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HomeMy WebLinkAbout52151 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ORDINANCE NO. 5 2 t 5 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE, APPROPRIATION AND EXPENDITURE OF FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) GRANT AWARD FUNDS IN AN AMOUNT NOT TO EXCEED EIGHT THOUSAND ONE HUNDRED SEVENTY-TVVO DOLLARS ($8,172.00) FROM THE STATE AND LOCAL ASSISTANCE PROGRAM (SLA) WHICH IS ADMINISTERED BY THE WASHINGTON STATE MILITARY DEPARTMENT FOR THE PURPOSE OF SUPPORTING SOME OF THE CITY OF AUBURN'S LOCAL EMERGENCY MANAGEMENT ORGANIZATIONAL ACTIVITIES. WHEREAS, the City Council of the City of Auburn must adopt and approve all appropriations by Ordinance pursuant to Chapter 35A.33 RCW; and WHEREAS, the City of Auburn has a State of Washington recognized emergency management organization; and WHEREAS, the City of Auburn has a comprehensive emergency management plan in accordance with Chapter 38.52 RCW; and WHEREAS, the city desires to update the plan and its formatting; and WHEREAS, the city desires to apply for financial assistance under the State and Local Assistance Program; Ordinance No. 5215 Fcbruary 9, 1999 Page I 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 2 3 4 5 6 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Pursuant to Chapter 35A.33 RCW, the City Council hereby approves expenditure and appropriation of FEMA grant award funds in an amount not to exceed Eight Thousand One Hundred Seventy-Two Dollars ($8,172.00) from the State and Local Assistance Program which is administered by the Washington State Military Department for the purpose of supporting some of the City of Auburn's Local Emergency Management organizational activities and authorizes the Mayor to execute a contract between the City and the Washington State Military Department, a copy of which is attached hereto as Exhibit "A" and a City of Auburn State and Local Assistance Budget Reconciliation document, a copy of which is attached hereto as Exhibit "B", both of which are incorporated herein by reference. The budget reconciliation reflects some of the monies contained within the Auburn Fire Department budget requests for 1999 which were approved in the 1999 general fund budget. The costs reflected therein more than satisfy the twenty-five percent soft money match required for receipt of any grant funds. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, as provided by law. Ordinance No. 5215 Febmary 9, 1999 Page 2 1 2 3 4 5 6 7 8 9 10 i1 12 13 14 15 16 17 19 20 21 22 23 24 25 26 ATFEST: INTRODUCED: PASSED: APPROVED: Fe~uar~ 16, 1999 February_ 16. 1999 February 16, 1999 CHARLES A. BOOTH MAYOR [~)EiI~iCI~C ~.-Dc3kafR Cathy Richardson, Deputy City Clerk APPROVED AS TO FORM: Michael J. Reynolds City Attorney Published: Ordinance No. 5215 Febmaxy 9, 1999 Page 3 CONTRACT BETWEEN WASHINGTON STATE MILITARY DEPARTMENT AND CITY OF AUBURN Contract Number: ~/~CjC/~)~_~ I This CONTRACT, entered into by City of Auburn (hereinafter referred to as the CONTRACTOR) and Washington State Military Department (hereinafter referred to as the DEPARTMENT), WITNESSES THAT: The DEPARTMENT desires to engage the CONTRACTOR to perform certain tasks as hereinafter agreed upon by both parties. NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises hereinafter contained, the parties hereto agree as follows: b) FUNDING The total funds to be reimbursed to the CONTRACTOR for the contract period shall be a sum not to exceed $8,172. Funding is made available through a grant award from the Federal Emergency Management Agency (FEMA), award number EMS-1999-PA-3004. An award requirement is that FEMA funds may not be used for more than fifty percent of program expenditures. This contract is contingent upon the receipt of federal funds awarded for this purpose. 2. SERVICE PROVISIONS a) The CONTRACTOR shall use the funds solely for the purpose of supporting State and Local Assistance (SLA) programs as provided by FEMA; and, to perform tasks as described in the attached Scope of Work. b) Attachment A, Scope of Work, is by reference, incorporated into this contract. 3. CONTRACT PERIOD The effective date of this contract shall be October 1, 1998. The termination date of this contract shall be September 30, 1999. Exhibit "A" of Ord. 5215 City of Aubum Page 1 of 7 Contract Format as of 5/97 FFY 99 4. REIMBURSEMENT PROVISIONS The CONTRACTOR shall mail a Washington State Invoice Voucher to the DEPARTMENT not more often than monthly indicating the type of services rendered during the period covered by the voucher. Within twenty (20) days after receivingand approving the voucher, the DEPARTMENT shall remit to the CONTRACTOR a warrant covering the cost of the prior agreed upon activities. The final voucher must be submitted to the DEPARTMENT prior to November 1, 1999. 