HomeMy WebLinkAbout52151
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ORDINANCE NO. 5 2 t 5
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE ACCEPTANCE, APPROPRIATION AND
EXPENDITURE OF FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
GRANT AWARD FUNDS IN AN AMOUNT NOT TO EXCEED EIGHT THOUSAND
ONE HUNDRED SEVENTY-TVVO DOLLARS ($8,172.00) FROM THE STATE AND
LOCAL ASSISTANCE PROGRAM (SLA) WHICH IS ADMINISTERED BY THE
WASHINGTON STATE MILITARY DEPARTMENT FOR THE PURPOSE OF
SUPPORTING SOME OF THE CITY OF AUBURN'S LOCAL EMERGENCY
MANAGEMENT ORGANIZATIONAL ACTIVITIES.
WHEREAS, the City Council of the City of Auburn must adopt and approve
all appropriations by Ordinance pursuant to Chapter 35A.33 RCW; and
WHEREAS, the City of Auburn has a State of Washington recognized
emergency management organization; and
WHEREAS, the City of Auburn has a comprehensive emergency
management plan in accordance with Chapter 38.52 RCW; and
WHEREAS, the city desires to update the plan and its formatting; and
WHEREAS, the city desires to apply for financial assistance under the State
and Local Assistance Program;
Ordinance No. 5215
Fcbruary 9, 1999
Page I
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Pursuant to Chapter 35A.33 RCW, the City Council hereby
approves expenditure and appropriation of FEMA grant award funds in an amount
not to exceed Eight Thousand One Hundred Seventy-Two Dollars ($8,172.00) from
the State and Local Assistance Program which is administered by the Washington
State Military Department for the purpose of supporting some of the City of Auburn's
Local Emergency Management organizational activities and authorizes the Mayor to
execute a contract between the City and the Washington State Military Department,
a copy of which is attached hereto as Exhibit "A" and a City of Auburn State and
Local Assistance Budget Reconciliation document, a copy of which is attached
hereto as Exhibit "B", both of which are incorporated herein by reference. The
budget reconciliation reflects some of the monies contained within the Auburn Fire
Department budget requests for 1999 which were approved in the 1999 general
fund budget. The costs reflected therein more than satisfy the twenty-five percent
soft money match required for receipt of any grant funds.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directions of this legislation.
Section 3. This Ordinance shall take effect and be in force five (5) days from
and after its passage, approval and publication, as provided by law.
Ordinance No. 5215
Febmary 9, 1999
Page 2
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ATFEST:
INTRODUCED:
PASSED:
APPROVED:
Fe~uar~ 16, 1999
February_ 16. 1999
February 16, 1999
CHARLES A. BOOTH
MAYOR
[~)EiI~iCI~C ~.-Dc3kafR Cathy Richardson, Deputy
City Clerk
APPROVED AS TO FORM:
Michael J. Reynolds
City Attorney
Published:
Ordinance No. 5215
Febmaxy 9, 1999
Page 3
CONTRACT BETWEEN
WASHINGTON STATE MILITARY DEPARTMENT
AND
CITY OF AUBURN
Contract Number: ~/~CjC/~)~_~ I
This CONTRACT, entered into by City of Auburn (hereinafter referred to as the
CONTRACTOR) and Washington State Military Department (hereinafter referred to as
the DEPARTMENT), WITNESSES THAT:
The DEPARTMENT desires to engage the CONTRACTOR to perform certain tasks as
hereinafter agreed upon by both parties.
NOW, THEREFORE, in consideration of covenants, conditions, performances, and
promises hereinafter contained, the parties hereto agree as follows:
b)
FUNDING
The total funds to be reimbursed to the CONTRACTOR for the contract period
shall be a sum not to exceed $8,172.
Funding is made available through a grant award from the Federal Emergency
Management Agency (FEMA), award number EMS-1999-PA-3004. An award
requirement is that FEMA funds may not be used for more than fifty percent of
program expenditures. This contract is contingent upon the receipt of federal
funds awarded for this purpose.
2. SERVICE PROVISIONS
a)
The CONTRACTOR shall use the funds solely for the purpose of supporting State
and Local Assistance (SLA) programs as provided by FEMA; and, to perform tasks
as described in the attached Scope of Work.
b) Attachment A, Scope of Work, is by reference, incorporated into this contract.
