HomeMy WebLinkAbout2008 Amendment #1 - Human Resource PortalAMENDMENT #1
Human Resource Portal
(Compensation & Classification only)
March 11, 2008
The eCityGov Alliance and the City of Auburn, having entered an Agreement for
NWProperty.net service dated September 2, 2004, now, in consideration of the mutual
promises herein stated, the parties request amendment of the Agreement as follows:
1. Human Resource Portal (Compensation & Classification only) service
Appendix A shall be amended by the addition of new Sections V through VII
(Appendix D) and Appendix B shall be amended by the addition of new Sections
IV and V (Appendix E), as attached hereto and incorporated by reference.
All other terms and conditions shall remain the same.
In witness whereof, the Parties have executed this Amendment as of the Effective Date.
eCityGov Alliance C'
A ted By (Signature) A cepted By (Signature)
John Backman Peter B. Lewis
Executive Director Mayor
Date: Date: ?W/ S/o$
Appr ed as to Form (S gnature):
Attorney X '7
Date: $// V 0 g
APPENDIX D
Description of Application Service(s)
City of Auburn
IV PRODUCT SUBSCRIPTION(S):
1. Human Resource Portal (Compensation & Classification only)
V DESCRIPTION OF PRODUCT SERVICE:
2. The Human Resource Portal (Compensation & Classification only)
application functionality includes, but is not limited to:
(a) Secure user access
(b) Document Library folders including, but not limited to:
(i) Classification/Job Descriptions
(ii) Salary Schedules
(iii) Organizational Charts
(iv) Labour Agreements
(v) Benefits Information
(vi) Completed Salary Surveys
(vii) Miscellaneous
(c) Project team documents and communications
VI TECHNICAL DATA SPECIFICATIONS
1. Data supplied by the Subscriber
Human Resource Portal project committee members are responsible for
uploading and maintaining the Compensation and Classification
documents and data for their city/agency. The data shall be maintained
on a schedule established by the Human Resource Portal Project
Management Committee.
2. Data interfaced from the Alliance Application to the Subscribers back-end
system
Not applicable
- 1 - Appendix D
VII SPECIAL REQUIREMENTS AND CONDITIONS
1. Subscriber agencies are responsible for the maintenance of:
(a) The 'content of relating to city/agency specific information such as
contacts, address, phone numbers, email addresses and/or linked
content.
(b) Actively participating in the application business team meetings.
2. Subscriber agency staff that desire user account(s), must;
(a) Be authorized by their agency
(b) Agree to the Alliance Technology Resource Usage Policy dated March
19, 2008
-2- Appendix D
APPENDIX E
Subscriber Fees and Payment Terms
City of Auburn
IV ANNUAL FEE(S)
1. Human Resource Portal (Compensation and Classification only)
Annual Fee - annual cost of the subscription for this service is $1,400.
2. Establishment of Fees; Each year the Board shall set Subscriber Fees
for the next calendar year, no later than September 30th. At such time the
Board may increase, decrease or leave fees unchanged depending need.
V PAYMENT TERMS
The invoice shall encompass Subscription fee(s) for one full calendar
year or for the applicable pro-rata Subscription fee(s).
2. Annual payment is due within 60 days of invoice.
3. The invoice for the current year will be sent upon signing of this
Agreement. Payment is due within 60 days of invoice.
4. Payments which are 60 days past due shall be considered to be in
arrears. The Alliance may elect to discontinue service to the Subscriber
until said account is paid in full. The Board, at its sole discretion, by elect
to not disconnect a Subscriber that is in arrears if suitable arrangements
have been made for future payment.
VI MODIFICATION OF FEES
1. The Board may make modifications to the Application(s) based on
recommendations from the Project Team(s). Any resulting fee changes
will be either billed on a pro-rata basis and/or calculated in to the
Subscription rate in the next calendar year.
- 1 - Appendix E