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HomeMy WebLinkAbout5351ORDINANCE NO. 5 3 5 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE EXECUTION OF CONTRACT NO. EM010177 BETWEEN THE WASHINGTON MILITARY DEPARTMENT AND THE CITY OF AUBURN AND AUTHORIZING ACCEPTANCE, APPROPRIATION AND EXPENDITURE OF FUNDS IN AN AMOUNT NOT TO EXCEED SEVEN THOUSAND THREE HUNDRED SIXTY-NINE DOLLARS ($7,369.00) AS REIMBURSEMENT FROM THE STATE OF WASHINGTON MILITARY DEPARTMENT, EMERGENCY MANAGEMENT DIVISION, WHICH FUNDS ARE PROVIDED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR THE SOLE PURPOSE OF SUPPORTING STATE AND LOCAL ASSISTANCE (SLA) PROGRAMS AS PROVIDED BY FEMA. WHEREAS, the Auburn City Council of the City of Auburn must adopt and approve all appropriations by Ordinance pursuant to Chapter 35A.33 RCW; and WHEREAS, acceptance of the State of Washington Military Department, Emergency Management Division, which funds are provided by the Federal Emergency Management Agency (FEMA) for the sole purpose of supporting State and Local Assistance (SLA) programs that will benefit the citizens of Auburn; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Purpose. Pursuant to Chapter 35A.33 RCW the City Council hereby authorizes the execution of Contract No. EM010177 between the Washington Military Department and the City of Auburn and approves the ---------------------- Ordinance No. 5351 February 24, 2000 Page 1 —Tr._ - expenditure and appropriation of funds in an amount not to exceed Seven Thousand Three Hundred Sixty-nine Dollars ($7,369.00) as reimbursement from the State of Washington Military Department, Emergency Management Division, which funds are provided by the Federal Emergency Management Agency (FEMA) for the sole purpose of supporting State and Local Assistance (SLA) programs as provided by FEMA. A copy of said Contract EM010177 is attached hereto as Exhibit "A" and is incorporated herein by this reference. Section 2. The City shall use the funds for the purpose of supporting State and Local Assistance (SLA) programs as provided by FEMA from October 1, 1999 to September 30, 2000. Section 3. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. ---------------------- Ordinance No. 5351 February 24, 2000 Page 2 Section 5. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, as provided by law. INTRODUCED: March 6, 2000 PASSED: March 6, 2000 APPROVED: March 6, 2000 (I r, CHARLES A. BOOTH MAYOR ATTEST: �.E. D. City Clerk APPROVED AS TO FORM: - W��- Michael J. Reynolds, City Attorney Published: -3-1La2Oao ---------------------- Ordinance No. 5351 February 24, 2000 Page 3 CONTRACT BETWEEN WASHINGTON STATE MILITARY DEPARTMENT AND CITY OF AUBURN Contract Number: EM010177 This CONTRACT, entered into by City of Auburn (hereinafter referred to as the CONTRACTOR) and Washington State Military Department (hereinafter referred to as the DEPARTMENT), WITNESSES THAT: The DEPARTMENT desires to engage the CONTRACTOR to perform certain tasks as hereinafter agreed upon by both parties. NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises hereinafter contained, the parties hereto agree as follows: FUNDING a) The total funds to be reimbursed to the CONTRACTOR for the contract period shall be a sum not to exceed $7,369. b) Funding is made available through a grant award from the Federal Emergency Management Agency (FEMA: An award requirement is that FEMA funds may not be used for more than fifty-two percent of program expenditures. This contract is contingent upon the receipt of federal funds awarded for this purpose. 2. SERVICE PROVISIONS a) The CONTRACTOR shall use the funds solely for the purpose of supporting State and Local Assistance (SLA) programs as provided by FEMA; and, to perform tasks as described in the attached Scope of Work. b) Attachment A, Scope of Work, is by reference, incorporated into this contract. 3. CONTRACT PERIOD The effective date of this contract shall be October 1, 1999. The termination date of this contract shall be September 30, 2000. 4. REIMBURSEMENT PROVISIONS The CONTRACTOR shall mail a Washington State Invoice Voucher to the DEPARTMENT not more often than monthly indicating the type of services FFY00 SLA Contract Page 1 of 7 ORD 5351 City of Auburn February 10, 2000 EM010177 rendered during the period covered by the voucher. Within twenty (20) days after receiving and approving the voucher, the DEPARTMENT shall remit to the CONTRACTOR a warrant covering the cost of the prior agreed upon activities. The final voucher must be submitted to the DEPARTMENT prior to November 1, 2000. AUDIT REQUIREMENTS Contractors are to procure audit services based on the following guidelines Contractors receiving less than $25,000 in federal funds in a fiscal