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HomeMy WebLinkAboutNovusSolutions Agenda - Res 4493 RESOLUTION NO 4493 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND NVOPVCUSI SOLUTIONS FOR PURCHASE INSTALLATION AND TRAINING ON NOVUS AGENDA MANAGEMENT SOFTWARE WHEREAS Information Services and the City Cslerk Office have been researching ways to improve the quality and efficiency of creating distributing and storing Council and Committee agendas and minutes that would seamlessly integrate with our document management system Laserfiche and WHEREAS each Council committee currently has its own procedure for creating and storing agendas and minutes This decentralized process can create discrepancies between versions of documents submitted to each of the committees and to the full Council and WHEREAS staff recommends a system wherein a single document is updated through the committee process so that the final Council version is consistent and updated and WHEREAS staff conducted a competitive selection process evaluating four products and after review it was determined that Novus Agenda Manager had the most features and provided the best efficiencies for our agenda process NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN KING COUNTY WASHINGTON HEREBY RESOLVES as follows Section 1 The Mayor of the City of Auburn and the Auburn City Clerk are hereby authorized to negotiate an Agreement in an amount not to exceed Resolution No 4493 May 28 2009 Page 1 of 2 Forty Thousand Dollars and 1n0o0 004000 befinreen the City of Auburn and NVoPvCusI Solutions for the purchase installation first ysear licensing fee and training on Novus agenda management software The Mayor and City Clerk are further authorized to execute such agreement as negotiated with budgetary and scoping parameters Section 2 The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation Section 3 This resolution shall be in full force and effect upon passage and signatures hereon Dated and Signed this day of ZCLP 2009 7OFAU RN PETE LEWIS MAYOR ATTEST Da Ile E Daskam City Clerk APP OVE O FOR D niel B id City Attorne Resolution No 4493 May 28 2009 Page 2 of 2 q CITY OF AtiBURN Peter B Lewis Mayor WAS HINGTON 25 West Main Street Auburn WA 948909081 awgubwoumwvwa 3290350130 STATE OF WASHINGTON ss COUNTIES OF KING AND PIERCE I Danielle Daskam the duly appointed qualified City Clerk of the City of Auburn a Municipal Corporation and Code City situate in the counties of King and Pierce State of Washington do hereby certify that the foregoing is a full true and correct copy of Resolution No 4493 of the resolutions of the City of Auburn entitled RESOLUTION NO 4493 I certify that said Resolution No 4493 was duly passed by the Council and approved by the Mayor of the said City of Auburn on the 1st day of June 2009 Witness my hand and the seal of the City of Auburn this 4th day of June 2009 Da le Daskam City Clerk City of Auburn AUBURN MORE THAN YOU IMAGINED SOFTWARE LICENSE AGREEMENT THIS SOFTWARE LICENSE AGREEMENT this Agreement is made and entered into by and between INOBBARLCa Florida limited liability company doing business as NOVUSOLUTIONS Licensor and the City of Auburn a Washington Municipal Corporation Licensee The term Licensee shall also include Lsicensee operating subsidiaries and divisions if any RECITALS WHEREAS Licensor is the owner of that certain software program called NOVUSOLUTIONS the NOVUSOLUTIONS Software designed to enable Lsicensor customers to manage the design and content of Web pages that are published to one or more Internet sites WHEREAS the NOVUSOLUTIONS Software has been previously demonstrated to and accepted by Licensee and WHEREAS Licensor desires to grant the licenses provided herein and Licensee desires to license and use the NOVUSOLUTIONS Software and any future enhancements of the NOVUSOLUTIONS Software on the terms and conditions specified herein NOW THEREFORE based on the foregoing recitals and for and in consideration of of the mutual obligations of the parties set forth in this Agreement and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged Licensor and Licensee hereby agree as follows 1 Definitions As used herein the following terms shall have the respective meanings set forth below 1 NOViJSOLUTIONS Software shall mean any versions including the current version or any components of the NOVUSOLUTIONS software progam in usable form and any Corrections Updates and New Versions of such software furnished to Licensee The term NOVUSOLUTIONS Software shall also include input and output formats associated data structures and databases graphical elements narrative descriptions and operating instructions 12 Corrections shall mean any subsequent commercially released versions of the NOVUSOLUTIONS Soflware that Licensor in its sole and absolute discretion has released 13 Effective Date shall mean the date set forth below next to the signature blocks of this Ageement 14 End User shall mean a person employed by Licensee or engaged by Licensee as an independent