formance standa~d(s) flot on ta~get and explanation. 3. Major problems actions. identified and solutions/co~~ective 4. Other Comments. ¿t1('J. i/s-9 d-- III AGENCY: Auburn Police Department 1993 CONTRACT #: D-4 Scope of work: Law Enforcement Purchase Bicycle/Equipment Total $48,360 2,700 $51,060 , , Pmt Sched $ Allowed ¡Anticipated I Actual ! Actual : Balance i Expendi ture I ¡Balance i$ i$44,330 , Dec 31, 92 6,730 I i Jan 31, 93 4,030 I 40,300 I I ¡ i 36,270 I Feb 29, 93 4,030 I I II Mar 31, 93 4,030 I 32,240 ff 30, 93 4,030 28,210 II Apr , T I I May 31, 93 4,030 24,180 i , ~---,-_._- , Jun 30, 93 4,030 20,150 1 Jul 31, 93 4,030 16,120 Ii Aug 31, 93 4,030 12,090 II 30, 93 4,030 8,060 [[ Sep ~ Oct 31, 93 4,030 4,030 I I I! Nov 30, 93 4,030 ----- II Totals $48,000 :1 {ÝÁ,d rjs-q y II III