3. CONTRACT PERIOD
The effective date of this contract shall be October 1, 1998. The termination date of
this contract shall be September 30, 1999.
Exhibit "A" of Ord. 5215
City of Aubum Page 1 of 7 Contract Format as of 5/97
FFY 99
4. REIMBURSEMENT PROVISIONS
The CONTRACTOR shall mail a Washington State Invoice Voucher to the
DEPARTMENT not more often than monthly indicating the type of services rendered
during the period covered by the voucher. Within twenty (20) days after receivingand
approving the voucher, the DEPARTMENT shall remit to the CONTRACTOR a warrant
covering the cost of the prior agreed upon activities. The final voucher must be
submitted to the DEPARTMENT prior to November 1, 1999.
5. AUDIT REQUIREMENTS
Contractors are to procure audit services based on the following guidelines:
Contractors receiving less than $25,000 in federal funds in a fiscal year or less than
$75,000 in state funds in a fiscal year, are exempt from compliance with the Single
Audit Act or other audit requirements. However, records must be available for review
by the Department.
Contractors receiving $25,000 to $300,000 in total federal funds in a fiscal year may
choose to have an audit made in accordance with Office of Management and Budget's
(OMB) Circular A -128, OMB Circular A -133 in the case of Institutions of Higher
Education and Other Nonprofit organizations, or a program audit.
Contractors receiving $75,000 or more in total state funds in a fiscal year may choose
to have a financial audit as defined by Government Auditing Standards (The Revised
Yellow Book), or a single audit made in accordance with OMB Circular A-128 or A-133.
Contractors receiving $300,000 or more in a fiscal year in total federal funds are to
have a Single Audit made in accordance with OMB Circular A-128, or OMB Circular A-
133 in the case of Institutions of Higher Education or Other Nonprofit Organizations.
As applicable, Contractors required to have an audit must ensure the audits are
performed in accordance with Generally Accepted Accounting Principles; Government
Auditing Standards (The Revised Yellow Book) developed by the Comptroller General,
dated July 1988; the OMB Compliance Supplement for Single Audits of State and Local
Governments, and the Compliance Supplement for Single Audits of Educational
Institutions and Other Nonprofit Organizations; OMB Circular A-133 Audits of
Institutions of Higher Education and Other Nonprofit Organizations; and all state and
federal law and regulations governing the program.
The audit of the Contractor's program shall be conducted by the Office of the State
Auditor if the Contractor is a state or local government entity, or an independent
Certified Public Accounting firm selected by the Contractor if the Contractor is not a
state or local government entity.
The Contractor must prepare a Schedule of Financial Assistance for federal and state
funds that includes: grantor name, program name, federal catalog'(CFDA) number,
City of Auburn Page 2 of 7
FFY 99 SLA
grantor contract number, total award amount, beginning balance, current year
revenues, current year expenditures and ending balance.
The Contractor shall maintain its record and accounts in such a way as to facilitate the
Department's audit requirements, and ensure that Subcontractors also maintain records
which are auditable. The Contractor is responsible for any audit exceptions incurred by
its own organization or that of its Subcontractors. The Department reserves the right to
recover from the contractor disallowed costs resulting from the final audit.
The Contractor is responsible for sending the audit report to the Department Internal
Audit Manager as soon as it is available, but no later than thirteen months after the end
of the Contractor's fiscal year. Responses to previous management findings and
disallowed or questioned costs shall be included with the audit report. The Contractor
will respond to Department requests for information or corrective action concerning
audit issues within 30 days of the date of request.
The Contractor shall include these requirements in any subcontracts.
6. RECAPTURE PROVISIONS
In the event that the CONTRACTOR fails to expend funds under this contract in
accordance with state laws and/or the provisions of this contract, the DEPARTMENT
reserves the right to recapture state funds in an amount equivalent to the extent of the
noncompliance.
