HomeMy WebLinkAboutShangri-La Chines Acrobats- c", -=
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UR1GINAL
AGREEMENT FOR ARTISTIC SERVICE
THIS AGREEMENT is made and entered into this Aday of—
)IlijkV , 2008, by and
between the City of Auburn, Washington, a Municipal Corporation of the ate of Washington herein
referred to as "CITY" and Shangri-La Chinese Acrobats whose contact information is, Don Hughes, IAI
Presentations, 848 Dugan Dr., Pismo Beach, CA 93449, 805-474-8422, F: 805-474-8426,
don@iaiprsentations.com, , herein referred to as "ARTIST."
WHEREAS, the CITY desires to contract with the ARTIST to provide an artistic performance for
the public in Auburn, Washington; and
WHEREAS, the ARTIST has agreed to perform the work in compliance with the terms and
conditions of this Agreement;
NOW THEREFORE, the CITY and ARTIST in consideration of the conditions and covenants
herein do agree as follows:
1. RETENTION OF ARTIST: The CITY does hereby retain the ARTIST to perform the work and
services described herein. The parties agree that the ARTIST is an independent contractor and shall
furnish all supervision, labor, and all other incidentals except as specifically provided herein and the
ARTIST agrees to conduct and complete the performance in a competent and professional manner in
accordance with the terms of this Agreement.
2. SCOPE OF WORK: The ARTIST agrees to provide the following specific services in its artistic
performance: one (1) performance of The Shangri-La Chinese Acrobats, Saturday, 09/20/2008 at
7:30p.m.
3. SITE OF PERFORMANCE: The ARTIST will conduct its performance at the Auburn Performing
Arts Center, 700 E. Main St. Auburn WA herein referred to as "VENUE"
4. REQUIREMENTS
a. The CITY shall provide the following for this performance: Promotion of performance
and performance programs; Box office management and staffing; Ushers and front -of -house
staffing (not incl. merchandise sales - Reference Item 7-C below).
b. The ARTIST shall provide the following for the performance: Provide scores and
parts for the company and pay all fees (if any) associated with public performance of music;
Engage and rehearse the company; Provide program content, biographies, and optional
photographs of key production staff artists for performance program and public relations materials
with the execution of this contract; Additional promotion of event as negotiated with CITY
BRAVO 2008-2009 Season
Agreement - Shangri-La Chinese Acrobats Page 1 of/
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performance, either at the same venue as initially scheduled or at another venue available to the
CITY for such performance. If the performance cannot be rescheduled within that time frame
100% of Deposit (Item 5-A: ARTIST Fee) paid to ARTIST shall be returned to CITY.
If the performance cannot proceed through some fault of the CITY, but the CITY gives at least
ninety (90) days advance notice of cancellation to the ARTIST, 50% of total Deposit (Item 5-A:
ARTIST Fee) paid to ARTIST shall be returned to CITY. If the performance cannot proceed
through some fault of the CITY, and the CITY gives less than ninety (90) days advance notice of
cancellation to the ARTIST, none of the total Deposit (Item 5-A: ARTIST Fee) shall be returned to
CITY.
10. TERMINATION
In the event the ARTIST or the CITY defaults or fails to comply with any of the requirements of
this Agreement, or any obligations hereunder, the CITY may at its option terminate the
Agreement. Such remedies shall be in addition to any other right or remedy each may have.
11. NOTICES
Any notice required or permitted under this Agreement may be personally served, or given in
writing, and shall be deemed sufficiently given or served if sent by registered or certified mail
addressed to the respective parties as follows:
CITY Laurie Rose, Cultural Arts Manager
City of Auburn Parks, Arts & Recreation
910 Ninth Street SE
Auburn, WA 98002
253-931-3043 1 Lrose@auburnwa.gov
ARTIST Shangri-La Chinese Acrobats
Don Hughes, IAI Presentations, 848 Dugan Dr., Pismo Beach, CA 93449
805-474-8422, F: 805-474-8426
don@iaiprsentations.com;
AGENT Steve Heath, SRO Artists
6629 University Ave., #206, Middleton, WI 53562
608-664-8160, 608-664-8161
sgheath@sroartists.com, www.sroartists.com
Either party may at any time designate a different address to which notices shall be sent. Notice
given in accordance with these provisions shall be deemed received when mailed.
