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HomeMy WebLinkAbout11-19-2008 ~ COMMUNITY CENTER ADBuRN F ~ COMMITTEE p WASH INGTON November 19, 2008 MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 2:00 p.m. in the Parks, Arts & Recreation Administration Building located at 910 Ninth Street SE, Auburn, Washington. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman, and Member Sue Singer. Staff members present included: Mayor Pete Lewis, Director of Human Resources/Risk & Property Management Brenda Heineman, Principal Planner Jeff Dixon, Project/Construction Manager Steven Burke, Cultural Arts Manager Laurie Rose, Visual/Public Arts Coordinator Maija McKnight, Recreation Manager Brian Petty, Facilities Manager Lisa Torres, Parks, Arts and Recreation Director Daryl Faber, and Human Resources Assistant Cheryl Abner. Also in attendance were: Ron Harpel, BLRB Greg Lee, BLRB ' Mark Purlsey, Boys & Girls Club No audience members in attendance. II. APPROVAL OF MINUTES A. Member Singer approved the minutes from November 7, 2008 meeting as submitted; Chair Wagner concurred. Minutes approved unanimously 3-0 III. DISCUSSION Ron Harpel started the meeting with a report regarding the demolition of the YMCA and ACAP. • A bid opening was held October 30, 2008, with an expected bid of $230,000. Thirteen bids were received varying from $121,000 to $290,000. DMJ, from the Olympia area, was given the Intent of Award at $147,000 which includes one of the alternate bids. The alternate bid will exercise the increased recycle Page 1 Community Center Committee Minutes November 19. 2008 diversion or waste material diverted from the land fill to be handled in a more sustainable way which is a$2,200 item. • Steve Burke checked contractor references. This contractor worked for the R. W. Rhine Company which has been in business for 50 years, he has also worked with NAFC, Navy Facilities Management. All references checked out quite well. Schedule Update for Demolition • Waiting for two documents to obtain permit for demolition. 1) Contractor must submit haul routes and explanation how pick up and dump trucks will get in and out of the site to take care of waste materials. 2) Document from DOE, the national pollution dispersal. Ron expects to receive this document by December 10th, and then construction will begin on the site. Budget Analysis • Site development costs are down from $1,400,000 to $1,300,000. Funds related to ACAP carried previously were not separated out. Construction Cost • Ron asked the committee to reconsider item 7 on Cost Reduction Ideas with regard to reduce transom glazing at doors into meeting and activity room for $5,500. Committee agreed. Project Schedule Updates • SEPA process is ongoing. At this time waiting for approval from DOE. Ron will set appointment with city staff to review plans and permits during the first week of December. • December through January BLRB will be doing internal quality control, making sure all documents are completed. Cost estimates will be ready to go the second week of January, may make adjustments to numbers according to market conditions. The permitting process will begin in January for about eight weeks and then out to bid in late February or early March for about one month. The contract will be awarded and then about ten and a half months of construction. Ready to move in March/April 2010. • Member Singer asked how many people will be employed on this construction project. Ron gave a ball park number of 40-50 people per Page 2 Communitv Center Committee Minutes November 19, 2008 day, on site, with different trades for ten months. Ron and Steve Burke will research and have a more precise number at the next meeting. Design Update • Budget and floor plan remain the same. Will continue to refine details and coordinate with the City to select furniture. • Ron reviewed floor plans with visual image module presentation of the Community Center and Gymnasium. • Ron presented a proposed Omega-Lite aluminum exterior wall panel for use on the north face of the Community Center lobby as well as for several accent areas on the Community Center. He also proposed it for a significant area on the vertical corners of the Gym. The Committee did not like the "high-tech" appearance, preferring something more natural and classic. Ron will provide more information on Omega-Lite and other design options for exterior wall treatments. LEED certification • The Community Center has identified 36 credit points toward a Silver Certificate with 39 credit points needed for a Gold Certificate. Activity Center has identified 33 credit points. Continuing with the process. Public Art • Virginia Paquette is working on two integrated artworks dealing with enhancing and adding to the space. Ron presented a slide show of her designs. The pieces deal with the flow of the Green and White rivers. The first piece is laminated glass suspended from the ceiling in the trapezoidal lobby space. Second piece is a mantel piece placed over the fireplace. After a short discussion it was decided that before the artist goes any farther she needs to refine her presentation and get back to the Arts Commission on January 5t" at 4:30 p.m. and the architect at a meeting on December 12th. Furniture • The committee discussed furniture options. Lisa Torres received a quote of $162,000 through government contracts and will arrange for samples of the furniture to be reviewed by the committee at the next meeting. Page 3 Communitv Center Committee Minutes November 19, 2008 Activity Cart • Chair Wagner presented his activity cart mock-up for use at the Community Center. The multiuse cart will be on display in the Parks, Arts & Recreation Building for comments by the public. Recommend 12 carts be available for use by the public. Climbing Wall • The Committee discussed the extent of the climbing wall on the south wall of the gym and commented on the need for risk management oversight. IV. ADJOURNMENT There being no further business, the meeting adjourned at 4:30 p.m. APPROVED THE Z7 ~ DAY OF JANUARY, 2009. Rich Wagner, Chair Cheryl Abner, Secretary Page 4