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HomeMy WebLinkAbout4848 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ORDINANCE NO. 4 8 4 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, APPROVING FEDERAL ISTEA GRA/qT FUNDS WITH LOCAL MATCHING FUNDS AS PROVIDED IN THE LOCAL AGENCY AGREEMENT BETWEEN THE CITY AND THE WASHINGTON STATE DEPARTMENT OF TP~ANSPORTATION FOR RESURFACING AND REPAIRING ARTERIAL STREETS. WHEREAS, the City Council of the City of Auburn must adopt and approve all appropriations by Ordinance pursuant to Chapter 35A.33 RCW; and THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: ~ Pursuant to Chapter 35A.33 RCW, the City Council hereby approves the expenditure and appropriation of Federal ISTEA Preservation Funds in the amount of $433,882 with local matching funds of $108,471 from the 102 Gas Tax Fund for resurfacing and repairing arterial streets. The Mayor and City Clerk are hereby authorized to execute the Local Agency Agreement between the City and the Washington State Department of Transportation approving said Agreement, a copy of which is attached hereto as Exhibit 'A" and is incorporated herein by reference. The Mayor arid City Clerk Ordinance No. 4848 March 21, 1996 Page 1 1 2 3 4 5 6 ? 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 are also authorized to approve and execute any future supplemental agreements thereto required for completion of phases of the project including but not limited to design, right-of-way, and construction. ~ The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. ~e~Ltgll_~_, This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, as provided by law. INTRODUCED: PASSED: APPROVED: CHARLES A. BOOTH MAYOR Ordinance NO. 4848 March 21, 1996 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ATTEST: Robin Wohlhueter, City Clerk Michael J. ~Reynolds, City Attorney Published: .~/~ Ordinance No. 4848 March 21, 1996 Page 3 ~T LOC~AT]ON PAVEMENT RESTORATION  CITY OF AUBURN PUBLIC WORKS Engineering Division 0 R. I G I N A L GENCY Washingtott State Ddpartment of ~ansportation Local Agency Agreement City of Auburn Agency Address Project No. P- ~W~LkN-.--[Ac~(~ (0~/3 25 W Mai n Agreement .o. ~~ A u b u r n W A 9 8 {3 01 - 4 9 9 8 For Headquarters WSDOT use only. The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title ~, U.S. Code Highways, (2) the regulations issued pursuant thereto, (3) Office of Management and Budget Circulars A-102 and A-128, (4) the polici~m and procedures promulgated by the Washington State Department of Transportation, and (5) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the Washington State Deparh~ent of Tramportalion will authorize the Local Agency to proceed on the project by a separate notification. Federal timds which are to be obligated for the project may not exceed the amount shown herein on line s, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Deccriptlon Name City Ri-rarer. PvPqmvvmi'imn/~i~r~t ~Phahilii'.mi'inqLength Termini Description ~Work Maintenance overlay and channelization will be constructed on the following streets as a part of the program: 15th NE from Auburn Way N to "A" St. NE Auburn Way N from 15th NE to approximately 30th NE 'IA" St. SE from 6th SE to Stuck River - repair and spot overlay Oravetz Rd from City Park to Kersey Way Estimate of Funding Type of Work EstimatedTotal Estimated Estimated Project Funds AgencyFunds Federal Funds ~ a. Agency work ........ ~ .0. a... ,(~.' ........................... .4..,.Q.0~.. ............................. 1..6.?..p.O~... ........... b. Other ........................................................................................... : ................................ c. State services ~ {~ {~ 1 {~ 0 /1 O fl d. Total PE cost estimate (a+b+c) 2 0 ;~ SOO 4, ~0 iOO 1 6, u u u '-/~O, ~'dght of Way e. Agency work .................. Q ......................... .Q .................................... .0.. f. Other g. State services h. Total R/W cost estimate (e+f+g) 0 0 0 Consllllctinn i. Contract .... ~.~.]t.a.~.~. ........................... ~.~a.~./..J.. ....................... 4.~.~.1..~.~.~. ............ j. Other ............................................................................................................................... k. Other 1. Other m. Total contract costs (i+j+k+l) '"'~'9'i';'8'5'5 ........................... 9'~'~'5'~'~' ........................ ~'9'5 ~"~'8'~ ............. Canstmai~ Engineering n. Agency ....... g.9.~.QQ.Q] ............................. ~..~.~,.QQ .......................... ............ o. Other p. State forces/4 ~ 000 800 3 ~ 200 q. Total construction engineering (n+o+p) q 0 r. Total construction cost Estimate (m+cl) ~/ s. Totalcostestimatoofth~project (d+h+r) 542,353 108,471 433,882 *Federal p arlicipation in cons h-uction engineering (q) is limlte d to lS p ~rcen t o f th e to tal con tract costs (llne m, co lumn a ). The fede.ral aid participation rate in this.project will be determined by the Federal Government. The parties expect that it will be ~ {3 ~ percent; no~ev, er, l. tis understood that the rate may vary. The Local Agency agrees that this agreement is entered into without relying upon any representahon oy the state made outside of this contract, or contained hereto, as to what the federal participation rate will be. It further agrtms tmoat~ ~ ngt confl!ho9 any futu~re a.c~.o, ns w,th respect to the project cgvered by this agreement upon past..c~'?, nt. or f~itur, representations as · , e~er.a.l pg. rti~pa, tio.n r~ate, t ne Collar amount of federal Eartiopahon cannot exceed the amount shown m line s, column 3. All costs not rmmoursea oy me reaeral k,overnment shall be the responsibility of the Local Agency. Construction Method of Financing S tare Ad and Award /~ Method A-- Advance Payment-- Agency share ot total construction cost (based on contract award) ~ Meth~dB_Withh~ldfr~mgestaxtheAgency'sshare~tota~c~nstrucii~nc~st(line4,c~lumn2~intheam~unt~i $ at $ per month for months Local Force or Local Ad and Award X~ Method C -- Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal innd,s obligated, it accep~ and will compl y,,~iJ/l the applicable provisions set forth helot. Adodted by official action /. Agency Official , i pr~ City Attorney I, Scope of Wo~ ~e Agem~ ~ provide ~ the wor~ labor, ma~, ~ m~as~a~ to ~effo~ ~e ~ w~ ~ d~b~ ~o~ ~ deta~ ~ the "~j~ Dm~p~o~" and '?