contractor to provide services to Licensee or an entity ar goup of entities which are directly or indirectly owwhnoelldy by Licensee who or which uses Workstations on which are installed any component of the NOVUSOLUTIONS Software but who or which does not have the right to copy reproduce sell distribute or sublicense the NOVUSOLUTIONS Soflware or utilize the NOVUSOLUTIONS Software in any manner except in furtherance of Lsicensee business 15 IP Rights shall mean all intellectual property rights including without limitation copyrights patent rights trade secrets trademarks service marks trade dress and other similar property rights 16 New Versions or Updates shall mean any subsequent commercially released versions of the NOVUSOLUTIONS Software that Licensor in its sole and absolute discretion has released 17 Technical Support shall mean the service provided that isolates an operational error or bug to a component level of the NOVUSOLUTIONS Software provided such error or bug is reproducible by Draft682009 Page 1 of 15 Licensee aonrd Licengor and is not due to a malfunction in any other software or hardware and in such case the use of commercially reasonable efforts to provide an error or bug correction or a circumvention 18 Worlcstation shall mean any central processing unit owned by or leased to Licensee for Lsicensee own use on which Licensee may use a copy of any component of the NOVUSOLUTIONS Software 2 Grant of Licenses Training and Support 21 License to Licensee Subject to the terms conditions and restrictions set forth herein Licensor hereby grants to Licensee for the term of this Agreement under any and all IP Rights owned or othenvise assertable by Licensor a enxcolusnive tnransoferanble fpualildy limited license to copy use and modify the NOVUSOLUTIONS Software aonrd any component thereof including all Corrections Updates and New Versions furnished to Licensee for use on the Workstations of Lsicensee End Users 2 No Implied License Limitations on Use Licensee acknowledges and agrees that this Agreement in no way way shall be construed to provide to Licensee any express ar implied license to copy reproduce use sell distribute prepare saleable derivative warks based upon or sublicense the NOVUSOLUTIONS Software other than as expressly set forth in Section21 Licensee expressly agrees not to take any of the foregoing actions or permit any of the foregoing actions to be taken by its End Users The NOVUSOLUTIONS Software shall be used solely in connection with Lsicensee business Licensee shall not use or pertnit or allow the use of the NOVUSOLUTIONS Software or any portion thereof in any other manner without the written consent of Licensor which consent may be withheld at Lsicensor sole and absolute discretion If required by Licensor the NOVUSOLUTIONS Software so distributed shall be limited by code in a manner to ensure that the NOVUSOLUTIONS Software can only be used on Lsicensee Workstations Licensee hereby assures Licensor that it does not intend to and agrees that it will not without the prior written consent of Licensor and if required of all applicable governmental entities including but not limited to the Office of Export Licensing of theUSDepartment of Commerce transmit directly or indirectly the NOVUSOLUTIONS Software or any component thereof to a any country outside the United States or b any national or resident thereof Licensee further agrees that it will obtain at its own cost and expense any and all necessary export licenses for any such approved export or for any approved disclosure of the NOVUSOLUTIONS Software to a foreign national 23 Technical Support From the Effective Date of this Agreement until its expiration ar earlier termination Licensor will provide telephone support to Licensee each party bearing their own telephone expenses relating to the NOVUSOLUTIONS Software Telephone support will be available Monday Friday between 070 ma and 050 mp Pacific Time Lsicensor obligations with respect to Technical Support are contingent upon proper use and application of the NOVUSOLUTIONS Software and do not apply apply to alterations or modifications of the NOVUSOLUTIONS Software not performed or approved by Licensor or to malfunctions due to subsequent modifications or alterations of any operating system or other software not supplied by Licensor 24 Training At Lsicensee request and upon reasonable notice Licensor shall provide training for the number of Lsicensee personnel as set forth on Exhibit C attached hereto and made a part hereof who are to be designated by Licensee Licensee shall pay the reasonable travel expenses airline ticket hotel meals and local transportation incurred by Lsicensor training representatives if the training location is not within tfwivenety 25 miles of a Licensor business office Initial training and any additional training provided by Licensor during the term of this Agreement shall be provided at the rsate set forth on Exhibit C The price in Exhibit A includes 4 days of training we could be very specific