year or less than $75,000 in state funds in a fiscal year, are exempt from compliance with the Single Audit Act or other audit requirements. However, records must be available for review by the Department. Contractors receiving $25,000 to $300,000 in total federal funds in a fiscal year may choose to have an audit made in accordance with Office of Management and Budget's (OMB) Circular A —128, OMB Circular A —133 in the case of Institutions of Higher Education and Other Nonprofit organizations, or a program audit. Contractors receiving $75,000 or more in total state funds in a fiscal year may - choose to have a financial audit as defined by Government Auditing Standards (The Revised Yellow Book), or a single audit made in accordance with OMB Circular A-128 or A-133. Contractors receiving $300,000 or more in a fiscal year in total federal funds are to have a Single Audit made in accordance with OMB Circular A-128, or OMB Circular A-133 in the case of Institutions of Higher Education or Other Nonprofit Organizations. As applicable, Contractors required to have an audit must ensure the audits are performed in accordance with Generally Accepted Accounting Principles; Government Auditing Standards (The Revised Yellow Book) developed by the Comptroller General, dated July 1988; the OMB Compliance Supplement for Single Audits of State and Local Governments, and the Compliance Supplement for Single Audits of Educational Institutions and Other Nonprofit Organizations; OMB Circular A-133 Audits of Institutions of Higher Education and Other Nonprofit Organizations; and all state and federal law and regulations governing the program. The audit of the Contractor's program shall be conducted by the Office of the State Auditor if the Contractor is a state or local government entity, or an independent Certified Public Accounting firm selected by the Contractor if the Contractor is not a state or local government entity. The Contractor must prepare a Schedule of Financial Assistance for federal and state funds that includes: grantor name, program name, federal catalog (CFDA) number, grantor contract number, total award amount, beginning balance, current year revenues, current year expenditures and ending balance. FFY00 SLA Contract Page 2 of 7 City of Auburn February 10, 2000 EM010177 .___771.__- _._ The Contractor shall maintain its record and accounts in such a way as to facilitate the Department's audit requirements, and ensure that Subcontractors also maintain records which are auditable. The Contractor is responsible for any audit exceptions incurred by its own organization or that of its Subcontractors. The Department reserves the right to recover from the contractor disallowed costs resulting from the final audit. The Contractor is responsible for sending the audit report to the Department Internal Audit Manager as soon as it is available, but no later than thirteen months after the end of the Contractor's fiscal year. Responses to previous management findings and disallowed or questioned costs shall be included with the audit report. The Contractor will respond to Department requests for information or corrective action concerning audit issues within 30 days of the date of request. The Contractor shall include these requirements in any subcontracts. B.' RECAPTURE PROVISIONS In the event that the CONTRACTOR fails to expend funds under this contract in accordance with state laws and/or the provisions of this contract, the DEPARTMENT reserves the right to recapture state funds in an amount equivalent to the extent of the noncompliance. Such right of recapture shall exist for a period not to exceed six years following contract termination or audit resolution, -whichever is later. Repayment by the CONTRACTOR of funds under this recapture provision shall occur within 30 days of demand. In the event that the DEPARTMENT is required to institute legal proceedings to enforce the recapture provision, the DEPARTMENT shall be entitled to its costs thereof, including reasonable attorney's fees. 7. EVALUATION AND MONITORING a) The CONTRACTOR shall cooperate with and freely participate in any monitoring or evaluation activities conducted by the DEPARTMENT that are pertinent to the intent of this contract. b) The DEPARTMENT or the State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours and as often as the DEPARTMENT or the State Auditor may deem necessary, all of the CONTRACTOR'S records with respect to all matters covered in this contract. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this contract. Such rights last for three years from the date final payment is made hereunder. FFY00 SLA Contract Page 3 of 7 City of Auburn February 10, 2000 EM010177 8. NONDISCRIMINATION PROVISION a) There shall be no discrimination against any employee who is paid by the funds indicated in the contract or against any applicant for such employment because of race, color, religion, handicap, marital status, political affiliation, sex, age, or national origin. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training. b) ADA COMPLIANCE The CONTRACTOR agrees to comply with the Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seg. (ADA), and its implementing regulations. The ADA provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. . 9. CONTRACT MODIFICATIONS The DEPARTMENT and the CONTRACTOR may, from time to time, request changes in services to be performed with the funds. Any such changes that are mutually agreed upon by the DEPARTMENT and the CONTRACTOR shall be incorporated herein by written amendment to this contract. It is mutually agreed and understood that no alteration or variation of the terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that any oral understanding or agreements not incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding. 10. TERMINATION OF CONTRACT ,a) If, through any cause, the CONTRACTOR shall fail to fulfill in a timely and proper manner its obligations under this contract or if the CONTRACTOR shall violate any of its covenants, agreements, or stipulations of this contract, the DEPARTMENT shall thereupon have the right to terminate this contract and withhold the remaining allocation if such default or violation is not corrected within thirty (30) days after submitting written notice to the CONTRACTOR describing such default or violation. b) Notwithstanding any provisions of this contract, either party may terminate this contract by providing written notice of such termination, specifying the effective date thereof, at least thirty (30) days prior to such date. c) Reimbursement for CONTRACTOR services performed, and not otherwise paid for by the DEPARTMENT prior to the effective date of such termination, shall be as the DEPARTMENT reasonably determines. FFV00 SLA Contract Page 4 of 7 - City of Auburn February 10, 2000 EM010177 d) The Department may unilaterally terminate all or part of this contract, or may reduce its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such funds are the basis for this contract. 11. CONTRACTOR NOT EMPLOYEE OF AGENCY The CONTRACTOR, his/her employees or agents performing under this contract are not deemed to be employees of the DEPARTMENT nor as agents of the DEPARTMENT in any manner whatsoever. The CONTRACTOR will not hold himself/herself out as nor claim to be an -officer or employee of the DEPARTMENT or of the state of Washington by reason hereof and will not make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the DEPARTMENT or of the state of Washington. 12. RECORDS, DOCUMENTS, AND REPORTS The CONTRACTOR shall maintain books, records, documents, and other evidence and accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. - These records shall be subject at all reasonable times to inspection, review, or audit by DEPARTMENT personnel and other personnel duly authorized by the DEPARTMENT or the Office of the State Auditor. The CONTRACTOR will retain all books, records, documents, and other material relevant to this contract for three years after expiration and the Office of the State Auditor, or any persons duly authorized by the DEPARTMENT shall have full access to and the right to examine any of said materials during said period. 13. TRAVEL AND SUBSISTENCE REIMBURSEMENT In the absence of provisions included herein, travel expenses shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. 14. SPECIAL PROVISION The DEPARTMENT'S failure to insist upon the strict performance of any provision of this contract or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this contract. 15. HOLD HARMLESS The CONTRACTOR shall hold and save the DEPARTMENT, its officers, agents, and employees, harmless from liability including costs and expenses for or on FFY00 SLP. Contract Page 5 of 7 City of Auburn February 10, 2000 EM010177 account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or persons or property by virtue of performance of this agreement, when such liability arises out of intentional or willful misconduct or gross negligence or bad faith on the part of the CONTRACTOR, its officers, agents, and employees. 16. DISPUTES The parties shall make every effort to resolve disputes arising out of or relating to this contract through discussion and negotiation. Should discussion and negotiation fail to resolve a dispute arising under this contract, the parties shall select a dispute resolution team to resolve the dispute. The team shall consist of a representative appointed by each party and a third representative mutually agreed upon by both parties. The team shall attempt, by majority vote, to resolve the dispute. Both parties agree that this disputes process shall precede any action in a judicial or quasi-judicial tribunal. 