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HomeMy WebLinkAboutCrisis Clinic GF0203 Q'3 ·/ç.·1 AGREEMENT FOR SERVICES THIS AGREEMENT made and entered into this "3rrL. day of ~ , 2002, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereafter referred to as "CITY", and CRISIS CLINIC, which is located at 1515 Dexter Ave. N. Ste 300 Seattle, WA 98109, a non-profit corporation organized under the laws of the State of Washington, hereafter ref,erred to as "AGENCY." WHEREAS, The AGENCY provides a valuable service to the CITY and its residents through the provision of maintain updated community resources information on- line for the public; and WHEREAS, the CITY is interested in continuing support of Community Resources Online, including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditiclns of this Agreement, the parties agree as follows: I. PURPOSE. The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibit 1, and incorporated herein by this reference as if fully set forth, to Auburn residents during the 2002 term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. -------------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15, 2002 Page 1 of8 --------- II. SCOPE OF SERVICES. A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibit "1", which may include development of new resourc;es, to low income Auburn residents. Services to be provided are set forth in Exhibit "1" to this agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined on Exhibit 1. Said services are to be completed no later than December 31, 2002. III. TERM. The term of this Agreement shall commence on January 1, 2002 and shall expire on December 31, 2002. IV. PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide to the City within 15 days of the close of the second and fourth calendar quarters a status report containing program statistics reglarding the type and level of services provided to the City of Auburn, as well as financial information pertaining to the contract agreement and expenditures. The final report, which may include estimated service levels, shall be submitted no later than December 15, 2002. Format and contents of these reports are set forth in Exhibits 1 to 3 to this þ,greement, which are incorporated herein by this reference. B. As full and total payment for the services provided under this Agreement, the CITY agrees to pay the AGENCY the total amount of $1,000.00 as set forth in Exhibit 1. The CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days following the CITY's receipt of quarterly invoices. The required format and content of -------------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15,2002 Page 2 of8 quarterly invoices is set forth in Exhibit 4 to this Agreement, and is incorporate(j herein by this reference. VI. INDEMNIFICATION. The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and appointed officials, employees and agents from and against any and all claims, demands and/or causes of action of any kind or character whatsoever arising out of or relating to services provided by the AGENCY, its employees, volunteers, or agents concerning any and all claims by any persons for alleged injury or damage to persons or property to the extent caused by the negligent acts, errors or omissions of the AGENCY, its employees, volunteers or agents or representatives. In the event that any suit or claim for damages based upon such claim, action, loss or damage is brought against the CITY, the AGENCY shall defend the same as its sole costs and expense; provided that the CITY retains the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment be rendered against the CITY and/or its officers, elected officials, agents and employees or any of them or jointly against the CITY and the AGENCY and their respective officers, agents, volunteers, employees or any olf them, the AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense which the CITY has incurred as a result of such claim or suit. The pmvisions of this section shall survive the expiration or termination of this Agreement. VII. INDEPENDENT CONTRACTOR/ASSIGNMENT. The parties agree and understand that the AGENCY is an independent contractor and not the agent or employee of the CITY and that no liability shall attach to the CITY by reason of entering into this Agreement except as provided herein. The services required -------------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15, 2002 Page 3 of8 under this Agreement may not be assigned or subcontracted by the AGENCY without the prior written consent of the CITY. VIII. INSURANCE. The AGENCY shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or property which may arise from or in connection with services provided by the AGENCY, it agents, employees or volunteers under this Agreement. The AGENCY agrees to provide comprehensive genE!ral liability insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit coverage per occurrence for bodily injury, personal injury and property