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HomeMy WebLinkAboutPacific Power Generation Ag-S-014-097 A, 3.~ (,.i+ CITY OF AUBURN AGREEMENT FOR SERVICES AG-S-014-09 ~ , THIS AGREEMENT made and entered into on this _ day of 2008, by and befinreen the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as «City,,. and Pacific Power Generation, 5808 South 196th Street, Kent, WA 98032, hereinafter referred to as the "Provider." WITNESSETH: WHEREAS, the City is in need of the services of individuals, employees or firms for generator maintenance work; and, WHEREAS, the City desires to retain the Provider to provide said services in connection with the City's work; and, WHEREAS, the Provider is qualified and able to provide services in connection with the City's needs for the above-described work, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: Scope of Services The Provider agrees to perform in a good and professional manner the tasks described on Exhibit "A" which is attached hereto and by this reference made a part of this Agreement. (The tasks described on Exhibit "A" shall be individually referred to as a"task," and collectively referred to as the "services.") The Provider shall perForm the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the perFormance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. The Provider shall perform the services described in Exhibit "A" on the equipment listed in Exhibit "B," which is attached hereto and by this referenced made a part of this Agreement. 2. Additional Services In the event additional services with respect to related work are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, a contract amendment shall be set forth in writing and shall be executed by the respective parties prior to the Provider's perFormance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an Amendment (agreement for additional services), such Amendment shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such Amendment were a part of this Agreement as originally executed. The performance of services pursuant to an Amendment shall be subject to the terms AG-S-014-09 November 20, 2008 Page 1 of 11 and conditions of this Agreement except where the Amendment provides to the contrary, in which case the terms and conditions of any such Amendment shall control. In all other respects, any Amendment shall supplement and be construed in accordance with the terms and conditions of this Agreement. 3. PerFormance of Additional Services Prior to Execution of an Amendment The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of Amendment impractical prior to the commencement of the Provider's performance of the requested services. The Provider hereby agrees that it shall perform such services upon the written request of an authorized representative of the City pending execution of an Amendment, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Provider's Representations The Provider hereby represents and warrants that the Provider has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. Citv's Responsibilities The City shall do the following in a timely manner so as not to delay the services of the Provider: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Provider with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Provider to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Provider and render decisions regarding such documents in a timely manner to prevent delay of the services. 6. Acceptable Standards The Provider shall be responsible to provide, in connection with the services contemplated in this Agreement, work products and services of a quality and professional standard acceptable to the City. 7. Compensation As compensation for the Provider's performance of the services provided for herein, the City shall pay the Provider the fees and costs specified on Exhibit "B" which is attached hereto and by this reference made a part of this Agreement (or as specified in an Amendment). The Provider shall submit to the City an invoice or AG-S-014-09 November 20, 2008 Page 2 of 11 statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Provider thereafter in the normal course, subject to any conditions or provisions in this Agreement or Amendment. The Agreement number must appear on all invoices submitted. The not-to-exceed amount for this agreement is $25,407.90. 8. Time for PerFormance and Term of Aqreement The Provider shall not begin any work under this Agreement until authorized in writing by the City. The Provider shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "A" attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. The Term of this Agreement shall terminate on December 31, 2009. 9. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his perFormance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 10. Records Inspection and Audit All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. ~ 11. Continuation of PerFormance In the event that any dispute or conflict arises befinreen the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Aqreement This Agreement shall be administered by Jody Adsero, on behalf of the Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: AG-S-014-09 November 20, 2008 Page 3 of 11 City of Auburn Lisa Torres Facilities Supervisor 25 W Main St Auburn, WA 98001-4998 Phone: 253-288-3158 Fax: 253-804-3116 E-mail: Itorres@auburnwa.gov Pacific Power Generation Jody Adsero Corporate Generator Service Manager 5808 South 196th Street Kent, WA 98032 Phone: 253-395-9077 Fax: 253-395-4145 E-mail: jadsero@pacificpowergen.com 13. Notices All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above. Either party may change his, her or its address by giving notice in writing, stating his, her or its new address, to the other party, pursuant to the procedure set forth above. 14. Insurance The Provider shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Provider, or the Provider's agents, representatives, employees, or subcontractors. Provider's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Service Provider shall obtain insurance of the types described below: a. Automobile Liability insurance, covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to AG-S-014-09 November 20, 2008 Page 4 of 11 provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground properiy damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work perFormed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and a$2,000,000 products-completed operations aggregate limit. c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: a. The Provider's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Provider's insurance and shall not contribute with it. b. The Provider's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City. Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than A:VII. Provider shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Provider before commencement of the work. 15. Indemnification/Hold Harmless The Provider shall defend, indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorney fees, arising out of or in connection with the perFormance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Provider and the City, its officers, officials, employees, and AG-S-014-09 November 20, 2008 Page 5 of 11 volunteers, the Provider's liability hereunder shall be only to the extent of the Provider's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 16. Assiqnment Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. ~ 17. Nondiscrimination The Provider may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where there is the presence of any sensory, mental or physical handicap. 18. Amendment Modification or Waiver No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not affect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 19. Termination and Suspension Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider if the services provided for herein are no longer needed from the Provider. If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof. AG-S-014-09 November 20, 2008 Page 6 of 11 20. Parties in Interest This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 21. Costs to Prevailinq Partv In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 22. Applicable Law This Agreement and the rights of the parties hereunder shall be governed by and interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 23. Captions Headinqs and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been dra,fted by mutual agreement of the parties. 24. Severable Provisions Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 25. Entire Apreement This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings befinreen the parties with respect to such subject matter. 26. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more AG-S-014-09 November 20, 2008 Page 7 of 11 counterparts have been signed by each of the parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CI ~ , Peter B. Lewis, Mayor Attest: Danielle Daskam City Clerk PACIFIC POWER GENERATION Sign r Name: c~o~ti ~~f'd Title: Signature App ed as to form: ~ r fe B. Hei , Atto Name: Title: AG-S-014-09 November 20, 2008 Page 8 of 11 EXHIBIT A PREVENTATIVE MAINTENANCE TASKS ONCE PER YEAR ✓ Lube oil and filters change; parts included. ✓ Replace fuel filter (diesel engines), parts included ✓ Oil samples, lab testing fee is included. ✓ Coolant sample test for proper inhibiting level, combustion leaks, etc ✓ Fuel sample, lab testing