17. GOVERNING LAW AND VENUE This contract shall be construed and enforced in accordance with, and the validity and performance hereof shall be governed by, the laws of the state of Washington Venue of any suit between the parties arising out of this contract shall be the Superior Court of Thurston County, Washington. 18. CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY If federal funds are the basis for this contract, the CONTRACTOR certifies that neither it nor its principals are presently debarred, declared ineligible, or voluntarily excluded from participation in transactions by any federal department or agency. 19. SEVERABILITY In the event any term or condition of this contract or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this contract which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this contract are declared severable. FFY00 SLA Contract Page 6 of 7 City of Auburn February 10, 2000 EM010177 20. ENTIRE AGREEMENT This agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto. 21. CONTRACT ADMINISTRATION a) b) CONTRACTOR'S representative shall be Fire Chief Bob Johnson DEPARTMENT'S representative shall be Ken Back. IN WITNESS WHEREOF, the DEPARTMENT and CONTRACTOR have executed this contract as of the date and year written below. Glen L. Woodbury Director Emergency Management Division Military Department Date: APPROVED AS TO FORM: Roselyn Marcus Assistant Attorney General Date: November 8, 1995 C6 -t. R'rk «k (Agency Signature) Mayor (Job Title) Date: March 6,-2000 TIN: 91-6001228 CFDA: 83.534 'LAP7rJOVED As To FOF2M: Michael J. eynol City Attorney FFY00 SLA Contract Page 7 of 7 City of Auburn February 10, 2000 EM010177 ATTACHMENT A SCOPE OF WORK State and Local Assistance Federal Fiscal Year 1999 October 1, 1999 through September 30, 2000 City of Auburn SCOPE OF WORK A. Comprehensive Emergency Management Plan Development or Updating Auburn Emergency management plan 2. Complete update of ECC Manual 3. Update resource list 4. Complete revision of Emergency Action Plan for White River Project (Lake Tapps Dike Failure Warning & Evacuation Plan) 5. Update Activation Rosters 6. Participate in regional planning activities in support of the Washington State Fire Services Resource Mobilization procedures 7. Participate in planning activities of a. complete rewrite or Annexes Into esF format 1-2 b. Existing ESFs are reviewed by appropriate City departments & LESPAC 2 2 Finalize all ESFs to Emergency Management Plan. Publish & distribute - 3 d. Submit City of Auburn Emergency Management Plan to WA State EMD for review 4 a. Make appropriate revisions based upon new Emergency Management Plan 4 b. Print & distribute manual 4 _ a. Identify public private & volunteer resources 1-2 b. Develop Memorandum of Understanding with regional vendors 3-4 c. Print & distribute resource list 4 a. Develop plan draft & submit for review 3 b. Test plan & make necessary revisions 4 c. Print & distribute plan 4 a. Update rosters of ECC personnel, LESPAC members, succession roster and Director alternates 1-4 b. Distribute updates to plan holders 1.4 a. Attend & participate in local zone meetings 1-4 ti. Participate in activations of plan as necessary 1.4 a. Attend meetings, participate in update of local plan & serve as B. Training and Education Activity- Deliverable I Quarter 1. Attend state, federal & other a. Community Emergency Response Team as available Training & professionals conferences b. Damage Assessment as available to improve emergency management c. EOC workshop as available skills & knowledge d. Mass Care as available e. Family Preparedness as available f. Washington State Emergency Management conference 2 g. WSEMA conference 1 h. W WEN conference 3 . 1. Hazardous Materials training as available j. Weapons of Mass Destruction as available k. Terrorism as available 1. Urban Search & Rescue as available m. Emergency Management Institute as offered n. HMEP workshop 3 o. CAMEO workshop 3 p. SERCrrERC workshop 3 q. Disaster Preparedness Public Educators Conference 4 r. NOAA Emergency Management workshop 4 s. RADEF as available L Auburn Emergency Management to review all EMI applications & forward to WA State Emergency Mgmt. Coordinator ensure that all course prerequisites are met & that attendance is appropriate 1-4 2. Document training requirements for a. Include documentation in April 20, 1999 grant progress report 3 emergency preparedness staff 3. Participate in computer skill a. Participate In CAMEO, EIS, small. word