5. AUDIT REQUIREMENTS Contractors are to procure audit services based on the following guidelines: Contractors receiving less than $25,000 in federal funds in a fiscal year or less than $75,000 in state funds in a fiscal year, are exempt from compliance with the Single Audit Act or other audit requirements. However, records must be available for review by the Department. Contractors receiving $25,000 to $300,000 in total federal funds in a fiscal year may choose to have an audit made in accordance with Office of Management and Budget's (OMB) Circular A -128, OMB Circular A -133 in the case of Institutions of Higher Education and Other Nonprofit organizations, or a program audit. Contractors receiving $75,000 or more in total state funds in a fiscal year may choose to have a financial audit as defined by Government Auditing Standards (The Revised Yellow Book), or a single audit made in accordance with OMB Circular A-128 or A-133. Contractors receiving $300,000 or more in a fiscal year in total federal funds are to have a Single Audit made in accordance with OMB Circular A-128, or OMB Circular A- 133 in the case of Institutions of Higher Education or Other Nonprofit Organizations. As applicable, Contractors required to have an audit must ensure the audits are performed in accordance with Generally Accepted Accounting Principles; Government Auditing Standards (The Revised Yellow Book) developed by the Comptroller General, dated July 1988; the OMB Compliance Supplement for Single Audits of State and Local Governments, and the Compliance Supplement for Single Audits of Educational Institutions and Other Nonprofit Organizations; OMB Circular A-133 Audits of Institutions of Higher Education and Other Nonprofit Organizations; and all state and federal law and regulations governing the program. The audit of the Contractor's program shall be conducted by the Office of the State Auditor if the Contractor is a state or local government entity, or an independent Certified Public Accounting firm selected by the Contractor if the Contractor is not a state or local government entity. The Contractor must prepare a Schedule of Financial Assistance for federal and state funds that includes: grantor name, program name, federal catalog'(CFDA) number, City of Auburn Page 2 of 7 FFY 99 SLA grantor contract number, total award amount, beginning balance, current year revenues, current year expenditures and ending balance. The Contractor shall maintain its record and accounts in such a way as to facilitate the Department's audit requirements, and ensure that Subcontractors also maintain records which are auditable. The Contractor is responsible for any audit exceptions incurred by its own organization or that of its Subcontractors. The Department reserves the right to recover from the contractor disallowed costs resulting from the final audit. The Contractor is responsible for sending the audit report to the Department Internal Audit Manager as soon as it is available, but no later than thirteen months after the end of the Contractor's fiscal year. Responses to previous management findings and disallowed or questioned costs shall be included with the audit report. The Contractor will respond to Department requests for information or corrective action concerning audit issues within 30 days of the date of request. The Contractor shall include these requirements in any subcontracts. 6. RECAPTURE PROVISIONS In the event that the CONTRACTOR fails to expend funds under this contract in accordance with state laws and/or the provisions of this contract, the DEPARTMENT reserves the right to recapture state funds in an amount equivalent to the extent of the noncompliance. Such right of recapture shall exist for a period not to exceed six years following contract termination or audit resolution, whichever is later. Repayment by the CONTRACTOR of funds under this recapture provision shall occur within 30 days of demand. In the event that the DEPARTMENT is required to institute legal proceedings to enforce the recapture provision, the DEPARTMENT shall be entitled to its costs thereof, including reasonable attorney's fees. b) EVALUATION AND MONITORING The CONTRACTOR shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the DEPARTMENT that are pertinent to the intent of this contract. The DEPARTMENT or the State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours and as often as the DEPARTMENT or the State Auditor may deem necessary, all of the CONTRACTOR'S records with respect to all matters covered in this contract. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, City of Auburn Page 3 of 7 FFY S9 SLA materials, payrolls, and records of matters covered by this contract. Such rights last for three years from the date final payment is made hereunder. NONDISCRIMINATION PROVISION a) There shall be no discrimination against any employee who is paid by the funds indicated in the contract or against any applicant for such employment because of race, color, religion, handicap, marital status, political affiliation, sex, age, or national origin. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training. b) ADA COMPLIANCE The CONTRACTOR agrees to comply with the Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq. (ADA), and its implementing regulations. The ADA provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 9. CONTRACT MODIFICATIONS The DEPARTMENT and the CONTRACTOR may, from time to time, request changes in services to be performed with the funds. Any such changes that are mutually agreed upon by the DEPARTMENT and the CONTRACTOR shall be incorporated herein by written amendment to this contract. It is mutually agreed and understood that no alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that any oral understanding or agreements not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. 10. TERMINATION OF CONTRACT a) If, through any cause, the CONTRACTOR shall fail to fulfill in a timely and proper manner its obligations under this contract or if the CONTRACTOR shall violate any of its covenants, agreements, or stipulations of this contract, the DEPARTMENT shall thereupon have the right to terminate this contract and withhold the remaining allocation if such default or violation is not corrected within thirty (30) days after submitting written notice to the CONTRACTOR describing such default or violation. b) Notwithstanding any provisions of this contract, either party may terminate this contract by providing written notice of such termination, specifying the effective date thereof, at least thirty (30) days prior to such date. City of Auburn Page 4 of 7 FFY 99 SLA c) Reimbursement for CONTRACTOR services performed, and not otherwise paid for by the DEPARTMENT prior to the effective date of such termination, shall be as the DEPARTMENT reasonably determines. d) The Department may unilaterally terminate all or part of this contract, or may reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such funds are the basis for this contract. 11. CONTRACTOR NOT EMPLOYEE OF AGENCY The CONTRACTOR, his/her employees or agents performing under this contract are not deemed to be employees of the DEPARTMENT nor as agents of the DEPARTMENT in any manner whatsoever. The CONTRACTOR will not hold himself/herself out as nor claim to be an officer or employee of the DEPARTMENT or of the state of Washington by reason hereof and will not make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the DEPARTMENT or of the state of Washington. 12. RECORDS, DOCUMENTS, AND REPORTS The CONTRACTOR shall maintain books, records, documents, and other evidence and accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. These records shall be subject at all reasonable times to inspection, review, or audit by DEPARTMENT personnel and other personnel duly authorized by the DEPARTMENT or the Office of the State Auditor. The CONTRACTOR will retain all books, records, documents, and other material relevant to this contract for three years after expiration and the Office of the State Auditor, or any persons duly authorized by the DEPARTMENT shall have full access to and the right to examine any of said materials during said period. 13. TRAVEL AND SUBSISTENCE REIMBURSEMENT In the absence of provisions included herein, travel expenses shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. 14. SPECIAL PROVISION The DEPARTMENT'S failure to insist upon the strict performance of any provision of this contract or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this contract. City of Auburn Page 5 of 7 FFY 99 SLA 15. HOLD HARMLESS The CONTRACTOR shall hold and save the DEPARTMENT, its officers, agents, and employees, harmless from liability including costs and expenses for or on account of any or all suits or damages of any character whatsoever resulting from injuries or. damages sustained by any person or persons or property by virtue of performance of this agreement, when such liability arises out of intentional or willful misconduct or gross negligence or bad faith on the part of the CONTRACTOR, its officers, agents, and employees. 16. DISPUTES The parties shall make every effort to resolve disputes arising out of or relating to this contract through discussion and negotiation. Should discussion and negotiation fail to resolve a dispute arising under this contract, the parties shall select a dispute resolution team to resolve the dispute. The team shall consist of a representative appointed by each party and a third representative mutually agreed upon by both parties. The team shall attempt, by majority vote, to resolve the dispute. Both parties agree that this disputes process shall precede any action in a judicial or quasi-judicial tribunal. 