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HomeMy WebLinkAbout11-06-2000 CITY OF AUBURN FINANCE COMMITTEE November 6, 2000 MINUTES I. CALL TO ORDER Chair Barber called the meeting to order at 6:30 PM. Members present included: Chair Jeanne Barber, Vice Chair Pete Lewis, and Member Stacey Brothers. Others present included: Mayor Charles A. Booth, Finance Director Diane L. Supler, Assistant Finance Director Shelley Coleman, Parks and Recreation Director Dick Deal, Assistant City Clerk Tamie Bothell, and City Clerk Danielle Daskam. II. APPROVAL OF MINUTES A. Minutes of the October 16, 2000 Finance Committee meeting. Motion by 'Vice Chair Lewis, second by Member Brothers to approve the October 16, 2000 Committee minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 156220 through 156696 in the amount of $2,502,971.78 for Period 10 and dated November 6, 2000; and wire transfers in the amount of $1,616.69. 2. Payroll F4.9,2 Payroll check numbers 260500 to 260666 in the amount of $322,511.69 and electronic deposit transmissions in the amount of $648,590.81 for a grand total of $971,102.50 for the pay period covering October 11, 2000 to October 31, 2000. Committee members reviewed claims and payroll vouchers. Finance Committee Minutes for November 6, 2000 Page 2 B. Call for Public Hearing 1. 2001 Budget F3.15 City Council to call for a public hearing to be held December 4, 2000 to receive public comment on the 2001 Budget. C. Surplus Property 1. Police Department F4.6.1 1 large camera casing (Serviceable) 1 large Javelin BAN video camera, Serial #: 3196. (Serviceable) 1 large Javelin BAN video camera, Serial #: B0034L6, Model #: TC1020 (Serviceable) 1 small Javelin BAN video camera, Serial #: 2004002, Model #: JE7642 (Serviceable) I small Javelin BAN video camera, Serial #: 96460796, Model #: JE7642 (Serviceable) 1 small Javelin BAN video camera, Serial #: 2002212, Model #: JE7642 (Serviceable) 1 small Javelin BAN video camera, Auburn city #: 0012100366, Serial #: 97031663, Model #JE942 (Serviceable) I small Javelin BAN video camera, Serial #: 4200017, Model #: JEE7742 (Serviceable) 1 small Javelin BAN video camera, Serial #: 96460788, Model #: JE942 (Serviceable) 1 small Javelin BAN video camera, Serial #: 2004001, Model #: JE7642 (Serviceable) 1 small Javelin BAN video camera, Serial #: 2002211, Model #: JE7642 (Serviceable) 1 BAN Javelin Monitor, Serial #: 8804462 (Serviceable) 1 BAN Javelin Monitor, Serial #: 8804461 (Serviceable) 1 BAN Ikegami Monitor, Sedal #: 14487 (Serviceable) 7 Black plugs, Model #: 306402400E (Serviceable) 1 Black plug, Model #: PS1520 (Serviceable) 1 Black plug, Model #: PS7201 (Serviceable) 1 Tan plug, Model #: XP2420 (Serviceable) 1 Tan plug, Model #: PNXF240 (Serviceable) 1 Tan switch unit, No numbers (Serviceable) I Black switch unit, Auburn city #: 0012100123 (Serviceable) 10haus scale - 700 series (Serviceable) 1 Sharp Calculator (Serviceable) 1 Sharp Adding Machine (Serviceable) 1 Metal Roll Chart (Serviceable) 11 Chairs (Serviceable) 2 Small Metal File Racks, Wall Mount (Serviceable) 6 Each Single Metal Bed Frames (Serviceable) 2 each 5 drawer File Cabinets (Serviceable Motion by Vice Chair Lewis, second by Member Brothers to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5470 F4.11 Finance Committee Minutes for November 6, 2000 Page 3 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the levy of regular property taxes by the City of Auburn for collection in 2001, representing an increase over regular property taxes levied for collection in 2000. Finance Director Supler presented Ordinance No. 5470 which sets the levy for the year 2001. The levy represents a 2.61% increase from the year 2000. Motion by Vice Chair Lewis, second by Member Brothers to recommend City Council adopt Ordinance No. 5470. MOTION CARRIED UNANIMOUSLY. 3-0. V. DISCUSSION ITEMS A. Resolution No. 3279 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Intergovernmental Disposition of Property Agreement between the City of Pacific, the City of Algona, and the City of Auburn for the disposition of certain computers and associated software and authorizing the disposition of remaining property to other groups. Finance Director Supler presented a draft of Resolution No. 3279 for Committee discussion. The Resolution authorizes an Intergovernmental Agreement between the cities of Pacific, Algona and Auburn for the disposition of certain computers and associated software and also authorizes the disposition of any remaining computers and software to other charitable organizations. The Resolution will be presented to the Committee at its next meeting for recommendation to the Council. B. Update of 2001 BRAVO! Contracts Parks and Recreation Director Dick Deal presented BRAVO! Series contracts with the Auburn Symphony, Evergreen City Ballet, Encore Playhouse, Spectrum Dance Theater, The Gentlemen Jugglers and SecondStory Repertory. The performances are scheduled in 2001, but contracts need to be approved in order to secure the artists. Finance Committee Minutes for November 6, 2000 Page 4 Motion by Vice Chair Lewis, second by Member Brothers to approve the contracts. MOTION CARRIED UNANIMOUSLY. 3-0. C. Compact with the Muckleshoot Indian Tribe Finance Director Supler reported that staff will be meeting with the Muckleshoot Tribe representatives tomorrow to discuss the City's two percent compact with the Tribe, The City will be asking for approximately $668,000 in reimbursement from the Tribe. D. E-Gov Finance Director Supler briefly discussed the concept of E-gov with the Committee. The City is participating in a consortium of approximately 18 other cities for strategic planning and vision for an E-gov plan. The consortium has engaged a consultant to prepare a plan, and each city is contributing $4,000 for consultant costs. E. Consultants Vice Chair Lewis expressed concern with the amount of consultant expenses incurred for some projects, He suggested that all proposed consultant contracts and expenses should go before a Council Committee for review and approval. Finance Director Supler explained the current procedure for consultant contracts and agreed that a policy could be developed for next year. F. Multi-Unit Water Metering Member Brothers expressed concern that apartment and other multi-unit dwelling owners/managers are metering individual units and charging residents for utility service, usually through a third party billling service and with a markup in rates. Finance Director Supler acknowledged that apartment metering is a new trend and that there is currently nothing the City can do to prevent the property owners from billing their residents. Staff will be looking into the matter further. Finance Committee Minutes for November 6, 2000 Page 5 VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:13 PM. anne Barb i Danielle Daskam, City Clerk f:\clerk\~nance\fca~2OOOfcml 1-06.doc