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HomeMy WebLinkAboutESA Adolfson AG-C-3342008 AGREEMENT FOR PROFESSIONAL SERVICES Consultant Agreement: AG -C-334 Contract No. 08-12 THIS AGREEMENT made and entered into by and between the CITY OF AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to as "CITY" and ESA ADOLFSON, a corporation whose address is 5309 Shilshole Avenue NW, Suite 200, Seattle, WA 98107, hereinafter referred to as "CONSULTANT. In consideration of the covenants and conditions of this Agreement, the parties hereby agree as follows: 1. SCOPE OF WORK, The Consultant shall conduct a wetlands delineation and associated site review in support of the permitting and construction of an approximately 20 -stall parking area and associated public facilities for the Mary Olson Farm. This effort shall be in accordance with the Scope of Work incorporated herein as Exhibit A. 2. TERM. The CONSULTANT shall not begin any work under this Agreement until authorized in writing by the CITY. All work under this Agreement shall be completed by June 30, 2008. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the CITY in the event of a delay attributable to the CITY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental Agreement issued by the CITY is required to extend the established completion time. Agreement for Professional Services AG -C-334 May 23, 2008 Page 1 of 11 I COMPENSATION. Compensation will be on a time and material basis, not to exceed $10,997.00. A detailed Fee Schedule for anticipated tasks is incorporated in to this Agreement as Exhibit B. In the event services are required beyond those specified in the Scope of Work, and not included in the compensation listed in Exhibit B, Fee Schedule, a contract modification shall be negotiated and approved by the CITY prior to any effort being expended on such services. The Consultant shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, said invoice to be in essentially the form set forth in Exhibit C, attached hereto and incorporated by reference, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant thereafter in the normal course, subject to any conditions or provisions in this Agreement. 4. SUBCONTRACTING. The CITY permits subcontracts for those items of work necessary for the completion of the project. The CONSULTANT shall not subcontract for the performance of any work under this AGREEMENT beyond that without prior written permission of the CITY. No permission for subcontracting shall create, between the CITY and subcontractor, any contractor or any other relationship. Compensation for any subconsultant work is included in Section 3 of this Agreement and all reimbursable direct labor, overhead, direct non -salary costs and fixed fee costs for the subconsultant shall be substantiated in the same manner as outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all applicable provisions of this AGREEMENT, Agreement for Professional Services AG -C-334 May 23, 2008 Page 2 of 11 6. RESPONSIBILITY OF CONSULTANT. The CONSULTANT shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all studies, analysis, designs, drawings, specifications, reports and other services performed by the CONSULTANT under this Agreement. The CONSULTANT shall, without additional compensation, correct or revise any errors, omissions or other deficiencies in its plans, designs, drawings, specifications, reports and other services required. The CONSULTANT shall perform its services to conform to generally -accepted professional engineering standards and the requirements of the CITY. Any approval by the CITY under this Agreement shall not in any way relieve the CONSULTANT of responsibility for the technical accuracy and adequacy of its services. Except as otherwise provided herein, neither the CITY'S review, approval or acceptance of, nor payment for, any of the services shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement to the full extent of the law. 6. INDEMNIFICATION/HOLD HARMLESS. The CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, authorized volunteers, and employees harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, to the extent arising out of or resulting from the negligent acts, errors or omissions of the CONSULTANT in performance of this Agreement, 7. INDEPENDENT CONTRACTOR/ASSIGNMENT. The parties agree and understand that the CONSULTANT is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as otherwise provided Agreement for Professional Services AG -C-334 May 23, 2008 Page 3 of 11 herein. The parties agree that this Agreement may not be assigned in whole or in part without the written consent of the CITY. 8. INSURANCE. CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. CONSULTANT'S maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the CONSULTANT to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. below: CONSULTANT shall obtain insurance of the types and in the amounts described a. 'Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles, with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury, with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. The CITY shall be named as an insured under the CONSULTANT'S Commercial General Liability insurance policy with