17. GOVERNING LAW AND VENUE This contract shall be construed and enforced in accordance with, and the vapidity and performance hereof shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising out of this contract shall be the Superior Court of Thurston County, Washington. 18. CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY If federal funds are the basis for this contract, the CONTRACTOR certifies that neither it nor its principals are presently debarred, declared ineligible, or voluntarily excluded from participation in transactions by any federal department or agency. 19. SEVERABILITY In the event any term or condition of this contract or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this contract which can be given effect without the invalid term, City of Auburn Page 6 of 7 FFY 99 SLA condition, or application. To this end, the terms and conditions of this contract are declared severable. 20. ENTIRE AGREEMENT This agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto. 21. CONTRACT ADMINISTRATION a) CONTRACTOR'S representative shall be Bob Johnson. b) DEPARTMENT'S representative shall be Ken Back. IN WITNESS WHEREOF, the DEPARTMENT and CONTRACTOR have executed this contract as of the date and year written below. Glen L. Woodbury J ,/ Director Emergency Management Divi~'i~n Military Department Charles A. Booth, Mayor 1101 D Street Northeast Auburn, Washington 98002-4025 , , Date: ~ Date: ~-__7 ~-~ TIN: 91-6001228 CFDA: 83.534 APPROVED AS TO FORM: Roselyn Marcus Assistant Attorney General Date: November 8, 1995 City of Aubum Page 7 of 7 FFY 99 SLA ATTACHMENT A SCOPE OF WORK State and Local Assistance Federal Fiscal Year 1999 October 1, 1998 through September 30, 1999 City of Auburn SCOPE OF WORK Explain fully what the local emergency management organization expects to accomplish in each program element dudng the Federal Fiscal Year covered by this program. Use additional sheets of paper, if necessary. Number each activity and use a lower-case letter for each deliverable. Af Comprehensive Emergency Management Plan Development or Updating Activity Deliverable Quarter 1. Uv,~.~ C'ty of Auburn Emergency a. Develop work plan & submit to Mayor for 1-2 Management Plan approval b. Existing plan annexes are reviewed by 2 appropriate City departments & LESPAC. Changes submitted to consultant for review c. Begin work w/consultant on change of annex 1-2 format to ESF formal Format will match Washington State Emergency Management Planning Guide format dated April 1996 d. Finalize all functions to Emergency 3 Management Plan. Publish and distribute e. Submit City of Auburn Emergency Management 4 Plan fo Washington State EMD for review 2. Update ECC Manual a. Make appmpdate revisions based upon new 4 Emergency Management Plan b. Print & disatbuta manual 4 3. Update resource list a. Identify public, private & volunteer resources 1-2 b. Develop Memorandum of Understanding with 3-4 regional vendors c. Print & distribute resource list 4 4. Revise Emergency Action Plan for a. Identify & confirm at-risk prope~es White River Project ( Lake Tapps b. Research, review warning systems 1-2 Dike Failure Warning & Eva~uat~on c. Develop plan 3 Plan d. Test plan & make necessary revisions 4 5. Update Ac~vation Rosters a. Update rosters of ECC personnel, LESPAC 1,2,3,4 members, Succession roster and Director altemates b. DJsbibute updates to plan holders 1,2,3,4 6. Participate in regional planning a. Attend & participate in local zone meetings 1,2,3,4 activities in support of the b. Participate in activations of plan as necessary 1,2,3,4 Washington State Fire Services Resource Mobilization procedures 7. Coordinate development of Year a. PartJdpate in City Y2K workgroup activities 1,2,3,4 2000 Contingency Plan b. Identify all hardware & software at risk 1,2,3 c. Attend Y2K awareness & contingency plan 1,2,3, ffaining provided by State and others 8. Participate in planning activities of SARA Title III LESPAC d. Develop Contingency Plan a. Affend meetings, partcJpate in update of Ioca plan & serve as vice-chair of LESPAC. e. Test and revise Plan f. Pdnt & dislfibute plan 3,4 4 4 B. Training and Education Activity Deliverable Quarter 1. Affend state, federal & other a. Community Emergency Response Team as available training & professional conferences b. Damage Assessment as available to improve emergency c. EOC workshop as available management ski~ls & knowledge d. Mass Care as available e. Family Preparedness as available f. Washington State Emergency Management as avallabl~ Conference 2 g. WSEMA conference 1 h. WWEN conference 3 ~. Hazardous Mataria~s training as available J. Weapons of Mass Destruction as available k. Terrorism as avatiable I. Urban Search & Rescue as available m. Emergency Management Institute as offered n. HMEP workshop 3 o. CAMEO won~shop 3 p. SERC/I'ERC workshop 3 q. Disaster Preparedness Public