12. GENERAL PROVISIONS
The following provisions may apply:
A. No waiver by either party of any breach or default hereunder shall be deemed a waiver of
any preceding or any subsequent breach or default.
B. This Agreement may not be changed or modified nor any provision hereof waived except
in writing agreed to by both parties.
BRAVO 2008-2009 Season
Agreement — Shangri-La Chinese Acrobats Page 3 ofz
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C. This Agreement shall be construed in accordance with and all questions with respect
hereto shall be determined by the laws of the State of Washington.
D. The ARTIST agrees to pay all reasonable costs, attorney's fees and expenses that may
be incurred by the CITY in enforcing the provisions of this Agreement.
E. In the performance of the work herein, the ARTIST agrees to comply with all applicable
State and local laws, rules and regulations.
ARTIST
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signature)
ARTIST TAX ID#:
(P/Q7/ We
DATE
CITY OF U RN j
PETER B. LEWIS, MAYOR
DATE
EST: �-
Danielle Daskam
City Clerk
ity Attorney
JUN 16 2008
BRAVO 2008-2009 Season
Agreement — Shangri-La Chinese Acrobats Page 4 of2/0
A
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C. Technical Requirements: The CITY shall provide the following technical assistance for
this performance: The CITY will assist with coordination of technical services between the
VENUE and the ARTIST. The CITY agrees to provide, through the VENUE, technical labor for
this production, as detailed in the ARTIST'S technical rider (SEE ADDENDUM) and as approved
by the technical director of the VENUE and the ARTIST.
5. COMPENSATION
a. ARTIST Fee: In consideration of the services to the CITY in connection with the artistic
performance, the ARTIST shall receive total compensation, inclusive of travel and
accommodations, of thirteen thousand and no/100 U.S. dollars ($13,000.00).
b. Complimentary Company Tickets: The ARTIST shall be provided up to ten (10)
complimentary tickets for the performance. The ARTIST may request tickets in advance or
provide the CITY with a guest list prior to the performance.
6. PAYMENT SCHEDULE
The ARTIST shall be paid as outlined in Item 5 above by the CITY for the completed work and
performance in compliance with the terms of this Agreement. DEPOSIT of six thousand five
hundred and no/100 U.S. dollars ($6,500.00), PAYABLE TO: SRO Artists Inc.(AGENT), upon
execution of contract. BALANCE of six thousand five hundred and no/100 U.S. dollars
($6,500.00), PAYABLE TO: IAI Presentations (ARTIST) via FED -EX acct# 1491-1098-4 no
later than the FIRST BUSINESS DAY following the event.. Such payment shall be full
compensation for all work performed and services rendered under the terms of this Agreement.
Payment/Balance will be delivered to the ARTIST's company manager or his/her designee
immediately following the performance. The payment to the ARTIST shall be in compliance with
the regulations of the CITY Finance Department. The ARTIST agrees to be responsible for
payment of any and all taxes, which may be due as a result of performance under this contract.
7. PROMOTIONAL RESPONSIBILITIES
a. Promotional materials shall be mutually agreed upon between the CITY and the ARTIST.
b. The ARTIST assumes sole and total responsibility for all of ARTIST Merchandise
Concessions, if any, including inventory, sales and sales personnel. ARTIST maintains
100% of total sales receipts of ARTIST Merchandise. The CITY and/or VENUE will
provide (1) table in the lobby of the VENUE for Merchandise Sales.
INDEMNIFICATION
The ARTIST agrees to indemnify, defend and hold the CITY, its agents, representatives and
employees harmless from and against any and all claims, causes of action or demands or any
form of liability of any nature including, but not limited to any copyright infringements for musical
performances, arising out of the performance and obligations contained in this Agreement on the
part of the ARTIST, its agents, representatives and employees except where such claims arise
solely from the negligent acts of the CITY, its agents, representatives or employees.