~e o~ Wosk." ~ ~e Stato m~ for a~d o~ beha~ o{ ~e A~, ~e 5tare ~hail ~ d~m~ an age~ nf ~e A~ and ~l peffo~ ~e ~e~c~ d~d6~ ~d ~dka~ed ~ "T~e nf Work" on ~e ~ace nf the ~e~ ~d app~ by ~e 5tste ~d ~e ~erai Adulator. ~ ~e 5~ate a~ for ~e ABen~ bu~ ~ ~o~ ~ubj~ to ~e work ~ubj~ to ~e o~ pmc~ nf ~e State ~d II, Del~atl~ ~ Author~ ~o~ ~ for ~ederai aid ~b:~m~t ~ acco~ce with ~em] ~m~. ~ ~e ~ta~ ad~e~ and awar~ the con~a~, the Stete w~l ~e~ a~ fo~ ~e A~ ~ all ma~e~ comce~B ~e pro}~ as ~ues~ b~ the A~em~. I~ ~e ~aI A~n~ ~d~e~ and award~ ~e p~oj~, ~e ~tate ~ha~ ~ew ~e work to e~ Iff. ~oJect Adminlm~atlon Ce~ain ~es of work and ~ic~ shall be pro~d~ by ~e State on t~ p~t as ~qu~t~ by ~e A~n~ and d~b~ ~ ~e T~e of Work above. ~ adffi~on, ~e S~te w~ ~h qu~ifi~ pe~o~el for ~e supe~ision ~d ~pechon of ~e work ~ pwg~s. ~ L~I ~n~ adve~ ~d award~ pmj~, ~e supe~ision ~d ~p~ion s~ll be l~it~ to em~g all work ~ ~ color,ce wi~ appwv~ pl~s, sp~ifica~om, ~d f~eral aid mquirem~. ~e ~ of su~ enter or o~er supe~r ~d all o~er ~ ~d cos~ ~ by State for~s upon ~e p~ will be comide~ a cost ther~f. ~1 costs m~t~ to ~ proj~ ~ by ~ploy~ of Sta~ m the ~toma~ ma~er on hi,way pa~olls ~d vouchem s~ll be char~ as cos~ of ~e pmj~. All p~e~ ~s ~ suppo~ of aR costa ~ ~d a~al e~di~ kept by the Agen~ a~ to be ma~ ~ a~o~ance with pr~ pr~b~ by the Dillon of M~idpal Co~ora~om of ~e S~te Auditor's Office, the U.S. ~pa~ent of T~po~ation, and ~e Wash~on State ~pa~ent of Tra~po~ation. ~e r~o~s shall be o~n to ~p~on by the State ~d F~eral Gove~ent at all reachable ~es ~d sha~ be ~ta~ed and made ava~able for su~ ~p~fion ~r a period of not le~ ~ thee yea~ from the f~al Washington State Department of Transportation payment of any federal aid fisnds to the Agency. Copies of said records shall be furmshed to the State and/or Federal Government upon request. V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any dassificafion of work on this project matil authorized in writing by the State for each classification. The classifications of work for projects are: 1. Preliminary engineering up to and including approval. 2. Preparal/on of plaos, specifications, and estimates. 3. Right o f way acquisition. 4. Project const~cfion. in the event that fight of way acquisition, or actual construction of the road, for which preliminary engineering is undertaken is not started by the closing of the tenth fiscal year following the fiscal year in which the agreement is executed, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section VIII). The Agency agrees that all stages of coostruction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the mimmum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid partidpation. The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages relative to the basis of federal part/cipallon in the project cost shall be applicable in the event the contracior fails to complete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project, including al] review and engineering costs and other expemes of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accord with the Intormodal Surface Transportation Efficiency Act 1991, Title 23, United States Code, as amended, and Office of Management and Budget circulars A-102 and A-128. The State shall not be ultimately rasponsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be cormtrued as a promise by the State as to the amount or nature of federal participation in this project. 1. Prelimtha~ Engtheer/ng, Right o f Way Acquisition, and Audit Costs The Agency will pay for Agency incurred costs on the project. Following such payments, vouchers shall be submitted to the State in the format prescribed by the State, in quadruplicate, not more than one per month. The State will reimburse the Agency up to the DOT Form 1404)39 amount shown on ~he face of this ag~ement for those costs eligible for federal participation to the extent that such costs are directly attribut- able and properly allocable to this project. ExpundRur~ by the Local Agency for the establishment, maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for r~imbursement of thos~ costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section VRI). 2. Proj eot Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. Method A - The Agency will place with the State, within (20) days after the execution of the construction contract, an advance in the amount of the Agency's share of the total construction cost based on the contract award. The State will notify the Agency of the exact amount to be deposited with the State. The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be determined, the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B - The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allnimentsd The face of this agreement establishes the months in winch the withholding shall take place and the exact amount to be withheld each month. The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C- The Agency may submit vouchers to the State in the format prescribed by the State, in quadruplicate, not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project. Expenditures by the Local Agency for the establishment, maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement. At the time of audit, the Agency will provide documentation of all costs incurred on the project. The State shall bill the Agency for all costs incurred by the State relative to the project. The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section Vii. A.dlt of Federal Aid Project The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government.. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Directive D27-50, Consultant Authorization, Selection, and Ag~ement Administration; memoranda of understanding between WSDOT and FHWA; and Office of Management and Budget Circular A-128. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section VIH). ¥111. Pnm~t ~ SIIIIng The Agency ag~es that if payment or arrangement for payment of any of the State's billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due f'tom the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project banding will be approved until full payment is received unless otherwise directed by the Assistant ~ecretary for Tran~Aid. IX. Traffic Control, Signing, Marking, and Roadway Malntlnence The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration. The Agency will not install or permit to be installed any signs, signals, or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will, at its own expense, maintain the improvement covered by this agreement. X. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims, demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, m~sing from the Agency's execution, performance, or failure to perform any of the provisions of this ag~.ment, or of any other ageeement or contract co~.qected with this agreement, or arising by reason of the participation of the State or Federal Government in the project, PROVIDBD, nothing herein shall t~luire the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole. negligence of the Federal Government or the State. No liability shall attach to the State or Pederal Government except as expressly provided herein. Xl. Nondiscrimination Provision The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for constructinn work, or modification thereof, as defined in the rules and regulatior~ of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Govermnent or borrowed on the credit of the Federal Government pursuant tca grant, contract, loan, insurance, or guarantee or understanding pm'suant to any federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: "DURING THE PERFORMANCE OF THIS CONTRACT, THE CONTRACTOR AGREES AS FOLLOWS:" (a) The contractor will not discriminate against any employee or applicant for employment because of race, co]or, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that empfoyees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotior~ or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor agrees to post Ln conspicuous places, available to employees and applicants for employment, notices to be provided by the Agency setting forth the provisions of this nondiscrimination clause. (b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideratior for employment without regard to race, color, religion, sex or national origin. (c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the Agency advising the said labor union or workers' representative of the contractor's commiteaents under this Section 11-2 and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (d) The contractor will comply with ail provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (e) The contractor will furnish all infommtion and reports required by Executive Order 11246 of September 24, 1965, and by the rules and regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the Federal Highway Administration and the Secretary of Labor for purposes of investigation to ascertain compliance with such roles, regu/ations, and orders. (0 In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, mgutatinns or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (g) The contractor will include the provisions of this Section 11-2 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the Agency, Washington State Department of Transportation, or Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor, he may request the United States to enter into such litigation to protect the interests of the United States. The.Ageancy further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant ~o participating is a State or Local Government, the above equal opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity dauee and rules, regulations, and relevant orders of the Secretary of Labor. (2) To furnish the State such information es it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3) To refrain from entering into any contract or contract modification subject to Executive Order, 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts pursuant to the Executive Order. (4) To carry out such sanctions and penalties for violahon of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. In addition, the Agency agrees that if it fails or refuses to comply with these undertakings, the State may take any or all of the following (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. IlL Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 630, Subpart 305, as supplemented, relative to the amount of Federal participation In the project cost, shall be applicable in the event the contractor fails to complete the contract within the contract time. Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. Xlll. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract irt whole, or from time to time in part, whenever. (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defeme, or an Executive Order of the President or Governor of the State with respect (3) The contractor is prevented from proceeding with the work by mason of a preliminary, spedal, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other (4) The Secretary determines that such termination is in the best interests of the State. XIV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract, it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington, growing out of this contract or the project with which it is concerned, shall be brought only in the Superior Court for Thurston County. IV. Certification' Regarding the Resl:rlctlons of the Use of Federal Funds for Lobbying The approving authority certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connechon with the awarding of any federal contract, the malong of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) II any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions (3) The undersigned shall require that the language of this certification be included In the award documents for all subawards at all tiers (Including subgrants, and contracts and subcontracts under grants, subgrants, loans, and cooperative agreements) which exceed $100,000, and that all such subredpients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certifica fic.n shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Additional Provisions