Educators 4 Conference r. NOAA Emergency Management workshop 4 s. RADEF as available t. Auburn Emergency Management to review all 1,2,3,4 EMI apl~licatlons and ronsard to Washington State Emergency Management Training Coordfnator to ensure that all coume prerequisites are met & that at~ndance is appropriate 2. Documentffainingrequirementefor a. Inctude documentation in Aprf120,1999 grant 3 emergency preparedness staff progress report 3. Partcipate in computer skill a. PartJctpate in CAMEO, ElS, emall, wor~ 1,2,3,4 enhancement baining processing and database training for use in ECC 4. Tretnsfeff&vo~unteers ss a. Select&traJntwoceordinatomand foflr trainers 1,2,3,4 neighborhood disaster to present neighborhood disaster preparedness preparedness presenters program 5. Provide & partcipata fn training for a. Incident Management System as available speciflc community preparedness b. Dissster preparadness for Aubum Schcol as skills using staff and volunteers Disthct students scheduled c. ATC-20 post earthquake structural damage as available d. Basic first aid & CPR as available e. Urban Search & Rescue as available f. Damage Assessment as available g. Mass Care as available 6. Provide training for local a. Review roles of Policy Group in Emergency 4 emergency management Management Plan organization staff b. Provide training for emergency management 4 plan and ECC operations for key staff c, Provide training on updated ECC manual for key staff 4 , 7. Plan & schedule lzaining for a. WMD t~aining for hazrnat team 1,2,3,4 Special Operations Team b. USAR training for team members 1 ,Z,3,4 members c. Provide training on revised Emergency Action 4 Plan Pro~ect (Lake Tapps Dike J for VVhite River 8. Training Officer reviews & documents all training participatJ0n to ensure compliance with SLA program Failure Warning & Evacuation Plan.) d. Provide training on Y2K Contingency Plan e. Provide training on F. AS a, Training Officer completes reviews 4 2 1,2,3,4 C. Direction, Control and Warning Activity Deliverable Quarter 1. Ensure CEMNET capability a. Participate in weekly testing of CEMNET system 1,2,3,4 2. Implement E. AS locally and as part a. Amend Emergency Management Plan to reflect 1 of the regional plan transition to EAS b. Padicipate in tasting of EAS system as scheduled 3. Improve direction and contro~ a. Purchase food, water & chairs for ECC. 1,4 capability through continued b. Purchase air conditioner & generator for mobile 1,4 upgrade of ECC and mobile Command Post command post. c. Add radios to ECC 1,4 d. Purchase computer cart for ECC 1,4 e. Purchase multi-media projector for ECC 1,4 4. Conduct test of ARES equipment a. Test equipment· 1,3 installed In ECC 5. Support local amataur radio a. Review & update local plans & equipment for 1,2,3,4 operator group (Aubum Support use of amateur radio (HAM bands) through Radio Group) Amateur Civil Emergency Services (RACES) plan b. Participate in monthly meetings of Auburn 1,2,3,4 Support Group 6. Participate in all scheduled a. Participate in tests as National Waming Systam scheduled · (NAWAS) tests and exercises 7. Padicipate in Emergency Action a. Participate in drills as Plan White River Project waming scheduled drill 8. Assess existing direction, control a. Develop cost estimates of these requirements 1,2 and warning capabiltflas in areas b. Develop funding s~atagiss for matching 3,4 of availability, reliability, )otenfial federeJ funds maintaJnabiJJty, survivability and interoperabi~ity 9. Notify Washington State EOC a. Notify Washington Stata EOC when Auburn 1,2,3,4 immediately upon activation of ECC is activated Aubum ECC b. Notify King county ECC when Auburn ECC is 1,2,3,4 activated c. Provide Situation Reports (SITREPS) at least 1,2,3,4 daily to Washington Stata EOC Radiological and Hazardous Materials Incident Response Capabilities or Maintenance Activity Deliverable Quarter 1. Updata local Incident C~,..~d a. Notify Washington State of any designation 1,2,3,4 agency designation as necessary changes 2. Review training and readiness a. compare Washington State roquiramants 1 status of RADEF pemonnel & against existing staff credentials and arrange for equipment 3. Enhance coordination and regionalizatl0n of hazardous materials teams 4. Enhance Weapons of Mass DestnJction readiness training to remove any deficiencies b. identify & maintain inventory of all radiological defense instruments assigned to the City. a. Attend meetings of South Puget Sound RRT b. Attend meetings of King County RRT c. Attend SERC meetings d. Identify and maintain lists of hazmat equipment, supplies and technicel exper~ in City of Auburn Fire Department HazMat Team a. Participate in regional WMD training. b. Use grant funds to purchase WMD equipment and supplies 1,2,3,4 1,2,3,4 1,2,3,4 2,4 asavailable 1,2,3,4 E. Tests, Drills, and Exercises Activity Deliverable Quarter 1. Attend