at licensee site Any additional training requested by Licensee shall be at the rates set forth in Exhibit C 2 25 Corrections Updates and New Versions of NOVUSOLUTIONS Software From the Effective Date of this Agreement until its expiration or earlier termination Licensor may at its option and in its sole and absolute discretion provide Licensee with New Versions Corrections aonrd Updates of the NOVUSOLUTIONS Software If Licensor provides Licensee with Corrections Updates or New Versions of the NOVUSOLUTIONS Software such Corrections Updates or New Versions shall be deemed part of the NOVUSOLUTIONS Software under this Agreement 3 License and Maintenance Fees Charges Payment 31 License and Maintenance Fees Licensee agrees and hereby undertakes to pay Licensor on or before the Effective Date the license customization training and first year maintenance fees set forth on Exhibit A for the use of the NOVUSOLUTIONS Software during the term of this Agreement such fees are together referred to as the License Fee If applicable payments of the License Fee shall be deemed to be advance payments for that ysear use of the NOVUSOLUTIONS Software Licensee shall pay 50 of the contract price within 30 days of signing this Agreement and shall pay the balance within 30 days of fmal acceptance of final acceptance ofthe installation and training 32 Interest Late Fees and Miscellaneous Charges If any payment due Licensor pursuant to this Agreement is not made within thirty 30 days of the due date Licensee shall pay interest with respect to such past due payment at the lesser of twelve percent 12 per year or the maximum rate permitted by the law of the state where Lsicensee principle place of business is located Furthermore if any payment due Licensor pursuant to this Agreement is not made within five 5 days of the due date Licensee shall pay a late fee equal to TFhivirtey and 1N0o0 Dollars 0305 All applicable taxes including without limitation sales and use taxes but not including taxes imposed on the income of Licensor generally shipping and other charges imposed as a result of the existence or operation of this Agreement are the responsibility of Licensee and Licensee agrees to pay Licensor such taxes and charges simuitaneously with Lsicensee payments in the method prescribed in Section 33 3 Method of Payment All payments under this Agreement shall be made in United States dollars by wire transfer of immediately available funds as directed by Licensor or by Lsicensee check or warrant which shall be drawn in United States dollars upon a United States bank and delivered to Lsicensor address listed in Exhibit A 4 Representations and Warranties Licensor makes the following representations and warranties solely for the benefit of Licensee as a present and ongoing affirmation and covenant of facts in existence at all times under this Agreement i Licensor has full power and authority to license the NOVUSOLUTIONS Software to Licensee under this Agreement ii subject to the terms of this Agreement Licensee and its End Users shall be entitled to full use and possession of the NOVUSOLUTIONS Software and iii the NOVUSOLUTIONS Software supplied hereunder is produced and delivered in accordance with all applicable federal state and local laws rules and regulations as in effect on the Effective Date 5 Disclaimer of Warranties Limitation of Liability Except as otherwise provided in this Ageement Licensor provides and Licensee accepts the NOVUSOLUTIONS Software in iass condition and LICENSOR DISCLAIMS ANY AND ALL OTHER WARRANTIES CONDITIONS OR REPRESENTATIONS STATUTORY EXPRESS OR IMPLIED ORAL OR WRITTEN WITH RESPECT TO THE NOVUSOLUTIONS SOFTWARE OR ANY PART THEREOF INCLUDING WITHOUT LIMITATION ANY AND ALL IMPLIED WARRANTIES OR CONDITIONS OF TITLE 3 NONINFRINGEMENT MERCHANTABILITY ACCURACY OR FITNESS OR SUITABILITY FOR ANY PARTICULAR PURPOSE WHETHER OR NOT LICENSOR KNOWS HAS REASON TO KNOW HAS BEEN ADVISED OR IS OTHERWISE IN FACT AWARE OF ANY SUCH PURPOSE WHETHER ALLEGED TO ARISE BY LAW BY REASON OF CUSTOM OR USAGE IN THE TRADE OR BY COURSE OF DEALING LICENSOR DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE NOVUSOLUTIONS SOFTWARE WILL MEET CSUSTOMER REQUIREMENTS OR THAT THE OPERATION OF THE NOVUSOLUTIONS SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE LICENSOR EXPRESSLY DISCLAIMS ANY WARRANTY OR REPRESENTATION TO ANY PERSON OTHER THAN CUSTOMER WITH RESPECT TO THE NOVUSOLUTIONS SOFTWARE OR ANY PART THEREOF SOME STATES OR COUNTRIES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO CERTAIN OF THE ABOVE EXCLUSIONS MAY NOT APPLY IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER UNDER THIS LICENSE AGREEMENT FOR ANY CONSEQUENTIAL INCIDENTAL INDIRECT PLJNITIVE OR SPECIAL DAMAGES LOSS OF DATA LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION OR LOSS OF BUSINESS INFORMATION ARISING OUT OF THE USE OF OR INABILITY TO USE THE NOVUSOLUTIONS SOFTWARE EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES 6 Indemnity Licensor will defend indemnify and hold Licensee