Such right of recapture shall exist for a period not to exceed six years following contract
termination or audit resolution, whichever is later. Repayment by the CONTRACTOR
of funds under this recapture provision shall occur within 30 days of demand. In the
event that the DEPARTMENT is required to institute legal proceedings to enforce the
recapture provision, the DEPARTMENT shall be entitled to its costs thereof, including
reasonable attorney's fees.
b)
EVALUATION AND MONITORING
The CONTRACTOR shall cooperate with and freely participate in any monitoring
or evaluation activities conducted by the DEPARTMENT that are pertinent to the
intent of this contract.
The DEPARTMENT or the State Auditor or any of their representatives shall have
full access to and the right to examine during normal business hours and as often
as the DEPARTMENT or the State Auditor may deem necessary, all of the
CONTRACTOR'S records with respect to all matters covered in this contract.
Such representatives shall be permitted to audit, examine, and make excerpts or
transcripts from such records and to make audits of all contracts, invoices,
City of Auburn Page 3 of 7
FFY S9 SLA
materials, payrolls, and records of matters covered by this contract. Such rights
last for three years from the date final payment is made hereunder.
NONDISCRIMINATION PROVISION
a)
There shall be no discrimination against any employee who is paid by the funds
indicated in the contract or against any applicant for such employment because of
race, color, religion, handicap, marital status, political affiliation, sex, age, or
national origin. This provision shall include but not be limited to the following:
employment, upgrading, demotion, transfer, recruitment, advertising, lay-off or
termination, rates of pay or other forms of compensation, and selection for
training.
b)
ADA COMPLIANCE The CONTRACTOR agrees to comply with the Americans
with Disabilities Act of 1990, 42 U.S.C. 12101 et seq. (ADA), and its implementing
regulations. The ADA provides comprehensive civil rights to individuals with
disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
9. CONTRACT MODIFICATIONS
The DEPARTMENT and the CONTRACTOR may, from time to time, request changes
in services to be performed with the funds. Any such changes that are mutually agreed
upon by the DEPARTMENT and the CONTRACTOR shall be incorporated herein by
written amendment to this contract. It is mutually agreed and understood that no
alteration or variation of the terms of this contract shall be valid unless made in writing
and signed by the parties hereto, and that any oral understanding or agreements not
incorporated herein, unless made in writing and signed by the parties hereto, shall not
be binding.
10. TERMINATION OF CONTRACT
a)
If, through any cause, the CONTRACTOR shall fail to fulfill in a timely and proper
manner its obligations under this contract or if the CONTRACTOR shall violate
any of its covenants, agreements, or stipulations of this contract, the
DEPARTMENT shall thereupon have the right to terminate this contract and
withhold the remaining allocation if such default or violation is not corrected within
thirty (30) days after submitting written notice to the CONTRACTOR describing
such default or violation.
b)
Notwithstanding any provisions of this contract, either party may terminate this
contract by providing written notice of such termination, specifying the effective
date thereof, at least thirty (30) days prior to such date.
City of Auburn Page 4 of 7
FFY 99 SLA
c) Reimbursement for CONTRACTOR services performed, and not otherwise paid
for by the DEPARTMENT prior to the effective date of such termination, shall be
as the DEPARTMENT reasonably determines.
d) The Department may unilaterally terminate all or part of this contract, or may
reduce its scope of work and budget, if there is a reduction in funds by the source
of those funds, and if such funds are the basis for this contract.
11. CONTRACTOR NOT EMPLOYEE OF AGENCY
The CONTRACTOR, his/her employees or agents performing under this contract are
not deemed to be employees of the DEPARTMENT nor as agents of the
DEPARTMENT in any manner whatsoever. The CONTRACTOR will not hold
himself/herself out as nor claim to be an officer or employee of the DEPARTMENT or of
the state of Washington by reason hereof and will not make any claim, demand, or
application to or for any right or privilege applicable to an officer or employee of the
DEPARTMENT or of the state of Washington.
12. RECORDS, DOCUMENTS, AND REPORTS
The CONTRACTOR shall maintain books, records, documents, and other evidence and
accounting procedures and practices which sufficiently and properly reflect all direct
and indirect costs of any nature expended in the performance of this contract.