9. INABILITY TO PERFORM
If ARTIST is incapacitated from rendering services through sickness or otherwise, or if ARTIST
cannot perform because of fire, accident, act of God or impossibility of performance, through no
fault of the CITY, the performance(s) (Item 2: Scope of Work) shall be rescheduled at a mutually
agreed upon date to occur not more than 12 months following the date of the initially scheduled
BRAVO 2008-2009 Season
Agreement — Shangri-La Chinese Acrobats Page 2 ofX
v
6629 University Avenue, Suite 206
Middleton, WI
53562-3037
Phone: 608-664-8160
Fax: 608-664-8161
Email: gigs@sroartists.com
Contract No: 2008040203 Contract Date: 4/2/2008 First Show Date: 9/20/2008
Performance Contract: SHANGRI-LA CHINESE ACROBATS
This is a contract for the service of a performing Artist or group of performing Artists (hereinafter referred to as 'Artist'). The
Artist and the purchaser of the Artist's services (hereinafter referred to as 'Sponsor') hereby agree as follows:
Agreement, entered into: 02 -Apr -08 _ between SHANGRI-LA CHINESE ACROBATS
(Artist), through their booking agency, SRO Artists, Inc., and AUBURN ARTS COMMISSION
(Sponsor). It is agreed that performances by Artist will be given as follows:
City: AUBURN WA Venue: Auburn PAC
Show Date:
Show Start Time
I Show. -,End Time
aturda , September 20, 2008
8:00 PM
1 10:00 PM
Services to consist of: ONE FULL PERFORMANCE WITH INTERMISSION.
In consideration of the artistic services of Artist, Sponsor agrees to pay:
Guaranteed performance fee of: $13,000.00
Guarantee Conditions: FLAT FEE.
Total Deposit: $6,500.00
Deposit due date(s): 7/20/2008
Additional Payment Conditions: All deposit pavments must be made payable to SRO Artists Inc. in the form
of certified, cashiers or university check. All pavments sent via mail to SRO Artists. Inc. shall be sent via
certified or express mail.
Notes:
Payment shall be made as follows:
Final payment, $6500, payable to IAI Presentations, to ARTIST should be sent, via Federal Express (charge #1491-
1098-4) to IAI Presentations, Inc. 848 Dugan Drive Pismo Beach CA 93449, no later than the day following the
performance. DO NOT give final payment to artist.
Signed contract to be received by SRO Artists, Inc. on or before: 5/14/2008
SRO Artists, Inc.'s Federal ID: 39-1636148 IAI Presentations, Inc. Fed. ID: 95-3894662
Printed 4/2/2008 03:23 PM
Contract Page 1 of 3
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6629 University Avenue, Suite 206
Middleton, WI
53562-3037
Phone: 608-664-8160
Fax: 608-664-8161
Email: gigs@sroartists.com
Contract No: 2008040203 Contract Date: 4/2/2008 First Show Date: 9/20/2008
Performance Contract: SHANGRI-LA CHINESE ACROBATS
Agreed and Accepted:
LAURIE ROSE- AUBURN ARTS COMMISSION 910 Ninth St SE Auburn, WA 98 1 (Date)
Jeff Laramie/SRO Artists, Inc. for:
SHANGRI-LA CHINESE ACROBATS
Artist's Booking Agency
Artist's Management
Jeff Laramie
Don Hughes
SRO Artists, Inc.