processing & enhancement training - database training for use in ECC 1.4 4. Train staff & volunteers as a. Select & train two coordinators and four trainers to present neighborhood disaster preparedness neighborhood disaster preparedness program 14 presenters 5. Provide & participate in training for a. Incident Management System as available specific community preparedness skills b. Disaster preparedness for Auburn School District students as scheduled using staff & volunteers c. ATC -20 post earthquake structural damage as available d. Basic first aid & CPR as available e. Urban Search & Rescue as available I. Damage Assessment as available g. Mass Care as available 6. Provide training for fowl emergency a. Review roles of Planning, Logistics & Finance Sections in management organization staff Emergency Management Plan 4 b. Provide training for emergency management plan & ECC operations for key staff 4 c. Provide training on updated ECC manual for key staff 4 T. Plan & schedule training for Special a. WMD training for hazmat team 1.4 Operations Team members b. USAR training for team members 1-4 c. Provide training on revised Emergency Action plan for White River Project failure warning & evacuation plan 4 d. Provide training on EAS 2 6. Training Officer reviews & documents a. Training Officer completes reviews 1< all training participation to ensure compliance with SLA program C. Direction, Control and Warning Activity Deliverable i Quarter 1. Ensure CEMNET capability a. Participate in weekly testing of CEMNET system 1-4 2. Maintain EAS locally and as part of the b. Participate in testing of EAS system 1-4 regional plan a. Compare Washington State requirements against existing staff 3. Improve direction and control a. Purchase food, water & chairs for ECC. 1,4 capability through continued upgrade of b. Purchase Incident Command Vests for ECC Staff 4 ECC & Mobile command post o. Add radios to ECC 4 3. Enhance coordination & regionalization d. Install new phone system In ECC 2 4. Conduct test of ARES equipment a. Test equipment - 1,3 installed in ECC c. Attend SERC meetings 1.4 5. Support local amateur radio operator a. Review & update local plans & equipment for use of amateur group (Auburn Support Group) radio (HAM bands through Radio Amateur Civil Emergency Services (RACES) plan td 4. Enhance Weapons of Mass Destruction b. Participate in monthly meetings of Auburn Support Group 14 6. Participate in all scheduled a. Participate in tests as scheduled National Warning System (NAWAS) tests -and exercises 7. Participate in Emergency Action a. Participate in ddlls as scheduled Plan White River Project warning drill B. Assess existing direction, control & a. Develop cost estimates of these requirements 1-2 warning capabilities in areas of b. Develop funding strategies for matching potential federal funds 3,4 availability, reliability, maintainability, c. Install lour power highway information system if grant funds survivability & interoperability can be secured 4 9. Notify Washington State EOC a. Notify Washington State EOC when Auburn ECC Is activated 14 immediately upon activation of Auburn b. Notify King County EOC when Auburn ECC is activated 14 - ECC c. Provide Situation Reports (SITREPS) at least daily to WA - state EOC 1-4 D. Radiological and Hazardous Materials Incident Response Capabilities or Maintenance Activity Deliverable :;, Quarter 1. Update local Incident Command a. Notify Washington State of any designation changes 14 agency designation as necessary 2. Review training and readiness status of a. Compare Washington State requirements against existing staff RADEF personnel and equipment credentials & arrange for training to remove any deficiencies 1 b. Identify & maintain inventory of all radiological defense instruments assigned to the City. 1 3. Enhance coordination & regionalization a. Attend meetings of South Puget Sound RRT 1.4 of hazardous materials teams b. Attend meetings of King County RRT 1.4 c. Attend SERC meetings 1.4 d. Identify and maintain lists of hazmat equipment, supplies and technical experts in City of Auburn Fre Department HazMat Team 2-4 4. Enhance Weapons of Mass Destruction a. Participate in regional WMD training as available readiness I b. Use grant funds to purchase WMD equipment and supplies 1 14 E. F. Tests, Drills, and Exercises Activity Deliverable . quarter 1 Attend and participate in any statewide a. Participate in state drills as appropriate for the City of Auburn As scheduled drill planning meetings as appropriate b. Participate in King County drills as appropriate for the City of Auburn As scheduled 2. Design, conduct and evaluate a a. Design table top exercise group that includes activation of the functional table top exercise of Y2k ECC & exercises the Operations & Planning sections 3,4 Contingency Plan b. Conduct exercise 4 c. Evaluate exercise and revise plans and procedures accordingly 4 3. Submit FEMA Form 95-44 a. Submit Form 95-44 1-4 (Emergency Management Exercise Reporting System) to the Washington State Exercise Training Officer within 30 days of the completion of any exercise. Four -Year Exercise Work Plan 'Functional or Full -Scale Public Education and Information Activity D`e'liverable quarter Preparedness training to five neighborhoods 2. Encourage City staff to practice Individual and family preparedness. 