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ORDINANCB NO. 4 7 8 7
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, APPROVING AN APPROPRIATION OF FUNDS AS PROVIDED IN
THE CONTRACT FOR SOCIAL SERVICES BETWEEN THE CITY AND THE
HOUSING AUTHORITY OF THE COUNTY OF KING FOR THE PERIOD
COMMENCING DECEMBER 1, 1995 AND ENDING NOVEMBER 30, 1996.
WHEREAS, the City Council of the City of Auburn must
adopt and approve all appropriations by Ordinance pursuant to
Chapter 35A.33 RCW; and
WHEREAS, the King County Housing Authority has determined
a need exists for certain social services to be performed for
its residents but does not have the manpower or expertise to
perform such services; and
WHEREAS, the Housing Authority desires to have the City
of Auburn perform such services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section ~. The Mayor and City Clerk of the City of
Auburn are authorized to execute a Contract for Social
Services between the City and the Housing Authority of the
County of King pursuant to which the Housing ,Authority will
provide grant funding to the City of Auburn Police Department
to provide a full time officer to be assigned to Green River
Homes, Burndale Homes and Firwood Circle. A copy of said
Ordinance No. 4787
August 24, 1995
Page 1
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Contract is attached hereto as Exhibit "A" and is incorporated
herein.
8eotion Z. Pursuant to Chapter 35A.33 RCW, the City!
Council hereby approves the expenditure and appropriation of a
maximum total amount of FIFTY TWO THOUSAND TWO DOLLARS
($52,002.00) which constitutes funding as authorized in the
Contract for Social Services between the City of Auburn and
the Housing Authority of the County of King for the period
commencing December 1, 1995 and ending November 30, 1996.
Seotion 3.. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry
out the directions of this legislation.
Seotlon 4. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and
publication, as provided by law.
INTRODUCED:
CHARLES A. BOOTH
MAYOR
Ordinance No. 4787
August 24, 1995
Page 2
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ATTEST:
Robin Wohlhueter,
City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds,
City Attorney
Published:
Ordinance No. 4787
August 24, 1995
Page 3
ORIGINAL
Contract Number D-4
CONTRACT FOR SOCIAL SERVICES
City of Auburn Police Department
This Agreement is entered into by and between the Housing Authority of the: County of
King, hereinafter referred to as the "Housing Authority", and the City. of Auburn. hereinafter
referred to as "the Agency", whose principal office is located at 15 North Division. Auburn. WA
98002.
WHEREAS, the Housing Authority has determined the need to have certain social
services performed for its residents but does not have the manpower or expertise to perform such
services, and
WHEREAS, the Housing Authority desires to have the Agency perform such services
pursuant to certain terms and conditions, now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the
parties hereto agree as follows:
1. Scope of Services to be Performed by Agency. The Agency shall perform those
services described on Exhibit A attached hereto and incorporated herein by this refi:rence as if
fully set forth. In performing such services, the Agency shall at all times comply with all Federal,
State and local statutes, rules and ordinances applicable to the performance of such services and
the handling of any funds used in connection herewith.
2. C0rnpensation and Method of Payment. The Housing Authority shall pay the
Agency for services rendered according to the rate and method set forth on Exhibit B attached
hereto and incorporated herein by this reference. The total amount to be paid shall not exceed
$52.002.
3. The Agency Budget. The Agency shall apply the funds received under this
Agreement within the .maximum limits set forth in this Agreement and according to the budget
itemized on Exhibit B. The Agency shall request prior approval from the Housing Authority
whenever the Agency desires to amend its budget by transferring funds among the budget
categories.
4. ' r . The Agreement shall be in full force and ,effect for a
period commencing December 1, 1995, and ending November 30, 1996, unless sooner
terminated under the provisions hereinafter specified.
)rdinance No. 4787
~xhibit "A"
5. Independent Contractor. The Agency and Housing Authority agree the Agency is
an independent Contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create a relationship of employer antd employee
between the parties hereto. Neither the Agency nor any employee of the Agen.cy shall be
entitled to any benefits accorded Housing Authority employees by virtue of the services provided
under this Agreement. The Housing Authority shall not be responsible for witltholding or
otherwise deducting federal income tax or social security or contributing to the State Industrial
Insurance Program, or otherwise assuming the duties of an employer with respect to ~he Agency,
or any employees of the Agency.