respect --------------------------------------------------------- Agreement for Professional Services AG -C-334 May 23, 2008 Page 4 of 11 to the work performed for the CITY using the applicable ISO Additional Insured endorsement or equivalent. c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. d. Professional Liability insurance appropriate to the CONSULTANT'S profession, with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: a. The CONSULTANT'S insurance coverage shall be primary insurance as respects the CITY. Any insurance, self insurance, or insurance pool coverage maintained by the CITY shall be excess of the CONSULTANT'S insurance and shall not contribute with it. b. The CONSULTANT'S insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice has been given to the CITY by certified mail, return receipt requested. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A -:VII. The CONSULTANT shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance coverage required by this section, before commencement of the work. The CITY reserves the right to require that Agreement for Professional Services AG -C-334 May 23, 2008 Page 5 of 11 complete, certified copies of all required insurance policies be submitted to the CITY at any time. The CITY will pay no progress payments under Section 3 until the CONSULTANT has fully complied with this section. 9. NONDISCRIMINATION. The CONSULTANT may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 14. OWNERSHIP OF RECORDS AND DOCUMENTS. The CONSULTANT agrees that any and all drawings, computer discs, documents, records, books, specifications, reports, estimates, summaries and such other information and materials as the CONSULTANT may have accumulated, prepared or obtained as part of providing services under the terms of this Agreement by the CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN. In addition, the CONSULTANT agrees to maintain all books and records relating to its operation and concerning this Agreement for a period of six (6) years following the date that this Agreement is expired or otherwise terminated. The CONSULTANT further agrees that the CITY may inspect any and all documents held by the CONSULTANT and relating to this Agreement upon good cause at any reasonable time within the six (6) year period. The CONSULTANT also agrees to provide to the CITY, at the CITY'S request, the originals of all drawings, documents, and items specified in this Section and information compiled in providing services to the CITY under the terms of this Agreement. Agreement for Professional Services AG -C-334 May 23, 2008 Page 6 of 11 11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS -PRIMARY COVERED TRANSACTIONS. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph "(b)" of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Agreement for Professional Services AG -C-334 May 23, 2008 Page 7 of 11 12. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon twenty (20) days written notice to the other party, and based upon any cause. In the event of termination due to the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the CITY for services performed to the date of termination. Upon receipt of a termination notice under the above paragraph, the CONSULTANT shall (1) promptly discontinue all services affected as directed by the written notice, and (2) deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as the CONSULTANT may have accumulated, prepared or obtained in performing this Agreement, whether completed or in process. 13. GENERAL. PROVISIONS. 13.1. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, King County, and where applicable, Federal laws. 13.2. All claims, disputes and other matters in question arising out of, or relating to, this Agreement or the breach hereof, except with respect to claims which have been waived, will be decided by a court of competent jurisdiction in King County, Washington. Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall proceed diligently with the performance of the services and obligations herein. 13.3. In the event that any dispute or conflict arises between the parties while this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such dispute or conflict, the CONSULTANT shall continue to make a good faith effort to Agreement for Professional Services AG -C-334 May 23, 2008 Page 8 of 11 cooperate and continue work toward successful completion of assigned duties and responsibilities. 13.4. The CITY and the CONSULTANT respectively bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement with respect to all covenants to this Agreement. 13.5. This Agreement represents the entire and integrated Agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations or agreements either oral or written. This Agreement may be amended only by written instrument signed by both the CITY and the CONSULTANT. 13.6. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including reasonable attorneys fees and expenses and court costs shall be paid to the substantially prevailing party. 13.7. The CONSULTANT agrees to comply with all local, state and federal laws applicable to its performance as of the date of this Agreement. 