harmless from and against any claim suit or proceeding to the extent such is based on a claim that the NOVUSOLUTIONS Software as furnished by Licensor to Licensee infringes any patent copyright or other proprietary right of any third party Licensee will defend indemnify and hold Licensor harmless from and against any claim demand suit action cause of action loss damage liability attorneys fees and other costs and expenses incurred by Licensor as the result of any violation of this Ageement by Licensee or any of its directors officers employees agents representatives coontracrtors In the event that a fmal injunction shall or in Lsicensor opinion may be obtained against Lsicensee use of the NOVUSOLUTIONS Software in any action for which Licensor must indemnify Licensee under this Section 6 Licensor may at its option and expense and without being considered in default in the performance of its obligations under this Agreement and as Lsicensee sole remedy against Licensor for such infringement either i procure for Licensee the right to continue using such NOVUSOLUTIONS Software or ii replace such NOVUSOLUTIONS Software with innfroingning software of like quality and capabilities or iii modify such NOVUSOLUTIONS Software so that it becomes innfroingning or iv refund to Licensee the License Fees paid to Licensor by Licensee pursuant to Section 3 during the term of this Agreement less depreciation five 5 year lsitrnaigeht basis These indemnities are subject to the indemnifying party receiving prompt notice of any such claim suit or proceeding and being granted full authority to control the defense aonrd settlement thereof In no event shall Lsicensor total liability to Licensee under this Section 6 exceed the License Fees paid to Licensor by Licensee pursuant to Section 3 during the term of this Agreement THE FOREGOING STATES LSICENSOR ENTIRE LIABILITY FOR THE NOVUSOLUTIONS SOFTWARE UNDER THIS LICENSE AGREEMENT 7 Access To Lsicensee Operations And Personnei Licensee agrees to fully cooperate with Licensor and to provide Licensor all information and access to Lsicensee personnel and operations during the days Monday through Friday between the hours of900AMand530PMor at such other times and days as may be mutually agreed to by the parties in order to install and implement the NOVUSOLUTIONS Software and any enhancements and upgrades 8 Ownership Licensee hereby aclrnowledges and agrees that the NOVUSOLUTIONS Software embodies and constitutes valuable IP Rights of Licensor including but not limited to copyrights and trade secrets and that except far the rights of use modification and copying expressly granted to Licensee herein Licensor now holds and shall retain all rights title and interest to the NOVUSOLUTIONS Software the tradename NOWSOLUTIONS and such other trade names or trademarks as Licensor may from time to time by written notice permit or require Licensee to use in connection with any NOVUSOLUTIONS Software such trade names and trademarks are collectively referred to as the Product Name and any documentation with respect thereto including without limitation title to all IP Rights with respect thereto Upon termination of this Ageement Licensee shall retain no rights of any nature with respect to the NOVUSOLUTIONS 4 Software or the Product Name Licensee shall not cause or allow the Product Name to be associated with any product other than the NOViJSOLUTIONS Soflware and shall not during the term of this Agreement or at any time thereafter create copy reproduce use distribute promote sell or lsiceunbse any product other than the NOWSOLUTIONS Software as expressly authorized herein bearing the Product Name or any name confusingly similar thereto If Licensee receives a request to inspect or copy any of the Software or documentation related to the Software under the provisions of Wsashington Public Records Act Chapter 4526 of the Revised Code of Washington Licensee may provide written notice of the request to Licensar and allow 10 working days after the date of the notice to allow Licensor to initiate an action the Superior Court for King County Washington to prevent inspection or copying of the software or documents 9 Term Termination 91 Term This Agreement shall become effective as of the Effective Date and shall continue in effect until the earlier o i the expiration date of this Agreement set forth on Exhibit A if applicable the Expiration Date provided however that the term of this Agreement shall be extended through and after the Expiration Date unless either pariy hereto gives at least ninety 90 days notice to the other pariy prior to the effective date of such termination of its decision to terminate this Agreement ii in the event that no Expiration Date has been selected and payment of a monthly License Fee is contemplated in Exhibit A the date ninety 90 days after either party hereto gives notice to the other pariy hereto that it has elected to terminate this Agreement which termination is not pursuant to Sections 92 or 93 hereof and which termination