6. Indemnification. The Agency shall indemnify, defend and hold harmless the
Housing Authority, its agents and employees, from and against any and all liability arising from
injm'y or death to persons or damage to property resulting in whole or in part fi:om acts or
omissions of the Agency, its agents, servants, officers or employees, irrespective or whether in
connection or such act or omission it alleged or claimed that an act of thc Housing Authority, or
its agents, or employees caused or contributed thereto. In the event that the Housing Authority
shall elect to defend itself against any claim or suit arising from such injury, death or damage.
The Agency shall, in addition to indemnifying and holding the Housing Authority harmless from
any liability, indemnify the Housing Authority for any and all expenses incurred by lhe Housing
Authority in defending such claim or suit, including attorney's fees.
7. Insurance.
A. The Agency shall procure and maintain in full force throughout the
duration of this Agreement comprehensive general liability insurance with a minimum coverage
of $500,000.00 per occupance/aggregate for personal injury and property damage. Said policy
shall name the Housing Authority of the County of King as an additional named i[nsured and
shall include a provision prohibiting cancellation or reduction in the amount of said policy except
upon thirty (30) days' prior written notice to the Housing Authority. Cancellation of the required
insurance shall automatically result in termination of this Agreement.
B. In addition to the insurance provided for in Paragraph A above, the
Agency shall maintain or insure, that its professional employees or contractors maintain
professional liability insurance in the event that services delivered pursuant to this Agreement,
either directly or indirectly, involve providing professional services. Such professional liability
insurance shall be maintained in an amount not less than $500,000.00 combined single limit per
claim/ aggregate. For the purpose of this paragraph "professional services" shall mean any
services provided by a physician, licensed psychologist, or other licensed professional.
7. C. Certification of coverage as required by Paragraphs A and B above shall
be delivered to the Housing Authority within fifteen (15) days of execution of this Agreement.
Housing Authority of the County of King
Social Services Comract
Page 2 of 4
8. Record Keeping and Reporting.
A. The Agency shall maintain accounts and records, including personal,
property, financial and programmatic records which sufficiently and properly reflect all direct
and indirect costs of any nature expended and services performed in the performance of this
Agreement and other such records as may be deemed necessary by the Housing Authority to
ensure proper accotmting for all funds contributed by the Housing Authority to the pertbrmance
of this Agreement and compliance with this Agreement.
B. These records shall be maintained for a period of seven (7) years after
termination hereof unless permission to destroy them is granted by the office of the archivist in
accordance with RCW Chapter 40.14 and by the Housing Authority.
C. The Agency shall submit monthly program accomplishment reports
(Exhibit C) which compare actual vs. projected accomplislunents and expenditure rates.
Projected performance measures and expenditure are listed on Exhibit C. This report shall be
submitted monthly, along with the Agency's request for reimbursement which shall l:,e submitted
on The Agency's letterhead.
9. Audits and Inspection. The records and documents with respect to all matters
covered by this Agreement shall be subject at all times to inspection, review or audit by the
Housing Authority or any other government agency so authorized by law during the performance
of this Agreement. The Housing Authority shall have the right to an annual audit of the
Agency's financial statement and condition.
10. Termination. This agreement may at any time be terminated by the Housing
Authority giving the Agency thirty (30) days written notice of the Housing Authority's intention
to terminate the same. If the Agency's insurance coverage is caoceled for any reason, the
Housing Authority shall have the right to terminate this Agreement.
11. Discrimination Prohibited. The Agency shall not discriminate against any
employee, applicant [or employment, or any person seeking the services of the Agency to be
provided under this Agreement on the basis of race, color, religion, creed, sex, age, national
origin, mental status or the presence of any sensory, mental or physical handicap.
12. Assignment and Subcontract. The Agency shall not assign or subcontract any
portion of the service contemplated by this Agreement without the written consent of the
Housing Authority.