and par~cipata in any a. Pa~cipate in state drflts as appropdata for the as statewide ddll planning meetings City of Auburn scheduled as appropriate b. Participate in King County ddlls as appropriate as for the City of Auburn scheduled 2. Design, conduct and evaluate a a. Design table top exercise group that includes 3,4 functional table top exercise of Y2K activation of the ECC and exercises the Contingency Plan coordination and control function b. Conduct exercise 4 c. Evaluate exercise and revise plans and 4 procedures accordingly 4. Submit FEMA Form 95-44 a. Submit Form 95-44 1,2,3,4 (Emergency Management Exerdse Reporting System) to the Washington State Exercise Training Officer within 30 days of the completion of any exercise. Four-Year Exercise Work Plan Federal Fiscal Year Quarter Level of Exercise* 1999 Qtr:4 - Y2K Functional 2000 Qtr:4 - Dike Failure Functional 2001 Qtr:4 - Weather Related Functional 2002 Qtr:4 - Terrorism Functional ~'~urA';onal or Full-Scale F. Public Education and Information Activity Quarter Deliver Neighborhood Disaster I1. Preparedness Training to ten neighbo,~oods. Deliverable a. Select neighborhoods and provide training. b. Pdnt workbooks and handouts and distribute 1,21'2'3'4 2. Encourage City staff to practice individual and family preparedness 3. Participate in statewJde April Disaster Preparedness Campaign 4. Promote business preparedness 5. Distribute emergency preparedness literature and 6. Target public/private schools with preparedness information 7. Establish a web site that features disaster preparedness a. Educate City staffon preparedness a. Issue Mayoral proclamation b. Promote community-wide earthquake preparedness message through media and community events a, Offer monthly preparedness treining b. Provide literature c, Consult and review business disaster planning elements a. Speak to interested civic groups, business organizations and govemmentsl agenctes about emergency preparedness b. Distribute preparedness materials and literature c. Print/purchase disaster preparedness materials and literature such as "Your Family Disaster Plan" and "Your Family Disaster Supplies Kit" a. Conduct ddlls b. Present disaster preparedness to PTAs c. Collaborate with Auburn School District in review of Emergency Management Plans a. Develop content b. Establish site c. Monitor/update site 1,2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 1,2 1,2,3 2 3 G. General Program Administration Activity Deliverable Quarter 1. Review and updata mutual aid a. Review and update mutual aid agreements as 1,2,3,4 agreements as appropriate necessary following the guidance set forth in the State Emergency Management Division's Mutual Aid and Intadocal Agreement Handbook 2. Maintain volunteer program for a. Recruit volunteers 1,2,3,4 Neighbod3ood Disaster b, Maintain training for volunteers 1,2 Preparedness program c. Evaluate performance of volunteem 3,4 3. Request SLA funding a. Prepare budget for submission fo the State 1 b. Submit funding requests per guidance 2,3,4 c. Submit semi-annual reports related to program 2,4 paper pdodties 4. Manage Emergency Management a. Moniter the Emergency Manageroent budget, 1,2,3,4 Division budget attend planning meetings and ensure accuracy for local, state and federal reports 5. Participate in meetings, groups a. Attend WWEN conference and participate in 1,2,3,4 relatad to emergency planning activities preparedness b. Attend SERC meetings 1,2,3,4 c. Attend EMC meetings 1,2,3,4 d. Affend King County Emergency Management 1,2,3,4 Council meetings e. Attend Project impact meetings as f. Attend LESPAC meetings scheduled g. Attend King County Regional Emergency 1,2,3,4 Management Work Group meetings h. Participate in Auburn Y2K workgroup meetings 1,2,3,4 and activities ~. Attend WSEMA annual Conference and Board 1,2,3,4 meetings 1 ~, Attend State Emergency Management 2 6. Process and submit training mission requests as appropriate 7. Submit after-action reports for training missions & incidents for which a state mission number was issued 8. COnduct local compensation board as,required and as appropriate 9. Maintain good working relationships with neighboring agencies, King County and State agencies 10. Plan, coordinate and conduct LESPAC meetings 11. Update job descriptions for each SLA funded position a. Submit training mission requests a. Submit reports a. Conduct board meetings as appropriate a. Attend Zone 3 emergency management meetings b. Attend King County Emergency Management meetings a. Schedule meetings and develop agendas b. Conduct meeting activities designed to assist in development of Emergency Management Plan, budget development, exercise development and )erform LEPC functions a. Work with Personnel to update job desc~pflons b. Submit updated job descriptions to state 1,2,3,4 1,2,3,4 1,2,3,4 1.2,3,4 1,2,3,4 1,2,3,4 1,2,3,4 1.2