fee is included. Cetane Test Only. Optional at City's request. ✓ All spark plugs to be inspected and cleaned. (Non-diesel engines) ✓ Ignition system including points, condenser, cap rotor, coil, and wiring. (Inspection only) Confidence test. Optional at City's request. ✓ Load bank test (2) hour ✓ Fuel and oil samples must be provided to sewer manager for review EVERY SIX MONTHS ✓ Verify fuel supply. ✓ Service or replace air filter, parts not included. ✓ Visual check for oil, water, or fuel leaks. ✓ Inspect hoses. ✓ Test antifreeze and adjust, parts not included. ✓ Pressure test cooling system, tighten hose connections as required. ✓ Inspect and tighten belts. ✓ Check engine heater operation. ✓ Check for oil moisture, dirt; clean as necessary. ✓ Check battery charger operation and charge rate. ✓ Load test batteries, check specific gravity, and clean connections. ✓ Check emergency system operation without load. ✓ Check frequency and governor operation; adjust as necessary. ✓ Check engine alternator and charge rate. ✓ Check gauges and meters for proper operation and reading levels. ✓ Check generator set auto shutdown system and alarms. ✓ Check automatic transfer switch and accessory operation. ✓ Emergency system operation with load transfer during normal business hours. (With owner's permission only) ✓ Check generator output voltage and adjust as necessary. ✓ Inspect for rodent infestation. ✓ Indicates services to be performed AG-S-014-09 November 20, 2008 Page 9 of 11 EXHIBIT B EQUIPMENT AND FEES GENERATOR DESIGNATION GENERATOR ANNUAL COST SEMI-ANNUAL GENERATOR SERVICE INCLUDING (2) HOUR LOAD TEST STORM 1) Stuck River - AKA White River - 12 180 KW Onan $900.00 2) A Street - 1 100 KW Aptech $725.00 3) Auburn Way South - 15 60 KW Generac $725.00 4) Brannan Park - 16 230 ROZD Kohler $950.00 5) F Street - 3 100 KW FG Wilson $725.00 6) Rainier Ridge - 8 14.2 MQ Power $675.00 7) Rainier Shadows - 13 125 MQ Power $775.00 8) Eastpointe - 18 50 KW Onan $725.00 9) Peasley Ridge - 17 30 ROZJ Kohler $725.00 10) White Mountain 50 DSEJB $725.00 11) Area 19 60 KW Onan $725.00 12) Terrace Storm 60 KW Olympian $725.00 WATER 13) M/O Telementry and Bldg. 13A) M/O Telemetry System 14) Well 2& 6- AKA Fulmer Field CCF 15) Well 3A 16) Well 5A - AKA Lakeland Well 17) Well 5B 18) Braunwood Well 19) Coal Creek Springs - AKA Head Works 145 KW Magnetech $800.00 10 KW Generac $675.00 1000 ROZD4 Kohler $1,750.00 210 KW Lima $925.00 230 ROZD Kohler $950.00 400 KW MQ Power $1,160.00 45 KW Generac $725.00 20 KW Onan $675.00 WATER 19) Howard Road Corrosion Control Facility 21) Academy P/S 22) Lea Hill P/S 23) Lakeland P/S Gn: 24) Justice Center 600 ROZD Kohler $1,400.00 250 KW ILI $1,000.00 250 KW Power Systems $1,000.00 250 KW Power Systems $1,000.00 200 KW Onan $925.00 AG-S-01409 November 20, 2008 Page 10 of 11 25) City Hall 213 KW Cummins $925.00 Fuel samples optional at City's request $100.00/ea Due to the instability of the oil market Pacific Power Generator reserves the right to adjust oil pricing at the time of service if the market so warrants. The City will be advised prior to service of any price increase. AG-S-014-09 November 20, 2008 Page 11 of 11 A 3.►G i~- P-zl . AMENDMENT #1 TO SERVICE AGREEMENT NO. AG-S-014-09 BETWEEN THE CITY OF AUBURN AND PACIFIC POWER GENERATtON RELATING TO GENERATOR MAINTENANCE AND SERVICE WORK AT VARIOUS CITY FACILITIES t THIS AMENDMENT is made and entered into this day of 2009, by and between the CITY OF AUBURN, a municipal corporation of the 0(hereinafter of Washington (hereinafter referred to as the "CITY"), and Pacific Power Generatio referred to as the "PROVIDER"), as an Amendment to the Service Agreement between the parties for AG-S- 014-09 executed on the 12th day of December, 2008. Tre c`arges .o the ayraerei-it ar-e described as foiiows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: There is no change in the scope of work. 3. COMPENSATION: This amendment increases the contract by $725.00. The total agreement amount is increased to a total of $25,477.29. The increase comes in the work perFormed at the North Lake Tapps Storm Generator. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-014-09 executed on the 12th day of December, 2008, shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the-parties hereto have executed this Agreement as of the day and year first above written. PACIFICE POWER GENERATION By. Aut signature ATT (Optional): gy: ItS: l'y-e•~erY~~r' S•z.-+vs~ e ~'7a:r.«i~ CITY OF ~ Peter B. Lewis, Mayor ATTEST: . a' fle E. Daskam, Auburn City Clerk Approved as to form (Optional): Attorney for (Other Party) App s to form: 1;,,~Daniel B. Heid, Auburn ity A ney Amendment No. 1 for Agreement No. AG-C-014-09 Pacific Power generation Page 1 of 1