Housing Authority County of King
Social Services Contract
Page 3 of 4
13. ~ This agreement contains the entire Agreement between the
parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of the
parties hereto. Either party may request changes in the Agreement. Proposed changes which are
mutually agreed upon shall be incorporated by written amendments to this Agreement.
14. Notices. Notices to the Housing Authority of the County of King shall be sent to
the following address:
Housing Authority of the County of King
15455 - 65th Avenue South
Seattle, WA 98188
Notices to the Agency shall be sent to the address provided by the Agency upon signature
line below.
DATED this /~]{ day
HOUSING~THORITY OF~TI4fiE THE OF AUBURN
E NAME C
EXE 'IJIRECT )R, JIM Y :
TITLE: M. AYOR
ATTESiF/AUTHENTj~TED: ADDRESS: 25 West Main St.
Auburn, WA 913001
~.PPROVED AS TO FORM
,I~IT¥ CLERK, City of Auburn
OFFICE OF THE HOUSING AUTHORITY APPRO~I~ ~, I ~. ~1:
ATTORNEY
Mieha~. Reynolds
BY Auburn City Attorney
Housing Authority of the County of King
Social Services Contract
Page 4 of 4
EXHIBIT A -- SCOPE OF WORK
CITY OF AUBURN
Scope of Services to be Provided by Agency; The agency shall furnish the residents of the
Housing Authority of the County of King communities of Green River Homes, Burndale Homes,
and Firwood Circle, drug elimination services, employing the community policing concept,
including, but not limited to, the following:
A full-time Police Officer will be assigned to Green River Homes, Burndale ttomes, and
Firwood Circle to be stationed at Green River Homes The substation will be staffed with visible
police officer presence at least 40 hours per week. The officer's proposed work schedule will be
provided to the Housing Authority Area Manager and the Officer will provide the Area Manager
schedule revisions as necessary.
The Auburn Police Department agrees that it will not reduce its current level of police services to
the public housing developments, particularly in the areas of community policing, patrol,
criminal investigations, records, dispatch and special operations.
The Auburn Police Department will cooperate with King County Housing Authority to eliminate
drug- related crime in Housing communities based upon the Drug Elimination Grant written
proposal as the Plan of Operations to establish the manner and method of performance for
community police services to be provided. The Auburn Police Department will participate in
semi annual program evaluation based on program goals as stated in the Drug Elimination Grant
written proposal. Eilher party to the contract may amend the scope of the plan of operations
through written request for an amendment. The Executive Director of the Housing Authority and
the Auburn Police Chief shall provide final determinations regarding the establishment of an
amendment to the plan of operations.
A. Police Substation
Activity/Service to be Provided
1. Resident Contact (Walk-in's &Telephone)
2. Walking / Bicycle Patrols
through the complexes & home visits with
residents.
3. Community Policing Contacts
to provide information m~d
referral (Duplicated estimate)
Estimated contacts per day - 10
4. On-view Contacts / investigations
5. Self-initiated field Activities (prevention/
mediation / intervention)
6. Enforcement Contacts / Patrol Assists /
Traffic / Reports/Follow Ups etc.
Per Officer Per Site
Number served per month
as needed
1 per day per each site
175-200
as needed
as needed
as needed
EXHIBIT A -- SCOPE OF WORK
AUBURN POLICE DEPARTMENT
Page 2
B. Crime Prevention Education & Services
Activity/Service to be Provided
1. Blockwatch
2.
3.
4.