These records shall be subject at all reasonable times to inspection, review, or audit by
DEPARTMENT personnel and other personnel duly authorized by the DEPARTMENT
or the Office of the State Auditor. The CONTRACTOR will retain all books, records,
documents, and other material relevant to this contract for three years after expiration
and the Office of the State Auditor, or any persons duly authorized by the
DEPARTMENT shall have full access to and the right to examine any of said materials
during said period.
13. TRAVEL AND SUBSISTENCE REIMBURSEMENT
In the absence of provisions included herein, travel expenses shall be paid in
accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now
existing or amended.
14. SPECIAL PROVISION
The DEPARTMENT'S failure to insist upon the strict performance of any provision of
this contract or to exercise any right based upon a breach thereof or the acceptance of
any performance during such breach, shall not constitute a waiver of any right under
this contract.
City of Auburn Page 5 of 7
FFY 99 SLA
15. HOLD HARMLESS
The CONTRACTOR shall hold and save the DEPARTMENT, its officers, agents, and
employees, harmless from liability including costs and expenses for or on account of
any or all suits or damages of any character whatsoever resulting from injuries or.
damages sustained by any person or persons or property by virtue of performance of
this agreement, when such liability arises out of intentional or willful misconduct or
gross negligence or bad faith on the part of the CONTRACTOR, its officers, agents,
and employees.
16. DISPUTES
The parties shall make every effort to resolve disputes arising out of or relating to this
contract through discussion and negotiation.
Should discussion and negotiation fail to resolve a dispute arising under this contract,
the parties shall select a dispute resolution team to resolve the dispute. The team shall
consist of a representative appointed by each party and a third representative mutually
agreed upon by both parties. The team shall attempt, by majority vote, to resolve the
dispute.
Both parties agree that this disputes process shall precede any action in a judicial or
quasi-judicial tribunal.
17. GOVERNING LAW AND VENUE
This contract shall be construed and enforced in accordance with, and the vapidity and
performance hereof shall be governed by, the laws of the state of Washington. Venue
of any suit between the parties arising out of this contract shall be the Superior Court of
Thurston County, Washington.
18. CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY
If federal funds are the basis for this contract, the CONTRACTOR certifies that neither
it nor its principals are presently debarred, declared ineligible, or voluntarily excluded
from participation in transactions by any federal department or agency.
19. SEVERABILITY
In the event any term or condition of this contract or application thereof to any person
or circumstances is held invalid, such invalidity shall not affect other terms, conditions,
or applications of this contract which can be given effect without the invalid term,
City of Auburn Page 6 of 7
FFY 99 SLA
condition, or application. To this end, the terms and conditions of this contract are
declared severable.
20. ENTIRE AGREEMENT
This agreement contains all the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this agreement
shall be deemed to exist or to bind any of the parties hereto.
21. CONTRACT ADMINISTRATION
a) CONTRACTOR'S representative shall be Bob Johnson.
b) DEPARTMENT'S representative shall be Ken Back.
IN WITNESS WHEREOF, the DEPARTMENT and CONTRACTOR have executed this
contract as of the date and year written below.
Glen L. Woodbury J ,/
Director
Emergency Management Divi~'i~n
Military Department
Charles A. Booth, Mayor
1101 D Street Northeast
Auburn, Washington 98002-4025
, ,
Date: ~ Date: ~-__7 ~-~
TIN: 91-6001228
CFDA: 83.534
APPROVED AS TO FORM:
Roselyn Marcus
Assistant Attorney General
Date: November 8, 1995
City of Aubum Page 7 of 7
FFY 99 SLA
ATTACHMENT A
SCOPE OF WORK
State and Local Assistance
Federal Fiscal Year 1999
October 1, 1998 through September 30, 1999
City of Auburn
SCOPE OF WORK
Explain fully what the local emergency management organization expects to
accomplish in each program element dudng the Federal Fiscal Year covered by
this program. Use additional sheets of paper, if necessary. Number each activity
and use a lower-case letter for each deliverable.