damage. Where professional services are provided as part of the services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability coverage including errors and omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. Any deductibles or self insured retentions in either policy must be declared to and approved by the CITY. At the option of the CITY either: The insurer shall reduce or eliminate such deductibles or self insured retentions as respects the CITY, its officials and employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. The policies are to contain or be endorsed to contain the following provisions: 1) GENERAL LIABILITY COVERAGE: The CITY, its elected and appointed officials, employees and agents are to be covered as additional insureds as respects: Liability arising out of services and ---------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15,2002 Page 4 of8 activities performed by or on behalf of AGENCY, its employees, algents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its elected and appointed officials, employees or agents. 2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES: (a) The AGENCY's insurance coverage shall be primary insurance as respects the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be in excess of the AGENCY's insurance and shall not contribute with it. (b) Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the CITY, its officials, employees or agents. (c) Coverage shall state that the AGENCY's insurance shall apply separately to each insured against whom claim is bought or suit is brought e,xcept with respect to the limits to the insurer's liability. (d) Each insurance policy required by this clause shall be endorsed tCi state that coverage shall not be suspended, voided, canceled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the CITY. The AGENCY agrees to provide copies of the Certificates of Insurance to the CITY at the time that this Agreement takes effect. (e) The AGENCY shall furnish the CITY with Certificates of Insuranc'~ and with original endorsements affecting coverage required by this clause. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The CITY -------------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15,2002 Page 5 of8 reserves the right to require complete, certified copies of all required insurance policies at any time. (f) The AGENCY shall include all volunteers, employees and agents under its policies or shall furnish separate certificates and endorsements fClr each. All coverages for volunteers shall be subject to all the requirements stalled herein. IX. NONDISCRIMINATION. The AGENCY shall not discriminate under any services or programs to which this Agreement may apply directly or through contractual or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or the presence of any sensory, mental or physical handicap. X. BOOKS AND RECORDS. The AGENCY agrees to maintain separate accounts and records in alccordance with State Auditor's procedures, including personnel, property, financial and programmatic records which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement for a period of three (3) years following the date that this Agreemenlt is expired or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such documents upon good cause at any reasonable time within the three (3) year period. XI. TERMINATION OF AGREEMENT. This Agreement may be terminated by either party upon ten (10) dClYs written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. -------------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March i5, 2002 Page 6 of8 XII. GENERAL PROVISIONS. A. The AGENCY agrees to submit a report to the CITY no later than December 15, 2002, describing the progress and activities performed for the year 2002 under its scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances of the City of Auburn, the State of Washington, and County of King and where applicable, Federal laws. C. The CITY and the AGENCY respectively bind themselves, their successors, volunteers, assigns and legal representatives to the other party to this Agreement and with respect to all covenants to this Agreement. D. This Agreement represents the entire and integrated Agreement between the CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY and the AGENCY. E. Should it become necessary to enforce any term or obligation of this Agreement, then all costs of enforcement including attorneys fees and expenses and court costs shall be paid to the substantially prevailing party. F. The AGENCY agrees to comply with all local, state and federal laws applicable to its performance under this Agreement. -------------------------------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15,2002 Page 7 of8 '-_.._'----_._-~_.._-----~~----"~---~-- CïO~ t ~ PETE . LEWIS MAYOR -~ ç~,-- ~~j Danielle E. Daskam, City Clerk \ .