Home Security Surveys targeted
Childhood Safety Program
Ongoing Drug education directed at youth
& cooperative prevention efforts with other
agencies such as:
Number programs per ~nonth
1 per Quarter per site
1-3 per Quarter
2 per Year per site
I program per quarter per each Site
youth drug, alcohol & gang prevention activities
youth recreational/prevention activities
Housing Staff Crime Prevention, Security
& Safety Education Programs
Provide advice in the planing and
implementationof other grant-funded
security programs with Housing Authority
As requested
As requested
C. Community Services
Activity/Service to be Provided
1. Attend Resident Council Meetings
and maintain communication lines
with resident leaders
2. Attend Housing Management Staff
meeting
3. Provide Police Officer availability &
accessibility to Housing Management
for coordination, communication
3. New Program Development
4. Resident Consultations - 1 on 1
5. Interface with other public agencies
providing services to residents
Number served per month
As necessary
As requested
Maintain daily contact with Housing
As needed
As needed
As needed
Reporting to Housing Authority
Activi _ty/Service to be Provided
Provide information and police
reports on incidents and concerns in
housing communities to Area Managers
Type and Frequency of Reporting
in a timely mmmer
EXHIBIT A -- SCOPE OF WORK
AUBURN POLICE DEPARTMENT
Page 3
Prepare monthly progress reports /
Submitted monthly with invoices to DEG
Coordinator
Establish a clearly defined process for
reporting to Housing non-emergency
criminal activities and coordinate in
crime reduction efforts
4. Respond to written requests for services or As needed
information
5. Provide requested public information As requested
which deals with criminal activity in the
Housing Authority communities.
Provide semi annual crime data for
Semi Annual and End of Year
Reports including success stories and
suggestions for improving the program
As needed
As requested by DEG Coordinator
In addition, the City of Auburn Police Department agrees to attend monthly meetings of the Drug
Elimination Project TEAM as called by the Housing Authority. The City of Auburn Police
Department further agrees to be part of the information and referral network established in the
Drug Elimination Project.
EXHIBIT B - PROJECT B UDGET AND PA YMENT SCHEDULE
Project Budget:
Services Provided:
Law Enforcement
Supplies
Cellular Phone
DARE Supplies
Total:
1995-1996
City of Auburn
$720
$600
Amount Allocated
$5O,682.OO
$ 1320.00
$52,002.00
Payment Schedule
Date:
December 31, 1995
January 31, 1996
February 28, 1996
March 31, 1996
April 30, 1996
May 31, 1996
June 30, 1996
July 31, 1996
August 31, 1996
September 30, 199.6
October 31, 1996
November 30, 1996
Total
Amount:
$4333.50
$4333.50
$4333.50
$4333.50
$4333.5O
$4333.50
$4333.50
$4333.50
$4333.50
$4333.50
$4333.50
$4333.50
$52002.00
EXHIBIT C -- REPORTING REQUIREMENTS
Invoice: The Agency shall submit an invoice to the Housing Authority ten days after the
close of each month. The invoice format is attached and labeled in Exhibit C-1.
Client Data Report: For each service category as defined in this Agreement, the Agency
shall submit a "Client Data Report: within 10 working days after the end of each calendar
month. The Client Data format is attached as Exhibit C-2.
Monthly Narrative Report: The Agency shall submit a "Monthly Narrative Report"
within 10 working days after the end of each calendar month. The Monthly Narrative
Report is attached and labeled Exhibit C-3.
Semi Annual and Annual Evaluation Reports: The Agency shall submit a Semi
Annual and Annual Evaluation Report within ten working days after June 1, t996 and
November 30, 1996. The Semi Annual and Am~ual Evaluation Report format will be
provided by the Housing Authority and will include a summary of actual project
expenditures per the attached report.
~ The Housing Authority will request a scheduled visit to the Agency from
time to time to monitor contract progress.
Coordination: The Agency will be expected to work as a teton member of the "Working
Together Project" -- attend "Team Meetings monthly," do appropriate intbrmation m~d
referral for clients with other team members, and coordinate efforts with Housing
Authority on-site management.
EXHIBIT C-1 INVOICE, WORKING TOGETHER PROJECT
Name and Address of Contractor Auburn Police Department
Contract Number:
Amount Requested:
month of
D-4
for services provided during the
· 1995-1996.
Total Amount of Contract Budget:
$52,002.00
Reimbursement to date:
Requested this month:
Balance:
Narne~
Title:
SIGNATURE:
Date:
AGENCY # 175-4230-0-105-075
AGENCY:
EXHIBIT C-3 NARRATIVE REPORT
MONTH:
1. Describe highlights of program activities: (Use additional paper if necessary.)
2. Performance standard (s) not on target and explanation.
3. Major problems identified and solutions / corrective actions.
4. Other comments.