shall not create any liability on the part of the terminating party iavrthe date this Agreement is terminated m accordance with Sections 92 or93 In the event that no Expiration Date has been set forth on Exhibit A and payment of a monthly or other recurring License Fee Fee is not contemplated in Exhibit A the term of this Agreement shall be perpetual unless terminated in accordance with Sections 92 or93 92 Termination for Breach Either party may terminate this Agreement in the event of a material breach of this Agreement by the other party if such breach remains uncured thirty 30 days after receipt of written notice thereof from the bnreaochning party unless such breach cannot by its nature be cured in which case the bnreaochning party may terminate this Ageement by written notice immediately upon the occurrence of such breach No such termination shall relieve Lsicensee obligation to pay License Fees and miscellaneous charges accrued to the effective date of the termination for previously distributed copies of any component of the NOVUSOLUTIONS Software Each party understands and agrees that it is responsible for ensuring compliance with this Agreement by its directars officers employees agents representatives or contractors and that any breach or failure to comply with this Agreement by any of the foregoing shall be deemed a breach ofthis Agreement by such party 93 Termination for Insolvency This Agreement shall be deemed terminated immediately in the event that i Licensee files a petition in bankruptcy makes an assignment for the benefit of its creditors petitions for the appointment of a receiver or trustee for all or a portion of Lsicensee property or dissolves or liquidates or ii a petition for bankruptcy is filed against Licensee or a receiver or trustee is appointed for all or a portion ofLsicensee property 49 Return of Materials Upon termination of this Agreement for any reason Lsicensee rights to use copy and modify the NOVUSOLUTIONS Software shall terminate and Licensee shall immediately destroy all NOVLJSOLUTIONS Software in electronic and enlecotronnic form An officer of Licensee shall upon completion by Licensee of such delivery and destruction certify in writing to Licensor that Licensee has in fact fulfilled its obligations pursuant to this Section Licensar shall also have the right to electronically remove the current and all prior versions of the NOVUSOLUTIONS Software from Lsicensee Workstations without further notice and without liability for trespass or otherwise 95 Survival The provisions of Sections2325 6 89495 and 10 of this Agreement shall survive the termination of this Agreement 5 10 Attorneys Fees to Prevailing Party In the event of any litigation arising out of or relating to this Agreement or the breach termination validity or enforcement of this Ageement the prevailing party shall be entitled to recover all costs and reasonable attorneys fees incurred including without limitation costs and reasonable attorneys and paralegals fees incurred in any investigations trials bankruptcies appeals and collection efforts 11 Assignment Licensee shall not assign any of its rights under this Agreement nor delegate its duties hereunder to another person ar entity without the prior written consent of Licensor which consent may be granted or withheld in Lsicensor sole and absolute discretion Any permitted assignment shall be subject to the permitted assignee or transferee agreeing in writing to comply with ail the terms and restrictions contained in this Agreement Any attempted assignment in violation of this Section shall be void In addition to outright assignment the following shall be deemed to be an attempted assignment of this Agreement i the merger of Licensee with another entity ii the sale or transfer of over fifly percent 50 of Lsicensee capital stock within any two 2 year period iii any transfer of this Ageement occurring by operation of law or d any similar transfer or transaction This Ageement shall inure to the benefit of and be binding upon the parties hereto their respective trustees successors permitted assigns and legal representatives 12 Publici Licensor may list the City as a client It may not make any claims or assertions that Licensor or its products are endorsed by the City or any of the Csity officers employees or agents City will not allow its employees to act as spokespersons for Licensor 13 Applicable Law Jurisdiction Venue Attorneys Fees to Prevailing Party This Ageement shall be governed in its construction interpretation and performance by the laws of the State of Washington and the United States as applicable without reference to law pertaining to choice of laws or conflict of laws In the event of any litigation arising out of or relating to this Agreement or the breach termination validity or enforcement of this Ageement venue shall be in the King County Superior Court or the Western Washington Division of the United States District Court Both parties hereto hereby submit to the exclusive jurisdiction