3. Participate in statewide April Disaster Preparedness Campaign 4. Promote business preparedness 5. Distribute emergency preparedness literature and education 6. Target public/private schools with preparedness information 7. Establish a web site that features disaster preparedness a. Select neignoomooas and prowae aaate b. Print workbooks & handouts & distribute a. Educate City staff on preparedness a. Issue Mayoral proclamation b. Promote community -wide earthquake preparedness message through media and community events a. Offer monthly preparedness training b. Provide literature c. Consult and review business disaster planning elements a. Speak to interested civic groups, business organizations and governmental agencies about emergency preparedness b. Distribute preparedness materials to PTA's c. Print/purchase disaster preparedness materials and literature such as 'Your Family Disaster Plan' and 'Your Family Disaster Supplies Kir a. Conduct drills b. Present disaster preparedness to PTAs - c. Collaborate with Auburn School District in review of Emergency Management Plans a. Retain consultant to complete development of site content b. Establish site 1-2 1-4 3 3 1-4 1-4 1-4 1-4 1-4 1-4 1-4 1.2 1-3 1-2 3 4 G. General Program Administration Activity - Deliverable. .., Quarter 1. Review and update mutual aid a. Review and update mutual aid agreements as necessary 14 agreements as appropriate following guidance set forth in the State Emergency Management Division's Mutual Aid & Interlocal Agreement Handbook 2. Maintain volunteer program for a. Recruit volunteers 1-4 Neighborhood Disaster b. Maintain training for volunteers 1,2 Preparedness program c. Evaluate performance of volunteers 3,4 3. Request SLA funding a. Prepare budget for submission to the State 1 b. Submit funding requests per guidance 2-4 c. Submit semi-annual reports related to program paper priorities 2,4 4. Manage Emergency a. Monitor the Emergency Management budget, attend planning Management Division budget meetings & ensure accuracy for local, state & federal reports 1.4 5. Participate in meetings, groups a. Attend W WEN conference and participate in planning activities 1.4 related to emergency b. Attend SERC meetings 1-4 preparedness c. Attend EMC meetings 1-4 d. Attend King County Emergency Management Council meetings 1-4 e. Attend Project Impact meetings - 1.4 f. Attend LESPAC meetings 1.4 g. Attend King County Regional Emergency Management Work Group meetings 1-4 It. Attend WSEMA annual Conference and Board meetings 1.4 1. Attend State Emergency Management - Conference 2 6. Process and submit training a. Submit training mission requests 1-4 mission requests as appropriate 7. Submit after -action reports for a. Submit reports 1-4 all training missions & incidents for - which a state mission number was Issued 8. Maintain good working a. Attend Zone 3 emergency management meetings 1-4 relationships with neighboring b. Attend King County Emergency Management meetings 1-4 agencies, King County and State - Agencies 9. Plan, coordinate and conduct a. Schedule meetings and develop agendas 1.4 LESPAC meetings b. Conduct meeting activities designed to assist in development of Emergency Management Plan, budget development and perform LEPC function 1-4 10. Continue updating of job a. Work with Personnel to complete update of job descriptions 1,2 descriptions for each SLA funded b. Submit updated job descriptions to state 4 position CITY OF AUBURN STATE AND LOCAL ASSISTANCE BUDGET RECONCILIATION Personnel Travel -Total In State Out of State Equipment Other Direct Costs Supplies Telephones Printing Janit./Maint. Auto Lease Space Rental Insurance Consultant Other Total -Other Direct Costs Indirect Costs TOTAL PROGRAM COSTS 2000 2000 BUDGET ADOPTED REQUEST BUDGET $ 89,280.00 $ 1,800.00 $ 12,400.00 $ 5,600.00 $ 1,900.00 $ 6,000.00 $ 2,400.00 $ 3,000.00 $ 450.00 $ 19,350.00 $ 122,830.00 Budget Adopted as Final Adopted Budget mequestea: �6.7t �ea ►�I . U �o�� Signature Signature O 3 —0-7— 60 Date Date * As submitted with FFY 2000 Program Paper. ** As enacted by governing authority (County Commission, City Council, etc.)