13.8. If any provision of this Agreement is invalid or unenforceable, the remaining provisions shall remain in force and effect. 13.9. This Agreement shall be administered by Mike Milne on behalf of the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Attn: Patricia Cosgrove 918 H Street SE Auburn, WA 98002 Phone: 253-288-7437 Fax: 253-931-3098 E-mail: pcosgrove(@-auburnwa.gov Agreement for Professional Services AG -C-334 May 23, 2008 Page 9 of 11 ESA Adolfson Attn: Benn Burke 5309 Shilshole Avenue NW, Suite 200 Seattle, WA 98107 Phone: 206 789-9658 Fax: 206 789-9684 E-mail: bburke esassoc_com 13.10. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be delivered in person or deposited in the United States mail, postage prepaid. Any such delivery shall be deemed to have been duly given if mailed by certified mail, return receipt requested, and addressed to the address for the party set forth in 13.9 or if to such other person designated by a party to receive such notice. It is provided, however, that mailing such notices or communications by certified mail, return receipt requested is an option, not a requirement, unless specifically demanded or otherwise agreed. Any party may change his, her, or its address by giving notice in writing, stating his, her, or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 13.11. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. Agreement for Professional Services AG -C-334 May 23, 2008 Page 10 of 11 CITY 77�- I Peter B. Lewis, Mayor Date JUN 92008 ATTEST: , '(� a Q, � Dani le E. Daskam, City Clerk ESA ADOLFSON BY - Federal Tax ID # Agreement for Professional Services AG -C-334 May 23, 2008 Page 11 of 11 EXHIBIT A SCOPE OF WORK Olson Farm Parking Area City of Auburn May 14, 2008 The following is a Scope of Work to conduct wetland delineation and associated site review in support of the permitting and construction of an approximately 20 -stall parking area and associated public facilities for the Olson Farm Property. The City of Auburn is working with King County to acquire a parcel of land located east of Green .River Road and north of the existing Olson Farm for use as event parking and the construction of associated public facilities. The parcel historically was used for farming but has been fallow for several years. The proposed parking area would be located within an approximately 1.6 acre portion of the larger King County parcel. This scope includes a wetland delineation of the approximately 1.6 acre that will include the parking area, a walk -though of the remaining King County Parcel, and a walk-through of the proposed trail connection between the Olson Farm and the proposed parking area the approximately follows an existing wagon road. Development of the parcel may require the preparation of a formal wetland determination report (if wetlands are present on or near the parcel), permit applications (DARPA for 404, 401, and HPA; local permits; and Biological Evaluation), and a Shoreline Permit, in addition to local clearing and grading and building permits. If wetland or regulated wetland or stream buffers are affected by the proposed project, a mitigation plan may be required. These tasks, if necessary, will be contracted by the City at a later date and are not included in this Scope of Work. If wetlands are present the City shall arrange for a professional survey of the delineated wetland boundary identified by ESA Adolfson. The cost of survey and additional mapping is not included in this scope of work. The City of Auburn is responsible for acquiring all rights to access the parcel(s) prior to providing a notice to proceed. Task 1: Wetland Delineation on Parking Area Parcel ESA Adolfson will review existing information on critical areas in the vicinity of the King County Parcel (e.g. National Wetland Inventory mapping, soil survey, etc.). ESA Adolfson will conduct a wetland determination and mark wetland boundaries in the field as required by City of Auburn and King County Critical Areas Regulations in effect at the time a notice to proceed is granted by the City for this work. Following completion of the field work, ESA Adolfson will prepare a Wetland Rating Forms (Hruby, 2004) to classify identified wetlands. Deliverables: Sketch Map and Wetland Delineation and Ratings Forms Assumptions: • The City will provide the wetland boundary survey and a base map in Autocad for our use in preparing the summary memorandum. Task 2: Walk through of King County Parcel and Proposed Trail to the Olson Farm The proposed parking are will not affect the entire King County Parcel; however, the presence of regulated Critical Areas beyond the limits of the proposed work and on or adjacent to the proposed trail may effect the proposed work. ESA Adolfson staff will conduct a walls -through of the remaining areas of the King County Parcel and the proposed trail alignment to investigate the potential for regulated Critical Areas to be present in these areas. Potential Critical Areas located in these areas will be sketched on a topographic map or air photo of the site and ESA Adolfson. Deliverables: Sketch Map of potential Critical Areas Task 3: Summary Memorandum ESA Adoifson will provide a memorandum summarizing the findings of the field delineation, wetland ratings, and identify City and/or