of such courts In the event of any litigation arising out of or relating to this Agreement or the breach termination validity or enforcement of this Agreement the prevailing party shall be entitled to recover all costs and reasonable attorneys fees incurred including without limitation costs and reasonable attorneys and paralegals fees incurred in any investigations trials bankruptcies appeals and collection efforts IN WITNESS WHEREOF the parties have caused this Ageement to be executed by their duly authorized representatives as of the date set forth below DATED AS OF 2009 Licensor INOBBARLC DABNOViJSOLUTIONS o n Kercher Its Managing Partner Licensee z By Peter B Lewis Mayor Attest 6 Dani Daskam City Clerk Approved to orm Daniel B Heid City Attorney 7 Exhibit A Expiration Date License Fees Trainin2 and Contact Information Software application name Novusolutions Soflware NovusAGENDA Expiration Date if applicable And time of performance No expiration date Software customization and training to be completed not later than 90 days after the date this Agreement is signed by the City Initial License Fee 32040 Integation and training 8400 First Year Maintenance Fee 3800 TaY Lsicensor Contact Representative Address Telephone and Telefax Number Novusolutions 10012 N Dale Mabry Hwy Suite 115 Tampa Florida 33618 Attn John Kercher Tel 5286072044x 702 Fax 0397356471 Lsicensee Contact Representative Address Telephone and Telefaac Number CITY OF AUBURN Attn Information Svstems Department TelQ 300 Faac2jL53 8 Exhbit B Payment Terms and Scope of Work Payment Terms Novusolutions ships complete software to you within 30 days of receipt of order Licensee shall pay 50 of the contract price within 30 days of signing this Agreement and shall pay the balance within 30 days of final acceptance of final acceptance of the installation and training The services will be billed in two separate invoices The first billing event will cover the services for customization and deployment and those services are due for payment when delivered The second billing event for services will occur when training has been delivered If you choose to do training over an extended period of time we will bill events as they occur and payment will be due for that event Invoices are payable 30 days from invoice date NovusAGENDA NovusAGENDA 51040 NovusBOARDVIEW NovusBOARDVIEW NovusMEETING NovusMEETING Software unlimited use license Includes standard tem lates Services Up to 20 custom workflows can 20 Custom Workflows be cponfriguered allowing Included users to simply submit items to named workflows which are then built for them automatically NovusAGENDA also includes a workflow builder and editing utility which empowers clients to build their own workflows after deployment There is no practical limit to the total number of workflows Solution Overview TOranisniinteg This is a two day session with 2400 consulting 2 days includes travel key staff including Board Clerk IT staff assigned to support the software and key Board Clerk staf The class will last two days and involves 9 a complete system overview and workflow building session This class is delivered prior to any other training so key staff are very familiar with the solution and the workflows are correct prior to staff training Remote Setup Services Assistance to setup and Included configure the software and custom tem lates Integration with Laserfiche Document Integration allows users to Management Solution browse into Laserfiche to attach 3500 files to items as well as an export process to auto export complete final minute and agenda packets to Laserfiche for ermanent stora e User Training 1 day includes travel Train departmental users in 2100 classes up to 15 students per class These events last about 90 minutes allowing up to three classes per day One day of onsite training AOdnmsitine Board Clerk Training including one day with board 1200 1 day includes travel clerk and staff and one day with system admin for workflow utility training Software Maintenance One year of Maintenance from 3800 customer acce tance date PDF converter Attachments and agenda Included packets are converted to one single PDF file The agenda packet cannot exceed 300 pages with the standard edition converter If your agenda packet exceeds 300 pages on a regular basis you will require NovusAGENDA Enterprise with the advanced converter See optional costs below for the advanced PDF converter This screen is customized to One Custom Item details screen your specifications and layout 2100 re uirements 10 The public agenda is One Custom Public Agenda customized to your 2100 specifications including font st le la out and other matters One Custom Minutes page set The page set includes one draft 2100 and one final minutes la out Total One Time Costs for full 53060 de lo ment Additional Training cost per day Onsite training includes travel 2100 including traveL IT staff Training to modify One day of training in Tampa 2100 AgendaJminutes layouts FL covering Template layouts and advanced