~ BY: CRISIS CLINIC ~~;;;;::; TITLE: Executive Director STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this 3rd day of April, 2002, before me, the undersigned, a Notary Public in and for the State of Washington, personally appeared Kathleen Southwick, to me known to be the Executive Director of Crisis Clinic, the non-profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and cleed of said non-profit corporation for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute said instrument on behalf of said non-profit corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my officiai seal the date hereinabove set forth. (;møß! d/th- Coral Letnes NOTARY PUBLIC in and for the State of Washington, residing in Shoreline, Washinoton MY COMMISSION expires: November 20. 20o;~ ------------------------~------------- Agreement - GF-0203, Crisis Clinic Community Resources Online March 15,2002 Page80f8 EXHIBIT 1, GF-0203 CITY OF AUBURN HUMAN SERVICE AGREEMENT 2002 SCOPE OF SERVICES AND SERVICE UNIT REPORT Agency Information Crisis Clinic 1515 Dexter Ave. N. Ste 300 Seattle, W A 98109 ksouthwick@crisisclinic.org 206-461-3210 206-461-8368 Contact: Kathleen Southwick Title: Executive Director Are professional services (e.g., counseling, case management) provided as part of this Agreement? no Contract Information Contract Amount: $1,000.00 Program Name: Community Resources Online Description of Service to be provided: maintain updated community resources information on-line for the public Reporting Information Report for _ January 1,2002 to December 31,2002 2002 Service Units City Funding All Funding Sources ,ð,ctuai Service Only Units to Date, Service Unit Description: Total all Fund Auburn Residents Only Projected Actual Units by Quarter Sources Annual Units Service UniUPerformance Measure 1st 2nd 3rd 4th 24-Hour Access to CRO' Narrative: Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc. If actual service units are lower than anticipated, please explain. 'We are unable to count the number of Auburn residents accessing Crisis Clinic's Community Resources Online. Crisis Clinic will provide and maintain updated community resoulrce information on-line for the public, including development of new resources and servil:e sites for low-income people. --~-_._-_._-_._~-_..-..._.,.._._-------_.,._--~-----_...--~---_._----- EXHIBIT 2, GF-0203 CITY OF AUBURN 2002 Financial Report Agency: Crisis Clinic Program: Commnnity Resonrces Online Date: Report for _ January 1, 2002 to December 31, 2002 Cost Categories Budget This Cumulative Award Award Request to date Balance 1 Personal/Agency Services $ 1,000.00 2 Office/Operating Supplies 3 Consultant or Purchased Services 4 Direct Client Assistance 5 Communications 6 Travel & Training 7 Intra-Agency Support 8 Other per Detail Grand Total $1,000.00 Requested Reimbursement: Detail as Applicable: EXHIBIT 3, GF-0203 CITY OF AUBURN 2002 Demographic Report Agency: Program: Crisis Clinic Date: Community Resources Online - UNABLE TO PROVIDE THIS INFORMIA nON Catena", l' 2" 3'" 4m I Total YTO I Client AlDana Residence" Auburn Black Diamond **List all clients Burien served in this Covinaton category. Des Moines In all other Enumclaw categories list Auburn clients Federal Wav only. Kent Maole Valley Normandy Park Pacific Renton SesTae Seattle Tukwila Unincornorated. Kino CDunty Other: Unknown TOTAL Client 30% of median or below Income 50% of median or below Level 80% of median or below Above 80% of median Unknown TOTAL Client Female Gender Male Client 0-4 Age 5-12 13-17 18-34 35-54 55-74 75+ Unknown TOTAL Ethnicityl Asian/Pacific Islander Cultural Black/African American Background HisnaniclLatino Native Americanl Alaskan Native White/Caucasian Other Unknown TOTAL Condition Disablinc Condition ESL Limited Enalish Soeakina Hausehald Female-Headed Household COVER PAGE, GF-0203 CITY OF AUBURN HUMAN SERVICE AGREEMENT 2002 INVOICE FOR CONTRACTED SERVICES To: City of Auburn, Attn: Shirley Aird, Planning Department 25 West Main, Auburn, WA 98001 Agency: Crisis Clinic 1515 Dexter Ave. N. Ste 300 Seattle, WA 98109 Date: 206-461-3210 206-461-8368 ksouthwick@crisisclinic.org Contact: Kathleen Sonthwick Invoice for: 0 Preliminary, Cover sheet and Ex. B only - Due December 13, 2002 D Final Year-End Report - Due January 31, 2003 Amount Requested: $1,000.00 Required Attachment Checklist: _ Exhibit A - Service Report _ Exhibit B - Financial Report _ Exhibit C - Demographic Report _ Proof of Insurance (1" quarter and/or if expired sinc'3 last reimbursement request) I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to Auburn residents. Signature of Authorized Representative Date The City of Auburn wiil issue payment upon this invoice within thirty (30) business days of receipt To ensure prompt payment, please submit this form and aii required attachments by the date listed above. FOR CITY OF AUBURN USE ONL Y: Contract Amount: $1.000.00 Payments Year to Date: Date: Date: Date: Date: Contract Baiance: Payment this invoice: Authorized to Pay: Signature Date COVER PAGE - MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT RE(~UEST