-- --
6629 University Ave, Suite 206
IAI Presentations, Inc
Middleton, WI 53562-3037
PO Bo_x_4_
Phone: 608-664-8160
_
Pismo BeachCA 93448-0004
Fax: 608-664-8161Phone:
Email: gigs@sroartists.com
(805)474-8422
www.sroartists.com
Fax: (805)474-8426 w„
Email: don@iaipresentations.com
Printed 4/2/2008 03:23 PM Contract Page 3 of 3
(Date)
I
CONTRACT RIDER: THE SHANGRI-LA CHINESE ACROBATS Revised 03/16/2007
The Shangri-La Chinese Acrobats® are produced by
SRO Artists, Inc. IAI Presentations, Inc.
http://www.sroartists.com I gigs@sroartists.com www.iaipresentations.com
www.chineseacrobats.com
PHONE: (608) 664-8160 (805) 474-8422: PHONE
FAX: (608) 664-8161 (805) 474-8426: FAX
TECHNICAL RIDER: THE SHANGRI-LA CHINESE ACROBATS®
This technical rider, dated March 2007, supersedes all previous riders.
THE FOLLOWING RIDER IS AN INTEGRAL PART OF THIS CONTRACT. PLEASE READ IT CAREFULLY.
IF YOU HAVE ANY QUESTIONS OR PROBLEMS WITH PROVIDING ANYTHING IN THE RIDER, PLEASE
CALL THE PRODUCTION OFFICE IMMEDIATELY.
THE COMPANY
THE SHANGRI-LA CHINESE ACROBATS° consist of approximately 15 acrobats from The People's Republic
of China. Their tradition is to do everything together; the troupe lives as a family unit. If there is a social
function they should all be invited; it is considered impolite to single out certain members for special
treatment. It is extremely important that all communication with the group or an individual regarding social or
business arrangements be conducted through the production office at IAI Presentations, Inc. (contact
information above and in Item R, page 12 of this rider). Please give the production office coordinator all the
information either in writing or over the telephone so it can be translated and communicated accurately to the
members of the troupe and the technical director.
Due to the nature of the acts and the possibility of injury, the Chinese group leaders may have to change the
order of the acts from performance to performance and even, although rarely, while the performance is in
progress. Please understand that these are consummate professionals, with many years of experience, who
will always give their best effort regardless of the circumstances. If an act must be moved, some refocusing of
specials may be required, possibly at the last moment. Please advise your technical staff that should changes
have to be implemented they are made for the safety of the performer and the audience, and are in no way
arbitrary. The technical director will arrive with the troupe to begin setting up the necessary rigging and
focusing of specials. The stage manager and the acrobats will decide on the best position for each act.
However, the final determination as to where and/or whether an act will be performed on stage rests with the
performer.
In China, the performers do everything themselves and technical crews in America may find this
disconcerting. The Chinese are fully involved in all types of rigging and counterweight operations. They pack,
unpack, load, repair and maintain all of their own equipment. Please make your technical staff prepared for
this work ethic. For everyone's good, please have your crew check that they have all of their equipment prior
to the completion of the load out. Things get packed very quickly!
A. STAGE DIMENSIONS
THE SHANGRI-LA CHINESE ACROBATS° require a stage approximately fifty-five feet wide (wall to wall) and
thirty-six feet deep (back wall to apron edge). The floor should be even, smooth and free of any obstructions
which might be hazardous to the performers. The stage floor must be swept and damp mopped by,the local
crew prior to each performance and at the intermission. The production carries a carpeted mat which must be
vacuumed prior to each performance and at the intermission.
Page 1 of 13
C. LIGHTING
The Shangri-La Chinese Acrobats® Lighting Plot as supplied on pages 14 of this rider can be described as
follows:
➢ A four color wash from FOH (Rx33, Rx26, Rx67 and Rx12).
➢ A four color wash from "on stage" pipe ends.
➢ A four color wash (Rx33, Rx26, Rx67 and Rx12) from the "onstage" electrics.
Lastly, running lights are required in the upstage crossover and stage left and right wings.
1. FLEXIBILITY
The Shangri-La Chinese Acrobats° are not locked into the exact instruments listed on the plot. Bright, even
washes with high coverage are essential to the show. If the washes are bright and full the company will be
satisfied. Please contact the production office or the company's technical director about any changes the
theatre wants to make. Custom plots may be available depending on time.