Af
Comprehensive Emergency Management Plan Development or
Updating
Activity Deliverable Quarter
1. Uv,~.~ C'ty of Auburn Emergency a. Develop work plan & submit to Mayor for 1-2
Management Plan approval
b. Existing plan annexes are reviewed by 2
appropriate City departments & LESPAC. Changes
submitted to consultant for review
c. Begin work w/consultant on change of annex 1-2
format to ESF formal Format will match
Washington State Emergency Management
Planning Guide format dated April 1996
d. Finalize all functions to Emergency 3
Management Plan. Publish and distribute
e. Submit City of Auburn Emergency Management 4
Plan fo Washington State EMD for review
2. Update ECC Manual a. Make appmpdate revisions based upon new 4
Emergency Management Plan
b. Print & disatbuta manual 4
3. Update resource list a. Identify public, private & volunteer resources 1-2
b. Develop Memorandum of Understanding with 3-4
regional vendors
c. Print & distribute resource list 4
4. Revise Emergency Action Plan for a. Identify & confirm at-risk prope~es
White River Project ( Lake Tapps b. Research, review warning systems 1-2
Dike Failure Warning & Eva~uat~on c. Develop plan 3
Plan d. Test plan & make necessary revisions 4
5. Update Ac~vation Rosters a. Update rosters of ECC personnel, LESPAC 1,2,3,4
members, Succession roster and Director
altemates
b. DJsbibute updates to plan holders 1,2,3,4
6. Participate in regional planning a. Attend & participate in local zone meetings 1,2,3,4
activities in support of the b. Participate in activations of plan as necessary 1,2,3,4
Washington State Fire Services
Resource Mobilization procedures
7. Coordinate development of Year a. PartJdpate in City Y2K workgroup activities 1,2,3,4
2000 Contingency Plan b. Identify all hardware & software at risk 1,2,3
c. Attend Y2K awareness & contingency plan 1,2,3,
ffaining provided by State and others
8. Participate in planning activities of
SARA Title III LESPAC
d. Develop Contingency Plan
a. Affend meetings, partcJpate in update of Ioca
plan & serve as vice-chair of LESPAC.
e. Test and revise Plan
f. Pdnt & dislfibute plan
3,4
4
4
B. Training and Education
Activity Deliverable Quarter
1. Affend state, federal & other a. Community Emergency Response Team as available
training & professional conferences b. Damage Assessment as available
to improve emergency c. EOC workshop as available
management ski~ls & knowledge d. Mass Care as available
e. Family Preparedness as available
f. Washington State Emergency Management as avallabl~
Conference 2
g. WSEMA conference 1
h. WWEN conference 3
~. Hazardous Mataria~s training as available
J. Weapons of Mass Destruction as available
k. Terrorism as avatiable
I. Urban Search & Rescue as available
m. Emergency Management Institute as offered
n. HMEP workshop 3
o. CAMEO won~shop 3
p. SERC/I'ERC workshop 3
q. Disaster Preparedness Public Educators 4
Conference
r. NOAA Emergency Management workshop 4
s. RADEF as available
t. Auburn Emergency Management to review all 1,2,3,4
EMI apl~licatlons and ronsard to Washington State
Emergency Management Training Coordfnator to
ensure that all coume prerequisites are met & that
at~ndance is appropriate
2. Documentffainingrequirementefor a. Inctude documentation in Aprf120,1999 grant 3
emergency preparedness staff progress report
3. Partcipate in computer skill a. PartJctpate in CAMEO, ElS, emall, wor~ 1,2,3,4
enhancement baining processing and database training for use in ECC
4. Tretnsfeff&vo~unteers ss a. Select&traJntwoceordinatomand foflr trainers 1,2,3,4
neighborhood disaster to present neighborhood disaster preparedness
preparedness presenters program
5. Provide & partcipata fn training for a. Incident Management System as available
speciflc community preparedness b. Dissster preparadness for Aubum Schcol as
skills using staff and volunteers Disthct students scheduled
c. ATC-20 post earthquake structural damage as available
d. Basic first aid & CPR as available
e. Urban Search & Rescue as available
f. Damage Assessment as available
g. Mass Care as available
6. Provide training for local a. Review roles of Policy Group in Emergency 4
emergency management Management Plan
organization staff b. Provide training for emergency management 4
plan and ECC operations for key staff
c, Provide training on updated ECC manual for key
staff 4
, 7. Plan & schedule lzaining for a. WMD t~aining for hazrnat team 1,2,3,4
Special Operations Team b. USAR training for team members 1 ,Z,3,4
members c. Provide training on revised Emergency Action 4
Plan
Pro~ect (Lake Tapps Dike J
for
VVhite
River
8. Training Officer reviews &
documents all training participatJ0n
to ensure compliance with SLA
program
Failure Warning & Evacuation Plan.)