user options Client cover their own travel costs Optional Wet Signature Users can actually sign a 3900 document without printing it The3900 fee is the site license for the software user licenses are required in addition to the site license This third party solution requires a user license for each signer Signers also require a signature pad that plugs into I their USB port One user I license with a standard pad is 575 Each user requires a license and signature pad 11 If a client desires Annual Hosting Novusolutions to host the code y94e0a0r we offer hosting services for up to 8 GB of Storage space as standard Additional space is available for1000 per GB per ear Customers with existing Advanced PDF converter enterprise licenses of Adobe Contact may be able to use the existing Novusolutions license for advanced conversion and avoid this cost Contact Novusolutions if you have an existing license of Adobe Enterprise Edition Annual Maintenance and support in included in the first year with your purchase of NovusAGENDA After the first year the annual fee for this service is3800 After the second year the Upgrade Protection and Maintenance cost may adjust in line with the CPI Example of a possible Five year budget Year 1 03010 Year 2 3800 Annual Maintenance and Support Year 3 3800 Annual Maintenance and Support Year 4 3800 Annual Maintenance and Support Year 5 3800 Annual Maintenance and Support Tota15 year cost 24060 or an average cost per year of 2940 12 a Board Member Training2Day Board Members will want to be trained on how to access NovusBOARDVIEW using the web They will have questions about the technology and how it will affect the meetings they will be preparing for and voting in Board Member training is delivered on an executive level The atmosphere in this session focuses on the higher view and less on the details of the day to day item processing This class can be delivered in one or two hours soitne Board Clerk Training 1 day Board Clerk will be managing meetings and minutes Clerk also oversees the solution and is able to override workflows as well as other executive level tasks Board Clerk should be familiar with computers Staff Training1 day We suggest classes with a maximum of 15 students Each class lasts about2hours so two classes per day is easy to deliver Each classroom should have a proj ector attached to the trainer machine and all students should be working on their own computers in order to maximize the classroom time A white board in the the room will be useful Trainers will require72hours per day for training and they can deliver two classes per day This includes their preparation time foreach class You should estimate the total student count to be 25 students per day of training Although classes can accommodate 30 students our experience indicates some students will miss their scheduled training event for one reason or another so estimate your training days using 25 students per trainer day Novusolutions provides training manuals as part of your software purchase so you only need to provide the trainer and classroom You will be required to provide copies of the training manuals in paper or electronic format to each student The manuals are provided to you in Microsoft Word format 15 d Board Member Training2Day Board Members will want to be trained on how to access NovusBOARDVIEW using the web They will have questions about the technology and how it will affect the meetings they will be preparing for and voting in Board Member training is delivered on an executive level The atmosphere in this session focuses on the higher view and less on the details of the day to day item processing This class can be delivered in one or two hours soitne Board Clerk Training 1 day Board Clerk will be managing meetings and minutes Clerk also oversees the solution and is able to override workflows as well as other executive level tasks Board Clerk should be familiar with computers Staff Training 1 day We suggest classes with a maximum of 15 students Each class lasts about2hours so two classes per day is easy to deliver Each classroom should have a proj ector attached to the trainer machine and all students should be working on their own computers in order to maximize the classroom time A white board in the room will be useful Trainers will require72hours per day for training and they can deliver two classes per day This includes their preparation time for each class You should estimate the total student count to be 25 students per day of training Although classes can accommodate 30 students our experience indicates some students will miss their scheduled training event for one reason or another so estimate your training days using 25 students per trainer day Novusolutions provides training manuals as part of your software purchase so you only need to provide the trainer and classroom You will be required to provide copies of the training manuals in paper or electronic format to each student The manuals are provided to you in Microsoft Word format 15