King County buffer and setback requirements for all delineated Critical Areas. The memo will also include a short summary of the findings of the walk through of the other project areas. This memo will be for internal use only. If wetlands are present, a formal Critical Area Study may be required as an additional work item to meet City/County permit submittal requirements. Deliverables: Summary Memorandum Assumptions: • The memorandum will be complete within 2 weeks of receiving the survey of the wetland boundaries (if any). If no wetlands are found, the Memorandum will be complete within 2 weeks of completion of the field work. Agreement for Professional Services AG -C-334 May 23, 2008 Page 2 of 11 EXHIBIT B FEE & PROGRESS SCHEDULE Mary Olson Farm North Meadow Wetlands Delineation and Assessment CHART EXHIBIT C DIRECT NON -SALARY REIMBURSABLE EXPENSES • Outside Reproduction Fees • Courier Fees • Subconsultant Fees • Materials and Supplies • Mileage at $0.505/mile or the current approved IRS rate. It is understood that all reimbursements are at cost and will be marked -up 10%. Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts with other consultants, such as appraisers and/or environmental consultants, etc. If approved, the CITY shall reimburse the CONSULTANT for the actual cost of the subcontracts plus a 10% markup to cover the CONSULTANT'S additional overhead expense associated with the Subcontract. CONSULTANT INVOICES CONSULTANT invoices should contain the following information: • On CONSULTANT letterhead. • A cover letter stating the status of each task. This should include items completed, percent completed during the billing period and completion along with funding status. • Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10). • Invoice date. • Period of time invoice covers. • Consultant Agreement # (i.e.: AG -C-334). • Project number(s) listed (i.e. 321.00.576.802.65:). • CITY'S project manager listed. • The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing timesheets, or some other form of proof) along with type of work done (i.e.: design, right-of-way, or construction) or task order number. • Direct salary (base salaries) • Indirect salary (benefits) • Direct non -salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non -salary (overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be broken down and backup information is to be attached to invoice. Project managers are to inform CONSULTANTS as to what is required for break down information and if backup information is to be attached. Break out the same for subconsultant charges. • Previous and remaining base contract amounts left in each task and total contract — total authorized amount (bottom line figure). Add amendments to this base contract amount for total authorized amount. • Percentage of work completed to date compared to total amount of work (if required by the project manager). White River Valley Museum 918 H Street SE Auburn WA 98002 Attn: Patricia Cosgrove (Project Manager) Agency Agreement #: AG -C-334 SAMPLE INVOICE Invoice #: XXX Progress Payment* 2 Invoice Date: February 10, 2002 Project Name: Olson Wetlands Delineation Project #: 321.00.576.802.65 Architectural Services performed during the period of: January 2002 SAMPLE ENGINEERING, INC. Personnel Hours Hourly Rate Amount Amount Mike Jones, Principal in Charge Carla Maker, Architect 1 5 $ 125.00 $ 72.00 $ $ 125.00 144.00 Joe Smith, Word Processing 10 $ 48.00 $ 480.00 Consultant Personnel Subtotal $ 29.00 x1.1 $ 749.00 Expenses see attached documentation Charges Multiplier Amount Amount Mike Jones, Principal in Charge 20 miles x1.1 $ 7.59 Carla Maker, Architect $ 30.00 x1.1 $ 33.00 Joe Smith, Word Processing $ 29.00 x1.1 $ 31.90 Consultant Expenses Subtotal 1,000.00 Moving Company,Moving Consultant $ 72.49 Consultant Total: SUB CONSULTANTS (see attached documentation) $ 821.49 Subconsultant Hours Hourly Rate Amount ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00 Electrical Consulting, Electrical Engineer 5 $ 100.00 Com leted 500.00 Mechanical Solutions, Mechanical Engineer. 10 $ 100.00 MRF 1,000.00 Moving Company,Moving Consultant 2 $ $0.00 0.00 100.00 Subconsultant Subtotal 45% 1,500.00 $ 2,600.00 Subtotal x 1.1 Multiplier $ 3,681.49 $ 4,706.49 $ 2,860.00 Subconsultant Total: TOTAL DUE THIS INVOICE .I Auld,/ $ 2,860,00 $ 3,681.49 L.W 11N/'1V 1 F✓7t�Al�vvf�a. Amount Total Invoiced % % Amount Task Authorized Prior Invoiced This Invoice To Date Expended Com leted Remaining, Original Contract $22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51 MRF" 2,5Q0.00 0.00 1,000.00 1,0000.00�1440% 45% 1,500.00 TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51 Note: MRF=Management Reserve Fund " Received a written authorization of MRF on 1110101 for Mechanical Engineer task in the amount of $2,000.00. O Ln Q1 01 O r 64) 0 0 0 O O O 0 0 0 0 0 0 0 O 0 O o0'o 0 O ONO O 0 Lo 0 0 0 0 LO Ln 0 U) 0 O 000 0 0 0 0 O V' V N N 0 0 0 O V V O V 00 — 00 0 ;0 O — O> In V M 1-- 0 I� M O Ln N .- N O O O In co 6) r- O I- N (3) O) ti M N N N N O 613 EJ3 ER Gl4 E9 EA (A 64 6R 69 69 EA O O O N N O O O O 0 U _ O M Cl) � C — (D U � 0 0 o v v o 0 0 m0 0 0 Q 00 M a (fl (A Efl E!-? 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