2. CONTROL
The company will use house control console
3. FOCUS
• Front of House
The FOH lighting is a straight on four color wash divided into down -stage and up -stage focuses.
Odd groups: From the down -stage edge of the stage to mid -stage
Even groups: Overlap the down -stage wash and cut up -stage to the base of the cyc (or, off of teaser).
Page 3 of 13
CONTRACT RIDER: THE SHANGRI-LA CHINESE ACROBATS Revised 03/16/2007
• 2nd Electric
Par wash: The ceramic is set to a horizontal (stage-right/stage-left) wash. These pars/fresnels are also focused
so that the hot spot of the beam is on the tumbling mat. (See figures page 4).
Pipe ends: These pipe ends also focus directly under the electric and wash across the stage starting at center
and should have the shutters open unless they wash past the proscenium, vertically, or onto the cyc. (See
figure page 4).
• 3rd Electric
Par wash: The ceramic is set to a horizontal (stage-right/stage-left) wash. The pars/fresnels are focused so that
the hot spot of the beam is between the 2nd and 3rd electrics. (See figures page 4).
Pipe ends: These pipe ends also focus directly under the electric and wash across the stage starting at
center, and should be shuttered off the cyc, vertically. (See figure page 4).
• Cyclorama
There are no cyclorama lights on the plot because each venue usually has their own existing cyclorama
lighting which will suffice for this production. Cyclorama colors are primary red, blue, and green. A bright,
full cyclorama is very important to the show.
4. FOLLOW SPOTS
Two strong follow spots of equal wattage and working color boomerangs are required. Please make sure they
have a flat field as bright as possible and are set to a soft edge. Spot colors used during the presentation are:
Rx33 (frame 1), Rx64 (frame 2), Rx132 (frame 3), and No Color.
5. PATCHING
The table on the following page shows the channels the company will use to build the cues for the show.
However, programming the Venue's console with these channels will facilitate focus and allow the use of the
venue's console in case of an emergency. How you `two-fer' the instruments is up to you, as long as the
channels stay as is.
The Shangri-La Acrobats® plot uses 31 Channels. If the venue's console has less than 31 channels,
please contact the Production Office or the Technical Director for alternatives. Any changes, however, should
be made to the venue's console channels ONLY and not to the dimmers or the patch sheet! It is most
important that the patch sheet submitted is entirely accurate as there will be minimal time for trouble
shooting during load -in.
Page 5 of 13
CONTRACT RIDER: THE SHANGRI-LA CHINESE ACROBATS Revised 03/16/2007
D. RIGGING
The Shangri-La Chinese Acrobats° are a theatrical circus. Rigging is obviously very important and sometimes
a matter of safety. For this reason, the performers themselves shall have final say about any rigging that
supports their weight. The Shangri-La Chinese Acrobats° require as much of the fly loft as possible to put on
the best possible performance. The company will work around whatever hangs permanently in the loft of the
venue, but the company does ask that the loft be stripped of any non essential drops or other obstruction that
might limit availability of line -sets or space in the fly loft. The Shangri-La Chinese Acrobats° have an excess
of 20 different "acts" in each show. Only a few actually require rigging, and this document will go into each
one in detail.
• Electrics:
Pipes should be trimmed as close to 26' as possible.
• Borders:
Borders need to be down -stage and as close to each electric as possible. The trims should be set to just
barely hide the lighting pipes.
• Legs:
Furthest upstage legs should be tied approximately 16' to 18' from center. Subsequent legs should be tied
further off stage in 1' increments or as needed for sight lines. Leg pipes need to be trimmed to at least 26'.
Legs will need to be extended down from the pipe if shorter than -26'. In smaller theatres, check with
production office to adjust trim height.
• Poles:
Depending on grid height, a pipe hung directly above the poles will be used to fly them out. Guide wires are
strung to 4 points off stage. If secure points are not available, permission to drill 4 small holes for eyebolt lags
is requested. Please inform the Production Office or the Technical Director as soon as possible if this is a
problem.
