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HomeMy WebLinkAbout10-20-2003CITY OF MUNICIPAL SERVICES COMMITTEE WASHINGTON October 20, 2003 MINUTES I1. II1. CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3 Vice Chair Rich Wagner called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Members included: Vice Chair Wagner, Member Stacey Brothers, and Councilmember Nancy Backus. Staff members present included: Police Chief Jim Kelly, Fire Chief Bob Johnson, Planning & Community Development Director Paul Krauss, Public Works Director Dennis Dowdy, Sewer Utility Engineer Jeff Roscoe, and Project Engineers Scott Nutter and Jennifer Dvorak. Other guests in attendance included: Lynn Norman and Bill Peloza. The meeting was tape recorded AGENDA MODIFICATIONS The agenda modification corrects Item No. III.B.1 related to the Auburn Station Commercial Improvements Project, Phase II. CONSENT ITEMS Approval of Minutes Minutes of the October 6, 2003 Municipal Services Committee meeting. B. Contract Administration 1. Public Works Project Number C203B City Council award Contract 03-12, Project Number C203B, Auburn Station Commercial Improvements, Phase II, to the lowest responsible bidder. Agenda modification to this item, submitted at meeting, names Elite Commercial Contracting as the lowest responsible bidder and shows the total contract price as $171,400.26. Vice Chair Wagner requested an updated spreadsheet on this project. Planning & Community Development Director Paul Krauss reported that Al Hicks is completing a spreadsheet. Vice Chair Wagner requested that the spreadsheet be brought to the next meeting as an agenda item. Municipal Services Minutes October 20, 2003 IV. VI. Planning & Community Development Department Project Number C220A City Council to approve Final Pay Estimate No. 8 to Contract 02-20 with Elite Commercial Contracting and accept construction of Project No. C220A, City Hall Remodel and Remodel of Vacant Senior Center. Member Brothers moved and Councilmember Backus seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. ORDINANCES AND RESOLUTIONS Ordinances No Ordinances submitted for Committee review Resolutions No Resolutions submitted for Committee review. INFORMATION/DISCUSSION ITEMS A. Resolution No. 3645 - Changes to the Agreement Project Engineer Scott Nutter reported on the changes made to the Agreement with King County. There was a change in wording from a "conservation easement" to the "dedication of open space for wetland conservation," as requested by King County. In addition, the King County easements for construction and maintenance have been merged into one document. Vice Chair Wagner noted that there was no easement attachment and requested that easement be provided prior to presentation to City Council. He also asked that staff prepare a presentation for City Council for further clarification. ADJOURNMENT: With no further business, the meeting adjourned at 5:15 P.M. Approved this c-~.r~day of November, 2003. Rich Wagner, VicC..JChair Sara Shao-McVay Police Department Secretary Page 2