No preview available
HomeMy WebLinkAbout05-01-2006 MUNICIPAL SERVICES COMMITTEE MAY 1,2006 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No.3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Council members present included: Vice Chair Bill Peloza and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Chief of Public Safety Jim Kelly, Deputy Police Chief Bob Lee, Deputy Fire Chief Mike Gerber, Planning Director Paul Krauss, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher, Community Development Administrator David Osaki, Economic Development Planner AI Hicks, Planner Stacey Borland, and City Attorney Dan Heid. II. AGENDA MODIFICATIONS There were no Agenda modifications. III. CONSENT ITEMS A. Approval of Minutes 1. The minutes from the April 17, 2006 Municipal Services Committee meeting were reviewed. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0 IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6019 An Ordinance of the City of Auburn, Washington, creating new Sections 18.04.245 and 18.52.065 of the auburn City Code, relating to commercial vehicles Planner Stacey Borland provided an overview of Ordinance No. 6019. The Ordinance was prepared under the direction of the Planning and Community Development Committee (PC DC) for the purpose of Municipal Services Minutes May 1, 2006 developing a code provIsion to address off-street parking of commercial vehicles in residential zones within the City of Auburn. The code was developed; public hearings were held on February 7, 2006 and March 7, 2006; and, on April 4, 2006, the Planning Commission made a recommendation to the City Council for adoption of the proposed code amendment. As proposed, the amendment would add a new definition to the zoning code for "commercial vehicles' to include semi-truck tractors and/or semi-trailers (over 26,001 pounds gross vehicle weight rating) used in any commercial enterprise. The definition is very specific and does not include other oversized vehicles, including recreational vehicles (RV's). The Planning Commission decided to include a weight limit in the definition to further define what it is. The other component of the code amendment would add a new section to the off-street parking chapter, which would state that parking of commercial vehicles is prohibited in specific zones. These zones include most of the single family residential zones, multi-family zones, and the PUD Planned Unit Development zones. Page 2 of 3, Section Two: After review and discussion, it was the consensus of the Committee to recommend adding a paragraph in this section to include rural residential zones. By direction of the Committee, City Attorney Dan Heid moved the current paragraph B to paragraph C, and inserted a new paragraph B stating that no person shall park more than one (1) commercial vehicle on any property within the single family residential (RS) zoning district in the City, and no person shall park more than two (2) commercial vehicles on any property within the rural residential (RR) zoning district in the City. 2. Ordinance No. 6020 An Ordinance of the City of Auburn, Washington, amending Auburn City Code Section 3.94.040 relating to multi-family property tax exemption As explained by Economic Development Planner AI Hicks, Ordinance No. 6020 is an amendment to existing Ordinance No. 5779, which allows multi-family structures of thirty (30) or more units in the downtown area to be exempt from property tax for a period of ten (10) years. Currently, the minimum amount of investment required per unit is $150,000.00. This Ordinance seeks to increase that amount to $200,000.00 to assist the City in implementing its vision for high quality residential development in the downtown area, and to help ensure that multi-family units constructed in Auburn's downtown will be of a value consistent with those found in other urban centers. The Committee concurred with the Ordinance as proposed. Page 2 Municipal Services Minutes May 1, 2006 B. Resolutions 1. Resolution No. 4022 A resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule relating to fire impact fees by land use Public Safety Chief Jim Kelly informed the Committee that this Resolution was created pursuant to a request for review of the fire impact fees in the categories of Leisure/Outdoors and Government/Public Buildings, where fees had been excessive due to two (2) types of occupancies in those categories. In the process of this review, two (2) new categories were created - Casinos and Jails - and new fees were established. Deputy Fire Chief Mike Gerber explained the fee schedule, the figures for which were meant to stand alone and were based on fairly complex formulas. Vice Chair Bill Peloza moved and Member Rich Wagner seconded to forward Resolution No. 4022 to full Council for approval. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS A. Ordinance No. 5943 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 10.36.190 of the Auburn City Coded relating to oversize or commercial vehicles on residential or non-arterial streets This is a current Ordinance, brought to the Committee's attention by citizens owning recreational vehicles (RV's). Their complaints to Committee members centered on the need to park their RV's at their home for a temporary period of time to prepare it for use. Chief Kelly explained the procedure of receiving complaints; conducting the investigation, including attempting to make contact with the homeowner; and assessing penalties. The current Ordinance provides for a twenty- four (24) hour temporary parking period. The Committee agreed this is an adequate amount of time. Page 2 of 4, Section C: The Committee agreed this paragraph should be amended to provide for more consistency with regards to 5th-wheelers and trailers. After review and discussion, Attorney Heid confirmed the Committee's request for the creation of an amended Ordinance stating no person shall park any recreational vehicle as defined therein on a public roadway or in the public right-of-way in the City for more than twenty-four Page 3 Municipal Services Minutes May 1, 2006 (24) hours. The balance of the current paragraph language will be omitted. B. Ordinance No. 6014 A Resolution of the City Council of the City of Auburn, Washington, creating new Sections 18.04.465, 18.04.485, 18.04.828, and 18.46.090 of the Auburn City Code related to homeless encampments According to Planning Director Paul Krauss, there has been a moratorium on homeless encampments for approximately one (1) year. The region has experienced a large number of homeless, transient camps sponsored by various organizations, the largest of which is SHARE/WHEEL. Although the regulatory framework for these types of encampments can be difficult, the information Director Krauss has received from other planning directors and police chiefs indicates that, once the encampments are up and running, they cause relatively few problems. The proposed Ordinance incorporates a similar framework used by most other jurisdictions. Community Development Administrator David Osaki reviewed with the Committee the organization of the proposed Ordinance. Two (2) chapters of the zoning code would be amended. The first would be to the Definitions chapter relating to the homeless encampment, the host agency, and the sponsoring agency. The second amendment would be to the Temporary Use Permits section relating to process, site criteria, security, timing, health and safety, and termination. The Committee recommended the use of a hold harmless agreement to protect the City. Mayor Lewis and Attorney Heid concurred. Since this is a PCDC issue, the Committee agreed to share their comments directly with the PCDC Committee. C. School District Impact Fees Finance Director Shelley Coleman reviewed with the Committee the Auburn School District 408 City of Auburn Impact Fees report annually required of the school district. The report indicated the amount collected, interest rate, interest earned, and account balance from September, 2004 to August, 2004. Funds may be held for up to six (6) years. D. Matrix Update The Committee reviewed the Matrix in detail, making appropriate updates as follows: 6P: The taskforce has been formed and will report back to the Committee in ninety (90) days. 10P: The Committee agreed to change the push for activation of the other eight intersections to ninety (90) days, rather than thirty (30) days. Page 4 Municipal Services Minutes May 1, 2006 The evaluation process will be on-going. Once an intersection is activated, reports will be generated on a monthly basis. 14P: Discussions are being finalized to bring a consulting firm on-board. One of the initial steps will be to meet with stakeholders; the Council is certainly a key stakeholder. As soon as the contract is signed with the consultant, a timetable will be developed and communicated with the committees. This will be done before July, 2006. 16P: Information Services Director Lorrie Rempher distributed to, and reviewed with, the Committee the Valley Cities Technology Committee progress report providing information on the 2006 grant update and 2007 grant request. A Department of Justice 2006 Cops Technology Initiative Grant was secured in the amount of $98,723.00. The Technology Committee is recommending this money be used to create a strategic plan to address, in part, the use of fiber and wireless, and how the same could benefit the government use, economic development, and public safety in all nine (9) cities. The rest of the funds would be used to do a pilot project to implement a wireless/fiber network that allows police officers to go between jurisdictions and maintain connectivity to their own jurisdictions. The Technology Committee also submitted a 2007 grant request for one million dollars, specifically related to law enforcement, to help finance some of the initial electronics for the second phase. This would be based on the outcome of the strategic plan. The Committee estimates is will cost approximately ten million dollars to build an entire wireless network, achieving approximately seventy-five to eighty percent (75% to 80%) coverage, which is the most that could be expected in this area at this time because of geography. A matrix is being developed to identify what could potentially help benefit a business core fiber project. 5G: The Committee agreed to add Fire Department Level of Service as a goal, whereby staff will work toward identifying specific and specialized level of services that fall within the statutory requirement. With input from Chief Kelly and Chief Gerber, wrap-up of these discussions is slated for fall,2006. VI. ADJOURNMENT: With no further public business the meeting adjourned at 6: 16 p.m. ~p vedthi.S IJ-rA d. ayofMay, 2006. r- I /: ~ . ~/ \enecerino U~ =i~~S~ Chair Fire Department Secretary Page 5