• Straps:
No weight is necessary on the arbor for these straps, but, when in place, they must support the weight of 6
acrobats (approximately 1000 lbs.). Thus, a cable will be run from the arbor and anchored to the fly rail allowing
the pipe to fly out and supporting the weight when brought to trim. A cable is provided by the company. A
backup cable supplied by the venue is suggested for emergencies.
Page 7 of 13
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CONTRACT RIDER: THE SHANGRI-LA CHINESE ACROBATS Revised 03/16/2007
G. SPECIAL EFFECTS
• Candles
Contortion Act:
3 women carry out candelabras to 1 woman on a platform. The woman then balances the candelabras using
her head, feet, and hands. The act has a total of 6 candelabras, each with 7 candles.
Nose Balancing:
2 women carry out candles and a lamp to 1 woman who balances them on her nose using a series of small
trays stacked one atop the other. The act has a total of 13 candles and 1 lamp.
If fire is not allowed on your stage, please notify the production office or our technical director as soon as
possible. The production office will notify the performers and other arrangements to the act will be made.
Fuel: Lama Oil
Costumes:
Page 9 of 13
CONTRACT RIDER: THE SHANGRI-LA CHINESE ACROBATS Revised 03/16/2007
I. DRESSING ROOMS
Two large (approximately eight people per room) chorus -type dressing rooms are required. One star dressing
room with a telephone and access to outside lines (for our Technical Director to use as a production office) will also
be required. These rooms MUST be adequately lighted and properly heated or cooled. They should be near
hot and cold running water and have easy access to toilet facilities. Dressing rooms should be cleaned prior
to the performers' arrival. No one except production personnel should be allowed in these dressing rooms
during the production's stay.
J. QUICK CHANGE AREAS
In the event that the dressing rooms are too far from the stage, two quick change areas will be required
backstage. Each should contain a full-length mirror, lights, table and chairs. The technical director will advise
you if these are required in your theatre prior to the company's arrival.
K. PARKING
After load -in, the production will require two parking spaces for one custom 15 passenger van and a tow -
behind trailer at or as near as possible to the theatre loading door. If there is insufficient space at the theatre,
presenters are required to make other arrangements. If a commercial parking lot is used, please advise the
parking lot personnel, in advance, of the arrival and departure times of the company. Payment of any parking
fees is the expense of the presenter and must be taken care of prior to the group's arrival. If the presenter is
providing hotel accommodations for the group, then the presenter is also responsible for any hotel parking
fees. Under no circumstances will the production pay for. parking either at the venue or at a hotel.
L. MERCHANDISE
The Shangri-La Chinese Acrobats° may elect to sell merchandise at each. performance. If the presenter does
not indicate the amount of commission required, then it is agreed that no commission whatsoever will be
payable to either the presenter or the theatre. The production office will notify if the performers are selling and
what items will be sold in advance. Please be sure to arrange IN ADVANCE OF THE COMPANY'S ARRIVAL
one 6" table and two chairs in a prominent place in your lobby for the sale of merchandise.
M. COMPLIMENTARY TICKETS
The Presenter shall hold twelve (12) complimentary tickets to each performance for use by either the
producers or the agents of The Shangri-La Chinese Acrobats°. Tickets not requested and set aside for the
producer or agent within 24 hours of the performances may be sold.
N. SELLING THE PIT
The Shangri-La Chinese Acrobats® are choreographed to play only down to the plaster line. If you have a pit
downstage of the main curtain, it should be seated and sold as prime seats. This will not only add income to
the venue, but it will also set the acts closer to the audience and provide a more exciting performance.
O. EMERGENCY INFORMATION
The presenter should post at the stage manager's desk the telephone numbers of the police, fire department,
and any other emergency service provided for your theatre's area. Additionally, it is helpful if the presenter will
provide the names, addresses and telephone numbers of a recommended dentist, doctor and a twenty-four
hour hospital and/or clinic which the company may use while in residence.
Page 11 of 13
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