d. Provide training on Y2K Contingency Plan
e. Provide training on F. AS
a, Training Officer completes reviews
4
2
1,2,3,4
C. Direction, Control and Warning
Activity Deliverable Quarter
1. Ensure CEMNET capability a. Participate in weekly testing of CEMNET system 1,2,3,4
2. Implement E. AS locally and as part a. Amend Emergency Management Plan to reflect 1
of the regional plan transition to EAS
b. Padicipate in tasting of EAS system as
scheduled
3. Improve direction and contro~ a. Purchase food, water & chairs for ECC. 1,4
capability through continued b. Purchase air conditioner & generator for mobile 1,4
upgrade of ECC and mobile Command Post
command post. c. Add radios to ECC 1,4
d. Purchase computer cart for ECC 1,4
e. Purchase multi-media projector for ECC 1,4
4. Conduct test of ARES equipment a. Test equipment· 1,3
installed In ECC
5. Support local amataur radio a. Review & update local plans & equipment for 1,2,3,4
operator group (Aubum Support use of amateur radio (HAM bands) through Radio
Group) Amateur Civil Emergency Services (RACES) plan
b. Participate in monthly meetings of Auburn 1,2,3,4
Support Group
6. Participate in all scheduled a. Participate in tests as
National Waming Systam scheduled
· (NAWAS) tests and exercises
7. Padicipate in Emergency Action a. Participate in drills as
Plan White River Project waming scheduled
drill
8. Assess existing direction, control a. Develop cost estimates of these requirements 1,2
and warning capabiltflas in areas b. Develop funding s~atagiss for matching 3,4
of availability, reliability, )otenfial federeJ funds
maintaJnabiJJty, survivability and
interoperabi~ity
9. Notify Washington State EOC a. Notify Washington Stata EOC when Auburn 1,2,3,4
immediately upon activation of ECC is activated
Aubum ECC b. Notify King county ECC when Auburn ECC is 1,2,3,4
activated
c. Provide Situation Reports (SITREPS) at least 1,2,3,4
daily to Washington Stata EOC
Radiological and Hazardous Materials Incident Response
Capabilities or Maintenance
Activity Deliverable Quarter
1. Updata local Incident C~,..~d a. Notify Washington State of any designation 1,2,3,4
agency designation as necessary changes
2. Review training and readiness a. compare Washington State roquiramants 1
status of RADEF pemonnel & against existing staff credentials and arrange for
equipment
3. Enhance coordination and
regionalizatl0n of hazardous
materials teams
4. Enhance Weapons of Mass
DestnJction readiness
training to remove any deficiencies
b. identify & maintain inventory of all radiological
defense instruments assigned to the City.
a. Attend meetings of South Puget Sound RRT
b. Attend meetings of King County RRT
c. Attend SERC meetings
d. Identify and maintain lists of hazmat equipment,
supplies and technicel exper~ in City of Auburn
Fire Department HazMat Team
a. Participate in regional WMD training.
b. Use grant funds to purchase WMD equipment
and supplies
1,2,3,4
1,2,3,4
1,2,3,4
2,4
asavailable
1,2,3,4
E. Tests, Drills, and Exercises
Activity Deliverable Quarter
1. Attend and par~cipata in any a. Pa~cipate in state drflts as appropdata for the as
statewide ddll planning meetings City of Auburn scheduled
as appropriate b. Participate in King County ddlls as appropriate as
for the City of Auburn scheduled
2. Design, conduct and evaluate a a. Design table top exercise group that includes 3,4
functional table top exercise of Y2K activation of the ECC and exercises the
Contingency Plan coordination and control function
b. Conduct exercise 4
c. Evaluate exercise and revise plans and 4
procedures accordingly
4. Submit FEMA Form 95-44 a. Submit Form 95-44 1,2,3,4
(Emergency Management Exerdse
Reporting System) to the
Washington State Exercise
Training Officer within 30 days of
the completion of any exercise.
Four-Year Exercise Work Plan
Federal Fiscal Year Quarter Level of
Exercise*
1999 Qtr:4 - Y2K Functional
2000 Qtr:4 - Dike Failure Functional
2001 Qtr:4 - Weather Related Functional
2002 Qtr:4 - Terrorism Functional
~'~urA';onal or Full-Scale
F. Public Education and Information
Activity Quarter
Deliver Neighborhood Disaster
I1. Preparedness Training to ten
neighbo,~oods.
Deliverable
a. Select neighborhoods and provide training.
b. Pdnt workbooks and handouts and distribute
1,21'2'3'4
2. Encourage City staff to practice
individual and family preparedness
3. Participate in statewJde April
Disaster Preparedness Campaign
4. Promote business preparedness
5. Distribute emergency
preparedness literature and
6. Target public/private schools with
preparedness information
7. Establish a web site that features
disaster preparedness
a. Educate City staffon preparedness
a. Issue Mayoral proclamation
b. Promote community-wide earthquake
preparedness message through media and
community events
a, Offer monthly preparedness treining
b. Provide literature
c, Consult and review business disaster planning
elements
a. Speak to interested civic groups, business
organizations and govemmentsl agenctes about
emergency preparedness
b. Distribute preparedness materials and literature
c. Print/purchase disaster preparedness materials
and literature such as "Your Family Disaster Plan"
and "Your Family Disaster Supplies Kit"
a. Conduct ddlls
b. Present disaster preparedness to PTAs
c. Collaborate with Auburn School District in review
of Emergency Management Plans
a. Develop content
b. Establish site
c. Monitor/update site
1,2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1,2
1,2,3
2
3
G. General Program Administration
Activity Deliverable Quarter
1. Review and updata mutual aid a. Review and update mutual aid agreements as 1,2,3,4
agreements as appropriate necessary
following the guidance set forth in
the State Emergency Management
Division's Mutual Aid and Intadocal
Agreement Handbook
2. Maintain volunteer program for a. Recruit volunteers 1,2,3,4
Neighbod3ood Disaster b, Maintain training for volunteers 1,2
Preparedness program c. Evaluate performance of volunteem 3,4
3. Request SLA funding a. Prepare budget for submission fo the State 1
b. Submit funding requests per guidance 2,3,4
c. Submit semi-annual reports related to program 2,4
paper pdodties
4. Manage Emergency Management a. Moniter the Emergency Manageroent budget, 1,2,3,4
Division budget attend planning meetings and ensure accuracy for
local, state and federal reports
5. Participate in meetings, groups a. Attend WWEN conference and participate in 1,2,3,4
relatad to emergency planning activities
preparedness b. Attend SERC meetings 1,2,3,4
c. Attend EMC meetings 1,2,3,4
d. Affend King County Emergency Management 1,2,3,4
Council meetings
e. Attend Project impact meetings as
f. Attend LESPAC meetings scheduled
g. Attend King County Regional Emergency 1,2,3,4
Management Work Group meetings
h. Participate in Auburn Y2K workgroup meetings 1,2,3,4
and activities
~. Attend WSEMA annual Conference and Board 1,2,3,4
meetings 1
~, Attend State Emergency Management 2
6. Process and submit training
mission requests as appropriate
7. Submit after-action reports for
training missions & incidents for
which a state mission number was
issued
8. COnduct local compensation board
as,required and as appropriate
9. Maintain good working
relationships with neighboring
agencies, King County and State
agencies
10. Plan, coordinate and conduct
LESPAC meetings
11. Update job descriptions for each
SLA funded position
a. Submit training mission requests
a. Submit reports
a. Conduct board meetings as appropriate
a. Attend Zone 3 emergency management
meetings
b. Attend King County Emergency Management
meetings
a. Schedule meetings and develop agendas
b. Conduct meeting activities designed to assist in
development of Emergency Management Plan,
budget development, exercise development and
)erform LEPC functions
a. Work with Personnel to update job desc~pflons
b. Submit updated job descriptions to state
1,2,3,4
1,2,3,4
1,2,3,4
1.2,3,4
1,2,3,4
1,2,3,4
1,2,3,4
1.2